Governing Body

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 26 June 2014 at 9.30am.

 

present

 

Mayor

Len Brown, JP

 

Deputy Mayor

Cr Penny Hulse

 

Councillors

Cr Anae Arthur Anae

Until 11.14am, Item 7.1

 

Cr Cameron Brewer

 

 

Cr Dr Cathy Casey

 

 

Cr Bill Cashmore

 

 

Cr Ross Clow

 

 

Cr Linda Cooper, JP

 

 

Cr Chris Darby

 

 

Cr Alf Filipaina

 

 

Cr Denise Krum

 

 

Cr Calum Penrose

 

 

Cr Dick Quax

 

 

Cr Sharon Stewart, QSM

 

 

Cr Sir John Walker, KNZM, CBE

 

 

Cr Wayne Walker

Until 9.37am, Item 10

From 10.07am, Item 10.1

 

Cr John Watson

Until 9.37am, Item 10

From 10.07am, Item 10.1

 

Cr Penny Webster

Until 11.13am, Item 7.1

 

Cr George Wood, CNZM

 

 

APOLOGIES

 

 

Cr Christine Fletcher

For absence

 

 

Cr Mike Lee

For absence

 

 

 

 


Governing Body

26 June 2014

 

 

 

1          Affirmation

 

His Worship the Mayor read the affirmation.

 

 

2          Apologies

 

Resolution number GB/2014/54

MOVED by Mayor LCM Brown, seconded by Cr WD Walker:  

That the Governing Body:

a)         accept the apologies from Crs CE Fletcher and ME Lee for absence.

 

CARRIED

 

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number GB/2014/55

MOVED by Mayor LCM Brown, seconded by Cr CM Casey:  

That the Governing Body:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 29 May 2014, including the confidential section, as a true and correct record.

 

CARRIED

 

 

5          Acknowledgements and Achievements

 

 

5.1

Acknowledgements

 

His Worship the Mayor advised that an acknowledgement would be made later in the meeting.

 

 

Achievements

 

 

A document noting Auckland Council Group achievements for June 2014 was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Attachments

a     26 July 2014 Item 5.1 - Auckland Council Group Achievements June 2014

 


 

6          Petitions

 

There were no petitions.

 

7          Public Input

 

Public input was heard later in the meeting.

 

8          Local Board Input

 

There was no local board input.

 

9          Extraordinary Business

 

There was no extraordinary business.

 

10        Notices of Motion

 

            The meeting agreed that Items 10.1 and 10.2, Notices of Motion, would be considered later          in the meeting, prior to Item 16, Consideration of Extraordinary Items.

           

 

11

Adoption of Local Board Agreements for 2014/2015

 

Cr J Watson left the meeting at 9.37 am.

Cr WD Walker left the meeting at 9.37 am.

 

 

Resolution number GB/2014/56

MOVED by Mayor LCM Brown, seconded by Deputy Mayor PA Hulse:  

That the Governing Body:

a)    note that:

i)          all local boards have adopted a local board agreement for 2014/2015 and agreed a capital projects list and set of advocacy areas for the Annual Plan 2014/2015.

ii)         twenty-one local board agreements and related content make up Volume 2 of the Annual Plan 2014/2015.

CARRIED

 

 

12

Setting of rates 2014/2015

 

Resolution number GB/2014/57

MOVED by Mayor LCM Brown, seconded by Cr JG Walker:  

That the Governing Body:

a)        resolve under the Local Government (Rating) Act 2002 to set rates for the 2014/2015 financial year (starting 1 July 2014) and to state the due dates for payment and to authorise the addition of penalties as follows:

i)       that a Uniform Annual General Charge be set, for all rateable land, at $373.35 (including GST) per separately used or inhabited part of a rating unit.

ii)     that a general rate be set for all rateable land based on the capital value of the land and at different rates in the dollar for different categories of land as set out in the table below:

Category

Rate in the dollar of capital value ($) (including GST)

Urban business

0.00784620

Franklin urban business

0.00720042

Rural business

0.00707127

Franklin rural business

0.00649007

Urban residential

0.00322889

Rural residential

0.00290600

Farm/lifestyle

0.00258311

Sea-only access

0.00080722

Uninhabitable islands

0.00000000

 

iii)    that a Waste Management targeted rate be set differentially for different categories of land at different fixed amounts as set out in the table below:

Category

Basis for charging

Amount of rate ($) (including GST)

Full waste service for land in the district of the former Auckland City Council

Per available service to the rating unit

242.40

Waste service where opt out of refuse service applies for land in the district of the former Auckland City Council

Per available service to the rating unit

80.02

Waste service where opt out of recycling service applies for land in the district of the former Auckland City Council

Per available service to the rating unit

183.21

Waste service where opt out of both the refuse and recycling services apply for land in the district of the former Auckland City Council

Per available service to the rating unit

20.83

Waste service where an additional recycling service applies for land in the district of the former Auckland City Council

Per available service to the rating unit

59.19

Waste service for recycling collection for land in the district of the former Franklin District Council where the service is available

Per separately used or inhabited part of a rating unit (SUIP)

70.96

Waste service for refuse collection for land in the district of the former Franklin District Council where the service is available

Per SUIP

58.62

Waste management for land in the district of the former Manukau City Council where the service is available

Per SUIP

220.68

Waste management for land in the district of the former North Shore City Council where the service is available

Per SUIP

64.05

Waste management for land in the district of the former Papakura District Council where the service is available

Per SUIP

111.19

Waste management for land in the district of the former Rodney District Council where the service is available

Per SUIP

86.93

Waste management for land in the district of the former Waitakere City Council where the service is available

Per SUIP

23.36

[Note - details of the waste service available in the various parts of Auckland can be found in the council’s waste management and minimisation plan.]

 

iv)     that a City Centre targeted rate be set for all rateable land in the urban business differential category, as defined for the purposes of the general rate, in the central area, of an amount of $0.00212431 (including GST) per dollar of the capital value of the rating unit

v)      that Business Improvement District targeted rates be set for all rateable land in the business differential categories, as defined for the purposes of the general rate, within the defined Business Improvement District area, as set out in the table below:

BID area

Fixed amount per rating unit ($) (including GST)

Rate in the dollar of capital value ($) (including GST)

Avondale

0.00

0.00163747

Birkenhead

0.00

0.00133723

Blockhouse Bay

0.00

0.00202738

Browns Bay

0.00

0.00080471

Devonport

0.00

0.00106777

Dominion Road

0.00

0.00119963

Ellerslie

0.00

0.00286223

Glen Eden

0.00

0.00136569

Glen Innes

0.00

0.00206629

Greater East Tamaki

195.00

0.00005290

Heart of the City

0.00

0.00068618

Howick

0.00

0.00129886

Hunters Corner

0.00

0.00107430

Karangahape Road

0.00

0.00068245

Kingsland

0.00

0.00070217

Mahunga Drive

0.00

0.00067128

Mairangi Bay

250.00

0.00143581

Mangere Bridge

0.00

0.00259600

Mangere East Village

0.00

0.00085577

Mangere Town

0.00

0.00582687

Manukau Central

0.00

0.00053207

Manurewa

0.00

0.00126504

Milford

0.00

0.00096372

Mt Eden Village

0.00

0.00102965

New Lynn

0.00

0.00070643

Newmarket

0.00

0.00100883

North Harbour

150.00

0.00010814

North West District

0.00

0.00075477

Northcote

0.00

0.00394901

Old Papatoetoe

0.00

0.00165867

Onehunga

0.00

0.00201308

Orewa

0.00

0.00096497

Otahuhu

0.00

0.00120037

Otara

0.00

0.00180986

Panmure

0.00

0.00267974

Papakura

0.00

0.00086038

Parnell

0.00

0.00085113

Ponsonby

0.00

0.00076528

Pukekohe

0.00

0.00069994

Remuera

0.00

0.00170908

Rosebank

0.00

0.00056551

St Heliers

0.00

0.00186618

Takapuna

0.00

0.00059775

Te Atatu

0.00

0.00227402

Torbay

0.00

0.00124048

Uptown

0.00

0.00022269

Waiuku

0.00

0.00129399

Wiri

0.00

0.00046673

 

vi)     that the Otara-Papatoetoe and Mangere-Otahuhu swimming pool targeted rates be set for all rateable land in the residential differential categories, as defined for the purposes of the general rate, located in the respective Māngere–Ōtāhuhu Local Board and Ōtara-Papatoetoe Local Board areas as set out in the table below:

Local board area

Fixed amount per SUIP ($) (including GST)

Māngere–Ōtāhuhu

13.77

Ōtara-Papatoetoe

31.34

 

vii)   that the Riverhaven Drive targeted rate be set on the properties in Riverhaven Drive which benefit from the construction of a road that gives access to the properties, of an amount of $10,317.02 (including GST) per rating unit.

viii) that the Glorit Flood Gate Restoration targeted rate be set on the three properties detailed below, based on the area of land within the rating unit benefiting from the facility (as assessed by council), of an amount set out in the table below:

viii)

Valuation number

Legal description (abbreviated)

Area of benefit (Ha)

Amount of rate ($) (including GST)

00910-00102

Sec 27 SO 59120

245

40,689.21

00910-00502

Lot 5 DP 127940

2

332.15

00910-00400

Sec 2 SO 69274

17.5

2,906.37

 

ix)     that the Waitakere Rural Sewerage targeted rate be set for all land in the district of the former Waitakere City Council which has an on-site waste management system and in respect of which the council has available the service of pumping out the system and which is scheduled to take place within the 3-year period commencing 1 July 2014, of an amount of $181.50 (including GST) for each such service (one per on-site waste management system).

x)      that the Retro-fit Your Home targeted rate be set on land in respect of which the council has provided financial assistance under the Retro-fit your home scheme, at different levels for each year that the ratepayer has started repaying the financial assistance by this targeted rate, of an amount set out in the table below:

Year of repayment

Rate in the dollar of value outstanding as at 1 July 2014 ($) (including GST)

1

0.17083531

2

0.18652616

3

0.20681689

 

xi)     that the Kumeu Huapai Riverhead Wastewater targeted rate be set on land in respect of which the council has provided financial assistance to connect to the Kumeu Huapai Riverhead pressurised wastewater scheme, of an amount based on the extent of that financial assistance and calculated as $0.12686375 (including GST) of the outstanding balance (dollars) as at 1 July 2014.

xii)   that the Point Wells Wastewater targeted rate be set on land in respect of which the council has provided financial assistance to connect to a pressure wastewater collection system in Point Wells, of an amount per separately used or inhabited part of a rating unit based on the extent of the financial assistance as shown in the following table:

Total assistance provided

Amount of fixed rate ($) (including GST)

$10,000

843.25

$ 9,500

801.08

$ 9,000

758.92

$ 8,500

716.76

$ 8,000

674.60

 

xiii)  that the Jackson Crescent Wastewater targeted rate be set on land in respect of which the council has provided financial assistance to connect to a wastewater collection scheme in the Jackson Crescent, Martins Bay areas, of an amount of $608.88 (including GST) per rating unit

xiv)  that in 2014/2015 the rates be due in four instalments as set out in the table below:

Instalment

Instalment Due Date

1

29 August 2014

2

26 November 2014

3

26 February 2015

4

27 May 2015

 

xv)  that a penalty of 10 per cent of any portion of any instalment of rates (assessed in 2014/2015) that is not paid by the due date for payment of that instalment  be added to the amount of unpaid rates.  (The penalty will be added on the day following the due date.)

xvi) that a further penalty of 10 percent of any rates assessed in any financial year prior to 1 July 2014 that remain unpaid on 4 July 2014, be added on 5 July 2014.

xvii)   that a further penalty of 10 percent of any rates to which a penalty has been added under resolution (xvi) if those rates are unpaid on 4 January 2015, be added on 5 January 2015. 

xviii) that the discount for the early payment of rates be set at 1.1 percent of the 2014/2015 rates if those rates, together with any outstanding prior years’ rates and penalties, are paid in full on or before the due date of the first instalment.

b)        set the non-business decrease cap at minus three percent for 2014/2015 for the Rates Transition Management policy.

b)

c)         direct staff to update the information in the  Funding Impact Statement, Rating policy and Rates Transition Management policy to reflect the resolutions in this report for inclusion in the Annual Plan 2014/2015.

c)

CARRIED

 

 

13

Adoption of the Auckland Council Annual Plan 2014/2015

 

Resolution number GB/2014/58

MOVED by Mayor LCM Brown, seconded by Cr MP Webster:  

That the Governing Body:

a)      adopt the Annual Plan 2014/2015, including 21 local board agreements

b)      delegate the authority and responsibility for agreeing minor editorial changes and the correction of minor errors to the Annual Plan 2014/2015 document to the Chair or Deputy Chair of the Budget Committee, and the Chief Finance Officer

c)      note that staff will report to the Finance and Performance Committee in July with the results of the Chief Executive’s review of the 2014/2015 group capital programme.

 

CARRIED

 

 

Secretarial note:          Pursuant to Standing Order 3.15.5, Cr CE Brewer requested that his                                     dissenting vote be recorded

 

Attachments

a     The Auckland Council Annual Plan 2014/2015 Volume 1

b     The Auckland Council Annual Plan 2014/2015 Volume 2

 

 

14

Council Controlled Organisation Review - Project update, analysis of services against criteria, and local board input to current state assessment.

 

A PowerPoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number GB/2014/59

MOVED by Deputy Mayor PA Hulse, seconded by Cr CM Penrose:  

That the Governing Body:

a)      receive the analysis of services being delivered by council controlled organisations against criteria (Attachment A to the agenda report) and agree that this work will inform delivery and configuration options developed at the next stage of the review.

b)      receive the local board input to the current state assessment and note the ways in which the council controlled organisation review may address matters raised.

 

CARRIED

 

Attachments

a     26 June 2014 - Item 14 PowerPoint presentation


 

15

Appointments to the Mutukaroa (Hamlin's Hill) Trust

 

This item was withdrawn.

 

 

 

10.1

Notice of Motion - Councillor Cathy Casey - Housing New Zealand memorandum of understanding

 

Cr WD Walker returned to the meeting at 10.07 am.

Cr J Watson returned to the meeting at 10.07 am.

 

MOVED by Cr CM Casey, seconded by Cr AJ Anae:  

Recommendation/s

That the Governing Body:

a)   revoke the following decision made at the 1 May 2014 Governing Body meeting:

 

       Resolution number GB/2014/30

o)    authorise the Auckland Council Chief Executive to negotiate a memorandum of understanding with Housing New Zealand and discuss options to:

i,   provide the choice to existing Housing New Zealand tenants to remain in existing communities.

ii.  investigate ways to increase social housing stock within Auckland.

iii  undertake community (including tenant) engagement processes in all Housing New Zealand redevelopments to achieve the best possible outcomes.

   To be substituted with the following motion:

 

   That the Governing Body:

      

o)    establish a political working party, comprising of three councillors, to negotiate a memorandum of understanding with Housing New Zealand to discuss options to:

 

i.   provide the choice to existing Housing New Zealand tenants to remain in existing communities.

ii.  investigate ways to increase social housing stock within Auckland.

iii  undertake community (including tenant) engagement processes in all Housing New Zealand redevelopments to achieve the best possible outcomes.

 

A division was called for, voting on which was as follows:

For

Cr AJ Anae

Cr CM Casey

Cr RI Clow

Cr C Darby

Cr AM Filipaina

Cr WD Walker

Cr J Watson

Against

Cr CE Brewer

Mayor LCM Brown

Cr WB Cashmore

Cr LA Cooper

Deputy Mayor PA Hulse

Cr DA Krum

Cr CM Penrose

Cr D Quax

Cr SL Stewart

Cr JG Walker

Cr MP Webster

Cr GS Wood

Abstained

 

The motion was declared lost by 7 votes to 12.

 

 

10.2

Notice of Motion - Councillor Chris Darby - Lower city centre and central waterfront

 

Cr AJ Anae left the meeting at 10.59 am.

 

 

Cr J Watson tabled a photograph relating to this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

MOVED by Cr C Darby, seconded by Mayor LCM Brown:

 

That the Governing Body direct the Chief Executive to undertake the following to fully inform decision-making on the lower city centre and central waterfront:

a)      progress an open space needs assessment, reflecting projected city centre population (residents, workers, students and visitors), to inform development proposals for the lower city centre and central waterfront areas.

b)      undertake an independent and objective evaluation of existing and potential values of Queen Elizabeth Square, taking into account historical consents and covenants and mana whenua interests.

c)      request Precinct Properties progress the ‘enhanced’ Queen Elizabeth Square development design option, as contemplated in the City Centre Masterplan and Auckland Council design brief, and this be independently evaluated against Precinct’s preferred ‘incorporated’ option and within the context of the wider development framework.

d)      reflect the Waterfront Auckland Sustainable Development Framework in strategy, design briefs and design responses pertaining to public land in the city centre.

e)       agree that the resulting work is reported to the appropriate committees.

 

 

Secretarial note:          Clause e) was incorporated with the agreement of the meeting.

 

 

Resolution number GB/2014/60

MOVED by Cr D Quax, seconded by Cr LA Cooper:

That the Governing Body:

a)         agree that, pursuant to Standing Order 3.13.1, the motion under debate now be put to a vote.

A division was called for, voting on which was as follows:

For

Cr CE Brewer

Mayor LCM Brown

Cr WB Cashmore

Cr LA Cooper

Cr DA Krum

Cr CM Penrose

Cr D Quax

Cr SL Stewart

Cr JG Walker

Cr MP Webster

Cr GS Wood

Against

Cr CM Casey

Cr RI Clow

Cr C Darby

Cr AM Filipaina

Deputy Mayor PA Hulse

Cr WD Walker

Cr J Watson

Abstained

 

The motion was declared carried by 11 votes to 7.

 

 

Cr AJ Anae returned to the meeting at 11.03 am.

 

The motion was put in parts:

 

 

MOVED by Cr C Darby, seconded by Mayor LCM Brown:  

 

That the Governing Body direct the Chief Executive to undertake the following to fully inform decision-making on the lower city centre and central waterfront:

a)      progress an open space needs assessment, reflecting projected city centre population (residents, workers, students and visitors), to inform development proposals for the lower city centre and central waterfront areas.

A division was called for, voting on which was as follows:

For

Mayor LCM Brown

Cr CM Casey

Cr C Darby

Cr WD Walker

Cr J Watson

Against

Cr A Anae

Cr CE Brewer

Cr WB Cashmore

Cr RI Clow

Cr LA Cooper

Cr AM Filipaina

Deputy Mayor PA Hulse

Cr DA Krum

Cr CM Penrose

Cr D Quax

Cr SL Stewart

Cr JG Walker

Cr MP Webster

Cr GS Wood

Abstained

 

The motion was declared lost by 5 votes to 14.

 

b)      undertake an independent and objective evaluation of existing and potential values of Queen Elizabeth Square, taking into account historical consents and covenants and mana whenua interests.

 

A division was called for, voting on which was as follows:

For

Cr AJ Anae

Mayor LCM Brown

Cr CM Casey

Cr C Darby

Cr WD Walker

Cr J Watson

Against

Cr CE Brewer

Cr WB Cashmore

Cr RI Clow

Cr LA Cooper

Cr AM Filipaina

Deputy Mayor PA Hulse

Cr DA Krum

Cr CM Penrose

Cr D Quax

Cr SL Stewart

Cr JG Walker

Cr MP Webster

Cr GS Wood

Abstained

 

The motion was declared lost by 6 votes to 13.

 

c)      request Precinct Properties progress the ‘enhanced’ Queen Elizabeth Square development design option, as contemplated in the City Centre Masterplan and Auckland Council design brief, and this be independently evaluated against Precinct’s preferred ‘incorporated’ option and within the context of the wider development framework.

A division was called for, voting on which was as follows:

For

Cr CM Casey

Cr C Darby

Cr WD Walker

Cr J Watson

Against

Cr AJ Anae

Cr CE Brewer

Mayor LCM Brown

Cr WB Cashmore

Cr RI Clow

Cr LA Cooper

Cr AM Filipaina

Deputy Mayor PA Hulse

Cr DA Krum

Cr CM Penrose

Cr D Quax

Cr SL Stewart

Cr JG Walker

Cr MP Webster

Cr GS Wood

Abstained

 

The motion was declared lost by 4 votes to 15.

 

 

 Secretarial note:        Clause d) was withdrawn with the consent of the meeting and clause                           e) was not voted on as clauses a) – c) were lost.

 

Attachments

a     26 June 2014 - Item 10.2 - Cr  J Watson tabled phototgraph

 

 

            5.1       Acknowledgements

 

            His Worship the Mayor acknowledged Mark Butcher in his role as Auckland Council Treasurer.

 

 

7.1

Public Input - Penny Bright

 

Cr MP Webster left the meeting at 11.13 am.

Cr AJ Anae left the meeting at 11.14 am.

Deputy Mayor PA Hulse left the meeting at 11.14 am.

Deputy Mayor PA Hulse returned to the meeting at 11.20 am.

 

 

Penny Bright was present to talk about QE2 Square, the G20 Anti-Corruption Conference and developments with Watercare Services Ltd.

 

Ms Bright tabled information supporting her presentation. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number GB/2014/61

MOVED by Mayor LCM Brown, seconded by Cr J Watson:  

That the Governing Body:

 

a)    receive the presentation from Penny Bright.

 

CARRIED

 

Attachments

a     26 June 2014 - Item 7.1 - tabled information

 

  

 

16        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

11.19 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................