Agenda of Henderson-Massey Local Board

Henderson-Massey Local Board

19 June 2014

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 6

5 Leave of Absence 6

6 Acknowledgements 6

7 Item withdrawn 6

8 Item withdrawn 6

9 Item withdrawn 6

10 Extraordinary Business 6

11 Notices of Motion 6

12 Henderson-Massey Local Board Community Development, Arts and Culture Work Programme 2014 - 2015 9

13 Proposal to alter list of election sign sites within the Henderson-Massey local board area 25

14 Extending opening hours for Ranui Library 33

15 Henderson-Massey Local Board 2014/2015 Proposed Local Library Renewals 35

16 Project Twin Streams CAPEX budget 14/15 financial year – Henderson-Massey Local Board 41

17 Infrastructure and Environmental Services Update Report 45

18 Adoption of Local Board Agreement 2014/2015 55

19 Approval of the draft local board plan 2014 75

20 Chair's report 129

21 Confirmation of Workshop Records 131

22 Consideration of Extraordinary Items

PUBLIC EXCLUDED

23 Procedural Motion to Exclude the Public 141

C1 Proposal to acquire open space in Massey 141

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The following are members’ conflict of interest as at 5 June 2014.

BOARD MEMBER	ORGANISATION	POSITION
Vanessa Neeson, JP (Chairman)	Ranui Sector Trial	Chair
Shane Henderson (Deputy Chairman)	Waitakere Community Law Service Ranui Action Project	Employee Co-Chairman
Brenda Brady, JP	Keep Waitakere Beautiful Safer West Community Trust Sunnyvale Residents & Ratepayers Society Inc. West Auckland Historical Society District Licensing Committee	Trustee Trustee Member Member Member
Peter Chan, JP	Cantonese Opera Society of NZ Asian Leaders Forum NZ-Hong Kong Business Ass. NZ-China Business Ass. Auckland Chinese Environment Protection Association (ACEPA)	Member Member Member Member Advisor
Warren Flaunty, QSM	Westgate Pharmacy West Auckland Hospice NorSGA Properties Westgate Pharmacy Ltd The Trusts Community Foundation Ltd Rodney Local Board Waitemata District Health Board Waitakere Licensing Trust Massey Matters Inc. Massey Birdwood Settlers Ass. Taupaki Residents & Ratepayers Ass.	Contractor Trustee Director Director Director Elected Member Elected Member Elected Member Member Member Member
Will Flavell	Rutherford College	Employee
Tracy Kirkley	District Licensing Committee Heart of Te Atatu South	Member Member
Luke Wilson	NZ Police - Massey Community Constable D.A.R.E. West	Employee Member

4 Confirmation of Minutes

That the Henderson-Massey Local Board:

a) Confirms the ordinary minutes of its meeting, held on Thursday, 5 June 2014, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

7 Item withdrawn

8 Item withdrawn

9 Item withdrawn

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Henderson-Massey Local Board

19 June 2014

Henderson-Massey Local Board Community Development, Arts and Culture Work Programme 2014 - 2015

File No.: CP2014/12327

Purpose

1. The purpose of this report is to present the Community Development, Arts and Culture (CDAC) 2014 - 15 Henderson-Massey Local Board work programme for approval.

Executive summary

2. This report provides information to support local boards to make decisions required to approve the CDAC 2014 – 2015 work programme.

3. The draft CDAC work programme aims to provide a defined work programme of the 2014 – 2015 financial year. They cover the following areas:

· community development and safety

· arts and culture

· events

· community facilities

4. The CDAC work programme for the Henderson-Massey Local Board has been aligned to the following 2011 – 2013 Henderson-Massey Local Board Plan priorities:

· preparing for our population to grow

· building our community identity and pride

· strengthening our heartland

5. Local Boards are now being requested to approve the CDAC work programme 2014 – 2015.

Recommendations

That the Henderson-Massey Local Board:

a) Approves the Community Development, Arts and Culture work programme 2014 – 2015 see Attachment A

b) Approves the Community Lease workplan for 2014/2015 see Attachment B

c) Approve 2014/2015 term grants for Massey Community House $37,429, McLaren Park Community Project $85,553, Ranui Community House $37,429, Sturges West Community House $37,429 Te Atatu Peninsula Community House $37,429 and Zeal Education Trust $156,004

d) Approves the recommended community and arts facilities capital and renewals work programme 2014/2015 as listed in attachment C and D and:

i. delegates responsibility to specified member/s to approve any moderate changes to the budget, in the event that there is a variation to identified costs for this capital and renewals work programme

ii. asks that council staff report on any reduction in project costs to enable a review of budget options.

e) Approves the renewal of the funding agreement with Massey Matters Inc. for a further year to the value of $206,247

f) approves the renewal of the funding agreement with Waitakere Workers Educational Association for a further year to the value of $27,672

g) Approves the following community arts organisation funding agreements (subject to the funding agreement being approved by the local board chair if required):

i) Waitakere Arts and Culture Development Trust, $535,300.00

ii) Pacific Mamas Arts and Cultural Trust, $144,306.63

iii) Waitakere Central Community Arts Council, $45,670.05

Comments

6. This is the second year of development for the CDAC work programme for local boards. The work programmes for 2014 – 2015 have been developed using a co-ordinated departmental approach. Each CDAC unit has aligned their projects and initiatives to the Auckland Plan directives, the local board plan 2011 – 2013 and the local board draft annual plan priorities.

7. The CDAC work programmes align to the following 2011 – 2013 Local Board Plan priorities:

· preparing for our population to grow

· building our community identity and pride

· strengthening our heartland

CDAC recognises that new local board plan outcomes and the Long Term Plan 2015 – 2025 are currently being developed and these outcomes and priorities will be incorporated into the 2015 – 2016 CDAC work programmes.

The CDAC work programme 2014 – 2015 for the Henderson-Massey Local Board (see Attachment A: CDAC - work programme FY15 - Henderson-Massey Local Board) includes the following areas of activity:

· Community Development and Safety: These projects and programmes aim to deliver a range of social outcomes including capacity building, place-making, youth development, youth connections, local food and gardening initiatives, community funding, community-led development, graffiti vandalism prevention and safety advice, housing, inclusion and diversity and community economic development

· Arts and Culture: This includes the delivery of a range of programmes and centres including: community art programmes, public art installation and integration at the Ranui and Te Atatu Library, Southside Arts Festival and funding agreements with arts facilities (see Attachment D: Henderson-Massey Local Board proposed art facility renewals work programme)

· Events: This will deliver a range of community events including: ANZAC day, local event funding, local civic functions, and citizenship ceremonies

· Community Facilities: This includes the provision of community facilities, the marketing and promotion of community facilities, community leasing, providing an integrated booking system, renewals and levels of service, strengthening community led centres, individual community centre development, Glendene community facility hub, social housing and venue hire (see Attachment B and C).

8. The work programmes include scoped initiatives, the allocation of budgets and established timelines. Workshops have been conducted with local boards and CDAC staff on 3 June 2014 to ensure alignment with the local board priorities and they meet the needs of the local community.

9. Local Boards are requested to approve the CDAC work programme for 2014 – 15. CDAC staff will continue to work with relevant portfolio holders and the local board to ensure the delivery of these projects and their evaluation. Portfolio holders and the local board will also be consulted on the prioritisation of the community facilities renewal projects and community leases.

Consideration

Local board views and implications

10. The draft 2014 – 2015 work programme was considered by the local board at a workshop on 3 June 2014. The views expressed by local board members are reflected in Attachment A.

Maori impact statement

11. Improving Maori outcomes is a priority for the region. One of the Auckland Plan targets is to increase targeted support to Maori community development projects. The CDAC work programme deliverables aim to improve well-being among Maori living in the local board area. The focus of this CDAC work programme is to support Maori targeted initiatives.

Implementation

12. CDAC staff will continue to meet with portfolio holders to provide updates on the work programme and ensure it is progressed in a timely way. The CDAC work programme will be implemented within the annual plan 2014 – 2015 budget.

Attachments

No.	Title	Page
a View	Attachment A Community Development Arts and Culture - 2014/2015 Work Programme	13
b View	Attachment B Henderson-Massey Local Board Community Facilities Community Lease Workplan 2014/2015	17
c View	Attachment C Henderson-Massey Local Board proposed renewals programme	21
d View	Attachment D Henderson-Massey Local Board proposed renewals programme	23

Signatories

Authors

Louise Mason - Manager Community Development, Arts and Culture

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

19 June 2014

Attachment B

Henderson-Massey Local Board Community Facilities Community Lease Workplan 2014 / 2015

Group	Location	Building Ownership / Ground or Building Lease	Lease Expiry Date	Renewal? If so, details	Notes
Category One: New leases, renewals and projects that are currently underway and will be reported to Board in due course
The Order of St John Northern Regional Trust Building	Lloyd Morgan Lions Club Park (Ambulance Station)	Lessee	01/07/2010	30/06/2015
The Order of St John Priory Trust Board	Lloyd Morgan Lions Club Park (Training Rooms)	Lessee	31/07/2007	30/07/2018
Girl Guides Association NZ – Waipareira	Neville Power Memorial Park	Lessee	31/05/2005
Girl Guides Association NZ – Te Atatu	Durham Green	Lessee	31/01/2006
Girl Guides Association NZ - Swanson	Fairdene Reserve	Lessee	28/02/2006
Tu Wahine Trust	Lloyd Morgan Lions Club Park	Council	31/10/2005
Te Atatu Rugby League & Sports Club Incorporated	Jack Colvin Park	Lessee	31/03/2007		Right of renewal, term to be negotiated
Te Atatu Association Football Club Incorporated	Te Atatu Peninsula Park	Lessee	31/05/2013		Right of renewal, term to be negotiated
Waitemata Rugby League Football Club Incorporated	Ranui Domain	Lessee	31/03/2007		Right of renewal, term to be negotiated

Category Two: Leases and renewals that are due to expire, together with other projects, that will be the final focus area for action
Scout Association Te Awaroa	Tui Glen Reserve	Lessee	31/07/2014	31/07/2047
Massey Rugby Union Football	Moire Park	Lessee	31/12/2014	31/12/2034
NZ Ethnic Social Services Trust	Covil Park	Council	31/01/2015
The Order of St John Northern Regional Trust Building	Lloyd Morgan Lions Club Park (Ambulance Station)	Lessee	30/06/2015
Category Three: Lease matters requiring additional work due to complex factors
Massey Community House Society Incorporated	Triangle Park	Council	31/03/2007		Transferring onto a Licence to Occupy and Manage – Programmes & Partnerships Community Facilities to manage licence
Auckland Kindergarten Association – Te Atatu Peninsula	Roby Reserve	Lessee	31/10/2012	31/10/2017	Collective lease being considered
Auckland Kindergarten Association – Te Atatu South	Divich Reserve	Lessee	31/10/2012	31/10/2017	Collective lease being considered
Auckland Kindergarten Association – Te Atatu Village	Kaumatua Reserve	Lessee	31/10/2012	31/10/2017	Collective lease being considered
Auckland Kindergarten Association - Henderson	Opanuku Reserve	Lessee	31/10/2012	31/10/2017	Collective lease being considered
Auckland Kindergarten Association - Sunnyvale	Kaikoura Reserve	Lessee	31/01/2009		Collective lease being considered
NZ Plunket Society – Kelston Community Centre	Awaroa Park	Council			Collective lease being considered No lease in place
NZ Plunket Society – Henderson	Cranwell Park	Council	30/06/2015		Collective lease being considered
Waitakere Citizens Advice Bureaux Incorporated	Waitakere Central Library	Council	15/01/2011	14/01/2016	Collective lease being considered
Waitakere Citizens Advice Bureaux Incorporated	545 Don Buck Road, Massey	Council	01/07/2010		Collective lease being considered
Taikata Sailing Club Incorporated	Chapman Strand	Lessee	30/06/2008		Land classification issues
Waitemata Maori Wardens Trust	Tui Glen Reserve	Council	01/08/2009		Land classification issues
Te Atatu Pony Club	Harbourview/Orangihina	Council land	28/02/2003		Monthly roll over due to NZTA works
Henderson Miniature Motor Racing Club	26 Seymour Road, Henderson	Council land			No lease in place. Potential land disposal
West Auckland Woodturners Guild Incorporated	26 Seymour Road, Henderson	Council land			No lease in place. Potential land disposal
Western Districts Model Railway Club Incorporated	Te Rangi Hiroa/Birdwood Estate Winery	Council			Land classification issues. No lease on record
West City Darts Association	Te Rangi Hiroa/Birdwood Estate Winery	Council	30/06/2006		Land classification issues
Waitakere BMX Club	Te Rangi Hiroa/Birdwood Estate Winery	Council land	31/03/2010
Waitemata City Sports Club Incorporated	McLeod Park	Lessee	30/04/2010	30/04/2043	CDAC working with Sport, Park and Recreation
Henderson Croquet Club Incorporated	Cranwell Park	Lessee	31/07/2005	30/07/2026	Terms of new lease to be negotiated by both parties before report to Local Board

Henderson-Massey Local Board

19 June 2014

Proposal to alter list of election sign sites within the Henderson-Massey local board area

File No.: CP2014/11582

Purpose

1. This report seeks the views of the local board on a proposal to remove or alter some of the public place sites where election signs can be placed during the election period, based on safety and operational concerns arising from their use.

Executive summary

2. The Election Signs Bylaw 2013 controls the appearance of election signs to support the electoral process while maintaining public safety and amenity. One part of this is that signs may only be placed on private sites or on specified areas within public places. Restricting signs to suitable parts of public places helps maintain traffic safety for all users of our roads (including vehicles, cyclists, pedestrians and school children) and helps maintain the appearance of our parks and other public places.

3. The list of specified sites within public places is available on the Auckland Transport website as a series of maps for each local board area. There are 67 specified sites across the Henderson-Massey Local Board area that were available to be used during the 2013 election period.

4. A review has been undertaken of these sites based on their use during that election period and on three criteria (fair distribution; usability; safety). Based on that review, most sites functioned reasonably well, however it is recommended that changes should be made to 14 sites:

· eight sites should be removed from the list of specified sites;

· two sites should be made smaller (i.e. removed in part);

· four sites should have conditions added to ensure that nearby road safety markings must remain unobstructed.

5. Issues also arose at a further nine sites, and it is proposed that these sites are retained but monitored during the 2014 election period.

6. The view of the local board is being sought before any changes are made to the list of specified sites. If changes are made, it is proposed that these be made before the end of June 2014, to align with the September date for the general election. Further changes may be proposed for these or other sites after that election.

Recommendations

That the Henderson-Massey Local Board:

a) Notes that the council and Auckland Transport staff have collated information on the practical operation of the specified election sign sites through the previous election period and reviewed these sites against criteria covering their distribution, usability and safety.

b) Notes that this information and review have indicated that no changes are currently required to 53 of the 67 specified sites within the Henderson-Massey Local Board area.

c) Notes that changes are proposed to the other 14 specified sites to better meet these criteria in future election periods, and that these changes are proposed to be made for the September 2014 general election.

d) Provides its view in relation to the following eight sites, that are proposed to be deleted from the list of specified sites:

i) Edmonton Road / School Road junction (W-HM10);

ii) Great North Road / Norcross Road junction (W-HM17);

iii) Moire Road / Widmore Drive junction (W-HM33);

iv) Swanson Road / Waitemata Drive junction (W-HM43);

v) Te Atatu Road (2) (W-HM45);

vi) Don Buck Road (3) (W-HM60);

vii) Simpson Road (W-HM66);

viii) Triangle Road (3) (W-HM70).

e) Provides its view in relation to the following two sites, that are proposed to be deleted in part:

i) Don Buck Road / Glen Road / Woodside (W-HM9) - Delete part (Glenn Rd side);

ii) Lincoln Road (W-HM25) - Delete part (southern end).

f) Provides its view in relation to the following four sites, where conditions are proposed to be added to ensure that signs are clear of traffic safety signs:

i) Glen Road (W-HM12);

ii) Summerland Drive (1) (W-HM41);

iii) Te Atatu Road / Gloria Avenue junction (W-HM47);

iv) Universal Drive / Rathgar Road (W-HM50).

g) Notes that the following further nine sites are proposed to be managed closely through the 2014 election period:

i) Great North Road (W-HM16);

ii) Henderson Valley Road (1) (W-HM20);

iii) Hobsonville Road (W-HM23);

iv) Luckens Road / Moire Road junction (W-HM26);

v) Railside Avenue (W-HM36);

vi) San Bernadino Drive (W-HM38);

vii) Zita Maria Avenue (W-HM58);

viii) Great North Road (W-HM61);

ix) Taikata Road (W-HM68).

h) Notes that further information will be collected on these and other sites through the 2014 election period and that further changes may be proposed in due course.

Comments

The Election Signs Bylaw 2013 and specified sites

7. The Election Signs Bylaw was adopted by Auckland Transport in 2013 and was in place for the 2013 local government election. It applies to both local government and central government elections.

8. The bylaw covers various matters that help provide for an orderly electoral process, public safety and public amenity. These include:

· the size of signs;

· restrictions on attachments to signs;

· that signs must be securely fixed to the ground (and not attached to parks assets, street furniture or trees);

· that signs must be outside the drip line of trees;

· that contact details must be provided on a sign;

· that the person responsible for a sign must attend to it, if it is damaged or becomes dangerous.

9. The bylaw also provides that election signs may only be placed on private sites, or within specified sites within public places.

10. The list of specified sites in public places adopted in 2013 was prepared based on legacy council practices, input from local boards and traffic safety considerations. There are 67 specified sites within the Henderson-Massey Local Board area. Maps of these sites are available from the Auckland Transport website. The reference numbers in this report (e.g. W-HM1) correspond to the numbering in those maps for the local board area.

11. Auckland Transport may make changes from time to time to the list of sites. Before Auckland Transport can designate (or make changes to) sites on local parks it must first obtain the approval of the relevant local board. Additionally, Auckland Transport must seek and take into account the views of local boards in relation to sites that are within the road reserve.

Review of practice for specified sites

12. Information was collected on how each of the specified sites across Auckland was used during the 2013 election. This included a visit to each site during the election period and an assessment on whether the signs at each location were causing a distraction, obstructing sight lines, creating an unsafe situation, attached to street furniture or causing other issues.

13. The above information has been considered together with criteria for specified sites, that they:

· collectively provide a fair and reasonable distributions of sites across Auckland (to support the electoral process);

· are each able to be properly used (eg. reasonable size, clear of trees and other items);

· are safe for all involved (e.g. traffic safety, safety of campaign staff and council staff).

· 14. Based on the above, of the 67 sites in the Henderson-Massey Local Board area, 53 sites do not currently present problems and may remain unchanged. Of the other 14 sites:

· eight sites are proposed to be deleted from the list of specified sites;

· parts of two sites are proposed to be deleted;

· four sites are proposed to have conditions added to ensure that signs do not obstruct the visibility of traffic safety signs.

15. Nine further sites are proposed to be managed closely during the 2014 election period. This may include marking the extent of each specified area on the ground.

16. Further details on each of these groups of sites are given in tables 1 to 4 below.

Table 1: Sites recommended to be deleted:

Site	Comments
Edmonton Road / School Road junction (W-HM10)	Obstructs pedestrian visibility; Some placement issues; Trees; Near school
Great North Road / Norcross Road junction (W-HM17)	Several signs, most outside specified area; clutter; Some obstruction including of chevron
Moire Road / Widmore Drive junction (W-HM33)	Some obstruction of direction signs, bus stop; Clutter; Some signs outside specified area; Near Motorway on ramp; Vegetation
Swanson Road / Waitemata Drive junction (W-HM43)	Some placement issues; possible obstruction; Some not within site conditions (8m set back)
Te Atatu Road (2) (W-HM45)	The motorway sign is not visible from a distance; Signs are too close to the carriageway to be safe for traffic in the event a sign falls down – requires detailed traffic management; Possible sightline obstruction; Some clutter
Don Buck Road (3) (W-HM60)	All signs were south of the yellow zone; Yellow zone is an overhead power pylon; Limited space where the signs are located due to the drip lines of trees
Simpson Road (W-HM66)	Narrow / impractical site
Triangle Road (3) (W-HM70)	ROW visibility; Slope

Table 2: Sites recommended to be partly deleted:

Site	Comments
Don Buck Road / Glen Road / Woodside (W-HM9) Delete part (Glenn Rd side) – shown crossed in red	Glen Road side - signs outside boundary causing obstruction
Lincoln Road (W-HM25) Delete part (southern end) - shown crossed in red	Ten signs out of specified area; Some obstruction; Area should be reduced in south

Site

Comments

Don Buck Road / Glen Road / Woodside (W-HM9)

Delete part (Glenn Rd side) – shown crossed in red

Glen Road side - signs outside boundary causing obstruction

Lincoln Road (W-HM25)

Delete part (southern end) - shown crossed in red

Ten signs out of specified area; Some obstruction; Area should be reduced in south

Table 3: Sites recommended to have conditions added to ensure that signs do not obstruct visibility of traffic safety signs:

Site	Comments
Glen Road (W-HM12)	Propose condition that signs be in reserve to avoid obstructing chevrons
Summerland Drive (1) (W-HM41)	Several signs are obstructing the chevron board; The yellow zone should be beyond the chevron board and a condition to not block the chevron board be imposed; Most signs outside area (to north)
Te Atatu Road / Gloria Avenue junction (W-HM47)	Signs all outside specified area; May obstruct pedestrian visibility; Some clutter with other signs; Vegetation
Universal Drive / Rathgar Road (W-HM50)	There are signs that interfere with the visibility of the chevron board; Yellow zone should be placed well behind them; Some placement issues

Table 4: Further sites recommended to be managed closely through the 2014 election period

Site	Comments
Great North Road (W-HM16)	Four signs outside northern boundary; Slope, can be slippery if wet
Henderson Valley Road (1) (W-HM20)	Some placement issues; Vegetation; Kindergarten and carpark in area; Takes up whole park frontage
Hobsonville Road (W-HM23)	Several signs, some outside specified area (3m set back); Clutter
Luckens Road / Moire Road junction (W-HM26)	Signs on Luckens Rd obstruct sightlines; some outside specified area (5m set back); Some clutter
Railside Avenue (W-HM36)	The site may be too narrow for election signs, as the restrictions leave only a strip that is 1.4m wide; The site should not allow V-shaped signs; Signs are too close to the carriageway
San Bernadino Drive (W-HM38)	Possible sightline obstruction
Zita Maria Avenue (W-HM58)	Could be issues in future with drip lines and sightlines; Some signs outside specified area
Great North Road (W-HM61)	Signs outside specified area; Some clutter with other signs; Signs too close to carriageway
Taikata Road (W-HM68)	Several signs have been placed west of the yellow zone; Some close to drip line

17. Further information on how these and other sites are used in practice will be gathered during the 2014 election. Should staff become aware of problems, further changes may be proposed in due course.

Consideration

Local board views and implications

18. The view of the Henderson-Massey Local Board is sought through this report. This will inform any final decision on the list of specified sites.

Maori impact statement

19. This report does not raise any specific issues relating to Māori.

Implementation

20. Any final decision on these sites will be reflected in the list of specified sites that apply to future elections.

Attachments

There are no attachments for this report.

Signatories

Authors

Helgard Wagener - Team leader, Policies and Bylaws

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

19 June 2014

Henderson-Massey Local Board 2014/2015 Proposed Local Library Renewals

File No.: CP2014/10080

Purpose

1. This report seeks approval from the Henderson-Massey Local Board for proposed 2014/15 property renewal capital works for Libraries.

Executive summary

2. The property renewals programme is an annual capital works programme. The programme ensures that each Council facility can operate to the current level of service articulated in the relevant asset management plan.

The Henderson-Massey Local Board proposed property renewals programme for 2014/15 is detailed in this report as Attachment 1.

In the 2014/15 financial year, the Henderson-Massey Local Board’s budget for the Libraries property renewal programme is $101,495.

A list of all Libraries proposed property renewal projects for all Auckland Council Local Boards for 2014/2015 is provided for your information as Attachment 2.

Recommendation/s

That the Henderson-Massey Local Board:

a) Receive the Henderson-Massey Local Board 2014/2015 Proposed Property Renewals report

b) Approves the property renewals programme 2014/2015 for Libraries as listed in Attachment 1

c) Delegates responsibility to the Manager Assets Planning and Business – Libraries to approve any moderate changes to the budget, in the event that there is a variation to identified costs for its property renewals programme

d) Allows for any project surplus to be held as contingency for other renewals projects included within this report for this board.

Comments

3. Investment in this property renewals programme will ensure that Council facilities remain valuable, well-maintained community assets that continue to meet user expectations. Not undertaking timely property renewals will have an undesirable impact on the customer experience and put asset performance at risk, and ultimately increase the cost to maintain the facility.

The property renewals programme is a planned and documented process comprising of seven project management framework phases. These phases are: data collection, feasibility, initiation, planning, execution & transition, closure, and benefits realisation. Local Board sign-off is within the third phase (initiation) of the Property Renewals Programme process.

The property renewals programme process ensures that the proposed work-lists (Attachment 1) have received extensive input and assessment from both property and activity officers.

Should a Local Board Member have any questions regarding any of the proposed renewals works, the Activity Representative is the person that should be contacted in the first instance. The Activity Representative will be happy to answer any questions you have or workshop the renewals list with you if you prefer.

Consideration

Local board views and implications

4. Council officers are seeking Local Board approval for the proposed Henderson-Massey Local Board property renewals programme for 2014/15. Council officers will report quarterly to the Local Board, including any reduction in project costs, to enable a review of budget options.

Maori impact statement

5. The Henderson-Massey Local Board 2014/2015 property renewals programme will ensure that all facilities continue to be well-maintained community assets benefiting the local community, including Māori.

Implementation

6. This work will be implemented as part of the Council Property Department’s usual business practice and delivered in partnership with Libraries.

Attachments

No.	Title	Page
a View	Proposed Renewals Programme- Henderson Massey	37
b View	Proposed Renewals Programme 14/15 Regional	39

Signatories

Authors

Kim Taunga - Manager – Local Libraries South

Authorisers

Allison Dobbie - Manager – Libraries and Information

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

19 June 2014

Project Twin Streams CAPEX budget 14/15 financial year – Henderson-Massey Local Board

File No.: CP2014/12737

Purpose

1. The purpose of this report is to seek approval from the Henderson-Massey Local Board for the expenditure of the remaining Local Board legacy Infrastructure Auckland Grants Funding for Project Twin Streams’ CAPEX of $675,046.91 for the 2014/15 financial year.

2. This represents the Henderson-Massey Local Board’s portion of total CAPEX funding of $1,145,072.78 for Project Twin Streams which is shared with the Waitakere Ranges Local Board.

Executive summary

3. Project Twin Streams (PTS) is a 10 year large-scale catchment based environmental restoration and stormwater management project funded by a legacy Infrastructure Auckland grant. This report seeks the board’s approval for the budget breakdown for the final year of funding via this grant.

4. PTS is delivered across two local boards, Henderson-Massey and Waitakere Ranges. Funding is split between the two local boards proportionate to the percentage of stream length within each local board area.

5. The project seeks to address the negative impacts associated with urban development to the Henderson Creek, Oratia, Opanuku, Swanson and Waikumete streams. It aims to improve stormwater quality, promote ecosystem rehabilitation and implement flood mitigation.

6. Implementation of Project Twin Streams activity is managed by two operational arms of council; Environmental Services (CAPEX) and Local Parks West (OPEX) in consultation with the Local Board. This report seeks the Board’s approval for the 2013/14 CAPEX expenditure of $675,046.91 as detailed in the comments section of this report.

7. A transitional plan for ongoing delivery of the PTS programme post 2014/15 is currently being developed in consultation with the Henderson-Massey and Waitakere local boards.

8. Approval of this expenditure will ensure that project work can continue on current project contracts which expire 30 June 2014.

Recommendation

That the Henderson-Massey Local Board:

a) Approves the allocation of the Local Board Project Twin Streams CAPEX expenditure of $675,046.91 for the 2014/15 financial year as detailed in the comments section of this report.

Comments

9. Project Twin Steams is working to improve water quality in Waitakere streams by revegetating 56kms of stream banks with native trees and shrubs, and purchasing properties within the flood plain for removal.

10. PTS is delivered across two local boards, Henderson-Massey and Waitakere Ranges. Funding is split between the two local boards proportionate to the percentage of stream length within each local board area. Funding for the Henderson Massey local board area for 2014/15 is $677,936.40 of CAPEX. A contingency/underspend of $2,889.49 is forecast.

11. The project seeks to address the negative impacts associated with urban development to the Henderson Creek, Oratia, Opanuku, Swanson and Waikumete streams. It aims to improve stormwater quality, promote ecosystem rehabilitation and implement flood mitigation.

12. Implementation of Project Twin Streams activity is managed by two operational arms of council; Environmental Services (CAPEX) and Local Parks West (OPEX). This report seeks the Board’s approval for the expenditure of the 2014/15 CAPEX budget of $675,046.91

13. The Henderson-Massey budget figures outlined below reflect a continuation of previous PTS work programmes and methodologies relating to community engagement, education and plant establishment.

14. The breakdown below details and summarise the proposed activities and intended allocation of funds to cover the community engagement, education and plant establishment costs to fulfil the remaining requirements of the (IA) grants funding of Project Twin Streams 2014/15 budget:


Table One - FY 14/15 PTS Budget


	Local Board Infrastructure Auckland Grants Funding		$ 393,691.00

	Estimated Carry Forward from FY 13/14		$ 284,245.40

	TOTAL PTS Capex:		$ 677,936.40


Table Two - FY 14/15 PTS Activity


		Service Provider		Henderson Massey
	PHYSICAL WORKS & PROJECT MANAGEMENT
	HENDERSON CREEK
	Project Management	Community Waitakere		$ 85,607.00
	ORATIA STREAM
	Community Physical Works	McLaren Park Henderson South Trust		$ 55,469.08
	Project Management	McLaren Park Henderson South Trust		$ 78,105.34
	OPANUKU STREAM
	Community Physical works - R9A	Ngati Whatua		$ 14,491.40
	Community Physical works	McLaren Park Henderson South Trust		$ 63,517.50
	Project Management	McLaren Park Henderson South Trust		$ 89,395.00
	WAIKUMETE STREAM
	Community PW & PM	EcoMatters		$ 13,561.82
	WIRIHANA WETLAND
	Plant Supply Winter 2014	City Parks Services		$ 1,175.66
	Wirihana Plant Establishment	Wildland Consultants		$ 689.99
	Wirihana Wetland Stormwater Works	[Part Contribution]		$ 594.24
	PAREMUKA STREAM
	Project Management	Te Ukaipo		$ 17,880.00

	CREATIVE ENGAGEMENT
	Arts			$ 40,000.00

	PLANT SUPPLY
	Plant Supply Winter 2014	City Parks Services		$ 28,975.15
	Plant Supply Winter 2015	[Estimate]		$ 14,984.74

	PROJECT COSTS
	Riparian coordinator	Thomas Civil & Environmental Consultants		$ 91,854.00
	Communications support	Dialect Communications		$ 32,000.00
	Transition Plan Development	[Estimate]		$ 44,100.00
	Storage & water charges	[Estimate]		$ 1,890.00
	Copy Centre			$ 756.00

	Total Expenditure (CAPEX):			$ 675,046.91

	Contingency/Underspend			$2,889.49
	Total CAPEX Funding			$677,936.40

15. It is recommended that the Henderson-Massey Local Board approve CAPEX budget for 2014/15 as detailed above.

16. Council staff will work closely with the local board over the next financial year to further implement this programme

Consideration

Local board views and implications

17. This report has been discussed at a workshop with the Local Board and has been prepared specifically to formalise the Board’s approval for expenditure of this local board budget line.

Maori impact statement

18. It is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

Implementation

19. Upon approval for this budget allocation the work will ensure the continuity of the Project Twin Streams work programme for the 2014/15 financial year, within the Henderson-Massey Local Board area.

20. This is a transition period for the project. Council and community organisations will be working together to transition out of this current phase of mainly grant funded work and scope options for phase two of Project Twin Streams.

Attachments

There are no attachments for this report.

Signatories

Authors

Emma Cordery - Relationship Advisor

Gill Thurlow - Catchment Manager, Environmental Services - Infra & Env

Authorisers

Mara Bebich - Stakeholder Liasion Manager

John Dragicevich - Manager Infrastructure and Environmental Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

19 June 2014

Infrastructure and Environmental Services Update Report

File No.: CP2014/10292

Purpose

1. To inform the local board about the activities of the Infrastructure and Environmental Services (I&ES) department during the period from April 2014 to June 2014. This includes both local board based and regional activities undertaken by the three units of I&ES – Environmental Services, Solid Waste and Stormwater.

2. This report also tracks the delivery and expenditure of environmental budget lines from the 2013/2014 Local Board Agreement (LBA), as assigned to I&ES.

Executive summary

3. I&ES delivers on the Auckland Plan and local board plans through the provision of environment and sustainability programmes, regional waste and stormwater services, as well as the maintenance and enhancement of Auckland's natural environment.

4. This report has been written to inform the local board about the delivery of activities and work programmes by I&ES. A number of these regional activities have a distinct local involvement and impact and are detailed in the attachments to this report.

Recommendation

That the Henderson-Massey Local Board:

a) Notes the information in the Infrastructure and Environmental Services update report.

Comments

5. This report and attachments specifically detail the activities delivered by the three units of I&ES within the local board area which support and contribute to the following local board plan priorities and initiatives:

Priority:

Initiatives:

Caring about our environment

 Ongoing funding for development of Project Twin Streams networks to encourage communities and groups to take ownership of their local environment

 Maintain Project Twin Streams streams, tracks, walkways and cycleways

 Continue to partner with EcoMatters Trust (Ecowest and the Sustainable Living Centre)

 Continue to partner with the Keep Waitakere Beautiful Trust (including War on Weeds, Trees for Babies and Neat Streets programmes)

 Examine further opportunities to expand the Green Network

6. The local board is supporting the delivery of local environmental programmes through its budgets as outlined below. Key project highlights and milestones are noted in the table below with additional detail provided in Attachment A.

*Budget Line*	*Projects*	*Highlights:*	*Budget*
Community environmental services	Ecofest, Sustainable Living Centre and Keep Waitakere Beautiful’s suite of programmes	· EcoWest month-long sustainable living festival delivered through partnership with EcoMatters Trust. Evaluation of the festival is in progress. · War on Weeds undertaken throughout March.	$257,724 (across the three western local boards)
Project Twin Streams Capex	Project Twin Streams	· In February, March and April 2014, a total of 2,285 volunteers spent 676 volunteer hours working on streams within the Project Twin Stream area.	Henderson Massey Local Board has $867,542.76 (63%of the total budget) for the 13/14 financial year. This amount includes carry overs.
Resource recovery facility	Resource recovery facility	· Registration of Interest documentation developed and sent to community groups within the Whau and Henderson-Massey local board areas to participate in a resource recovery trial at the Waitakere Refuse and Recycling Station. · The Registration of Interest closed on 19 May 2014. · The next step is for officers to evaluate the Registration of Interests and identify a preferred community group/s. · It is envisaged the trial will commence in June 2014.	$10,000 ($7,000 from Whau Local Board and $3,000 from Henderson- Massey Local Board
Septic tank pump out scheme	Septic tank pump outs	· Within the Henderson-Massey local board area, there are an estimated 333 private on-site wastewater treatment systems that need pumping out and cleaning, based on the properties paying the rural sewage rate (RUR). There were no scheduled pump-outs in the Henderson-Massey local board area this quarter.	Budget 2013-14: $686,621.00 across all boards

7. Local environmental initiatives are also supported through regional funding. Highlights of our regional activities are noted in the table below with additional detail provided in Attachment B.

Unit	Highlights:
Environmental Services	· Presented Flanshaw Road School with their Enviroschools’ Green Gold sign on Tuesday 10 June 2014. · The Retrofit Your Home Programme has been selected as a finalist for the EECA Awards 2014. In 2012/2013 3,211 households took advantage of the Retrofit programme assistance. So far this year 2,751 households have joined with more applications expected as the colder months approach. · EcoWest delivered over 70 events throughout west Auckland and War on Weeds
Solid Waste	· Peninsula Primary School achieved 76.8% diversion from landfill at recent Jubilee Gala Zero Waste event. · The Waste Minimisation and Innovation Fund, small grants (applications less than $5,000), opened for applications on 19 March 2014. The fund was advertised through over 300 emails, a mail out to 474 to stakeholders and in approximately 15 suburban newspapers. Officers received 44 applications and are now working through the eligibility screening. The applications will be assessed over the next few weeks, and the final decisions will be notified to applicants by late June.
Stormwater	· The stormwater unit has worked closely with the Housing Project Office (HPO) to identify Special Housing Areas (SHA) for the recently announced Tranche 3 areas including developing stormwater management solutions and management plans for existing SHAs. · Development and delivery of a stormwater NCEA level two and three resource for secondary schools. This resource will allow youth to delve into stormwater issues and work towards sustainability. The resource was developed by council in partnership with schools and the community and it allows students to gain several achievement standards. It is available electronically on council’s website (search ‘secondary schools stormwater ncea’) and contains four editable assessment tasks or activities, including one NZQA approved task, a junior programme, and fun resources to support learning. ·  Stormwater capital projects for 2013/14 are progressing as per the final attachment to this report, or as previously reported.

Consideration

Local Board Views

8. This is a report prepared specifically to inform the local board.

Maori Impact Statement

9. While this report is for information only and does not require any decision making, it is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

Implementation Issues

10. The activities detailed in this report are within budget. Any decisions arising from discussions and planned changes to work programmes will have financial and resourcing implications which will need to be managed.

Attachments

No.	Title	Page
a View	Local Infrastructure and Environmental Services Activity	51
b View	Regional Infrastructure and Environmental Services Update	53

Signatories

Authors

Emma Cordery - Relationship Advisor

Mara Bebich - Stakeholder Liasion Manager

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

John Dragicevich - Manager Infrastructure and Environmental Services

Henderson-Massey Local Board

19 June 2014

Adoption of Local Board Agreement 2014/2015

File No.: CP2014/12075

Purpose

1. This report seeks formal adoption of the Local Board Agreement 2014/2015 to form part of the Annual Plan 2014/2015.

Executive summary

2. For each financial year, the Auckland Council must have a local board agreement (as agreed between the Governing Body and the Local Board) for each local board area.

3. The local board agreement is largely based on year three of the Long-term Plan 2012-2022^{^[1]} (LTP) and reflects the priorities in the local board plan, shows intended provision of local activities, and the capital and operating expenditure required to fund these activities.

4. A draft local board agreement was agreed in December 2013 as part of the draft Annual Plan 2014/2015 and consulted on between late January to late February. The Local Board Agreement 2014/2015 has since been updated to reflect:

a) budget prioritisation decisions made during the local board meeting in April;

b) the impact, if any, of final decisions made by the Budget Committee on 8 May;

c) budget adjustments, if any, arising from new information;

d) the allocation of central costs (including depreciation, interest, corporate overheads and staff costs).

5. The governing body will meet to adopt Auckland Council’s Annual Plan 2014/2015, including 21 local board agreements, on 26 June 2014.

Recommendation/s

That the Henderson-Massey Local Board:

a) Adopts its local content for the Annual Plan 2014/2015 which includes a:

i) Local Board Agreement 2014/2015 with advocacy; and

ii) message from the chair.

b) Notes that:

i) Local budgets have been updated to reflect local board prioritisation decisions, impacts (if any) of final budget decisions made by the Budget Committee on 8 May, budget adjustments (if any) arising from new information and the allocation of central costs;

ii) If there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement;

iii) That the resolutions of this meeting will be reported back to the governing body when it adopts the Annual Plan 2014/2015 on 26 June 2012;

iv) The local board agreement could be subject to minor changes following this meeting.

c) Notes the following changes to the list of advocacy areas confirmed at the April 17 meeting:

Addition of

· Henderson Bus interchange upgrade

· Funding required to complete the current Ranui Library build

Removal of

· Disposal of Ministry of Education Land

· Henderson Metro Centre revitalisation

d) Delegates the Chair to make any final minor changes to the local board content for the Annual Plan 2014/2015 before publication.

Comments

6. For each financial year, the Auckland Council must have a local board agreement (as agreed between the governing body and the Local Board) for each local board area.

7. The local board agreement is largely based on year three of the Long-term Plan 2012-2022 (LTP) and reflects the priorities in the local board plan, shows intended provision of local activities, and the capital and operating expenditure required to fund these activities.

8. The governing body will meet to adopt the Annual Plan 2014/2015 on 26 June 2014, which must include the local board agreement for each local board.

9. The draft local board agreement was consulted on between late January and late February 2014. In finalising their local board agreement, local boards:

a) took into account the submissions received and hearings held as part of the special consultative procedure and any other new information now available;

b) held a prioritisation workshop to re-evaluate their 2014/2015 budgets;

c) made final budget prioritisation decisions at their meeting in April.

10. On 29 and 30 April, local boards met with the Budget Committee to discuss local priorities and key issues (if any), after which the Budget Committee formally met on 8 May to make final decisions on the Annual Plan 2014/2015.

11. Local board agreements and financial statements were then further updated to reflect any impacts of Budget Committee decisions, budget adjustments arising from new information and the allocation of central costs (including depreciation, interest, corporate overheads and staff costs).

12. This report seeks formal adoption of local content for the Annual Plan 2014/2015 (Attachment One), which includes a:

a) Local Board Agreement 2014/2015 with advocacy; and

b) message from the chair

13. The resolutions of this meeting will be reported to the governing body on 26 June 2014, when it meets to adopt the Annual Plan 2014/2015.

Consideration

Local Boards

14. This report seeks adoption from the Local Board on its content for the Annual Plan 2014/2015. Engagement with the community, including consultation, and a number of workshops and meetings have been held by the local board to finalise their local board agreement and introduction to the agreement.

Maori Impact Statement

15. Many local board decisions are of importance to Maori and there is a need to continue to build relationships between local boards and relevant Iwi. The local board agreement is based on the local board plan and the LTP which have both been developed through engagement with the community, including Maori.

Implementation

16. The resolutions of this meeting will be reported to the governing body on 26 June 2014, when it meets to adopt the Annual Plan 2014/2015.

17. The timeline to develop and produce the Annual Plan 2014/2015 document is tight. It is possible that minor changes may need to be made to the attachments before the annual plan is adopted, such as:

a) correction of any errors identified;

b) minor wording changes.

Officers therefore recommend that the local board delegates authority to the Local Board Chair to make final changes if necessary.

Attachments

No.	Title	Page
a View	Henderson-Massey local board Agreement	59

Signatories

Authors

Kate Marsh - Financial Planning Manager - Local Boards

Authorisers

Matthew Walker, Manager Financial Planning, Policy and Budgeting

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Karen Lyons - Manager Local Board Services

Henderson-Massey Local Board

19 June 2014

Approval of the draft local board plan 2014

File No.: CP2014/10309

Purpose

1. To approve the Henderson-Massey draft local board plan 2014, and the summary document, for public consultation.

Executive summary

2. Each local board is required to complete a local board plan for adoption by 31 October 2014. The draft plan is attached to this agenda, along with the summary document, for the local board to approve for community consultation. Consultation using the special consultative procedure (SCP) is taking place 7 July to 6 August 2014.

3. As part of the SCP the local board needs to schedule dates for hearings of verbal submissions. It is recommended that these hearings be held on Tuesday, 9 September 2014 at 10.00 am and Thursday 11 September 2014 (reserve day if required). Once the submissions have been heard the local board will need to deliberate and resolve whether they wish to make any changes to the Henderson-Massey Local Board Plan prior to its adoption.

4. The final stage of the SCP procedure will be the adoption of the Henderson-Massey Local Board Plan. It is recommended that the local board adopt the plan within the timeframe at its ordinary business meeting scheduled for Thursday, 16 October 2014.

Recommendation/s

That the Henderson-Massey Local Board:

a) Approves the draft Henderson-Massey Local Board Plan 2014 for public consultation using the special consultative procedure.

b) Approves the draft Henderson-Massey Local Board Plan 2014 summary document.

c) Delegates to the Chair to make any minor wording changes that may be necessary for the draft local board plan or summary document.

d) Schedules a meeting for the hearing of Local Board Plan submissions on Tuesday, 9 September 2014 at 10.00am in the Council Chamber (level 2), 6 Henderson Valley Road, Henderson.

e) Adopts the 2014-2017 Henderson-Massey Local Board Plan at the ordinary Henderson-Massey Local Board business meeting scheduled for Thursday, 16 October 2014 at 3.30pm in the Council Chamber (level 2), 6 Henderson Valley Road, Henderson.

Comments

5. The Local Government (Auckland Council) Act 2009 requires each local board to develop a local board plan every three years. The first local board plan was adopted in 2011. This second local board plan must be adopted by 31 October 2014.

6. Local board plans are strategic plans for the following three years and beyond. The plans reflect the priorities and preferences of the community. They guide how the local board:

· makes decisions on local activities and projects

· provides input into regional strategies and policies

· works with other agencies that play a key role in the area, including central government agencies and council-controlled organisations.

7. The plans inform the development of council’s 10-year Long-term Plan. The plans also form the basis for development of the annual local board agreement for the following three financial years.

8. The local board is required to use the SCP to consult on the draft local board plan. The period for the SCP is 7 July to 6 August 2014.

9. The SCP requirements include providing a summary of the information in the draft local board plan.

Consideration

10. The draft plan has been developed by considering a range of strategic issues, as well as the Auckland Plan and other regional strategies and policies. Community views and advice from subject matters experts has also been important in developing the draft plan.

11. The draft plan and the summary document are attached.

Summary of community views and strategic issues

12. The local board talked to the community during February and March 2014.

13. Board members focussed on engaging with the community at events and community meetings. The Board talked to more than 300 people and received well over 200 questionnaires, online surveys and email contributions. Submitters were supportive of growth so long as that growth was high quality and infrastructure was in place before people settled in the area. There was also strong support for investing in and empowering our young people, having strong, connected communities, caring for our environment and giving priority to walking, cycling and affordable, efficient public transport. A principle concern for submitters was community safety and the Board has included neighbourhood based community safety initiaitives in its draft plan. People were also concerned that the plan took into account the west Auckland housing crisis and the issues of older adults and the Board altered its draft plan to include these issues.

14. The key strategic issues that have influenced the development of the local board plan include the rapid growth projected in north west Auckland, declining perceptions of community safety in the Henderson-Massey local board area, business and employment opportunities arising from the new commercial area at Westgate, the unique demographic characteristics of the board area which include having higher than average numbers of young and older people, concern about declining environmental indicators and the need to reduce traffic congestion through the provision of transport choices

Local board views and implications

15. The local board’s views have driven the development of the draft plan attached to this report.

Māori impact statement

16. The local board plan contributes to improving wellbeing in Māori communities, as well as the community in general.

17. The Board has requested a 5% Maori art component of all capital projects in the local board area. The Board also wishes to partner with partnering with Māori organisations, education providers and employers to upskill Māori for employment opportunities in our rapidly growing area and work with Maori to support economic development aspirations engendered through the treaty settlement process. Finally the Board would like to partner with Maori organisations in an ecological project in Te Atatu.

18. Māori have also been involved in the development of this plan.

19. Implementation

20. The next steps in the local board plan process are shown below.

Attachments

No.	Title	Page
a View	Draft Henderson-Massey Local Board Plan	79
b View	Henderson-Massey Local Board Plan Summary	121

Signatories

Authors

Linda Smith – Senior Local Board Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

19 June 2014

[cover]

WHAT WE’VE GOT PLANNED TO MAKE HENDERSON-MASSEY EXTRAORDINARILY LIVEABLE

We want to make Henderson-Massey extraordinarily liveable by:

 planning for the 40,000 people who could settle in the north-west before 2020

 making community safety a top priority

 making sure business and job opportunities come from growth

 having great open spaces with lots of activities and treasuring our environment

It is time for the Henderson-Massey to grow in a way that makes our towns and suburbs "extraordinarily liveable". Six proposed outcomes are set out in our draft local board plan. These outcomes will be our focus as we seek to improve our area.

This flyer provides an overview of our draft plan. Please read the plan, which can be found online at www.shapeauckland.co.nz or at your local library or service centre, and tell us what you think.

Have we got it right? Tell us by 6 August at www.shapeauckland.co.nz

[pages 2-3]

Our vision

Henderson-Massey is a place of growth and opportunity. It is an extraordinarily liveable place to settle, work and have fun.

We can achieve our vision with the following draft outcomes:

1. Growth that is extraordinarily liveable

Within six years, there could be another 40,000 people living in the north-west and a good start will have been made on providing high-quality residential development in central Henderson. People are excited to have the choice of living close to a public transport hub.

Westgate metropolitan centre will emerge between 2014 and 2017. Auckland Council has already built water infrastructure and roads. Shops and a mall will follow. We will build a library, community centre, town square and a park. Our vision is that our new population will have the facilities they need to lead extraordinarily liveable lifestyles.

We are going to achieve this by:

· using a planned approach to growth

· insisting on high-quality neighbourhoods that are well designed

· building a pool and multi-club sporting facilities at Westgate.

[Pull quote] ‘Plan for good parks in our built up areas’ – Henderson resident.

[CTA] How else can we make growth extraordinarily liveable?

To find out more, read page xx of the draft local board plan and tell us what you think.

2. A vital business sector creating valued local employment opportunities

A strong economy is important for Henderson-Massey as it means more jobs and businesses opportunities. The new industrial area at Westgate will attract high-value businesses and benefit existing operators. Our involvement in Youth Connections will make local young people the preferred choice for local employers.

Over the next three years we want to:

· work with ATEED to attract high-value businesses to Westgate

· match the Tindall Foundation funding so Youth Connections can continue in our area

· investigate an international education precinct at Trading Place in Henderson.

[CTA] Are we doing enough to provide business opportunities and jobs? Tell us what else we could do at shapeauckland.co.nz..

3. A community where we know our neighbours, work together on issues and value diversity

Our neighbourhoods feel safe because we have worked together on community safety issues. Our community organisations and volunteers are treasured because they work together to meet community needs and the local board has become a powerful advocate for people struggling to get themselves into a home.

Over the next three years we are going to:

· work with communities to create and operate their own community safety plans

· continue to fund, support or recognise the exceptional work done by community organisations in our area.

[pull quote] ‘More community input at grassroots level’ -Te Atatu resident.

Two decisions we need your feedback on

Creating a shared space in Henderson on Great North Road between Henderson Valley Road and Edmonton Road.

Auckland has successful shared spaces in Elliot Street and Fort Street in the city. They make shopping areas safer for pedestrians, are good for business, and still allow vehicle access.

Coming up with a new name for Red Hills.

Who wants to end up in Papakura when you thought you were going to Massey? There are two suburbs called Red Hills in Auckland, an established one at Papakura and a new one at Massey.

Give us your feedback on the submission form over the page, or at shapeauckland.co.nz

4. A good life for young and old

Our area has been improved to be friendly to young and old. Wide, smooth footpaths suitable for all ages and use. Shopping areas where both young and old feel safe.

We are going to achieve this by:

· encouraging people to retire to central Henderson

· negotiating a footpath improvement programme for Henderson with Auckland Transport

· our Dragon’s Den project – children pitch their ideas to the board and we will choose projects to pursue.

Going back to our 'eco-city' rootsBy 2017, the community, council and businesses have worked to prevent the degradation of water quality in the Hauraki Gulf during the north-west’s rapid growth. We can access our waterways from pontoons, boardwalks and wharves. High-quality useable open space has been provided in growth areas. Cycle and walkways criss-cross our area providing a leisurely stroll, family bike rides or a daily dog walk.

We are going to achieve this by:

· extending the area covered by community stream projects

· advocating to the governing body the purchase of parkland to fill an identified gap in Glendene

trialling a resource recycling project at the waste transfer station at The Concourse, Henderson.

[quote] "Trees soften an area if there are going to be more houses" - Ranui resident

5. Real choices between walking, cycling, public transport and cars

Travel by bus and train has been made easier with the introduction of new bus routes and electric trains, so fewer people take their cars to work. It is easier to move about our area via safe walkways and cycleways.

We are going to achieve this by:

· advocating for light rail along the north-western motorway

· advocating for improved park and ride facilities at Sturges Road and Sunnyvale rail stations

· leading the establishment of a home and school zone at Henderson North.

Do you agree with our plan to reduce car journeys?

Tell us what else we could do at www.shapeauckland.co.nz.

[Page 4]

HAVE WE GOT IT RIGHT?

Have your say on your draft local board plan. Copies of the draft local board plans and submission forms are available:

• online at www.shapeauckland.co.nz

• at public libraries, council service centres and local board offices

• from Auckland Council customer centre, call toll free 09 301 0101.

Submit online at www.shapeauckland.co.nz , mail the submission form over the page using the freepost address provided or scan and email it to localboardplans@aucklandcouncil.govt.nz

Submissions open Monday 7 July and must be received by 4pm, Wednesday 6 August 2014.

WHAT’S NEXT?

Hearings will be held between August and September 2014 to consider all submissions before finalising our local board plan. The final plan will be adopted by 31 October 2014.

[pages 5-6]

HAVE YOUR SAY ON THE DRAFT 2014 Henderson-Massey LOCAL BOARD PLAN

Tell us what you think about the 2014 Henderson-Massey Draft Local Board Plan. Make a submission online at www.shapeauckland.co.nz or fill out and freepost this form.

Make sure you read the summary or full draft plan before making your submission. Copies are available:

· online at www.shapeauckland.co.nz

· at public libraries, council service centres and local board offices

· or phone us on 09 301 0101

Your submission

To ensure your submission counts you need to include your full name and contact details and these need to be written clearly. All submissions, including your name, will be publicly available but your contact details will be kept private.

Would you like to speak in support of your submission at a public hearing, held between August and September 2014?

□ Yes □ No

Want to submit on more than one local board? See over the page for details.

Your details

Full name: __________________________________________________________________

Organisation (if submitting on behalf of an organisation): _____________________________

Email: _____________________________________________________________________

Postal address: ______________________________________________________________

Suburb: ______________________________________ Postcode: _____________________

Phone: ________________________________ Mobile: ____________________________

Signature: ____________________________________ Date: _________________________

1. What do you think of our idea to have a shared space in Henderson on Great North Road between Henderson Valley Road and Edmonton Road? Comments

______________________________________________________________________

2. What do you think of our idea to rename Red Hills area of Massey, and what do you think we should call it?
Comments

_____________________________________________________________________

3. Do you have any other comments about the outcomes, objectives or initiatives detailed in the draft local board plan?

_____________________________________________________________________

4. Tell us, is there anything missing from the draft local board plan?

□ Yes □ No

_______________________________________________________________________

Need more room? You can attach extra pages but please ensure they are A4.

Submissions open Monday 7 July and must be received by 5pm, Wednesday 6 August 2014.

If you have any queries about the draft local board plans or the submission process, please call 09 301 0101 or email localboardplans@aucklandcouncil.govt.nz

If you want to make a submission on more than one draft local board plan you can either:

a. complete a separate form for each draft plan, additional forms can be requested by calling 09 301 0101 or online at www.shapeauckland.co.nz, or

b. fill in one submission form and attach your comments, making it clear which draft local board plans they apply to.

Freepost authority number 232621

Henderson-Massey Draft Local Board Plan

Attention: Brina Burden

Auckland Council

Freepost authority 232621

Private bag 92300

Auckland 1142

Henderson-Massey Local Board

19 June 2014

Chair's report

File No.: CP2014/12608

Executive Summary

1. To provide an opportunity to the Chairperson of Henderson-Massey Local Board to update the board on her activities, projects and issues since Monday, 12 May 2014.

Recommendation/s

That the Henderson-Massey Local Board:

a) Receives the chair’s report.

Monday 12 May		Review final copy of Henderson Implementation Plan
Tuesday 13 May		Henderson-Massey Local Board Workshop
Wednesday 14 May		Community Facilities update
		Community Facilities-Community Development Portfolio Catch up
		Violence Free Waitakere & Auckland Council - "Jade Speaks Up"
		Banning of Legal Highs Forum
		Community Liaison Group Meeting
Thursday 15 May		Ranui Community House meeting
		Catch-up regarding Massey Means Business
		Henderson BID discussion
		Henderson-Massey Local Board (2nd) Business Meeting
Friday 16 May		Informal Workshop on Local Economic Development
Friday 16 May		Opening night of ZEAL Market
Saturday 17 May		Kids Art Festival
Saturday 17 May		Trees for Babies
	Monday 26 May	LB Chairs Forum agenda run through with Karen Lyons
		Local Board Chairs Forum meeting
		Budget Committee
		Discussion re Role of local boards as objectors to liquor licences
	Tuesday 27 May	Westgate Pharmacy
		Henderson-Massey weekly catch-up
		Blank walls - drive around to identify for UNITEC street art project
		Henderson-Massey Local Board Workshop
	Thursday 29 May	Grant Jennings 20th Year Anniversary
		Pre meeting discussion-Corban Estate
		Candle Light Vigil
Tuesday 3 June		Parks Portfolio briefing
		Transport Portfolio briefing
		Henderson-Massey Local Board Workshop
Wednesday 4 June		West Wave
		David Downey
		Waitemata Football Club (Loan)
Thursday 5 June		Henderson-Massey Local Board Workshop (Auckland Transport)
Thursday 5 June		Henderson-Massey Local Board Business Meeting
Friday 6 June		West Councillors & Local Board Chairs Quarterly Meeting

Attachments

There are no attachments for this report.

Signatories

Authors	Vanessa Neeson – Chairperson, Henderson-Massey Local Board
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

[1] Financial statements are based on the Long-term Plan 2012-2022, reflecting reprioritisations made during the annual planning process for 2013/2014 and 2014/2015 and revised budgets endorsed by the Budget Committee on 8 May 2014 to achieve a 2.5% rates increase for 2014/2015. Budgets have also been updated to reflect the allocation of central costs (including depreciation, interest, corporate overheads and staff costs)

No.	Title	Page
a View	HM workshop Record-6 May 2014	133
b View	HM workshop Record-13 May 2014	135
c View	HM workshop Record-20 May 2013	137
d View	HM workshop Record-27 May 2014	139

	ITEM	PRESENTER
1.0	CORBAN ESTATE FACILITY HERITAGE - STRATEGIC DIRECTION Board discussed draft Corban Estate Arts Centre and Heritage facility planning strategy document	Jan Brown
2.0	ELECTIONS SIGNS Proposed changes of specified sites for election signs and is seeking Boards feedback.	Andrew Pickering Warwick Robertson
3.0	LOCAL BOARD PLAN	Wendy Kjestrup Linda Smith
4.0	TE RANGI HIROA & BIRDWOOD RECREATION FACILITY An update on the two options for the Te Rangi Hiroa Recreation Facility and to advise the Board on the preferred option and the recommended next step in progressing the report.	Paul Edwards Graeme Davies Andrew Wood

	ITEM	PRESENTER
1.0	LOCAL BOARD TIME	Wendy Kjestrup Linda Smith
2.0	HENDERSON AUDIT REPORT To inform the Board of the Council’s Placemaking Programme and to discuss the results of a Place Audit recently carried out for Henderson in March 2014.	Warren McLenna Eryn Shields Alisson Pye Tatiana Picoaga
3.0	QUARTERLY PERFORMANCE REPORT To receive Local Board feedback on the Quarterly performance report. Discussion was had on the document and changes were made where necessary

	ITEM	PRESENTER
1.0	DISCUSSION REGARDING THE TENDER PRICES RECEIVED OF THE PROPOSED COMMUNITY HUBS Staff advised all tenders received for the community hubs were higher than anticipated due to construction cost inflation. The Board discussed ways of funding the increased costs.	Jan Brown Peter Loud Daud Suryantyo Agnes McCormack
2.0	LOCAL BOARD PLAN / ADMIN UPDATE The Board discussed administrative issues and reviewed their portfolio activities.	Linda Smith
3.0	CDAC WORK PROGRAMME Staff from Community Development, Arts and Culture proposed their work programme for 2014/2015 and explained how it met the local board’s strategic objectives.	Paul Prestidge Brya Taylor Rebecca Kunin Barbara Cade Matt Appleyard

	ITEM	PRESENTER
1.0	LOCAL BOARD ADMINISTRATION The Board was updated on Local Board issues.	Linda Smith Sharlene Riley
2.0	HENDERSON SERVICE CENTRE An update was provided to the Board on service levels associated with maintenance and upkeep of the buildings and grounds of the Henderson Service Centre.	Grant Jennings Agnes McCormack
3.0	LOCAL BOARD SERVICES More Local Board issues were discussed.	Linda Smith
4.0	TREATY SETTLEMENTS A presentation to the Board on the treaty settlement process and to provide an opportunity for members to ask questions on settlements that effect their area.	Siani Walker Tajim Mohammed-Kapa Les Walker
5.0	PROJECT TWIN STREAM CONTRACT The Board was updated on the physical works and project management.	Jill Thurlow
6.0	2014/15 ENVIRONMENT PROGRAMME The Board was updated on proposals for funding agreements.	Emma Courdery Karen Summerhays Brent Bielby

Chairperson	Vanessa Neeson, JP
Deputy Chairperson	Shane Henderson
Members	Brenda Brady, JP
	Peter Chan, JP
	Warren Flaunty, QSM
	Will Flavell
	Tracy Kirkley
	Luke Wilson