Agenda of Hibiscus and Bays Local Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Hibiscus and Bays Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 21 May 2014, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

8.1 Hibiscus Coast Football Club Presentation

1. Scott Beard from Hibiscus Coast Football will be in attendance to make a presentation to the Hibiscus and Bays Local Board on the club’s proposed extensions.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) thank Mr Beard for his attendance and presentation.

8.2 Fencing of Playground at Swell Park, Long Bay

1. Gaylene and Ant Ward will be in attendance to request the fencing of a playground at Swell Park, Long Park.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) thank Mr and Mrs Ward for their attendance and presentation.

8.3 Auckland City for Peace Toolkit

1. Yvonne Duncan from the Peace Foundation has requested a deputation to make a presentation on the Auckland City for Peace Toolkit.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) thank Ms Duncan for her attendance and presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Hibiscus and Bays Local Board

18 June 2014

Hibiscus and Bays Local Board Community Development, Arts and Culture Work Programme 2014 - 2015

File No.: CP2014/12451

Purpose

1. To present the Community Development, Arts and Culture (CDAC) 2014-2015 Hibiscus and Bays Local Board work programme for approval.

Executive summary

2. This report provides information to support local boards to make decisions required to approve the CDAC 2014-2015 work programme.

3. The draft CDAC work programme aims to provide a defined work programme of the 2014-2015 financial year. They cover the following areas:

· community development and safety

· arts and culture

· events

· community facilities

4. The CDAC work programme for the Hibiscus and Bays Local Board has been aligned to the following 2011-2013 Hibiscus and Bays Local Board Plan priorities:

· Provide quality local parks, reserves and facilities for our community

· Build on the strong identity of our communities

· growing and developing our town centres and coastal villages

5. The local board is now being requested to approve the CDAC work programme 2014-2015.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve the Community Development, Arts and Culture work programme 2014-2015 (Attachment A).

b) approve the community lease work plan for 2014-2015 (Attachment B ).

c) approve the recommended art and community facilities capital and renewals work programme 2014-2015 as listed in Attachment C and D and:

(i) delegate responsibility to specified member/s to approve any moderate changes to the budget, in the event that there is a variation to identified costs for this capital and renewals work programme

(ii) request that council staff report on any reduction in project costs to enable a review of budget options

d) approve the following community arts organisation funding agreements (subject to the funding agreement being approved by the local board chairperson if required):

i) Centrestage Theatre Trust, $20,000.00 (Uninflated Opex Budget)

i) Estuary Arts Charitable Trust, $61,500.00 (Uninflated Opex Budget)

ii) Mairangi Arts Centre Trust, $77,733.00 (Uninflated Opex Budget)

e) approve the renewal of the funding agreement with the East Coast Bays Community Project to the value of $61,037.

f) approve the 2014/2015 term grant for the East Coast Bays Community Centre for $35,809.

Comments

6. This is the second year of development for the CDAC work programme for local boards. The work programmes for 2014-2015 have been developed using a co-ordinated departmental approach. Each CDAC unit has aligned their projects and initiatives to the Auckland Plan directives, the local board plan 2011–2013 and the local board draft annual plan priorities.

7. The CDAC work programmes align to the following 2011-2013 Local Board Plan priorities:

· provide quality local parks, reserves and facilities for our community

· build on the strong identity of our communities

· growing and developing our town centres and coastal villages

CDAC recognises that new local board plan outcomes and the Long-term Plan 2015-2025 are currently being developed and these outcomes and priorities will be incorporated into the 2015-2016 CDAC work programmes.

The CDAC work programme 2014-2015 for the Hibiscus and Bays Local Board (see Attachment A: CDAC - work programme FY15 - Hibiscus and Bays Local Board) includes the following areas of activity:

· Community Development and Safety: These projects and programmes aim to deliver a range of social outcomes including capacity building, place-making, youth development, youth connections, local food and gardening initiatives, community funding, community-led development, graffiti vandalism prevention and safety advice and responsiveness to Maori initiatives

· Arts and Culture: This includes the delivery of a range of programmes and centres including: community art programmes, funding agreements with arts facilities and the Estuary Arts Centre education wing development (see Attachment D: Hibiscus and Bays Local Board proposed art facility renewals work programme)

· Events: This will deliver a range of community events including: ANZAC day, volunteer appreciation awards, local event funding, local civic functions, and citizenship ceremonies

· Community Facilities: This includes the provision of community facilities, the marketing and promotion of community facilities, community leasing, providing an integrated booking system, renewals and levels of service, strengthening community led centres, individual community centre programming, Stillwater Hall development and venue hire (see Attachment B and C).

8. The work programmes include scoped initiatives, the allocation of budgets and established timelines. A workshop was held with the local board and CDAC staff on 4 June 2014, to ensure alignment with the local board priorities and they meet the needs of the local community.

9. The local board is requested to approve the CDAC work programme for 2014-2015. CDAC staff will continue to work with relevant portfolio holders and the local board to ensure the delivery of these projects and their evaluation. Portfolio holders and the local board will also be consulted on the prioritisation of the community facilities renewal projects and community leases.

Consideration

Local board views and implications

10. The draft 2014-2015 work programme was considered by the local board at a workshop on 4 June 2014. The views expressed by local board members are reflected in Attachment A.

Maori impact statement

11. Improving Maori outcomes is a priority for the region. One of the Auckland Plan targets is to increase targeted support to Maori community development projects. The CDAC work programme deliverables aim to improve well-being among Maori living in the local board area. The focus of this CDAC work programme is to support Maori targeted initiatives including responsiveness to Maori initiatives.

Implementation

12. CDAC staff will continue to meet with portfolio holders to provide updates on the work programme and ensure it is progressed in a timely way. The CDAC work programme will be implemented in accordance with the annual plan 2014-2015 budget.

Attachments

No.	Title	Page
a	Community Development Arts and Culture - 2014/2015 Work Programme	13
b	Hibiscus and Bays Local Board Community Facilities Lease Workplan 2014-2015	17
c	Hibiscus and Bays Proposed Renewal Programme	21
d	Hibiscus and Bays Local Board proposed renewals programme	23

Signatories

Authors

Louise Mason - Manager Community Development, Arts and Culture

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

18 June 2014

Taiorahi Flood Mitigation – Lyons Avenue Culvert Upgrade

File No.: CP2014/07340

Purpose

1. To provide a response to resolution HB2014/5 from the Hibiscus and Bays Local Board meeting of 19 February 2014, which reads as follows:

c) request that further work be done to investigate how the Beach Road overflows can be diverted from discharging to the watercourse downstream of Lyons Avenue and this be reported back to the local board detailing the options available to mitigate/reduce the overflow.

Executive Summary

2. The report to the local board meeting of 19 February 2014 requested endorsement of proposed options to reduce flood risk in Lyons Avenue Stream. Preferred Option 21 includes:

· Minor overland flow path re-shaping at 67a and 81 Saddleback Rise to reduce the predicted flood risk from a 2 year Annual Recurrence Interval ARI to a 5-10year ARI.

· Improve the existing Lyons Avenue culvert inlet to reduce losses at the inlet and decrease the upstream flood level by approx. 190mm for the 50yr ARI.

· Modify the Penguin Drive dam office plates to provide maximum storage.

· Complete the identified minor erosion works in the stream, downstream of Lyons Avenue.

· Continue the current operational cleaning regime within the stream.

3. The local board endorsed the above options and requested a further report on the feasibility of diverting the Beach Road sub catchment stormwater flows from the Lyons Avenue Stream directly to Murrays Bay beach. The local board are seeking advice regarding whether the flows could be reduced enough to decrease the flood risk to properties downstream of Lyons Avenue.

Recommendations

That the Hibiscus and Bays Local Board:

a) receive the Taiorahi Flood Mitigation – Lyons Avenue Culvert Upgrade report.

Comments

4. Diversion of the Beach Road flows to prevent overland flows through Seaton Road and into the watercourse downstream of Lyons Avenue has been assessed previously.

5. There are two main overland flow paths in Beach Road that function during periods of heavy rainfall, when the primary storm water pipe system becomes overloaded or blocked. The overland flow paths are located between 530 and 548 Beach Road and between 502 and 506 beach Road. The overland flow paths flow through properties in Seaton Road and eventually discharge overland to the open watercourse downstream of Lyons Avenue. See Figure 1 below.

6. The contributing area upstream of Beach Road draining to these overland flow paths is approximately 6.1 ha. The total catchment area draining to the Taiorahi Creek downstream of Westbourne Road is 133 ha. If the Beach Road sub catchment area (0.45% of the total catchment area) was diverted via a large pipeline to Murrays Bay beach, the reduction in the flows discharging to the Taiorahi Creek downstream of Lyons Avenue would be marginal and will not reduce the flood risk to properties downstream of Lyons Avenue.

Overland flow paths to Taiorahi Creek

Murrays Bay

Lyons Ave

Beach Road

Sub catchment

Taiorahi Creek

Figure 1: Overland flow paths from Beach Road to Taiorahi Creek

7. Diversion of overland flows from the Beach Road sub-catchment from the Taiorahi Creek directly to Murrays Bay Beach would involve considerable cost and the resulting reduction in flow downstream of Lyons Avenue would be marginal. The option would involve laying a new pipeline in Beach Road from 548 Beach Road (near the Rothesay Bay shops) to Murrays Bay Beach. The total length of pipe required would be approximately 780 m. The cost of the diversion pipeline and associated inlets is estimated at $1.6m.

Consideration

Local Board Views

8. A workshop was held on 21 November 2013 to discuss the alternative options. The local board requested the stormwater unit assess an additional option (option 22) including diversion of the Beach Road sub catchment flows from the stream directly to Murrays Bay Beach. The above discussion concludes a diversion storm water pipeline would not provide any significant reduction in flows in the stream downstream of Lyons Avenue and therefore should not be progressed any further.

Maori Impact Statement

9. There has been no specific discussion with Iwi to date.

Implementation Issues

10. There are no known implementation issues. Officers recommend the diversion of overland flows from Beach Road not be pursued further.

Attachments

There are no attachments for this report.

Signatories

Authors

Theresa Pearce - Relationship Advisor

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

18 June 2014

Infrastructure and Environmental Services Update Report

File No.: CP2014/11005

Purpose

1. To inform the Hibiscus and Bays Local Board about the activities of the Infrastructure and Environmental Services (I&ES) department during the period from February 2014 to May 2014. This includes both local board based and regional activities undertaken by the three units of I&ES – Environmental Services, Solid Waste and Stormwater.

2. This report also tracks the delivery and expenditure of environmental budget lines from the 2013/2014 Hibiscus and Bays Local Board Agreement (LBA), as assigned to I&ES.

Executive Summary

3. I&ES delivers on the Auckland Plan and local board plans through the provision of environment and sustainability programmes, regional waste and stormwater services, as well as the maintenance and enhancement of Auckland's natural environment.

4. This report has been written to inform the local board about the delivery of activities and work programmes by I&ES. A number of these regional activities have a distinct local involvement and impact and are detailed in the attachments to this report.

Recommendation

That the Hibiscus and Bays Local Board:

a) receive the Infrastructure and Environmental Services update report.

Comments

5. This report and attachments specifically detail the activities delivered by the three units of I&ES within the local board area which support and contribute to the following local board plan priorities and initiatives:

Priority:

Initiatives:

Protecting our natural environment

· Deliver key initiatives that protect and enhance our local board’s natural environment and character areas.

· Secure reserve areas for the local board at Whangaparaoa, Gulf Harbour and identify future reserve needs in our local board area.

· Advocate for the development and implementation of catchment management plans across the local board area.

· Develop and maintain partnerships with organisations and community groups that maintain and protect our environment.

6. The local board is supporting the delivery of local environmental programmes through its budget for environmental management programmes. Key project highlights and milestones are noted in the table below with additional detail provided in Attachment A.

*Budget Line*	*Project*	*Highlights:*
Environmental management programmes	Enhancing Weiti River quality	· The Weiti River festival event was held on 23rd February. This was a fun and educational family friendly event which included a range of activity stations where participants learnt about the flora and fauna that live on the river, and what they could do to help care for the river environment.

7. Local environmental initiatives are also supported through regional funding. Highlights of our regional activities are noted in the table below with additional detail provided in Attachment B.

*Unit*	*Highlights:*
Environmental Services	· The Retrofit Your Home Programme has been selected as a finalist for the EECA Awards 2014. In 2012/2013 3,211 households took advantage of the Retrofit programme assistance. So far this year 2,751 households have joined with more applications expected as the colder months approach.
Solid Waste	· The Waste Minimisation and Innovation Fund, small grants (applications less than $5,000), opened for applications on 19 March 2014. The fund was advertised through over 300 emails, a mail out to 474 stakeholders and in approximately 15 suburban newspapers. Officers received 44 applications and are now working through the eligibility screening. The applications will be assessed over the next few weeks, and the final decisions will be notified to applicants by late June 2014.
Stormwater	· The stormwater unit has worked closely with the Housing Project Office (HPO) to identify Special Housing Areas (SHA) for the recently announced Tranche 3 areas including developing stormwater management solutions and management plans for existing SHAs. · Development and delivery of a stormwater NCEA level two and three resource for secondary schools. This resource will allow youth to delve into stormwater issues and work towards sustainability. The resource was developed by council in partnership with schools and the community and it allows students to gain several achievement standards. It is available electronically on council’s website (search ‘secondary schools stormwater ncea’) and contains four editable assessment tasks or activities, including one NZQA approved task, a junior programme, and fun resources to support learning. · Stormwater projects in the local board area are progressing as outlined in appendix C.

Consideration

Local board views and implications

8. This is a report prepared specifically to inform the local board.

Maori Impact Statement

9. While this report is for information only and does not require any decision making, it is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

Implementation Issues

10. The activities detailed in this report are within budget. Any decisions arising from discussions and planned changes to work programmes will have financial and resourcing implications which will need to be managed.

Attachments

No.	Title	Page
a View	Local I and ES Update Report	33
b View	Regional I and ES Update Report	35
c View	Hibiscus and Bays Local Board Stormwater Capital Works	37

Signatories

Authors

Mara Bebich - Stakeholder Liasion Manager

Theresa Pearce - Relationship Advisor

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

18 June 2014

Auckland Transport Update to Hibiscus and Bays Local Board, June 2014

File No.: CP2014/12483

Purpose

1. To respond to Hibiscus and Bays Local Board requests on transport-related matters and to provide information to elected members about Auckland Transport (AT) activities.

Executive summary

2. The report provides an update on transport matters for the information of the Hibiscus and Bays Local Board and a register of transport issues in the local board’s area, as collated by Auckland Transport’s Elected Member Relationship Manager North.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) receive the Auckland Transport Update to the Hibiscus and Bays Local Board, June 2014 report.

Comments

Glenvar Road, Torbay Heights

3. At its meeting on 19 March 2014, the Hibiscus and Bays Local Board resolved (HB/2014/23):

a) That Auckland Transport be asked to review the need for provision of a footpath between East Coast Road and Fitzwilliam Drive on Glenvar Road.

4. In an initial response Auckland Transport (AT) advised that the request had been declined by AT's Community Transport team pending upgrade works scheduled along this section of Glenvar Road in 2017/2018 and at the intersection in 2016/2017. However, at its meeting in May the local board was advised that funding was available until 30 June 2014 through the new footpath budget for construction of a temporary footpath on Glenvar Road between East Coast Road and Fitzwilliam Drive, as requested by the Board.

5. Subsequent to this, further investigations identified two areas, the areas of bush known as ‘Torbay Heights’ and No. 42 Glenvar Road, privately owned, where the topography necessitates the construction of retaining walls and/or boardwalks which cannot be completed by 30 June 2014.

6. AT staff will therefore proceed with the installation of a 200mm thick granular path with a hotmix top surface, similar to a bridle path construction, in those areas where retaining walls and/or boardwalks are not required, together with soil testing and design work for the areas requiring retaining walls/boardwalks prior to 30 June 2014. Local board chairperson, Julia Parfitt, has confirmed that the local board will fund the remainder of the work required subsequent to 30 June from its Local Board Transport Capital Fund.

Update on Local Board Transport Capital Fund (LBTCF)

7. Construction of the following LBTCF projects nominated by the Hibiscus and Bays Local Board has now been completed:

· Duck Creek Road, Stillwater – new footpath (Project 097);

· 201-246 Centreway Road, Orewa – new footpath (Project 100);

· Titan Place to Silverdale Township, Silverdale – new footpath (Project 098);

· East Coast Road (vicinity of Spencer Road), Pinehill – footpath upgrade (Project 094);

· 504 Beach Road, Murrays Bay – footpath upgrade (Project 099);

· Grand Drive – Tauranga Place, Orewa – new walkway and footpath (Project 101);

· St John’s School, Mairangi Bay – new footpath (Project 229).

8. A consultant has been asked to provide a quote for the cost of providing a design for Project 090, Access to Matakatia Scenic Reserve, Whangaparaoa. It is anticipated that the cost of this work will be made known to the local board in July 2014.

9. Auckland Council’s Principal Planner North-West, Andrew Trevelyan, has been asked to provide a concept plan for Project 091, provision of a footpath with a higher than normal amenity value on Hastings Road, Mairangi Bay, and discussions with AT staff on the draft plan continue. Further information on the estimated cost of the work will be made available to the local board when the design is complete. The local board has allocated an additional $70,000 from its LBTCF budget for this project.

10. A design for safety improvements on Awaruku Road, Torbay (Project 096) is currently underway and a firm cost estimate will be provided to the local board on its completion. Providing the firm cost estimate meets with the local board’s approval, construction will be carried out by AT’s minor works contractor.

11. The car parking adjacent to Stillwater Reserve (Project 209) will be provided on completion of a new community hall on the reserve. The design for the hall and car parking is being managed by the community hall project manager and a firm cost estimate will be provided once the design for the car parking has been completed.

12. AT staff are currently collating rough cost estimates for the following projects on behalf of the local board:

· Whangaparaoa Road, Whangaparaoa – new footpath to Cedar Terrace;

· Ferry Road, Arkles Bay – new footpath to Wade River Road;

· Noel Avenue, Orewa – new footpath;

· Okura River Road, Okura – new footpath Vaughans Road to Okura Hall;

· Hibiscus Coast Highway, Silverdale – provision of additional lighting for footpath constructed by the local board in 2013 (Project 098);

· Tavern Road, Silverdale – provision of pedestrian crossing facilities.

Parking Strategy consultation

13. AT is reviewing all aspects of parking in Auckland and wants public feedback on its Draft Parking Discussion Document. Copies of the document have been distributed to elected members and key stakeholder groups, including community organisations.

14. Parking problems which affect the entire region have been identified in the discussion document, including some possible ways to fix them. Submissions opened online on Saturday 31 May and close on Tuesday 30 June, providing organisations and individuals a month to provide their views. Submissions are expected to be considered during July and August, before a report is made to the September meeting of the AT Board.

15. The discussion document is the first to comprehensively review issues associated with parking region-wide. Key elements include an analysis of issues associated with the city centre, the city fringe, metropolitan and town centres and residential streets across the region. There is a clear link to the region’s public transport strategy through consideration of the role of park-and-rides, the needs of the forthcoming (bus) Frequent Transport Network, and the possibility that the AT HOP card may be used for payment for parking in some situations.

16. The review looks at the use of Park and Rides, residential parking zones, managing on and off street parking in the central city, clearest times on arterial roads and parking in town centres. AT is aiming to set a clear and consistent direction for Auckland’s parking in future, which will benefit all road users, adjacent businesses and residents Parking is not only vital to the safe and efficient operation of the network, but also supports economic development and has a major impact on place making, public transport, walking and cycling.

17. AT is keen to get the public’s thoughts on a range of recommended approaches to improve Auckland’s parking, but specifically those relating to:

· The city centre, metropolitan and town centres;

· Residential streets;

· Off-street parking facilities (parking buildings);

· On-street parking restrictions;

· Arterial roads (phasing out on-street parking);

· Parking permits; and

· Park and rides

18. More information on improving Auckland’s parking is available at www.at.govt.nz, including possible solutions and an online feedback form to complete by 30 June 2014. Those without access to a computer can call AT’s Contact Centre to be mailed a Draft Parking Discussion Document pack.

Bus Shelter – Regional Designs

19. AT is seeking feedback on three new bus shelter designs, prototypes of which are being constructed on Symonds Street in Auckland City. The new designs will then be adapted for most bus stop locations and gradually be rolled out across the region.

20. There are currently more than 20 different bus shelter designs across the region, varying in quality and usability, many of which don’t provide adequate weather protection. AT also wants to offer improved information and comfort for its bus patrons.

21. AT wants to improve its customers’ experience when using public transport but needs to ensure the shelter is enjoyable and functional from a customer perspective, that it looks good and will be cost effective before a final design is chosen.

22. AT is also looking at how cycle parking, retail kiosks, and technology might be incorporated into new shelter designs.

23. The three Symonds St shelters will be completed by early June and consultation commences on 7 July 2014. Members of the public can provide feedback on the final design by going to http://www.at.govt.nz/busshelter.

Rules on election signage to be updated

24. AT is proposing changes to its Election Signs bylaw based on feedback and the practical experience of the October 2013 local elections. These changes will provide greater clarity and certainty for candidates, political parties and the public.

25. Public submissions on the changes closed on 3 June 2014. It is expected that any final changes to the bylaw will be adopted by the end of June and will be in place in time for the general election on Saturday 20 September 2014.

26. The proposed changes include:

· the addition of explanatory notes;

· allowing temporary closure of public sites that are temporarily unsuitable;

· limiting the period that signs on private property can be displayed;

· providing a minimum size of signs and their position within approved public sites;

· allowing candidates to appear on individual and team signs on the same approved public site;

· limiting the number of signs promoting election and referenda issues consistent with signage for candidates, teams and parties;

· providing that the contact details of the person responsible for the sign are legible;

· minor changes to the bylaw to simplify provisions and update statutory references.

27. AT will be contacting registered political parties to let them know that new rules may be adopted for election signage in the Auckland region.

Consultations

28. The local board’s Transport Portfolio Leads (TPLs) have been asked to provide feedback on the following proposals over the period 6 May – 4 June 2014:

· Installation of cycle lanes on Carlisle Road, Browns Bay, between the Deverell Place and Firth Road intersections, together with the removal of on-street parking between these intersections;

· Installation of NSAAT restrictions at 1075 Whangaparaoa Road, Whangaparaoa, where parked vehicles impede the movement of vehicles passing on the inside of those waiting to turn right into Hardley Avenue;

· Installation of NSAAT restrictions at 65 Florence Avenue, Orewa, where parked vehicles restrict the movement of those approaching the roundabout;

· Minor changes to NSAAT restrictions and bus parking previously proposed in 2013 on the Boulevard (Hibiscus Coast Highway) in the vicinity of Orewa Square and Florence Avenue, and in the vicinity of Riverside Road, Orewa;

· Engagement, venues and planned activities in relation to the Hibiscus Coast New (Public Transport) Network review;

· Installation of NSAAT restrictions in the cul-de-sac and beyond on Langana Avenue, Browns Bay, due to parked cars obstructing driveways;

· Installation of NSAAT restrictions in the vicinity of 471 – 475 Beach Road, Murrays Bay, to improve the safety of pedestrians using the nearby pedestrian refuge;

· Installation of a mobility parking restriction on Beach Road, Waiake, in response to customer requests to provide improved access to the beach, park and public conveniences;

· Installation of NSAAT restrictions on Deep Creek Road, Torbay, to improve traffic flow in the vicinity of 49 Deep Creek Road by the removal of parked vehicles; and

· 'Getting Around Stanmore Bay' map, produced by AT's Walking and Cycling Team.

Issue Update

29. The following Issues Update comprises issues raised by Elected Members and Local Board Services staff to 4 June 2014:

	Location	Issue	Status
1	Moana and Florence Avenues, Orewa	Request for safety improvements at the intersections of Moana and Florence Avenues / Hibiscus Coast Highway, Orewa.	Investigations into possible safety enhancements at the intersections of Florence Avenue/Hibiscus Coast Highway and Hibiscus Coast Highway/Moana, Tamariki and Moenui Avenues are underway. On 14 May local board staff were advised that, while the results of the traffic and pedestrian counts completed in April were still being analysed, as a minimum the words ‘Check Before You Step’ will be stencilled on the pukeko crossings at Moana, Tamariki and Moenui Avenues. Information on further possible improvements will be provided to the local board when this comes to hand.
2	Hastings Road, Mairangi Bay	Request for pedestrian improvements on Hastings Road, Mairangi Bay.	At a meeting on 18 March 2014 Member Cooper asked that consideration be given to improving pedestrian safety on Hastings Road, Mairangi Bay, with the installation of NSAAT restrictions on the southern side from 16 – 26 Hastings Road, to facilitate access to/egress from the driveway located between 18 and 22 Hastings Road, and installation of a pedestrian crossing facility in the vicinity of 8 – 10 Hasting Road opposite the steps to the low level access between 6 – 18 Hastings Road. Documentation describing a proposal to install NSAAT restrictions to improve access/egress from the driveway was forwarded to the TPLs on 2 April 2014; no comments were received in response to the proposal. Further response from Road Corridor Operations staff expected in July.
3	Glen Road, Browns Bay	Request for changes to parking in Glen Road, Browns Bay.	In response to concerns that people were parking for extended periods of time in the vicinity of the local board’s offices in 2 Glen Road, Browns Bay, on 31 May the local board was advised that a review of parking in the area would be undertaken over the next two – three months, including consultation with affected residents and property owners, and the local board would be updated on the outcome
4	Glenvar Road, Torbay	Request for improved pedestrian safety on Glenvar Road, Torbay.	At the Hibiscus and Bays Local Board meeting on 19 March, Members requested urgent consideration of pedestrian safety on Glenvar Road from its intersection with East Coast Road to its intersection with Fitzwilliam Drive, Torbay. In an interim response the local board was advised that Auckland Transport's Community Transport had confirmed that, if constructed, the footpath will need to be reconstructed when the road corridor upgrade works are carried out along this section of Glenvar Road (2017/2018) and at the intersection (2016/2017). Installing a footpath in the interim would therefore not be considered sensible use of available funds. Note: The local board has since been advised that sufficient funding has been identified to enable the installation of a 200mm thick granular path with a hotmix top surface, similar to a bridle path construction, over approximately 400m of the area, together with the design necessary for retaining wall and/or board walks along two sections of bush, one owned by Auckland Council and a second privately owned. Local Board Chair Julia Parfitt has confirmed that the local board would be willing to fund the construction of these retaining walls/board walks from its Local Board Transport Capital Fund.
1. 5	Old North Road / Hatfields Hill area, Hatfields Beach, Orewa	Request for additional street lighting in the Old North Road/Hatfields Hill area, Hatfields Beach, Orewa.	Member Harding requested consideration of additional street lighting in the Old North Road/Hatfields Hill area, Hatfields Beach, Orewa, to improve safety of pedestrians and bus patrons in particular. On 10 April Member Harding and the local board's TPLs were advised that existing street lighting on Hibiscus Coast Highway and in Old North Road was considered adequate; however, the request could be investigated further on receipt of more specific advice about where the additional lighting is needed. Note: No further advice has been received.
6	Link Crescent, Whangaparaoa	Concerns regarding increased traffic at the vicinity of Link Crescent, Whangaparaoa.	Cr Walker raised concerns about traffic flows between Whangaparaoa Road and Link Crescent, Whangaparaoa, as well as the relationship between the Whangaparaoa Road/Link Crescent intersection and the Whangaparaoa Road/Palmgreen Court intersection on 28 April 2014. His concerns related to how these roads and intersections would cope with a large volume of increased traffic due to the Link Crescent development. Cr Walker also asked if Auckland Transport has completed any modelling for future traffic flows in the area. On 26 May Cr Walker's Governance Support Advisor was advised that, whilst Cr Walker’s concerns have been prompted by the Link Crescent development, this was consented to some time ago, before AT was involved with consents in this area. Variations to the original consent on the mix of the commercial and residential makeup of the development have been forwarded to AT for comment, but these have a permitted baseline provided by the existing consent. AT’s involvement has mostly been related to changes to the parking shortfall and hence no significant issues have been identified. No complaints about traffic flows on Link Crescent have been received, but Parking Design staff advise that they have been reviewing parking restrictions in the public car park areas adjacent to Pacific Plaza, including the parking areas on Wade River Road, Whangaparaoa Road and Main Street. None of these projects should impact traffic flows in the area. There are no requests or plans to install or change restrictions on Link Crescent itself, the last change on which was made in 2012 when the existing P60 restriction was changed to P120 at the request of local businesses. AT has not completed any modelling for future traffic flows in the area.
7	Silverdale Street, Silverdale	Request for reinstatement of directional sign on Silverdale Street, Silverdale.	Local board chairperson Julia Parfitt forwarded advice received from the Silverdale Commercial Business Association on 28 April that a directional sign removed many months ago during development of the site at 23-25 Wainui Road, Silverdale, has not yet been reinstated, causing confusion for drivers wanting to exit Silverdale. On 23 May, the Association’s representative was advised that the sign had been reinstated.
8	Passenger Transport Statistics	Request for most recent bus and ferry passenger statistics.	On 5 May 2014 Cr Wayne Walker requested the most recent statistics for bus patronage to the Hibiscus Coast and ferry patronage from Gulf Harbour, Hobsonville, and Upper Harbour. On 4 June Cr Walker's Governance Support Advisor was provided with a link to AT's Monthly Board Reports which provide overall patronage aggregate data for all Northern Busway and Ferry Services. He was asked to confirm that this information was sufficient and, if not, asked to specify what date range was required for both bus and ferry; what the specific services (start and end points for example) with regard to the Northern Busway to Hibiscus Coast, and which service was being referred to as the ‘Upper Harbour’ ferry service.
9	Okura River Road, Long Bay	Queries associated with the rehabilitation/upgrade of Okura River Road, Long Bay.	In response to queries from the Chairperson, Julia Parfitt, on 21 May, the local board’s TPLs were advised that the rehabilitation work underway at present on Okura River Road, Long Bay, is a maintenance activity designed to maintain the existing asset, rather than an upgrade. Rehabilitation occurs as part of a regular cycle of maintenance during which kerb and channelling is often installed; the kerb and channelling deflects water away from the road surface where it would otherwise lie, undermining the pavement structure. In the case of Okura River Road, the amount of funding available for this financial year limited the work to the installation of kerb and channel on the southern side of the road, but it is hoped that kerb and channel can be installed on the northern side of the road in the near future, possibly during the 2015/2016 financial year. A swale is however being installed on the northern side as part of the current work. A link to AT’s website, which provides an overview of future (upgrade) plans for the Long Bay area, with details of work proposed for Okura River Road and the timeframe for these works shown in the current Long Term Plan, was forwarded. A copy of the Okura River/Vaughans Road Upgrade Consultation Feedback Summary of Results, sent to the local board in early 2013, which indicated that 2500 households had been consulted on this particular project, essentially a master plan for the corridor extending from East Coast Road to the end of Vaughans Road (so not including the section of Okura River Road where work is currently underway), which will connect to Long Bay in about 2021.
10	Hibiscus and Bays General - Flags and Banners	Request for approval of installation of Flagtrax system and flags.	At the local board meeting on 21 May 2014, the chairperson, Julia Parfitt, requested that a meeting be set up with relevant staff from AT to discuss the installation of a Flagtrax system and flags. On 28 May Members Parfitt and Fitzgerald were advised that it would be premature for AT staff to meet with the local board about possible installation of a Flagtrax System because Network Visuals will remain the supplier until AT has made a decision to go to the market formally, and only after consultation with key stakeholders to discuss a way forward. It was also noted that a joint communication from Auckland Council and AT was expected soon.
11	New Network Review - North	Request for information on public consultation for the New Network Review as it affects the North.	On 22 May 2014 the chairperson, Julia Parfitt, requested information about timing of the launch of the public consultation for the New Network Review in the North. In separate emails on 22 May and 3 June the local board's TPLs were provided with further information on the New Network Review and advised that the review for the North will be launched on 14 July, with submissions closing on 14 August 2014.
12	Beach Front Lane, Browns Bay	Request for drop-off/pick-up parking in Beach Front Lane, Browns Bay.	At the Hibiscus and Bays Local Board meeting on Wednesday, 21 May, Murray Hill of the Browns Bay Business Association requested that provision for drop-off/pick-up parking be made in the vicinity of the skate park on Beach Front Lane, Browns Bay, where there are currently 2 x P10 mobility parks, but the remaining parks are P120 and are more than often occupied. Parents are therefore forced to stop in the carriageway to drop off their children at the skate park, often attracting abuse from drivers who are delayed while they do this. Referred to Parking Design staff.
13	Palmgreen Court, Whangaparaoa	Requested improvements for Palmgreen Court traffic entering Whangaparaoa Road.	Member Fitzgerald requested improvements for drivers travelling to the west on Whangaparaoa Road and turning into Palmgreen Court who are hampered by vehicles travelling to the east and turning into Link Crescent on 26 May 2014. She advised that those drivers exiting Palmgreen Court onto Whangaparaoa Road are also held up by the traffic stopped on Whangaparaoa Road waiting to make these turns. Referred to Road Corridor Operations staff.
14	Totara Road, Stanmore Bay	Complaint regarding the height of newly laid seal on Totara Road, Whangaparaoa.	Cr Walker asked on 27 May 2014 that CAS-286252-X5R2R3 be escalated and that he be copied in on the response. The case relates to buses turning out of Totara Road onto Whangaparaoa Road where recent resurfacing has increased the height of the surface to such a steep angle that the front of buses drag on the road. Assigned to Road Corridor Operations staff.
15	Browns Bay - SH1 complaints	Response to complaints about congestion between Browns Bay and SH1 and at the Albany Busway station.	In response to complaints forwarded by Member Cooper on 30 May 2014 about delays accessing SH1 from Browns Bay and about congestion at the Albany Busway Station, on 28 May information was forwarded to the local boards TPLs about the Regional Passenger Transport Plan and the New Network Review, funding provision for the East Coast Bus Priority project, future plans for the Hibiscus Coast and Albany Busway Stations, motorway on-ramp signals, AT's public transport journey planner, NZTA's current condition webcams, the route optimisation programme, the East Coast Road corridor management plan and other projects designed to ease congestion on East Coast and Oteha Valley Roads.
16	Browns Bay Market	Request for copy of lease document for Browns Bay Market.	At a meeting on 28 May 2014, local board chairperson Julia Parfitt asked whether AT held a copy of the lease for the weekly market held in the car park on Anzac Road, Browns Bay. She noted that the market was managed by the Browns Bay section of the Coastguard and shared the profit with the Hibiscus and Bays Local Board for the community's benefit. On 4 June the local boards TPLs were advised that the Browns Bay Market Charitable Trust (licensee to the agreement, NSCC being the licensor) has an unsigned copy of the lease agreement so may provide this to the local board if requested. At this stage AT is unable to locate a signed copy of the lease, which dates from August 2010, prior to the amalgamation.
17	Ashley Avenue, Long Bay	Completion of work on Ashley Avenue, Browns Bay.	Local board chairperson, Julia Parfitt, requested an update on work on Ashley Avenue, Long Bay, noting that the fields on Ashley Reserve had recently been astro turfed at considerable expense and that metal tracked in from the currently unsealed road may damage this surface. Referred to Investigation and Design.

Consideration

Local board views and implications

30. This report is for the Local Board’s information.

Maori impact statement

31. No specific issues with regard to the Maori Impact Statement are triggered by this report.

Implementation

32. There are no implementation issues.

Attachments

There are no attachments for this report.

Signatories

Author	Ellen Barrett, Elected Member Relationship Manager, Auckland Transport
Authoriser	Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Hibiscus and Bays Local Board

18 June 2014

Applications for Special Exemptions under Section 6 of the Fencing of Swimming Pools Act 1987

File No.: CP2014/09104

Purpose

1. To present the Hibiscus and Bays Local Board with applications for special exemption from some of the requirements of the Fencing of Swimming Pools Act 1987 (the Act).

Executive Summary

2. The local board must conduct a hearing and consider the applications for special exemption. The Local board must resolve to revoke, decline, grant or grant subject to conditions, the exemptions sought.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) receive the applications by:

i) Dodds Trustee Limited, 14 Laura Jane Drive, Silverdale.

ii) Johanne Robertson, 113 Tauranga Place, Orewa

iii) Evelyn and Gordon Gibson, 28 Waldorf Crescent, Orewa

iv) David Wiles, 20 Eastwood Rise, Browns Bay.

v) Gary and Kim Woodhouse, 29 Knights Rise, Rothesay Bay.

b) determine the applications, by way of resolution, to:

i) grant the application for special exemption as sought, or

ii) grant the application subject to conditions, or

iii) decline the application for special exemption sought, or

iv) Review or revoke an existing special exemption.

Comments

3. Auckland Council pool inspectors have inspected the properties, which are the subject of an application before the local board. In each case, the swimming pool fencing does not comply with that Act. The details of non-compliance are specified in the attachments to this report. The applicants have chosen to seek a special exemption from the requirements of the Act.

4. The purpose of the Act is stated to be “to promote the safety of young children by requiring the fencing of … swimming pools”.

5. The Act requires pool owners to fence their pool with a fence. Specific detail on the means of achieving compliance with the Act is contained in the schedule to the Act. If a pool is not fenced with a complying fence it is an offence under the Act, unless exempt.

6. An exemption can only be granted by the local board after a consideration of the particular characteristics of the property and the pool, other relevant circumstances and taking into account any conditions it may impose. Then, only if “satisfied that an exemption would not significantly increase the danger to young children”, can an exemption be granted.

7. Defining the immediate pool area will be relevant to considerations concerning the property and the pool. The immediate pool area means the land in or on which the pool is situated and as much of the surrounding area that is used for activities or purposes related to the use of the pool. The Act provides that the fence should be situated to prevent children moving directly to the pool from the house, other buildings, garden paths and other areas of the property that would normally be available to young children.

8. Another common consideration for local boards in exemption applications will be instances where a building forms part of the pool fence. Where doors from a building open into the pool area, the Territorial Authority may grant an exemption from compliance with clauses 8 to 10 of the schedule to the Act. It may exempt if it is satisfied that compliance with the Act is impossible, unreasonable or in breach of any other Act, regulation or bylaw, and the door is fitted with a locking device that when properly operated prevents the door from being readily opened by children under the age of 6 years. If the local board is satisfied that a door within a wall in a building meets that test, the local board must also be satisfied that an exemption would not significantly increase the danger to young children.

9. When granting a special exemption, the Committee may impose such other conditions relating to the property or the pool as are reasonable in the circumstances (section 6(2) of the Act). Issues to be considered include:

a. Will the exemption be personal to the applicant so that on a sale of the property a new owner will need to apply for a new exemption? This might be appropriate where the personal circumstances of the applicant have been considered as a relevant circumstance and had a bearing on the exercise of the discretion.

b. Will the exemption be granted for a fixed term and irrespective of changes of ownership so that the exemption runs with the property?

c. Are there any other conditions which should be imposed, repairs to existing fencing, or a requirement for more frequent inspection of the pool (currently pools are inspected every three years).

10. Any exemption granted or condition imposed may be amended or revoked by the swimming pool exemption committee by resolution. The rules of natural justice would however dictate that this action should not be taken without prior notice to the pool owner and allowing the pool owner an opportunity to be heard.

11. The recommendations contained within this report fall within the local board’s delegated authority.

12. The Act enables an exemption to be granted from clauses 8 to 10 of the Act (doors in walls of buildings) if the local board is satisfied that compliance with the Act is impossible, unreasonable or in breach of any other Act, regulation or bylaw and the door is fitted with a locking device that when properly operated prevents the door from being readily opened by children under the age of 6 years.

13. The overarching consideration in terms of the Act is that a resolution to grant an exemption may only be made after having regard to the particular characteristics of the property and the pool, any other relevant circumstances and any conditions it may impose, and only if it is satisfied that such an exemption would not significantly increase the danger to young children.

14. The local board may resolve to grant, grant subject to conditions, or decline an application for special exemption. If an application is declined the applicant will be required to fence their pool in accordance with the Act.

15. The exemption hearing process under the Act does not trigger the significance policy but it is an important statutory function.

16. The Council is committed to ensuring that Auckland is a safe place for children to live and play in. Pool fencing issues have a strong relationship with the Council’s strategic priorities for community safety.

Consideration

Local Board Views & Implications

17. The local board is the decision maker in relation to exemption applications under the Act.

18. Compliance with the Act is a mandatory requirement for all pool owners unless exempt.

19. Council’s pool inspectors have consulted with the applicants. The applicants have been made aware of the Council’s requirements to ensure fencing is compliant with the Act. The applicants have elected to seek a special exemption for individual reasons.

Maori Impact Statement

20. This report does not raise issues of particular significance for Maori.

Implementation

21. The decision must be made by resolution.

Attachments

No.	Title	Page
a View	14 Laura Jane Drive (Under Separate Cover) - Confidential
b View	113 Tauranga Place, Orewa (Under Separate Cover) - Confidential
c	28 Waldorf Crescent, Orewa (Under Separate Cover) - Confidential
d	20 Eastwood Rise, Browns Bay (Under Separate Cover) - Confidential
e	29 Knights Road, Rothesay Bay (Under Separate Cover) - Confidential

Signatories

Authors

Julie Russell – Swimming Pool Inspector

Authorisers

Ian McCormick - Manager Building Control

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

18 June 2014

Approval of the draft local board plan 2014

File No.: CP2014/09973

Purpose

1. To approve the (Hibiscus and Bays Local Board draft Local Board Plan 2014), and the summary document, for public consultation.

Executive summary

2. Each local board is required to complete a local board plan for adoption by 31 October 2014. The draft plan is attached to this agenda, along with the summary document, for the local board to approve for community consultation. Consultation using the special consultative procedure (SCP) is taking place from 7 July to 6 August 2014.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve the Hibiscus and Bays Local Board draft Local Board Plan 2014 for public consultation using the special consultative procedure

b) approve the Hibiscus and Bays Local Board draft Local Board Plan 2014 summary document

c) delegate to the chairperson to make any minor wording changes that may be necessary for the draft local board plan or summary document prior to the consultation pesriod.

Comments

3. The Local Government (Auckland Council) Act 2009 requires each local board to develop a local board plan every three years. The first local board plan was adopted in 2011. This second local board plan must be adopted by 31 October 2014.

4. Local board plans are strategic plans for the following three years and beyond. The plans reflect the priorities and preferences of the community. They guide how the local board:

· makes decisions on local activities and projects

· provides input into regional strategies and policies

· works with other agencies that play a key role in the area, including central government agencies and council-controlled organisations.

5. The plans inform the development of council’s 10-year long-term plan. The plans also form the basis for development of the annual local board agreement for the following three financial years.

6. The local board is required to use the SCP to consult on the draft local board plan. The period for the SCP is 7 July to 6 August 2014.

7. The SCP requirements include providing a summary of the information in the draft local board plan.

Consideration

8. The draft plan has been developed by considering a range of strategic issues, as well as the Auckland Plan and other regional strategies and policies. Community views and advice from subject matter experts has also been important in developing the draft plan.

9. The draft plan and the summary document are attached.

Summary of community views and strategic issues

10. The local board talked to the community during February and March 2014. Some of the views we heard at local expos were:

· Our parks and beaches are what we love about living in this area and we need to retain our green spaces for communities to enjoy

· Our environment must be preserved for future generations and for all to enjoy now

· The need to create more jobs locally and ensure our town centres are vibrant places

· Improving public transport is vital, particularly for those residents without access to a car

· We need to ensure our youth are doing the right kind of training that leads to jobs.

11. Several strategic drivers have influenced the development of the draft plan. In particular the Hibiscus and Bays area is one of the fastest growing areas in Auckland and the local board are passionate about protecting the area’s natural environment and strong communities. The recently released Hibiscus and Bays Area Plan has also guided the development of the draft local board plan. The area plan outlines how the Hibiscus and Bays area is envisaged to change over the next 30 years.

Local board views and implications

12. The local board’s views have driven the development of the draft plan attached to this report.

Māori impact statement

13. The local board plan contributes to improving wellbeing in Māori communities, as well as the community in general.

14. The local board held a hui with mana whenua in April 2014 to discuss future shared priorities and identify projects they could work together on. The draft local board plan includes a section on valuing our local Māori identity that reflects those initial discussions. A further hui will be organised to identify next steps.

Implementation

15. The next steps in the local board plan process are shown below.

Author: Senior Local Board Advisor

Attachments

No.	Title	Page
a View	Final Draft Hibiscus and Bays Local Board Plan	57
b View	Draft Hibiscus and Bays Local Board Plan Design Section	99
c View	Hibiscus and Bays Local Board Plan Summary	109

Signatories

Authors

Bridget Davey – Senior Local Board Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

18 June 2014

Adoption of the Hibiscus and Bays Local Board Agreement 2014/2015

File No.: CP2014/12203

Purpose

1. This report seeks formal adoption of the Hibiscus and Bays Local Board Agreement 2014/2015 to form part of the Annual Plan 2014/2015.

Executive summary

2. For each financial year, the Auckland Council must have a local board agreement (as agreed between the governing body and the local board) for each local board area.

3. The local board agreement is largely based on year three of the Long-term Plan 2012-2022^{^[1]} (LTP) and reflects the priorities in the local board plan, shows intended provision of local activities, and the capital and operating expenditure required to fund these activities.

4. A draft local board agreement was agreed in December 2013 as part of the draft Annual Plan 2014/2015 and consulted on between late January to late February. The Hibiscus and Bays Local Board Agreement 2014/2015 has since been updated to reflect:

a) budget prioritisation decisions made during the local board meeting on 16 April 2014;

b) the impact, if any, of final decisions made by the Budget Committee on 8 May 2014;

c) budget adjustments, if any, arising from new information;

d) the allocation of central costs (including depreciation, interest, corporate overheads and staff costs).

5. The governing body will meet to adopt Auckland Council’s Annual Plan 2014/2015, including 21 local board agreements, on 26 June 2014.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) adopt its local content for the Annual Plan 2014/2015 which includes a:

i) Local Board Agreement 2014/2015 with advocacy; and

ii) message from the chairperson.

b) note that:

i) local budgets have been updated to reflect local board prioritisation decisions, impacts (if any) of final budget decisions made by the Budget Committee on 8 May, budget adjustments (if any) arising from new information and the allocation of central costs;

ii) if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the chairperson’s message at the front of the local board agreement;

iii) it confirms an inflation adjustment for Library Room Hire for 2014/2015; Leisure and Recreation facilities at Stanmore Bay Pool and Leisure and East Coast Bays Recreation Centre;

iv) it does not agree to amending fees and charges for the 2014/2015 year for local community and arts facilities;

v) that the resolutions of this meeting will be reported back to the governing body when it adopts the Annual Plan 2014/2015 on 26 June 2014;

vi) the local board agreement could be subject to minor changes following this meeting.

c) That the chairperson be delegated the authority to make any final minor changes to the local board content for the Annual Plan 2014/2015 before publication.

Comments

6. For each financial year, the Auckland Council must have a local board agreement (as agreed between the governing body and the local board) for each local board area.

7. The local board agreement is largely based on year three of the Long-term Plan 2012-2022 (LTP) and reflects the priorities in the local board plan, shows intended provision of local activities, and the capital and operating expenditure required to fund these activities.

8. The governing body will meet to adopt the Annual Plan 2014/2015 on 26 June 2014, which must include the local board agreement for each local board.

9. The draft local board agreement was consulted on between late January and late February 2014. In finalising their local board agreement, local boards:

a) took into account the submissions received and hearings held as part of the special consultative procedure and any other new information now available;

b) held a prioritisation workshop to re-evaluate their 2014/2015 budgets;

c) made final budget prioritisation decisions at their meeting in April.

10. On 29 and 30 April 2014, local boards met with the Budget Committee to discuss local priorities and key issues (if any), after which the Budget Committee formally met on 8 May 2014 to make final decisions on the Annual Plan 2014/2015.

11. Local board agreements and financial statements were then further updated to reflect any impacts of Budget Committee decisions, budget adjustments arising from new information and the allocation of central costs (including depreciation, interest, corporate overheads and staff costs).

12. This report seeks formal adoption of local content for the Annual Plan 2014/2015 (Attachment One), which includes a:

a) Hibiscus and Bays Local Board Agreement 2014/2015 with advocacy; and

b) message from the chairperson

13. The resolutions of this meeting will be reported to the governing body on 26 June 2014, when it meets to adopt the Annual Plan 2014/2015.

Consideration

Local board views and implications

14. This report seeks adoption from the local board on its content for the Annual Plan 2014/2015. Engagement with the community, including consultation, and a number of workshops and meetings have been held by the local board to finalise their local board agreement and introduction to the agreement.

Maori impact statement

15. Many local board decisions are of importance to Maori and there is a need to continue to build relationships between local boards and relevant iwi. The local board agreement is based on the local board plan and the LTP which have been developed through engagement with the community, including Maori.

Implementation

16. The resolutions of this meeting will be reported to the governing body on 26 June 2014, when it meets to adopt the Annual Plan 2014/2015.

17. The timeline to develop and produce the Annual Plan 2014/2015 document is tight. It is possible that minor changes may need to be made to the attachments before the annual plan is adopted; such as:

a) Correction of any errors identified;

b) Minor wording changes.

18. Officers therefore recommend that the local board delegates authority to the local board chairperson to make the final changes if necessary.

Attachments

No.	Title	Page
a View	Hibiscus and Bays Local Board Agreement 2014/2015	121

Signatories

Author

Kate Marsh – Financial Planning Manager, Local Boards

Authorisers

Matthew Walker – Financial Planning, Policy and Budgeting

Karen Lyons - Manager Local Board Services

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

18 June 2014

Torbay Plaza

File No.: CP2014/09863

Purpose

1. To seek endorsement from the Hibiscus and Bays Local Board for the Torbay Plaza project proceed on the basis of the ‘enhanced status quo’ option, in conjunction with plaza Option 4 (refer Attachment A).

Executive summary

2. A number of potential plaza options for Torbay have been prepared and these have been shared with the local community. Feedback from the most recent public meeting (8 April 2014) indicated that the most popular option was to do nothing. This was largely due to the proposed loss of existing carparks, removal of the roundabout and the inability to turn right into Toroa Street.

3. However, to allow for some small scale improvements such as ‘gateways’, street banners and upgrading some communal spaces the local board chairperson has suggested proceeding with an ‘enhanced status quo’ option. A further enhancement could be considered to develop a small plaza located within the existing shopping centre. This is because analysis of the feedback also recognised that more people indicated support for plaza options than not. On reflection it is considered the community supported the plaza idea in principle, the most popular plaza option being Option 4. As a result it is recommended that the local board proceed with preparing a preliminary design for the ‘enhanced status quo’ option, in conjunction with plaza Option 4.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) support in principle the enhanced ‘status quo’ option, in conjunction with plaza Option 4, now referred to as the Revised Option.

b) agree that council staff meet with the Torbay focus group, Auckland Transport and mana whenua with a recognised interest in the area to discuss the Revised Option. The results of which will be incorporated into the Revised Option (preliminary design).

c) agree that the Revised Option (preliminary design) be work shopped with the local board subcommittee at the earliest date possible.

d) agree that the Revised Option (preliminary design) be presented to the Torbay Community at a further public meeting and that comments (where deemed appropriate) be incorporated into the Revised Option (final design).

e) agree that the Revised Option (final design) be reported to the local board for its approval prior to the preparation of working drawings and tender documentation.

Comments

4. The Torbay plaza is a place-making project to create a high quality public space which would encourage people to spend time within this shopping centre.

5. At the direction of the local board, council staff initially prepared four potential plaza options and these were work shopped with local board representatives on 18 October 2012. Preference was for two plaza options, and these are presently referred to as Options 3 (kerb extension within the Beach Road carriageway) and 4 (created by closing a right of way within the existing shopping centre).

6. On 1 November 2012 council staff met with members of the Torbay Business Association and local board. Again Options 3 and 4 were the preferred options.

7. A workshop was held with the local board on 21 August 2013 where Option 3 was explored further and a number of iterations were created. These iterations then became Options 1, 2 and 3. All options involved removing the roundabout at the intersection of Beach Road and Toroa Street and losing carparks. However one of the three options did provide a turn bay where vehicles could wait prior to turning right into Toroa Street.

8. The local board agreed that the four plaza options (i.e. the 3 iterations, plus option 4) be released for public consultation. Council staff produced further visual material for each option. This included a plan view and three dimensional image, individual attributes were outlined (dimensions, area, etc.) along with its pros and cons.

9. On 5 December 2013, the four options were shared with the Torbay Business Association ahead of the evening public meeting. Members present selected Option 3 as their preferred option. At the end of the public meeting on 5 December 2014, the public was asked to complete a questionnaire, of which 130 completed questionnaires were received. Upon collation Option 3 was the favoured option (43 responses), followed by Option 4 (39 responses). However a number of people (44 responses) did not support any of the four plaza options. Some of these indicated they would support an option which did not reduce the number of carparks and/or retained the roundabout.

10. A meeting was held with with local board representatives on 18 December 2013 to discuss the survey results. A decision was made to explore an option which retained the roundabout (i.e. Option 5) along with additional carparks to replace those lost in Options 1, 2 and 3. Torbay residents also contacted the council requesting that a ‘do nothing option’ also be prepared, this became Option 6. Option 3 was also revisited due to the loss of carparks located on either side of Beach Road (north of the existing pedestrian crossing). The revised option became Option 3a.

11. The next public meeting was held on 8 April 2014. Seven options (Options 1, 2, 3, 3a, 4, 5 and 6) were presented at this meeting and a questionnaire was prepared for people to provide their feedback. It was requested the community complete the questionnaire by 22 April 2014.

12. The council received 145 completed questionnaires. Upon collation Option 6, ‘the do nothing’ option was the most popular (53 responses), Option 4 was next (25 responses), followed by Option 5 (19 responses) and then came Option 3a (14 responses). The reasons the survey respondents provided for choosing Option 6 were:

· To retain the roundabout.

· No reduction in carparks.

· To keep the right hand turn into Toroa Street.

13. Following the feedback, staff held further meetings with a community group comprising two local artists and a landscape specialist. A meeting was also held with landowners and the Torbay Business Association. From these meetings and suggestions from local board representatives, it became apparent that it might be possible to provide minor streetscape enhancements and this became an ‘enhanced status quo’ option. This option does not make any significant changes to the road through the local centre.

14. However, while 53 responses were received for the ‘do nothing option’ the total number of responses requesting a plaza of some sort (i.e. Options, 1, 2, 3, 3a, 4 and 5) totalled 75 responses. It is therefore concluded that the community ‘on the whole’ is still interested in pursuing a plaza concept for the Torbay shops as more responses favoured a plaza, than not.

15. The most popular plaza option is Option 4. This option involves converting an existing service lane into a plaza. Because this option does not affect the road it is possible to pursue this option and the ‘enhanced status quo’ option at the same time. The scale of works is such that the budget should be able to cover both options. It is recommended therefore that Option 4 be developed in conjunction with the ‘enhanced status quo’ option (refer Attachment A). The service lane is owned by Auckland Transport.

16. Furthermore Option 4 is attractive since it can be used for community events with minimal disruption to the Torbay community. Or alternatively the entire space (or portions of) could be redesigned enabling it to be used on a permanent basis.

17. The ‘enhanced status quo’ and Option 4 design has been discussed with Mr Simon Lough (Auckland Transport’s Principal Specialist – Urban Design and Public Art). Mr. Lough thought existing underground services might impact on the location of gateway features and artworks located within the road reserve. A warrant assessment would be required for the installation of the two raised pedestrian crossings at either end of the Torbay shopping centre. Option 4 was also supported.

18. It is recommended that a Torbay focus group be formally created to work alongside Auckland Transport and mana whenua with a recognised interest in the area (refer Maori Impact Statement below) to prepare a preliminary design for the Torbay shopping centre.

Consideration

Local board views and implications

19. The Torbay Plaza has been previously discussed with the Hibiscus and Bays Local Board and funding has been set aside to achieve this initiative. Council staff have been liaising with the local board representatives and Torbay’s local community in this regard.

20. The rationale for the ‘enhanced status quo’ option, in conjunction with the plaza Option 4 (Revised Option) will be work shopped with the Hibiscus and Bays Local Board on 13 June 2014.

21. The suggested steps (provided the Local Board supports the Revised Option) would be:

1. Council staff meet with the Torbay focus group, Auckland Transport and mana whenua with a recognised interest in the area to discuss the Revised Option.

2. The results of this will be incorporated into the Revised Option (preliminary design) which will be reported to the Local Board at the earliest date possible.

3. Present the Revised Option (preliminary design) to the Torbay Community at a further public meeting to obtain their feedback.

4. To report the Revised Option (final design) back to the local board for its approval prior to the preparation of working drawings and tender documentation.

Maori impact statement

22. Following advice from Te Waka Angamua as to the appropriate group, discussions were initially held with Mr Malcolm Patterson from Ngāti Whātua Ōrākei. It was explained that the project involves creating a public plaza within the Torbay shopping centre.

23. Mr Patterson has since left his role at Ngāti Whātua Ōrākei and has been replaced by Ms Emily Dowding-Smith. Council staff contacted Ms Dowding-Smith who confirmed the Ngāti Whātua Ōrākei environment and resource management unit is interested in assisting with the landscaping, planting and plant management services to exercise kaitakianga. This will help Ngāti Whātua Ōrākei to reconnect with the Torbay area.

24. Further advice has since been provided by Te Waka Angamua indicating that there are other mana whenua groups that could have an interest in the area. This information will be provided in due course.

Implementation

25. Funding for the Torbay Plaza amounts to $1,183,588. This has been brought forward from 2011/21012 year as a deferral. It is included as part of the Hibiscus and Bays Local Board’s 2012//2013 Revised CAPEX Full Year Budget numbers.

26. At this stage it is recommended the local board proceed with the ‘enhanced status quo’ option, in conjunction with plaza Option 4. The design features will require Auckland Transport approval as they control both the road and service lane, and costings will be prepared once this design has been finalised.

Attachments

No.	Title	Page
a View	Torbay Village Rejuvenation Concepts	145

Signatories

Authors

Andrew Trevelyan - Principal Planner

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Lesley Jenkins - Relationship Manager

[1] Financial statements are based on the Long-term Plan 2012-2022, reflecting reprioritisations made during the annual planning process for 2013/2014 and 2014/2015 and revised budgets endorsed by the Budget Committee on 8 May 2014 to achieve a 2.5% rates increase for 2014/2015. Budgets have also been updated to reflect the allocation of central costs (including depreciation, interest, corporate overheads and staff costs)

Chairperson	Julia Parfitt, JP
Deputy Chairperson	Greg Sayers
Members	David Cooper
	Janet Fitzgerald, JP
	Gaye Harding
	Gary Holmes
	Lovisa Rasmussen
	Lisa Whyte

Portfolio	Description	Local Board Members
Local planning, policy and governance	Relationship with governing body, Chairs meeting, protocols, code of conduct, local area plans, structure plans, Unitary Plan, RUB, plan changes	Julia Parfitt –Chairperson Greg Sayers - Deputy Chairperson
Arts and culture	Arts centres, art programmes	Greg Sayers – Lead Julia Parfitt -Alternate
Events	General oversight of events programme music in parks, movies in parks	Greg Sayers and Julia Parfitt
Community services and facilities	Community development and safety, grants and funding, community facilities, community houses, community leases, Youth Connections	Julia Parfitt –Lead Janet Fitzgerald - Alternate
Youth	Local board Youth Forum, Youth Representative	Lovisa Rasmussen – Lead Gaye Harding - Alternate
Libraries		Lisa Whyte –Lead Gaye Harding - Alternate
Recreation services	Pools, multi-sport facilities	Gaye Harding – Lead Lisa Whyte - Alternate
Parks	Reserve management plans, park usage, leasing on parks, liaison with parks staff on land owner approval	David Cooper –Lead Julia Parfitt –Alternate Janet Fitzgerald – Lead Lovisa Rasmussen - Alternate
Built and natural environment	Heritage, infrastructure (including stormwater, wastewater, water), environmental programmes, conservation and biodiversity, biosecurity, waste minimisation	Janet Fitzgerald – Lead Julia Parfitt - Alternate
Economic Development	Economic development plans, developing ATEED relationship, broadband	Gary Holmes – Lead Gaye Harding -Alternate
Street environment and town centres	Gateways and mainstreet upgrades, Urban design champion	David Cooper and Gary Holmes – Leads Janet Fitzgerald -Alternate
Transport		David Cooper – Lead Gary Holmes – Alternate Janet Fitzgerald – Lead Greg Sayers - Alternate
Regulatory, bylaws and compliance	Bylaw policy feedback	Gaye Harding -Lead Julia Parfitt -Alternate
Resource consent applications	Input into notification decisions for resource consent applications	Gary Holmes – Lead Janet Fitzgerald - Alternate
Communications and engagement	Media, stakeholder and community engagement including iwi relationships, Hibiscus and Bays Youth Voice and YAP	Julia Parfitt – Lead Lovisa Rasmussen -Alternate
Finance	Budget overview, financial prudence and reporting, local board funding policy	Lisa Whyte – Lead Julia Parfitt - Alternate
Civil defence/ emergency management		David Cooper –Lead Greg Sayers -Alternate
Urban Design Champion		Gary Holmes – Lead Janet Fitzgerald - Alternate

Authors	Vivienne Sullivan - Local Board Democracy Advisor
Authorisers	Lesley Jenkins - Relationship Manager