Minutes of Henderson-Massey Local Board

Henderson-Massey Local Board

19 June 2014

1 Welcome

The Chair welcomed those present to the meeting.

2 Apologies

Resolution number HM/2014/81

MOVED by Member TJ Kirkley, seconded by Member BA Brady:

That the Henderson-Massey Local Board:

a) Accepts the apologies from members Peter Chan for absence and from members Will Flavell, Shane Henderson and Luke Wilson for lateness.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number HM/2014/82

MOVED by Member TJ Kirkley, seconded by Member BA Brady:

That the Henderson-Massey Local Board:

a) Confirms the ordinary minutes of its meeting, held on Thursday, 5 June 2014, as a true and correct record subject to the following amendment to item number 8.1 (HM/2014/75)

“Supports in principle the Waitakere Arts and Cultural Development Trusts’ plans to create a main access way to Corban Estate from Henderson Valley Road.”

CARRIED

Secretarial note: Amended minutes has been placed on the official minutes copy and can be viewed on the Auckland Council website.

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1

Acknowledgements

Resolution number HM/2014/83

MOVED by Chairperson VS Neeson, seconded by Member WW Flaunty:

That the Henderson-Massey local board:

a) Acknowledges the contributions of Farhat Rana Malik, Sidra Malik and Arun Kumar to our community.

b) Sympathises with the families of the bereaved on the tragic loss of their loved ones.

CARRIED

Member WI Flavell entered the meeting at 3.40 pm.

7 Item withdrawn

8 Item withdrawn

9 Item withdrawn

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Henderson-Massey Local Board Community Development, Arts and Culture Work Programme 2014 - 2015

Resolution number HM/2014/84

MOVED by Member BA Brady, seconded by Member WI Flavell:

That the Henderson-Massey Local Board:

a) Approves the Community Development, Arts and Culture work programme 2014 – 2015 see Attachment A

b) Approves the Community Lease workplan for 2014/2015 see Attachment B

c) Approve 2014/2015 term grants for Massey Community House $37,429, McLaren Park Community Project $85,553, Ranui Community House $37,429, Sturges West Community House $37,429 Te Atatu Peninsula Community House $37,429 and Zeal Education Trust $156,004

d) Approves the recommended community and arts facilities capital and renewals work programme 2014/2015 as listed in attachment C and D and:

(i) delegates responsibility to specified member/s to approve any moderate changes to the budget, in the event that there is a variation to identified costs for this capital and renewals work programme

(ii) asks that council staff report on any reduction in project costs to enable a review of budget options

e) Approves the renewal of the funding agreement with Massey Matters Inc. for a further year to the value of $206,247

f) Approves the renewal of the funding agreement with Waitakere Workers Educational Association for a further year to the value of $27,672

g) Approves the following community arts organisation funding agreements (subject to the funding agreement being approved by the local board chair if required):

i) Waitakere Arts and Culture Development Trust, $535,300.00

ii) Pacific Mamas Arts and Cultural Trust, $144,306.63

iii) Waitakere Central Community Arts Council, $45,670.05

CARRIED

Secretarial note: Warren F declared an interest in this item and did not vote on the decision.

Proposal to alter list of election sign sites within the Henderson-Massey local board area

Resolution number HM/2014/85

MOVED by Member BA Brady, seconded by Member WI Flavell:

That the Henderson-Massey Local Board:

a) Notes that the council and Auckland Transport staff have collated information on the practical operation of the specified election sign sites through the previous election period and reviewed these sites against criteria covering their distribution, usability and safety.

b) Notes that this information and review have indicated that no changes are currently required to 53 of the 67 specified sites within the Henderson-Massey Local Board area.

c) Notes that changes are proposed to the other 14 specified sites to better meet these criteria in future election periods, and that these changes are proposed to be made for the September 2014 general election.

d) Endorses deleting the following from the list of specified sites:

i) Edmonton Road / School Road junction (W-HM10);

ii) Great North Road / Norcross Road junction (W-HM17);

iii) Moire Road / Widmore Drive junction (W-HM33);

iv) Swanson Road / Waitemata Drive junction (W-HM43);

v) Te Atatu Road (2) (W-HM45);

vi) Don Buck Road (3) (W-HM60);

vii) Simpson Road (W-HM66);

viii) Triangle Road (3) (W-HM70).

e) Endorses deleting the following two sites, that are proposed to be deleted in part:

i) Don Buck Road / Glen Road / Woodside (W-HM9) - Delete part (Glenn Rd side);

ii) Lincoln Road (W-HM25) - Delete part (southern end).

f) Endorses deleting the following sites:

i) Glen Road (W-HM12);

ii) Summerland Drive (1) (W-HM41);

iii) Te Atatu Road / Gloria Avenue junction (W-HM47);

iv) Universal Drive / Rathgar Road (W-HM50).

g) Notes that the following further nine sites are proposed to be managed closely through the 2014 election period:

i) Great North Road (W-HM16);

ii) Henderson Valley Road (1) (W-HM20);

iii) Hobsonville Road (W-HM23);

iv) Luckens Road / Moire Road junction (W-HM26);

v) Railside Avenue (W-HM36);

vi) San Bernadino Drive (W-HM38);

vii) Zita Maria Avenue (W-HM58);

viii) Great North Road (W-HM61);

ix) Taikata Road (W-HM68).

h) Notes that further information will be collected on these and other sites through the 2014 election period and that further changes may be proposed in due course.

CARRIED

Member LW Wilson entered to the meeting at 4.09 pm.

Extending opening hours for Ranui Library

Resolution number HM/2014/86

MOVED by Member TJ Kirkley, seconded by Member WW Flaunty:

That the Henderson-Massey Local Board:

a) Approves the proposal to extend opening hours at Ranui Library to 10am to 4pm on Saturdays.

CARRIED

Henderson-Massey Local Board 2014/2015 Proposed Local Library Renewals

Resolution number HM/2014/87

MOVED by Member TJ Kirkley, seconded by Member WI Flavell:

That the Henderson-Massey Local Board:

a) Receives the Henderson-Massey Local Board 2014/2015 Proposed Property Renewals report

b) Approves the property renewals programme 2014/2015 for Libraries as listed in Attachment 1

c) Delegates responsibility to the Manager Assets Planning and Business – Libraries to approve any moderate changes to the budget, in the event that there is a variation to identified costs for its property renewals programme

d) Allows for any project surplus to be held as contingency for other renewals projects included within this report for this board.

CARRIED

Project Twin Streams CAPEX budget 14/15 financial year – Henderson-Massey Local Board

Resolution number HM/2014/88

MOVED by Member BA Brady, seconded by Member LW Wilson:

That the Henderson-Massey Local Board:

a) Approves the allocation of the Local Board Project Twin Streams CAPEX expenditure of $675,046.91 for the 2014/15 financial year as detailed in the comments section of this report.

CARRIED

Infrastructure and Environmental Services Update Report

Resolution number HM/2014/89

MOVED by Member WI Flavell, seconded by Member LW Wilson:

That the Henderson-Massey Local Board:

a) Notes the information in the Infrastructure and Environmental Services update report.

CARRIED

Adoption of Local Board Agreement 2014/2015

Resolution number HM/2014/90

MOVED by Chairperson VS Neeson, seconded by Member TJ Kirkley:

That the Henderson-Massey Local Board:

a) Adopts its local content for the Annual Plan 2014/2015 which includes a:

i) Local Board Agreement 2014/2015 with advocacy; and

ii) message from the chair.

b) Notes that:

i) Local budgets have been updated to reflect local board prioritisation decisions, impacts (if any) of final budget decisions made by the Budget Committee on 8 May, budget adjustments (if any) arising from new information and the allocation of central costs;

ii) If there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement;

iii) That the resolutions of this meeting will be reported back to the governing body when it adopts the Annual Plan 2014/2015 on 26 June 2012;

iv) The local board agreement could be subject to minor changes following this meeting.

c) Notes the following changes to the list of advocacy areas confirmed at the April 17 meeting:

Addition of

· Henderson Bus interchange upgrade

· Funding required to complete the current Ranui Library build

Removal of

· Disposal of Ministry of Education Land

· Henderson Metro Centre revitalisation

d) Delegates the Chair to make any final minor changes to the local board content for the Annual Plan 2014/2015 before publication.

CARRIED

Approval of the draft local board plan 2014

Resolution number HM/2014/91

MOVED by Chairperson VS Neeson, seconded by Member BA Brady:

That the Henderson-Massey Local Board:

a) Approves the draft Henderson-Massey Local Board Plan 2014 for public consultation using the special consultative procedure.

b) Approves the draft Henderson-Massey Local Board Plan 2014 summary document.

c) Delegates to the Chair to make any minor wording changes that may be necessary for the draft local board plan or summary document.

d) Schedules a meeting for the hearing of Local Board Plan submissions on Tuesday, 9 September 2014 at 10.00am in the Council Chamber (level 2), 6 Henderson Valley Road, Henderson.

e) Adopts the 2014-2017 Henderson-Massey Local Board Plan at the ordinary Henderson-Massey Local Board business meeting scheduled for Thursday, 16 October 2014 at 3.30pm in the Council Chamber (level 2), 6 Henderson Valley Road, Henderson.

CARRIED

Chair's report

Resolution number HM/2014/92

MOVED by Chairperson VS Neeson, seconded by Member BA Brady:

That the Henderson-Massey Local Board:

a) Receives the chair’s report.

b) Reallocates the following amounts from the budget lines below to the Local Board Discretionary Fund

Neighbourhood development $6,000

West community facilitation $5,000

Citizenship ceremonies $4,000

Local civic functions $2,000

c) Approves $17,000 to be paid to Waitakere WEA for facilitation of community safety programmes as discussed in the 2013/14 work programme from the Local Board Discretionary Fund.

d) Receives the letter from the Sturges West Community Hub Trust and approves the Henderson-Massey Local Board Chairman’s reply.

e) Delegates feedback on Auckland Transport’s Draft Parking Discussion Document to the Chair and portfolio holder.

CARRIED

Confirmation of Workshop Records

Resolution number HM/2014/93

MOVED by Chairperson VS Neeson, seconded by Member WI Flavell:

That the Henderson-Massey Local Board:

a) Confirms that the records of the workshops held on the following dates are true and correct:

- 6 May 2014

- 13 May 2014

- 20 may 2014

- 27 may 2014.

CARRIED

22 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

23 Procedural motion to exclude the public

Resolution number HM/2014/94

MOVED by Member WW Flaunty, seconded by Chairperson VS Neeson:

That the Henderson-Massey Local Board:

a) Excludes the public from the following part(s) of the proceedings of this meeting.

b) Agrees that Tracy Miller Policy Analyst, Community Policy and Planning West and Andrew Wood Manager, Community Policy and Planning West be permitted to remain for Confidential Item No. 23, Proposal to acquire open space in Massey after the public has been excluded, because of their knowledge of the subject matter, which will help the Henderson-Massey Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Proposal to acquire open space in Massey

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information on property values, if published, could be prejudicial to ongoing negotiations between the parties.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

4.57 pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

5.41 pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

Proposal to acquire open space in Massey

Resolution number HM/2014/81

MOVED by Member WW Flaunty, seconded by Member TJ Kirkley:

b) Confirms that there be no restatement of the confidential report for the acquisition of property in Massey, or the resolutions of the Henderson Massey Local Board until settlement of the purchase and only then is the resolution to be restated.

5.42 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Henderson-Massey Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Vanessa Neeson, JP
Deputy Chairperson	Shane Henderson
Members	Brenda Brady, JP
	Warren Flaunty, QSM
	Will Flavell
	Tracy Kirkley
	Luke Wilson