Agenda of Howick Local Board

Howick Local Board

09 June 2014

New Road Name Approval for Armadale Holdings Ltd at 149 Jeffs Road, Flat Bush

File No.: CP2014/10576

Purpose

1. The purpose of this report is to seek approval from the Howick Local Board, for a new road name for a new road created by way of subdivision at 149 Jeffs Road, Flat Bush.

Executive summary

2. This report outlines the background of the three road names proposed by Armadale Holdings Ltd (the ‘Applicant’) for a new road created by way of subdivision at 149 Jeffs Road, Flat Bush. The development is for residential purposes.

3. The legacy Manukau City Council had an existing road naming policy which set out the requirements and criteria of the Council for proposed road names. These requirements and criteria are applied in this situation to ensure consistency of road naming in the Manukau area, until a policy is developed for the Auckland Council.

4. The Applicant proposed three names, ‘Evelina Lane’ (the applicant’s preferred road name), and ‘Verstralen Lane and ‘Hermac Lane’ as alternatives. All three of the proposed names meet the road naming policy criteria.

5. Ngai Tai Ki Tamaki as mana whenua were consulted with and they have responded, providing no objections to any of the proposed road names.

6. The name ‘Evelina Lane’, the preferred name proposed by the Applicant, and the two alternatives ‘Verstralen Lane’ and ‘Hermac Lane’ is recommended for consideration by the Local Board.

Recommendation/s

That the Howick Local Board, pursuant to section 319(j) of the Local Government Act 1974, considers for approval the name ‘Evelina Lane’ proposed by the Applicant, for the new road at 149 Jeffs Road, Flat Bush, noting that this name, and both alterative names ‘Verstralen Lane’ and ‘Hermac Lane’ meet the relevant road naming criteria.

Comments

Applicant: Armadale Holdings Limited

Site Address: 149 Jeffs Road, Flat Bush

Council’s Reference: Resource Consent No. 42685 SP11116

7. The legacy Manukau City Council Road Naming Policy allowed that where a new road, including private way, needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for Council’s approval.

8. The Applicant has proposed the following names for consideration for the new road (a cul-de-sac).

Road Number

Proposed New Road Name

Lot 50

Evelina Lane (preferred name)

Verstralen Lane (alternative name)

Hermac Lane (alternative name)

9. Please refer to Figure 1 on the following page showing the location of the new road.

Figure 1 - Location of the new road for the subdivision at 149 Jeffs Road, Flat Bush

10. According to the Applicant, the preferred name (Evelina Lane) and the alternative names (Verstralen Lane and Hermac Lane) are of Dutch origins. This is considered to be relevant as the Applicant is of Dutch descent. It is noted that Verstralen is a Dutch surname while Evelina and Hermac are Dutch first names.

Decision Making

11. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(j) of the Local Government Act 1974, to Local Boards.

12. The Applicant’s proposed road names have been assessed against the criteria set out in the legacy Manukau City Council road naming policy.

Manukau City Council Road Naming Policy Assessment

(a) Not a duplication of names already in current usage in the Auckland region either in spelling or pronunciation;

(b) Brief, melodious and easily and readily pronounced;

(c) Avoids cartographic problems as the length of the name matches the length of the new road;

(d) Being associated with the nature of the environment or have historic or local significance

(e) Being a descriptive;

(f) Not of possessive form;

(g) Has appropriate association with other names in the area;

(h) Not in poor taste or likely to cause offence and;

(i) Suffix for road name is suitable for road layout

13. The preferred road name of the applicant ‘Evelina Lane’ is considered to be appropriate for recommendation, as this name meets all the criteria of the road naming policy. It is noted that both “Verstralen Lane” and “Hermac Lane” also meet the criteria.

Consideration

Local board views and implications

14. The decision sought from the Howick Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Maori impact statement

15. The decision sought from the Howick Local Board on this report does not adversely affect Maori communities as the naming of roads is not linked to one of Council’s strategic priorities for Maori.

16. Despite the above, the Applicant has consulted with the local iwi to provide them with the opportunity to comment on the proposed names if they wish to do so.

Consultation

17. Dave Beamish of Ngai Tai Ki Tamaki (having mana whenua for the area) indicated that Ngai Tai Ki Tamaki have no objections to any of the names proposed by the applicant. nor did they provide any alternative recommendations.

18. New Zealand Post has no objection to the proposed names

Financial and Resourcing Implications

19. The cost of processing the approval of the proposed new road names and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

20. The decision sought from Howick Local Board for this report is not considered to have any legal or legislative implications

Implementation

21. The Southern Resource Consents Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road names.

Attachments

There are no attachments for this report.

Signatories

Authors

Gayatri Devi - Resource Consent Administrator

Authorisers

Heather Harris - Manager Resource Consents

Teresa Turner - Relationship Manager

Howick Local Board

09 June 2014

New Road Name Approval for Parkview Estates Ltd at 7 Bellagio Way, Flat Bush

File No.: CP2014/10580

Purpose

1. The purpose of this report is to seek approval from the Howick Local Board, for a new road name for two new roads created by way of subdivision at 7 Bellagio Way, Flat Bush.

Executive summary

2. This report outlines the background of the proposed road names proposed by Parkview Estates Ltd (the ‘Applicant’) for two new roads created by way of subdivision at 7 Bellagio Way, Flat Bush. The development is for residential purposes.

4. The Applicant proposed three names for Road 4, ‘Azzurro Way’ (the applicant’s preferred road name), with ‘Moretto Way’ and ‘Corso Way’ as alternatives and three names for Road 5, ‘Veneta Close’ (the applicant’s preferred road name), with ‘Lambretta Close’ and ‘Strada Close’ as alternatives. All names except “Lambretta Close” meet the road naming policy criteria.

5. Ngai Tai Ki Tamaki Tribunal Trust, as mana whenua, were consulted and they provided no objections to any of the proposed road names.

6. The names ‘Azzurro Way’ (Road 4) and ‘Veneta Close’ (Road 5), the preferred names of the Applicant, are recommended for consideration by the Local Board.

Recommendation/s

That the Howick Local Board, pursuant to section 319(j) of the Local Government Act 1974:

Considers for approval the names “Azzurro Way” (Road 4) and “Veneta Close” (Road 5) proposed by the Applicant for the new roads at 7 Bellagio Way, Flat Bush, noting that these names, and alternative names for each proposed road, “Moretto Way”, “Corso Way” (Road 4) and “Strada Close” (Road 5) meet the relevant road naming criteria.

Comments

Applicant: Parkview Estates Ltd

Site Address: 7 Bellagio Way, Flat Bush

Council’s Reference: Resource Consent No. 41396 SP10925

8. The Applicant has approval by way of Resource Consent to develop this site for residential purposes resulting in the creation of twenty-six residential lots, one balance lot and two roads to be vested in Council. In this case, road name approval is being sought for the Road 4, being a through-street and Road 5, being a cul-de-sac.

9. The Applicant has proposed the following names for consideration for the new roads created as part of the development.

Road Number

Proposed New Road Name

Road 4

Azzurro Way (preferred name)

Moretto Way (alternative name)

Corso Way (alternative name)

Road 5

Veneta Close (preferred name)

Lambretta Close (alternative name)

Strada Close (alternative name)

10. Please refer to Figure 1 on the following page showing the location of the new road.

Figure 1 - Location of the new road for the subdivision at 7 Bellagio Way, Flat Bush

11. According to the Applicant, the preferred names for Roads 4 (Azzurro Way) and 5 (Veneta Close) and the alternative names (“Moretto Way” and “Corso Way” for Road 4 and “Lambretta Close” and “Strada Close” for Road 5) are of Italian origins. This is considered to be relevant as the developments in the surrounding area are all Italian themed. The translations/common uses of the words are as follows:

Road 4

Azzurro – meaning “blue” in Italian;

Moretto – is an Italian surname; and

Corso – translates to “course” in English (as in, the “course of a river” or “a course in a university”).

Road 5

Veneta – Bottega Veneta is an Italian luxury goods store well known for its leather goods;

Lambretta – is an Italian name. Most notable use would be a petrol-power scooter made by Innocenti, other uses of the name includes a British clothing brand, a Swedish rock band and an Italian term for a football trick called the “rainbow kick”; and

Strada – the literal translation for the word is “street”. The word is also used as a name for chain of Italian restaurants in the United Kingdom.

Decision Making

12. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(j) of the Local Government Act 1974, to Local Boards.

Assessment

13. The Applicant’s proposed road names have been assessed against the criteria set out in the legacy Manukau City Council road naming policy.

Manukau City Council Road Naming Policy Assessment

(a) Not a duplication of names already in current usage in the Auckland region either in spelling or pronunciation;

(b) Brief, melodious and easily and readily pronounced;

(c) Avoids cartographic problems as the length of the name matches the length of the new road;

(d) Being associated with the nature of the environment or have historic or local significance

(e) Being a descriptive;

(f) Not of possessive form;

(g) Has appropriate association with other names in the area;

(h) Not in poor taste or likely to cause offence and;

(i) Suffix for road name is suitable for road layout

14. The preferred road names of the applicant ‘Azzurro Way’ (Road 4) and ‘Veneta Close’ (Road 5) are considered to be appropriate for recommendation, as these names meet all the criteria of the road naming policy. It is noted that ‘Moretto Way’ and ‘Corso Way’ (Road 4) and ‘Strada Close’ (Road 5) also meet the criteria. Lambretta Close did not meet the criteria due to the name being too long for a cul-de-sac.

Consideration

Significance of Decision

15. The decision sought from the Howick Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Maori Impact Statement

16. The decision sought from the Howick Local Board on this report does not adversely affect Maori communities as the naming of roads is not linked to one of Council’s strategic priorities for Maori.

17. Despite the above, the Applicant has consulted with the Ngai Tai Ki Tamaki as mana whenua of the area, to provide them with the opportunity to comment on the proposed names if they wish to do so.

Consultation

18. Mr. David Beamish has indicated that Ngai Tai Ki Tamaki have no objections to any of the names proposed by the applicant, nor have they provided any alternative recommendations.

19. New Zealand Post raised no concerns or issues of the proposed road names.

Financial and Resourcing Implications

20. The cost of processing the approval of the proposed new road names and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

21. The decision sought from the Howick Local Board for this report is not considered to have any legal or legislative implications.

Implementation

22. The Southern Resource Consents Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road names.

Attachments

There are no attachments for this report.

Signatories

Authors

Gayatri Devi - Resource Consent Administrator

Authorisers

Heather Harris - Manager Resource Consents

Teresa Turner - Relationship Manager

Howick Local Board

09 June 2014

Ormiston Library and Multi-use Community Facility with an Arts Emphasis

File No.: CP2014/09848

Purpose

1. To provide an update on planning the Ormiston Library and Multi-use Community Facility with an arts emphasis, to be located in the Ormiston Town Centre at Flat Bush, and seek approval of the recommended concept design and planning to be undertaken in 2014/15.

Executive Summary

2. A feasibility study for this project was undertaken in September and October 2012. The purpose of the feasibility study was to:

a) Define community needs.

b) Consider the spaces required by the different elements (library, community and arts) on the proposed site within the Ormiston Town Centre master plan (Attachment A) being developed by Todd Property Group.

c) Determine if the complex could be provided within the budget allocated in the Long Term Plan (LTP).

3. The budget for the project is $20.8 million, with expenditure phased over 2014/15 and 2015/16.

4. A feasibility study, with concepts, cost estimates and Urban Design Panel report, was presented to the Howick Local Board on 13 May 2013 and a recommendation was made to the board that concept Option 1, the arts emphasis option, be further developed in order to bring it within budget. Initially, this recommendation was not accepted. However, at the meeting of the board on 10 June 2013 the project team was asked to further refine concept Option 1 within the available budget and report back.

5. The results of this work dated March 2014 (Attachment B) were discussed at the board’s cross-portfolio meeting on 19 March 2014.

6. The revised concept provides for the library on two levels, central community hub, café facing the park, arts courtyard, central gallery and studio, shared areas for staff, improved performance and rehearsal areas, upstairs spaces for staff, arts and community, and possible location for an adjoining youth centre in the longer term.

7. A public meeting was held on 15 May 2014 with local residents and community groups from Flat Bush, and Howick Local Board members, to outline progress in building the new town centre, including the proposed library and community facility.

8. The latest concept of 2,925m2 follows the earlier design brief options from the community consultation programme in 2012. The reviewed design and project costs will be managed within the allocated budget and it is recommended that the revised concept for the Ormiston library and multi-use community facility with an arts emphasis (Attachment B) be adopted.

9. The revised concept will form the basis of the brief in the tender and appointment of the project design architects and quantity surveyors. It is expected that council will begin this tender process in July 2014 with a report to the board on the results by October 2014. It is recommended that a working group of board members is formed for meetings with the project planning team as required.

10. Annual operating costs estimated at $1.1 million for the library and $0.45 million for the community meeting areas and arts spaces are being investigated. These costs, totalling $1.55 million per year, will be submitted for approval and inclusion in the LTP review in 2014.

11. A business case will be presented to the board by October 2014 with a recommended governance and management model.

12. The 2014/15 planning phase will confirm the scope of the Ormiston library and multi-use community facility and cost estimates. The building design, consents and tendering will then be undertaken with building work commencing in 2015/16.

13. The Community Facilities Network Plan is under development to guide Auckland Council’s provision of community facilities into the future. The intended outcome of the network plan is to maximise the use and efficiency of council’s existing network of community facilities and to guide council’s decision for new community facilities, major upgrades and potential rationalisation of facilities. The development of the Ormiston library and multi-use community facility with an arts emphasis will be recognised in the draft network plan, which is due to be reported to the governing body in July and local boards in July/August.

Recommendation/s

That the Howick Local Board:

a) Adopts the revised concept design for the Ormiston library and multi-use community facility with an arts emphasis dated March 2014 (Attachment B), and approves the project to progress to detailed design.

b) Nominates a working group of board members for meetings with the project planning team as required.

c) Endorses the need for project operating costs, estimated at $1.55 million per year for the Ormiston library and multi-use community facility with an arts emphasis, to be submitted to the Long Term Plan review.

d) Notes that the business case and process for appointment of project design architects and quantity surveyors will be reported to the board by October 2014.

e) Notes that completion of the detailed design and tendering for building work will be reported later in 2014/15.

Comments

Concept Design

14. A report outlining the findings of the 2012 feasibility study was presented to the board on 13 May 2013. At that meeting, the board resolved (HW/2013/66):

That the Howick Local Board:

a) support the town hall emphasis with a performance focus (sprung floor), that the library include the community space which would also allow for future library expansion, that the art and culture space be increased to include the space previously set aside for community space.

b) Notes that the preferred option identified in a) will be further refined to bring it within the available budget and presented to a Board workshop in September 2013.

15. A Notice of Revocation was subsequently lodged. At its meeting on 10 June 2013, the board reconsidered and revoked its recommendation of 13 May 2013 and resolved (HW/2013/94): That the Howick Local Board:

a) Adopts Concept Option 1, library and multi-use facility with an arts emphasis, as the preferred concept design for the multi-use community facility at the Ormiston Town Centre.

b) Notes that the preferred option identified in a) will be further refined to bring it within the available budget and consider a larger performance area and be presented to a Board workshop in September 2013.

16. Further work on Concept Option 1 was undertaken to accommodate an enlarged performance area. The result of this further investigation was presented to a board workshop on 22 August 2013, but was not approved for further development.

17. A revised Option 1 concept for the library and multi-use community facility with an arts emphasis, with cost estimates within the LTP budget, was provided to the board’s cross-portfolio meeting on 19 March 2014 and the board requested a full report to be presented to the board’s business meeting on 9 June 2014.

18. The reviewed concept design with an area of 2,925m2 provides:

· Library on two levels with access to central elevator

· Central community hub and access way north/south

· Café to north side facing the park and community arts courtyard

· Central gallery, studio and shared areas for staff

· Performance and rehearsal spaces

· Upstairs area for staff, arts and community spaces

19. The site allocated by Auckland Council Property Limited within the town centre will have space for development of further community premises, such as a youth centre, in the future if needed.

20. A public meeting was held on 15 May 2014 at the Ormiston Senior College with local residents, community groups from Flat Bush and Howick Local Board members, to present an update on progress by Todd Property Group on the development of the new town centre. Planning for the library and multi-use community facility within the town centre was also explained, including the indicative construction (by mid-2015) and completion (at the end of 2016) timetables.

21. The Ormiston library and multi-use community facility project team includes a concept architect, quantity surveyor, members from council’s Flat Bush Transformation team, Local Board Services, Library Services, Community Development Arts and Culture (CDAC), Community Policy and Planning, and Property Major Projects. The team has concluded that when the requirements of the community are considered as expressed during consultation in 2012, the latest concept design meets those requirements.

22. It should be noted that the estimate of project costs for the original option was $22.9 million almost 12 months ago. Funding for the overall project is now $20.8 million and the project costs for the latest concept design will be managed within the allocated budget.

Ormiston urban design panel

23. Auckland Council has established an Ormiston Urban Design Review Panel specifically to provide design advice to designers, developers and council. Design options for the library and community facility were discussed with the panel on 1 November 2012 and the revised concept design is in accord with these discussions.

24. Development of the Ormiston Town Centre by Todd Property Group has commenced with earthworks for Stage 1A (PAK’nSAVE supermarket with car park), to open by late 2015 or early 2016. Earthworks have also commenced for Stage 1B, a multi-storey residential development involving 64 terraced houses on the south side of Ormiston Road. Todd Property Group will announce timing for further construction within the town centre. It is expected that ground works and underground services will be in place for connection to the library and multi-use community facility in accordance with its completion timetable of the end of 2016.

Governance and operational models

25. Four possible governance and operational models are outlined as follows:

Group A. Council ownership and control to further its goals for community facilities

Model 1 – COUNCIL owned and operated facilities

Governance: council

Management: council staff directly

Funding: wholly council

Local board role: hands-on governance

Property tenure: council-owned

Model 2 – COMMITTEES working with council in council-owned facilities

Governance: council

Management: council or advisory committee

Funding: wholly council

Local board role: hands-on governance

Property tenure: council-owned

Group B. Outsourcing to community organisations/businesses which are paid to further council’s goals for council-owned facilities

Model 3 – COMMUNITY operated programmes and services in council facilities

Governance: charitable trust or society

Management: trust or incorporated society

Funding: council, philanthropic, or other

Local board role: oversight, receives reports

Property tenure: council, community lease

Model 4 – CONTRACTS with service providers in council-owned facilities

Governance: by a contracted business

Management: contracting community organisation

Funding: business revenue plus facility fee

Local board role: receives reports

Property tenure: council, licence to occupy

26. Of the various governance and management models across community facilities in council, the majority are model 1, followed by models 2 and 3, with model 4 at the lowest level. Larger community centres tend to be governed and managed by council itself because of the high level of public funding invested in these facilities (model 1). Many venues for hire are managed by a local committee (model 2).

27. A business case will be prepared and presented to the board by October 2014 with a recommended governance and management model.

Library, community and arts spaces

28. The library and multi-use community facility will provide a range of activities within the library, community and arts spaces, and cater for specialist and cultural needs of the local and wider Flat Bush area. There will be opportunities for library/community/arts collaborative projects, larger meetings, dance, drama, music, yoga, zumba and other interests. The central building entry with foyer, gathering area, café and park facing courtyard activities will provide many opportunities for community interaction. The library will also have an additional entry off the town square, with some external activities provided in the square as the weather permits.

29. There will be an emphasis on arts teaching and education, provision of gallery space and use of the performance areas for community generated arts and cultural activities as well as professional programmes that serve community interests. The community spaces are not only passive spaces for hire, but will require a level of active management and programming to attract and mentor the community to produce and present exhibitions, performances, education and training activities.

Multi-use community facility operating costs

30. As the design of the arts spaces is further developed, operating costs comparatives will be applied for the recommended funding model. Each arts facility is different depending on the specifications such as climate control, hours of operation, types of activity and staff numbers.

31. Operating options for the community and arts spaces will be investigated as follows:

· Costs for hire of meeting rooms (costs associated with bookings, cleaning, electricity, water use, other incidentals)

· Costs if operated by a third party (associated costs to form part of a funding agreement, council’s costs as the property owner)

· Costs if operated and delivered by council (associated costs include staffing, programme expenses, cleaning, electricity, water use, other incidentals)

32. Costs for the above options will depend on the agreed final design of the spaces and proposed activities.

33. The operating costs for community meeting areas and arts spaces from 2016/17 are estimated at $0.45 million per year, without calculations for revenue streams at this stage. Gallery costs may be offset by income from the performance areas.

Library operating costs

34. Estimated annual operating costs for the Ormiston library opening in 2016/17, based on similar floor space and demographics at other libraries, are as follows:

Operating expenditure (repairs, cleaning, electricity, water, staff costs)	$1,200,000
Operating revenue (sales and user charges)	$100,000
Net operating cost per year (expenditure less revenue)	$1,100,000

Submission to the LTP 2015-25 for operating costs

35. The capital expenditure budget for the library at Flat Bush was part of the legacy Manukau City Council Long Term Council Community Plan 2009 -19 and an operating budget was not available to transfer to Auckland Council. The estimated annual net operating costs of $1.1 million for the Ormiston library and $0.45 million for the multi-use community facility with an arts emphasis will be submitted for approval when the LTP is reviewed in 2014 for delivery of agreed services and programmes.

36. The completed library and multi-use community facility with an arts emphasis will be designed to have an environmental foot print that is as low as practical and incorporate energy efficiency initiatives to minimise operating costs.

Next phase

37. The next step will be the competitive tender process to engage design architects to the project. It is expected that council will be able to begin this tender process in July 2014. The project team will provide an update to the board by October 2014.

Project planning and management

38. Community Policy and Planning will lead the planning phase with project management from the Property Major Projects Unit, and significant input from Libraries and CDAC for arts and community spaces. The board will be kept informed with reports.

Consideration

39. The decisions sought in this report do not trigger the significance policy.

Local Board views and implications

40. A board workshop was held on 22 August 2013 to discuss the earlier concept design. The cross-portfolio meeting of the board on 18 February 2014 reviewed progress with planning for the project, with the further concept work outlined in this report presented at the board’s cross-portfolio meeting on 19 March 2014.

41. It is recommended that a working group of board members is formed for meetings with the project planning team as required.

Maori impact statement

42. The percentage of Maori resident in the Howick ward is 5.2% based on the 2013 census. In 2010, the former Manukau City Council estimated that within 10 years the percentage of Maori in Flat Bush would be 4% (Anticipating Flat Bush by McDermott Consultants)

43. A hui was held with representatives of local iwi on 5 June 2013 to discuss the future growth and development of Flat Bush, including new library and community facility at the Ormiston Town Centre. These representatives indicated that it would be good for iwi to be involved from the beginning and for storytelling to be included into the design and function of the new facility. A further hui with local iwi is scheduled for 28 May 2014.

44. Council staff will work with Te Waka Angamua - Maori Strategy and Relations department on a continuing engagement process with local iwi. It is not anticipated that the development of the Ormiston library and community facility with an arts emphasis will have an adverse impact on Maori.

Implementation

45. The Community Facilities Network Plan is under development to guide Auckland Council’s provision of community facilities into the future. The draft network plan will outline the current provision of community facilities, including those community facility projects that are already underway, and identify other potential areas of need for investigation. It is assumed that projects already in the preliminary design phase, such as the Ormiston library and multi-use community facility with an arts emphasis, will continue. This project will follow the guidelines being developed as part of the network plan and for the next planning stage requiring investigations to confirm the scope and cost estimates.

46. A competitive tender process to engage design architects to the Ormiston library and multi-use community facility project is planned to commence in July 2014. The project team will provide an update to the board by October 2014, with further reports as the town centre development programme is advanced.

47. The budget for the design process and building of the library and community facility becomes available on 1 July 2014 and continues through to 2015/16.

Attachments

No.	Title	Page
a View	Ormiston Illustrative Town Centre Master Plan	25
b View	Ormiston library and multi-use community facility with an arts emphasis concept dated March 2014	27

Signatories

Authors

Jim Donald - Principal Policy Analyst

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Teresa Turner - Relationship Manager

Howick Local Board

09 June 2014

Uxbridge Arts and Cultural Centre Redevelopment – Update Report

File No.: CP2014/11239

Purpose

1. To present the revised final concept design toward the Uxbridge Arts and Cultural Centre redevelopment and seek approval for the project to proceed to further stages including resource consent, detailed design and construction.

Executive summary

2. The Howick Local Board Plan 2011 and Howick Aspirations Document 2012 identified the Uxbridge Creative Centre (Uxbridge) redevelopment as a key priority. The Auckland Council Long-term Plan provided $6,502,000.

3. On 9 September 2013 the Howick Local Board adopted the recommended Uxbridge creative centre precinct concept design, by Creative Space, dated 27 June 2013 and agreed to proceed to detailed design and construction.

4. The Board noted that the cost estimate of $6,613,000 was $110,000 over the allocated budget of $6,502,000 in the Long-term Plan, and would be refined to bring the cost within budget. The latest Long-term Plan budget allocations has reduced allocated budget to $6,408,031 due to a reduced inflation index for the period.

5. An operational work stream including Arts and Culture and Community Leases has been formed to engage with UCPI to discuss their funding contract to consider implications or potential changes in service delivery capability and opportunities.

6. Community Leases will engage with Keall House residents regarding timeline and lease arrangements. The operational works stream will report to the board in September 2014.

7. Major and Strategic Projects will work with the relevant stakeholders such as Early Learning Centre, The Wharenui and Library to mitigate impact caused by design and construction.

8. The Board has indicated that it will reprioritise funding to assist the relocation of Uxbridge Centre. Discussions on temporary accommodation with Uxbridge Community Projects Inc (UCPI) have commenced and are ongoing. An indicative budget will be reported to the Board in September 2014.

Recommendations

That the Howick Local Board:

a) receives the Uxbridge Arts and Cultural Centre Redevelopment Update Report dated 21 May 2013

b) approves the recommended final concept design

c) notes that the design has been adjusted to bring the project within $6,408,031 which is the budget allocated in the refreshed Long-term Plan

d) directs the project team to progress through the final concept design stages to detailed design, to prepare consent and tender documentation, to call for tenders and appoint a main contractor

e) notes that an operational working group has been established that will help to address accommodation issues for the Uxbridge Centre during construction stage and will report back to the Board in September 2014

f) notes that an indicative budget of costs associated with the relocation of UCPI will be submitted to the Board in September 2014.

Discussion

9. The Howick Local Board Plan (2011) and Howick Aspirations Document (2012) identified the Uxbridge Creative Centre (Uxbridge) redevelopment as a key priority. The Auckland Council Long-term Plan provided $6,502,000. The following table outlines planning completed:

Date	Milestone
14 May 2012	The Howick Local Board approved a programme of concept planning (resolution number HW/2012/93). The programme included: · planning and heritage reports · topographical survey to measure site level differences · consultation with a community advisory group, · consultation with key stakeholders Uxbridge Community Projects Inc. (UCPI), the Howick Local Board, represented in the Project Steering Team · development of an agreed design brief · development of concept designs for Uxbridge Creative Centre · presentations to UCPI and the Howick Local Board · urban design review and recommendations · development of an agreed concept design · cost estimates
6 December 2012	· Design brief supported by the Howick Local Board at a workshop and the concept considered at a workshop on 21 March 2013. Auckland Council’s urban design panel considered the concept design.
9 September 2013	· Howick Local Board adopted the recommended concept design as shown on the Uxbridge Creative Centre precinct concept design, by Creative Space, 27 June 2013 and agreed to allow the project to proceed to detailed design and construction. · The Board noted that the cost estimate of $6,613,000 was $110,000 over the allocated budget of $6,502,000 in the Long Term Plan, and would be refined to bring the cost within budget. The board noted that : · Discussions on temporary accommodation with Uxbridge Community Projects Inc are ongoing and planned to continue during the detailed design stage. · Requested a report on the outcome of developed and detailed design along with an updated timetable, to the Board in May 2014.

10. The Long-term Plan funding as at the end of 2013 reduced the allocated budget for the project to $6,408,031. This figure reflects reduced inflation index for the period. Financial projections have been taken in to consideration in the final concept design.

Refined Concept Design

11. The following table outlines planning undertaken to refine the concept design to bring the final concept in line with available budget.

Date	Milestones
February 2014	Quantity Surveyor Appointed
March 2014	Architect and Planner appointed
21 May 2014	UCPI, Auckland Council’s Community Development Arts and Culture and Community Policy and Planning (project team) agree to the revised final concept design.

Design Refinements

12. Quantity survey estimates indicated the design required reduction by 198 m² to meet the allocated budget.

Design comparison

Local Board approved

Concept Design

Final Concept Design to

bring in line with budget

Site Coverage

980 m²

788 m²

Cost Estimate

$ 6,613,000

$ 6,474,000

13. The designated UCPI representative has reviewed the final concept design and has agreed to it. UCPI have made a number of recommendations about the internal fit out which are being explored. The UCPI recommendations do not affect the proposed final concept design. Discussions with UCPI are ongoing to ensure that their operational needs are met by the design.

14. The following table outlines amendments required to bring the structure in line with the reduced budget (21 May 2014) The project team met on 20 May 2014 to review the recommended final concept design and agreed that it met the design brief and operational requirements:

Amendment	Mitigation
Deleted - Raising hall levels to allow levels to match the lower concourse	Use of ramps and stairs.
Deleted - One studio omitted to allow for the position and configuration of a larger, more functional lounge.	· Office spaces moved to rear of building opening up area near the café for the lounge space. · Office spaces look out to the studio spaces and therefore provide passive surveillance of the studio classrooms. · Glass to be utilsed to allow visual connection through the building from library to Garden of Memories. · Hall has a room divider to allow larger space to be divided into two separate zones if required. · Deemed acceptable value-management in consultancy with Sponsor, operator (UCPI), architect and quantity surveyor.
Skylights omitted	Clerestories provide sufficient natural lighting.
Reduced external covered walkway	Revised layout does not require mitigation.
Distinctive entrance for the Centre	Design improvement. No cost implication
Highly visible reception area	Design improvement. No cost implication
Position and reconfiguration of office spaces	Design improvement allows for the spaces near the café to be utilised for the ‘lounge’ or clean larger meeting space. No cost implication.
Drop off zone underneath the Puhutukawa tree	Design improvement. Proposed drop off is omitted because it would require substantial adjustment to the Puhutukawa tree. One parking lot is gained from the initial proposed design. No cost implication.
Carriageway	The project team is weighing on the benefits of utilizing the right of way as an access route. Discussions with relevant parties ongoing.

Future Programme

15. The current estimated construction budget has allowed for a two stage construction. The project is aiming to go out to tender for the main contractor in September/October 2014 with construction to be completed by January 2016. These dates will be reviewed after approval of the resource consent. The following table outlines:

Indicative Timeline	Milestone
June 2014	Operational work stream to progress discussions with UCPI on: · Funding Contract and any implications or considerations required to take into account potential changes in service delivery capability and opportunities. · Engagement with Keall House residents regarding timeline and lease arrangements. · Update to be provided to Early Learning Centre seeking to discuss mitigate any impact caused by design and construction.
10 June 2014	Resource consent to be submitted.
July 2014	Resource consent approval (if non-notified)
November 2014	Resource consent approval if notification is required.

Cost Estimates

16. The project requires the total estimated construction cost not to exceed $5,000,000 including contingency. The remaining $1,408,000 is made up of consultants’ fees, external works and other miscellaneous costs.

17. The project Quantity Surveyor will continue to review the design throughout the design stages to ensure alignment with budget.

18. The total budget allocated in the LTP for the project does not include funds for the following items which are the responsibility of UCPI:

Costs Associated

Details

UCPI relocation to temporary accommodation and operations during construction

· Relocation, packing up, un-packing, storage securing any additional new temporary

· Accommodation

· Works or utility costs associated with temporary accommodation

Relocation back to redeveloped

Uxbridge Creative Centre

· UCPI relocation

· Packing/unpacking of fixtures and fittings

· New specialist equipment, fixtures and fittings additional to the constructing contract including but not limited to signage, information technology, miscellaneous equipment, café fit out describe as much as possible.

· Opening function

Howick Local Board views

19. This report seeks the views of the Howick Local Board.

Maori impact statement

20. The percentage of Maori resident in the Howick ward is 5.2% (based on the 2006 census). Ngai Tai was represented in the community advisory consultation and expressed an aspiration for connectedness between Uxbridge and the Garden of Memories.

21. It is anticipated that the facility and provider will seek opportunities to support the celebration of mautauranga Maori, the history of the iwi, and build upon relationships established through this project.

Implementation

Uxbridge Temporary Accommodation

22. The design takes into consideration a two stage construction programme and expects to provide some temporary accommodation for UCPI during construction.

23. An operational work stream has been formed. Project team is working with the designated council officers and UCPI to seek opportunities to assist in UCPI’s additional temporary accommodation requirement while construction is underway.

Attachments

No.	Title	Page
a View	1979 UXBRIDGE CONCEPT Powerpoint Presentation 140523	47

Signatories

Authors

Katherine Ngo - Associate Project Manager, Major & speci

Coen Chin - Project Manager Major & Special Projects

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Howick Local Board

09 June 2014

Manukau Heritage Item Assistance Fund - Second Funding Round

File No.: CP2014/10088

Purpose

1. This report presents the Howick Local Board with application assessment summaries for three application received during the second funding round of the Manukau Heritage Item Assistance Fund. These applications have been workshopped with the Howick Local Board.

Executive summary

2. Auckland Council considers there is a net public benefit derived from providing individuals and community groups caring for privately owned heritage features with financial support. Contestable heritage funding schemes are one mechanism through with owners of heritage items are encouraged to take action to protect these community assets.

3. For the 2013/14 financial year, contestable heritage funding is delivered through legacy council funding schemes and by applying legacy council funding policies. In the area covered by the former Manukau City, Franklin and Papakura Councils, heritage funding is delivered through the Manukau Heritage Item Assistance Fund.

4. Three applications from the Howick Local Board area are to be considered during the second funding round. These applications have been assessed against fund criteria and funding recommendations, and are presented to the board for their consideration.

Recommendations

That the Howick Local Board:

a) Receive the Manukau Heritage Item Assistance Fund – Funding Round 2 report.

b) Consider the following grant allocations:

i) Allocation of $20,457 to application MHIA1314010 from Edward Chote as a contribution towards the cost of re-piling, roof restoration, recladding, deck restoration and repainting of 12 William Woods Court, Flat Bush.

ii) Allocation of $4,923 to application MHIA1314011 from Howick Parish of the Diocese of Auckland All Saints Anglican Church as a contribution towards the cost of repairing the lychgate at 9 Selwyn Road, Howick.

iii) Allocation of $6,325 to application MHIA1314012 from Howick Parish of the Diocese of Auckland All Saints Anglican Church as a contribution towards the cost of switchboard and heater upgrade at 9 Selwyn Road, Howick.

Comments

5. The Manukau Heritage Item Assistance Fund (MHIAF) is a legacy Manukau City Council fund that provides funding for projects involving:

a) A site or building listed in the Heritage Appendix of the Auckland Council District Plan (Manukau City, Franklin or Papakura) or a site that is known to contain an archaeological site recorded on the Auckland Council Cultural Heritage Inventory.

b) A property that has a heritage tree listed in the Heritage Appendix of the Auckland Council District Plan (Manukau City, Franklin or Papakura).

c) A heritage building or tree not currently listed, but is of sufficient merit to warrant listing.

6. Applications to the Fund are assessed by a Council heritage expert against the fund criteria stated in the Fund Guideline (attached). These include:

a) Significance: The project needs to have high heritage significance and regard will be given to whether the resource is scheduled for protection in the Auckland Council District Plan (Manukau City, Franklin or Papakura Section). The project needs to enhance the qualities for which the heritage item is valued.

b) Funding Necessity: Whether funding is important to securing the future of an at risk item or place.

c) Compliance with Best Practice: The extent to which the project reflects best practice as outlined in the International Council on Monuments and Sites (ICMOS) New Zealand Charter.

d) Public Access and Educational Value: The degree of physical access, visual access or educational value.

e) Extent to which projects recognise Maori perspectives.

7. This assessment forms the basis of funding recommendations presented to the Board for their consideration.

8. The 2011/2012 interim approach to community funding, endorsed by the Regional Development and Operations Committee (RDOC) in May 2011, allocated decision-making responsibility over the MHIAF to the Southern local boards. In March 2013 the RDOC endorsed the extension of this interim approach to community funding for the 2013/2014 financial year.

9. In total, $83,500 for MHIAF grants was set aside in the Annual Plan for the 2013/14 financial year. At the 27 May 2013 meeting of the Southern Joint Funding Committee it was resolved that the MHIAF would be allocated across the six southern local boards on an equivalent basis to the 2012/2013 financial year as follows:

Table One. Summary of MHIAF allocation split by local board

Franklin Local Board	Howick Local Board	Mangere-Otahahu Local Board	Manurewa Local Board	Otara-Papatoetoe Local Board	Papakura Local Board
$7,344	$30,000	$13,185	$14,000	$13,971	$5,000

10. The Southern Joint Funding Committee agreed that the MHIAF would have two funding rounds, closing July 2013 and March 2014. The MHIAF opened for applications on 17 June 2013 and remained open until the final application cut-off date or until all available funding was allocated. MHIAF grant allocation recommendations on eligible applications are presented to the Howick Local Board twice a year. Application deadlines are provided below. Any applications received after the first deadline were held until the next funding meeting and any applications received after the second deadline would not be considered during the 2013/2014 financial year.

Table Two. Summary of MHIAF application closing dates.

	Application cut-off date	Funding decisions expected
Funding meeting 1	22 July 2013	October 2013
Funding meeting 2	28 March 2014	June 2014

11. The availability of heritage funding and information on the 2013/2014 funding rounds have been promoted through the Auckland Council website, through Auckland Council publications, mail out to all heritage owners in Auckland as listed in the Unitary Plan, press advertisements in local print media and email notification to heritage stakeholders.

Consideration

Local board views and implications

12. This report seeks the view of affected local boards.

Maori impact statement

13. The provision of community funding to support historic heritage initiatives provides opportunities for all Aucklanders to undertake projects, programmes and activities that benefit Maori. The significance of sites to Maori and the extent to which applications recognise Maori Perspectives is considered as part of the application assessment process.

Implementation

14. No implementation issues have been identified. The fund will be allocated in accordance with the decision of the Howick Local Board.

Attachments

No.	Title	Page
a View	MHIA Fund Guidelines 2013/2014	63
b View	MHIA Round 2 Applicant assessment summary	67

Signatories

Authors

Maria Hernandez - Environmental Funding Coordinator

Fran Hayton - Environmental Funding Advisor

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Teresa Turner - Relationship Manager

Howick Local Board

09 June 2014

Stancombe Cottage Car Park

File No.: CP2014/10001

Purpose

1. To advise the Board of three proposed design options for a car park to service the relocated Stancombe Cottage. To confirm the preferred option, confirm additional project funding and approval to progress this project to the construction phase.

Executive Summary

2. In September 2011, Stancombe Cottage (previously referred to as Baverstock Cottage) was moved from the Buddhist Temple in Flat Bush to its current location adjacent to the Flat Bush old school, Murphy’s Scenic Reserve.

3. Council has restored the cottage and only the installation of a car park and storm water services remains before Stancombe Cottage can be used as a community facility. The completed facility will become either a venue for hire or advertised as a community lease and these options will be developed with the Howick Local Board shortly.

4. The Auckland Council Annual Plan 2012/2013 confirmed funding for the Stancombe Cottage capital expenditure. This funding has been carried over into the 2013/14 financial year and sits in the Boards’ community facilities capital renewal budget. The budget available is $198,696 for the development of car parking and storm water services for the cottage.

5. Three car park design options, each allowing for 26 car parks, have been developed. These options were developed following two recent workshops with Board portfolio holders who expressed a wish for a car park that was in keeping with the heritage buildings on the site and that complemented the existing park. There is also a need to install lighting and landscaping and to connect all the facilities to the sewage connection now available.

6. Funding of $316,982 is required to complete this car park development based on the costs of option 1 and funding is available in the Board’s community facilities renewal budgets. Approval of the car park location, preferred car park construction option, landscaping, lighting and the wastewater connections progressing to the construction phase is sought.

Recommendations

That the Howick Local Board:

a) Approves the location of the proposed car park at Stancombe Cottage.

b) Confirms its preferred car park option and the project progressing to the construction phase.

c) Approves the additional lighting, landscaping and wastewater connection work as part of this project.

d) Approves the required funding being added to the project budget from the Boards Community Facilities renewal fund.

Discussion

Background

7. In September 2011, Stancombe Cottage (previously known as Baverstock Cottage) was moved from the Buddhist Temple in Flat Bush to its current location adjacent to the Flat Bush old school, Murphy’s Scenic Reserve. It is a heritage building and is included in schedule 6A of the operative district plan. Council has restored the cottage and only the installation of a car park and storm water service remains before Stancombe Cottage can be used as a community facility.

Original Resource consent granted

8. The original resource consent for the cottage was approved prior to any development of the park and before any management plan for the reserve was available. In this approval there was to be a septic tank installed and a sealed car park alongside the cottage. Parks advised that a car park in this location could only be a temporary solution and would need to be removed in the future at a cost equivalent to that of installing it. There were also concerns from the transport planners about the car access and egress from Murphy’s Bush Road.

9. Since the original resource consent for the cottage was granted, other developments have occurred that offer better parking and wastewater outcomes. Over the period of moving the cottage and restoring it, Auckland Council purchased the schoolhouse building. There was also a sub division process on the adjacent land which resulted in a road (Cranford Drive) being installed from Flat Bush School Road. A roadside car park accessed from this road was proposed containing nine spaces including one disabled car park. Instead of a septic tank there was an opportunity to connect to a public sewage line reducing the need for ongoing maintenance and cleaning of any septic tank. The updated car park plan was work-shopped with the Howick Local Board on 18 October 2012 and received support.

10. There is now an opportunity to consider a bigger car park that would service the cottage, park and the schoolhouse building. Three design options are presented for the Boards consideration each delivering 26 car park spaces including two disabled parks. The options were developed following two workshops with Board portfolio holders who expressed a wish for a car park that was in keeping with the heritage buildings on the site and that also complemented the existing park. There was also identified a need to install lighting, landscaping and to connect all the facilities to the sewage line now available. At the Board workshop members indicated a preference for option 2 using the gobi blocks. Council staff favor option 1, the Firth paver option as these pavers offer better longevity, are more easily used by people with disabilities because of the flat hard surface they present and generally offer less of a trip hazard. These options along with a plan indicating the car park site are attached (Attachment A).

11. The design of the car park has been developed with input from both Auckland Transport and the Parks unit. Auckland Transport have suggested moving the entrance further away from the Flat Bush Road intersection feeling this will make access and egress from the car park safer. The car park and landscaping designs have been discussed with both Parks and Graham Vincent from the Flat Bush Community Group and apart from minor changes to the footpath both support the plans. The nearest neighbour was consulted and has requested a fence be installed between her property and the car park. This can be accommodated within the landscaping proposed. A chain attached to bollards at the car park entrance to control access afterhours has also been included in the landscaping. This approach to managing the car park is supported by Parks. Resource and building consents are being updated and if the project is approved by the Board construction would begin in July 2014 for completion in early September.

12. Funding of $316,982 is required to complete this car park development based on the costs of option 1 and funding is available in the Board’s community facilities renewal budgets. Approval of the car park location, preferred car park construction option, landscaping, lighting and the wastewater connections progressing to the construction phase is sought.

	Option 1 Firth Pavers	Option 2 Gobi Blocks	Option 3 Asphalt
Tender estimate for car park construction and waste water connection	$180,000	$180,000	$180,000
Replacement of half asphalt with Firths Pavers	$30,262
Replacement of half asphalt with Gobi Blocks		$25,875
Installing proposed landscaping	$15,000	$15,000	$15,000
Entrance security	$2,500	$2,500	$2,500
Extra wastewater connection	$4,000	$4,000	$4,000
Carpark and path lighting.	$50,000	$50,000	$50,000
Sub Total	$281,762	$277,375	$251,500
Contingency	$35,220	$34,671	$31,437
Total	$316,982	$312,046	$282,937

Consideration

Local Board Views

13. This report seeks the approval of the Board for this project to proceed within the budget already made available. The car park options have been work shopped with Board portfolio holders.

Maori Impact Statement

14. The completed facility will be used by all members of the community including Maori.

Implementation

15. There are no implementation issues and it is planned for work to commence as soon as possible.

Attachments

No.	Title	Page
a View	Proposed works PDF	77
b View	Paving	79
c View	Cottage Plans	85
d View	E1-01	87
e View	School Hall Access	89

Signatories

Authors

Peter Loud - Team Leader Community Facilities

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Teresa Turner - Relationship Manager

Howick Local Board

09 June 2014

Auckland Transport Update – June 2014

File No.: CP2014/11148

Purpose

1. Providing an update on transport matters for the information of the Howick Local Board and a register of transport issues in the Howick Local Board area, as collated by Auckland Transport’s Elected Member Relationship Manager (South).

Executive summary

2. This report covers matters of specific application and interest to the Howick Local Board and its community; matters of general interest relating to Auckland Transport activities or the transport sector; and Auckland Transport media releases for the information of the Board and community.

3. In particular, this report provides updates on:

· the Howick Local Board’s transport capital fund

· Watercare updates on various projects

· Chapel Road/Town Centre Drive intersection improvements update

· Parking Strategy consultation

· Road Safety Week update

· Government Budget announcements on transport

· Election Signs Bylaw to be amended.

Recommendation/s

That the Howick Local Board:

a) receives the report entitled ‘Auckland Transport Update – June 2014’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South).

b) provides feedback on the Parking Strategy discussion document following its scheduled workshop on 18 June but before consultation closes on 30 June.

Discussion

Howick Items

A1. Local board transport capital fund (LBTCF)

4. The Howick Local Board’s funding allocation under the LBTCF is $871,903 per financial year. Following Auckland Council approval last year to roll-over the 2012/13 LBTCF budget into the subsequent electoral term and then the recent elections, the Board is able to access funding across five financial years.

5. The Board’s active projects are included in the table below (NB: ROC = rough order of costs; FEC = firm estimate of cost):

ID#

Project Description

Progress/Current Status

009

Improvements at Half Moon Bay (HMB) Marina

· $27,000 allocated from 2011/12 Discretionary budget in Aug-13

· $100,000 allocated from LBTCF in Sep-13

· FEC estimate of $229,470

· $17,185 incurred to date in detailed design phase

· The project is currently in detailed design phase. AT held a meeting with the main stakeholders to consider the detailed designs on 27-Mar-14. As a result of that meeting, minor amendments were be made to the proposal.

· Firm estimates ($229,470) and amended detailed designs were reported to the Board’s transport portfolio meeting on 6-May-14. $17,185 has already been incurred to date.

· The Board’s transport portfolio folders met with the BBYC on 20-May-14. The BBYC will provide input into the current design proposal.

152

Driver Feedback Signs x3

· FEC estimate of $27,000

· On 12-Aug-13, the Board approved construction of driver feedback signage at three sites – Bradbury Road, Gracechurch Drive, and Cryers Road.

· The citywide contract for the installation of these and other signs has been let.

· All exact locations have been determined and consultation has been completed.

· Installation is expected in May/Jun-14.

153

Pedestrian Safety Improvements to the Meadowlands/Whitford/Millhouse intersection

· FEC estimate of $460,000

· The project includes speed tables on Millhouse Drive and Meadowlands Drive, a signalised pedestrian crossing in Whitford Road on the northbound approach to the intersection, and improvements to street lighting.

· On 9-Sep-13, the Board approved the project for construction.

· Construction on the project began after Easter and is expected to be completed by the end of Jun-14.

154

Crooks Road streetscape improvements

· FEC estimate of $95,000

· On 9-Sep-13, the Board approved a reduced streetscape-only project for construction at $129,000 (which included an amount for traffic control not required on Harris Road).

· Detailed designs and a planting plan were presented to the Board’s transport portfolio meeting on 22-Apr-14 and consultation has been undertaken with affected landowners.

· Current cost estimates are in the order of $95,000.

· Construction is expected to begin in Jun-14.

155

Burswood Business Area enhancements

· FEC estimate of $196,000

· Following an initial assessment of $220,000 by AT, the Board more clearly defined a scope for the project.

· On 9-Sep-13, the Board resolved that engagement with affected parties and representative groups be undertaken on the project.

· Detailed designs and planting plans are currently being progressed for consultation purposes.

· Construction approval will be sought from the Board following consultation.

156

Highland Park bus shelter installation

· FEC estimate for duplicate shelter $22,000

· There is an existing Adshel shelter at this site which is inadequate for the current number of patrons. The Board initially sought the installation of a larger shelter.

· Given the upcoming New Network consultation, AT proposed the installation of a temporary duplicate shelter that could be relocated to another site in Howick once the eastern New Network review in 2015 becomes operational in 2016.

· On 9-Sep-13, the Board approved the duplicate shelter for construction based on the ROC of $15,000. A FEC of $22,000 has since been provided.

· Design of the second shelter is currently being progressed. As part of the design process, the position of underground services in the area was checked. None of the existing services are in conflict with the proposed shelter location.

· Adshel has also been approached to ascertain its interest in installing and maintaining a larger shelter at this site instead of the installation of a temporary duplicate shelter.

· External consultation with affected parties will follow.

210

New bus shelters x2 (at Ti Rakau Drive and Cockle Bay)

· FEC estimate for Ti Rakau $20,000

· FEC estimate for Cockle Bay $26,000

· On 9-Sep-13, the Board requested AT to investigate the provision of bus shelters at 298 Ti Rakau Drive and outside Cockle Bay Primary School.

· On 10-Feb-14, the Board approved the Ti Rakau Drive shelter for construction based on the FEC of $20,000.

· On 10-Mar-14, the Board approved the Cockle Bay shelter for construction based on the FEC of $26,000.

· Internal consultation on both shelters has been completed. External consultation will be conducted by mid May-14.

· Construction of both shelters is expected by the end of Jun-14.

217

Pigeon Mountain Road metering signals and bus lane

· ROC estimated at $165,000

· An AT study into safety improvements at the Prince Regent Drive/ Pigeon Mountain Road/ Sunderlands Road intersection also recommended installation of metering signals on the southbound lane of Pigeon Mountain Road north of Compass Point Way, to create breaks in southbound traffic from the ferry terminal and allow vehicles to turn into and out of Argo Drive, Sunderlands Road and Prince Regent Drive. The scheme also included a small bus lane to allow buses to skip part of the queue.

· In Jul-13 the Board resolved to support the Pigeon Mountain Road/Sunderlands Road/Prince Regent Drive intersection improvements but with minimal impact on current parking provisions.

· While the intersection improvements were prioritised for implementation in the 2013/14 financial year, the metering signals/bus lane components were assessed as relatively low priority and therefore would not be implemented in the current FY.

· On 10-Feb-14, the Board approved the project to proceed to detailed design and costing stage based on the ROC of $165,000.

· The project is currently in detailed design and feasible options will be reported to an upcoming meeting of the Board’s transport and planning portfolio and feedback sought.

6. The Howick Local Board’s transport capital fund to date is summarised below:

Howick Local Board transport capital fund summary:

Total funding available (across 5 FYs)	$4,359,515
Completed projects reporting actual costs (none as yet)	-
Firm estimates for projects given construction approval (3x driver feedback signs; pedestrian improvements at Meadowlands/Whitford/Millhouse; Crooks Road pedestrian and streetscape improvements; Highland Park duplicate bus shelter; Ti Rakau Road and Cockle Bay School bus shelters)	684,000
Projects with committed funding awaiting detailed estimates (Half Moon Bay walkway/ pedestrian improvements)	100,000
Estimates on projects awaiting construction approval (Burswood Business Area enhancements, Pigeon Mountain Road metering signals and bus lane)	361,000
*Funding still available to allocate*	$3,214,515

7. At a Transport and Planning portfolio meeting held on 20 May, the Portfolio team identified a number of potential new projects to progress utilising the LBTCF as follows:

a. Little Bucklands Beach footpath – piled cantilever structure with rock rip rap underneath to protect the existing seawall, ROC of $50-60,000 for design and consenting only. Interested was expressed in this project for both north and south of Granges Point

b. Ormiston Road loose metal footpath – south side between edge of Ormiston town centre and Ormiston Senior College, ROC of $50,000

c. Point View Drive new footpath – western side between Caldwells Road and #130 Point View Drive, ROC of $100,100, subject to consultation

d. Tetratraps – installation of Tetratrap stormwater quality devices in road catchpits, particularly covering the Highbrook industrial area east of Harris Road. A catchment study funded by a local board opex budget would be required first, following which the LBTCF could be used for installation. ROC unavailable as costs vary depending on catchments selected

e. Streetlighting upgrade in Kerwyn Ave, Andromeda Crescent, Lorien Place and Arwen Place, East Tamaki, ROC of $58,000

f. Streetlighting or lighting improvements as necessary at all bus shelters in the Howick LB area, ROC unavailable

g. Paparoa/Four Trees intersection improvements – pedestrian facilities at intersection, including footpath and pram crossings, ROC of $40,000

h. Chapel Road pedestrian signals – new signalised pedestrian crossing at the existing caged refuge point on Chapel Road just north of Baverstock Road, ROC $200,000

i. Secure bike parking facility – Half Moon Bay ferry terminal, ROC $100,000.

8. The Portfolio team also identified a new section of footpath on Argo Drive, Half Moon Bay, and expressed interest in funding its construction. However, Auckland Transport can advise that this footpath will be under construction shortly and completed in the current financial year, funded by its regional new footpath/cycleway budget.

9. Auckland Transport is presently compiling the new projects identified and clarifying rough orders of cost before reporting back to the Howick Local Board.

A2. Watercare project updates (as provided by Watercare)

10. Chapel Road and Kilkenny Drive works – almost all the pipes in the ground. Preparations are being done for testing and main connection.

11. Bucklands Beach Road – almost all the pipes in the ground. Preparations are being done for testing and main connection.

12. Kilkenny Drive (short section between Chapel Road and Point View Drive) – construction work commenced on 19 May 2014, and is programmed to be completed by August 2014.

13. Ridge Road, Howick – construction work is due to commence in early June, and is programmed to be completed by September 2014.

14. The project works are progressing as planned and no delays are anticipated.

15. The Panmure Wastewater Main works at the corner of Millen Avenue and Pakuranga Road are on schedule to be completed at the end of July.

A3. Chapel Road/Town Centre Drive intersection improvements update

16. The tender for construction of the proposed intersection and pedestrian improvements at the Chapel Road/Town Centre Drive intersection beside Botany town centre closed in May and will be awarded shortly.

17. Construction is expected to start in June and be completed by the end of August 2014.

18. The Telecom pole relocation enabling work has been completed and the Vector streetlighting connection design is almost completed.

A4. Consultation documents on proposed safety improvements

19. Consultation documents for the following proposals have been provided to the Howick Local Board for its feedback. As the Board’s transport portfolio holders provide feedback on the Board’s behalf, the material below is included for general information purposes only.

20. Proposed Variable Message Sign (VMS), Ti Rakau Drive, East Tamaki – Auckland Transport is proposing to install VMS on key routes around Auckland as part of its strategic goal to improve transport around the region. VMS are located in the road reserve on approaches to busy intersections to give drivers advance information about their possible route choices at times of an incident or special event. The proposed location of the VMS is at 347 Ti Rakau Drive, East Tamaki, as shown on the plan at Attachment A.

21. Proposed ‘No Stopping At All Times’ (NSAAT) parking restrictions, Argo Drive, Half Moon Bay – vehicles are frequently parked on both sides of Argo Drive in Half Moon Bay. These parked vehicles, particularly vehicles with boat trailers, reduce the available lane width and impede drivers’ forward visibility of the road, increasing the risk of vehicle conflicts. In order to maintain two-way access, Auckland Transport is proposing to install NSAATs on the northern side of Argo Drive between Pigeon Mountain Road and Adonis Place, as shown on the plan at Attachment B.

22. Proposed NSAAT parking restrictions, Selwyn Road, Howick – visibility for motorists exiting The Glebe is partially obscured by vehicles parking near the intersection on Selwyn Road. In order to provide unobstructed visibility, Auckland Transport is proposing to extend the existing NSAATs on Selwyn Road and remove two parking spaces, as shown on the plan at Attachment C.

23. Proposed pedestrian refuge, Cook Street, Howick – an investigation has been carried out on Cook Street in relation to the safety of pedestrians crossing in the vicinity of 15 Cook Street, Howick. In 2012, a pedestrian refuge was removed from the vicinity of 30 Cook Street to ease turning movements into a shop car park. A request was subsequently received to reinstate the pedestrian refuge, slightly north of the previous location. Auckland Transport is therefore proposing to install a new pedestrian refuge and kerb build outs to significantly improve pedestrian safety, as shown on the plan at Attachment D.

24. Proposed intersection improvements, Flatbush School Road and Murphys Road, Flat Bush – Auckland Transport is to improve the intersection of Murphys Road and Flatbush School Road. The site was designated in 2010 by the former council for widening and upgrading to achieve the desired safety and transportation goals. This is considered an essential transportation step as the population of the Flat Bush area expands. The intersection will be the key entry to the residential and commercial areas of Flat Bush and its upgrade is imperative for the growth of the area.

25. The proposed works involve the road widening and signalisation for the intersection to allow for increased capacity, more effective movements, travel time savings and crash reduction. The road improvement works will consist of the following items, as shown on the plan at Attachment E:

a. signalisation of the intersection to improve traffic flow and safety

b. installation of additional lanes on Flatbush School Road and Murphys Road to improve traffic flow

c. a shared left turn and through lane, a dedicated right lane and a through lane on both Murphys Road approaches. The dedicated right turn lane will improve traffic flow and safety

d. a shared left turn and through lane and a dedicated right turn on the Flatbush School Road approaches

e. installation of cycle lanes on both Flatbush School Road and Murphys Road

f. improvements to road signs and markings such as flush medians

g. installation of footpath.

General Information Items

B1. Parking Strategy consultation

26. Following on from cluster workshops which were attended by local board members in early-mid May, Auckland Transport has now distributed copies of the Parking Strategy discussion document to elected members and key stakeholder groups, including community organisations.

27. The discussion document is the first to comprehensively review issues associated with parking region-wide. Key elements of the discussion document include an analysis of issues associated with the city centre, the city fringe, metropolitan and town centres and residential streets across the region. There is a clear link to the region’s public transport strategy through consideration of the role of park-and-rides, and the needs of the forthcoming (bus) Frequent Transport Network, and the possibility that the AT HOP card may be able to be used for payment for parking, in some situations.

28. The discussion document will be made publicly available on-line on 31 May in anticipation of a month-long period of public consultation that will extend until 30 June. Submissions are expected to be considered during July and August, and then a report made to the September meeting of the Auckland Transport Board.

29. A Board workshop on the Parking Strategy has been scheduled for Wednesday 18 June.

B2. Road Safety Week – Youth Road Safety package

30. For Road Safety Week (19-23 May), Auckland Transport’s Community Transport team delivered two large young driver road safety events. These events are a part of the on-going support offered to secondary schools through Auckland Transport’s young driver programme.

31. On 19 May, for parents and caregivers of young drivers, clinical psychologist Nigel Latta delivered a presentation offering practical advice on how to support young drivers to develop safer driving skills. The evening was entertaining and informative, and was attended by approximately 400 parents/caregivers from across Auckland.

32. On 22 May, approximately 600 secondary school students from across Auckland attended the ‘Make it Home Expo’ at the Vodafone Events Centre in Manukau. The aim of the day was to encourage young people to keep themselves and their friends safe on the road. There were three components of the day: a dramatised crash scenario; discussion sessions led by experienced youth facilitators; and interactive activities to reinforce learning.

33. Seventeen schools from across the region attended the ‘Make it Home Expo’. Schools or education centres attending from the South Auckland area were ACG Strathallan, Howick College, Mangere College, Wesley College, Skills Update Takanini, Skills Update Mangere and St Kentigern’s College.

B3. Government Budget announcements on transport

34. Key Auckland transport projects received a boost under the Budget 2014 announced on 15 May through a $375 million interest-free loan to the NZTA.

35. In his Budget speech, Bill English said the loan would accelerate $815 million worth of Auckland transport projects.

36. Transport Minister Gerry Brownlee said the projects would address congestion the country's largest city, improve access to Auckland International Airport and capitalise on the benefits of major roading projects already under way - including the Western Ring Route.

37. Auckland transport package:

· Delivery of projects on the Northern Corridor, Southern Corridor and State Highway 20A by 2019/20 ($800 million).

· Further investigations to determine the preferred scope of the East-West Link over 2014/15 ($10 million).

· Progression of the Panmure to Pakuranga phase of the Auckland Manukau Eastern Transport Initiative (AMETI) over 2014/15 ($5 million).

38. Northern corridor motorway projects proposed for acceleration:

· Three-laning State Highway 1 northbound Constellation to Greville

· State Highway 1/Greville Road Interchange improvements

· State Highway 1 to State Highway 18 motorway-to-motorway link

· Benefit-to-cost ratio: 3.8

· Proposed construction period: 2013/14 -2019/20

· Expected cost: $450 million.

39. Southern corridor motorway projects proposed for acceleration:

· Three-laning State Highway 1 southbound Hill Road to Takanini

· Six-laning State Highway 1 Takanini to Papakura

· Takanini northbound onramp improvements

· Takanini Interchange upgrade

· Four-laning State Highway 1 southbound, State Highway 20 to Hill Road

· Benefit-to-cost ratio: 6.8

· Proposed construction period: 2014/15 - 2016/17

· Expected cost: $210 million.

40. State Highway 20A project:

· Upgrades State Highway 20A to a motorway standard

· Benefit-to-cost ratio: 1.7

· Proposed construction period: 2015/16 - 2017/18

· Expected cost: $140 million.

B4. Election Signs Bylaw to be amended

41. Auckland Transport is proposing changes to its Election Signs Bylaw. Changes have been based on feedback and the practical experience of the October 2013 local elections and will provide greater clarity and certainty for candidates, political parties and the public.

42. Public submissions on the changes closed on 3 June 2014. It is expected that any final changes to the Bylaw will be adopted by the end of June, and will be in place in time for the general election in September 2014.

43. The proposed changes include:

a. the addition of explanatory notes;

b. allowing temporary closure of public sites that are temporarily unsuitable;

c. limiting the period that signs on private property can be displayed;

d. providing a minimum size of signs and their position within approved public sites;

e. allowing candidates to appear on individual and team signs on the same approved public site;

f. limiting the number of signs promoting election and referenda issues consistent with signage for candidates, teams and parties;

g. providing that the contact details of the person responsible for the sign are legible;

h. minor changes to the bylaw to simplify provisions and update statutory references.

44. A copy of the proposed bylaw amendments may be seen on the Auckland Transport website: www.at.govt.nz/about-us/bylaws

Media Releases

C1. Record numbers of Aucklanders using Public Transport

45. In March 2014, there was a big jump in the number of people using public transport in Auckland – there were 7.3 million trips, an increase of 4% on March last year.

46. The year to March also saw strong growth with just over 71 million trips.

47. Rail continues to be the star performing with more than 11 million trips in the year to March, up 14% on an annual basis.

48. Auckland Transport Group Manager, Public Transport Mark Lambert says the growth in rail is very pleasing. “The jump in rail numbers reflects the improved on-time performance, integrated ticketing and the renewed interest in rail with the introduction of the electric trains. March saw a record number of people using Auckland’s train services.”

49. The first electric trains started on the Onehunga line on 28 April.

50. The Northern Express bus service also had a record month in March, up 6% for the year.

51. Other bus services carried 52 million passengers in the year to March, an annual increase of 3%.

52. Meanwhile, there was an increase of 9% in cycling in March compared to March 2013. The morning peak saw a rise of 20%.

53. Aucklanders are also using buses, trains and ferries to get to special events in record numbers. So far this year special event public transport services run by Auckland Transport have carried more than 130,000 people to sports matches, concerts, and other events like Pasifika.

C2. New bus shelter designs

54. Auckland Transport is inviting feedback on three stunning new bus shelter designs about to be unveiled in the central city (see Attachment F).

55. The three shelters being built on Symonds Street are prototypes which Auckland Transport will use to gather feedback from the public.

56. The new designs will then be adapted for most bus stop locations and gradually be rolled out across the region.

57. There are currently more than 20 different bus shelter designs across the region, varying in quality and usability. One of the frustrations for bus users is that many existing shelters that don’t provide adequate weather protection. Timetable information and comfort could also be improved.

58. Auckland Transport’s Group Manager Public Transport, Mark Lambert, said “Before we choose a final design or designs, we want to make sure that the shelter is enjoyable and functional from a customer perspective. It also needs to look good and be cost effective.

59. “We want to improve our customers’ experience when using public transport. Improving facilities for passengers waiting for, or transferring onto, buses is an important step in doing that.”

60. Auckland Transport is also looking at how cycle parking, retail kiosks, and technology might be incorporated into new shelter designs.

61. The three Symonds Street shelters will be completed by the first week of July. From 7 July 2014, consultation will open and the public will be able to input into the final design by going to:

http://www.at.govt.nz/busshelter

62. There will also be “ambassadors” on site during the consultation period answering questions and handing out information and feedback forms. Feedback will close on 22 August 2014.

C3. AT HOP Wireless Internet popular with commuters

63. The launch of AT HOP WiFi at railway stations across Auckland on 26 May was an instant hit with commuters, with several hundred people signing on within hours.

64. Auckland Transport, in conjunction with Telecom New Zealand, is initially introducing the WiFi service for eligible registered AT HOP users at 40 train stations on its public transport network. WiFi is scheduled to be phased onto the network's 14 ferry wharfs and 11 bus terminals over the coming months.

65. Users of the new WiFI service to stations were enthusiastic on Twitter, commenting on the speed and quality of the signal and the value of the service.

66. Some Twitter users asked why WiFi is not also available on trains. WiFi on trains, buses and ferries is also being reviewed as a possibility in the future by Telecom and Auckland Transport but this will depend on technology.

67. Eligible AT HOP users will be able to access free WiFi with no daily time limit, although a data usage cap of 1GB per day will apply. Customers without an AT HOP card will be able to connect to the free WiFi service for 10 minutes a day.

68. To connect to the service, customers can log-on using the last seven digits on their AT HOP card, no matter who their current mobile provider is.

69. For more information, or to register your AT HOP card to be eligible for free WiFi visit www.AT.govt.nz/athop

70. Customers can read the full terms of use of the AT HOP cards, the registered prospectus relating to the AT HOP cards and other information regarding the AT HOP cards on Auckland Transport’s website (www.AT.govt.nz/athop) or at the Transport Information Centre, Britomart. The obligations of Auckland Transport under the AT HOP cards are unsecured.

Issues Register

71. The regular monthly issues register is Attachment G to this report.

Consideration

Local Board Views

72. The Howick Local Board’s views will be incorporated during consultation on any proposed schemes.

Implementation Issues

73. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a View	Plan of proposed Variable Message Sign, Ti Rakau Drive, East Tamaki	113
b View	Plan of proposed 'No Stopping At All Times' parking restrictions, Argo Drive, Half Moon Bay	115
c View	Plan of proposed 'No Stopping At All Times' parking restrictions, Selwyn Road, Howick	117
d View	Plan of proposed pedestrian refuge, Cook Street, Howick	119
e View	Plan of proposed intersection improvements Flat Bush School Road and Murphys Road, Flat Bush	121
f View	New Bus Shelter Concept Designs	127
g View	Issues Register June 2014	129

Signatories

Author	Jenni Wild – Elected Member Relationship Manager (South); Auckland Transport
Authorisers	Jonathan Anyon – Elected Member Relationship Team Manager; Auckland Transport

Howick Local Board

09 June 2014

Auckland Transport Quarterly Update to Local Boards For the quarter - 1 January to 31 March 2014

File No.: CP2014/11170

Purpose

1. The purpose of this report is to inform Boards about progress on activities undertaken by Auckland Transport in the three months January-March 2014, and the planned activities anticipated to be undertaken in the three months April-June 2014.

Executive summary

2. Attachments include:

· A – Auckland Transport activities, broken down by Local Board

· B – Decisions of the Transport Co-ordinating Committee, by Board

· C – Report against local board advocacy issues

· D – Report on the status of the Board’s projects under the Local Board Transport Capital Fund.

Recommendation/s

That the Howick Local Board:

a) Receives the Auckland Transport Quarterly Report

Significant activities during the period under review

Key Agency Initiatives

SMART (South Western Multimodal Airport Rapid Transit) Project

3. Investigation into protecting a corridor to expand the rail network to the Airport. As part of planning for the future public transport network, Auckland Transport has been talking to Auckland International Airport Ltd (AIAL) about making provision for a potential rapid transit corridor in its master plan. Rail has been identified as the best long term public transport option for improving transport in Auckland’s airport and south western area. AIAL has allowed for a rail corridor and station at the terminal as part of its latest master plan. There are no confirmed alignments for rapid transit links outside the airport property yet and further work is required to confirm this and the timing of any construction. The project is currently in the development phase and public consultation will be carried out when more certainty on feasible alignments and station locations are reached.

East West Link

4. The primary objective of the project is to provide an improved freight connection between SH20, SH1 and the Onehunga/Penrose industrial area. Public Transport, Cycling and safety upgrades will also be considered.

5. The project team has started the process for procurement of professional services contract for the production of the Detailed Business Case in FY 2014/15, subject to approval of funding. The contract will be led by the NZTA, as principal, but the project will continue to be jointly led by Auckland Transport and the NZTA. Indicatively, the construction is scheduled to start by 2016/2017 with forecast completion by 2019/2020.

AMETI (Auckland Manukau Eastern Transport Initiative) Package 1 - Panmure Phase 2

6. This phase encompasses the replacement of existing Panmure roundabout with a signalised intersection. Construction of a two-lane busway on the northern part of Lagoon Drive and a shared path for pedestrians and cyclists along the north side of Lagoon Drive from Queens Road/Jellicoe Road to the new Panmure Bridge, re-allocation of road space within existing kerb lines to provide for bus priority, cycle lanes, improved footpaths and landscaping along Ellerslie-Panmure Highway from Forge Way to Mount Wellington Highway. Widening of existing footpaths to provide shared footpath/cycle paths at Mount Wellington Highway. This piece of work is part of the AMETI Programme.

7. The base design is complete. The design will be updated to align with the requirements of the proposed Auckland Unitary Plan and to ensure effects (e.g. on cultural heritage sites) are appropriately mitigated. Work has commenced on the consenting phase and a designer is being procured.

PT Development

Distributed Stabling – Detailed Design

8. The project entails the development of outstabling facilities which support Rail Services throughout the region. These facilities are located in Auckland South/CBD and West and comprise facilities for overnight stabling of trains, staff facilities for operational staff as well as lighting and security systems for the remote monitoring of the facilities.

Platform Extensions

9. Extending the platforms of 11 stations between 5-15m each to bring them into line with other platforms on the network addressed by KiwiRails DART projects and to accommodate the stopping of six-car EMU services (147m in length + stopping distances).

10. The first three stations with platform extensions are now nearing completion. Good progress is being made on the next four stations. The Project Manager has accelerated works to complete all extensions by June 2014.

City Rail Link (CRL)

11. CRL is a 3.5km double track underground electrified rail line running under Auckland City centre from Britomart Station to the Western Line near the existing Mount Eden Station. Britomart would become a through station and provide for three intermediate stations in the Aotea, Karangahape Road and Newton areas.

12. The Independent Commissioners’ recommendations, in relation to Auckland Transport’s Notice of Requirement for the designation to construct and operate the CRL, have been received and are under review. The Principal Technical Advisor has completed their Establishment Phase and has commenced the Design Definition Phase in preparation of the Reference Design. The project team continue preparations to be collated in an integrated project office by early April.

Upgrade Downtown Ferry Terminals

13. The scope of work is being worked through with Public Transport Operations. A new covered waiting area will be installed on Pier 2 by the end of April 2014.

14. Upgrade of Downtown Ferry Terminal Pier 3 & 4 – scoping and initiation works under development is in coordination with the Harbour Edge Programme.

Harbour Bridge Pathway

15. Harbour Bridge Pathway – the purpose of the project is to construct a cycle/foot-bridge below/alongside the Auckland Harbour Bridge.

Road Design and Development

Route optimisation CBD

16. Improving Auckland Transport's transport network by maximising use of existing infrastructure, considering all transport modes, improve consistency and customer experience, with a high focus in the City Centre on moving people.

Corridor Management Plans (CMPs)

17. Corridor Management Plans identify the long term (< 30 year) strategic vision for each corridor, based on projected growth and development. Potential network deficiencies, across all modes, are analysed and the CMPs set an integrated transport and land use approach to enable the anticipated growth. CMPs also inform Network Operating Plans, for the day-to-day management of the corridor and influence the planning for other AT projects and operations. A key focus for CMPs is to create robust implementation plans of prioritised projects to address future issues – creating a large portion of AT’s forward programme.

January- March 2014

· Onewa Road CMP starts

· Mt Albert Road-Carrington Road CMP starts

· Great South Rd Stage 3 starts

· Greenlane East/West starts

· Manukau Road CMP starts

· New North Road CMP starts

· Pakuranga Road CMP underway

· Great North Road CMP underway

· Brigham Creek Road CMP finishes

· Oteha Valley Road CMP finishes

April-June 2014 (planned)

· Mangere-Otahuhu-Sylvia Park CMP starts

· Great North Rd CMP finishes

· Onewa Rd CMP finishes

· Mt Albert Rd-Carrington Rd CMP finishes

· Great South Rd Stage 3 finishes

· Greenlane East/West finishes

· Manukau Rd CMP finishes

· New North Rd CMP finishes

· Pakuranga Rd CMP finishes

· Great North Rd CMP finishes

Community Transport

School Transport Programme and Road Safety Education

18. The number of schools signed onto the TravelWise Programme has now reached 387.

19. Key activities that were undertaken with the schools included, safety at the school gate parking enforcement, speed enforcement campaigns undertaken with the NZ Police, cycle training, scooter training, school leadership programme for intermediate and high school students and school curriculum transport related activities targeted at road safety and school travel options.

20. Walking School Buses now number 362 in the region with a continued programme of recruitment and recognition for the volunteers who accompany the buses.

21. Demand for cycle training is still strong from schools and greater partnerships with the NZ Police, Sports Trusts and Bike NZ have been developed to deliver cycle training and cycle safety.

22. The following regional road safety education campaigns are being delivered over the for the coming six months:

· Local speed campaign – focused at all road users

· Pedestrian safety campaign – focused on youth and at risk sites

· Cycle safety- winter campaign focused on be bright be seen

· Back to school speed campaign - focused on targeting drivers speed around schools

Travel Planning and Cycle and Walking

23. Commute travel planning packages and personal journey plans are being delivered across the region targeting business, communities, business associations and tertiary institutions.

24. The development of the Auckland Cycle network continues with priority being placed on working with the NZTA on Grafton Gully and Waterview; working with local board Greenway proposals; Beach Road; Great South Road; Puhinui Road; and the New Zealand Cycle Trail network expansion programme of the Airport to City route.

Road Corridor Access

Corridor Access Request Applications (CAR)

25. There were 1,366 CAR applications approved in March with 80% processed within five working days and 94% processed within 15 working days of lodgement.

26. In the last three months to the end of March 2014, there have been 3,872 CAR applications approved to carry out work on the road network.

Ultra-Fast Broadband Rollout (UFB)

27. There continues to be a high volume of work underway on the network as Chorus looks to complete the Year 3 (2013/14) build before the deadline set by Crown Fibre Holdings of 31 May 2014. As at the end of March, there have been 252 cabinet areas completed of which 133 of these have been signed off and commenced their warranty period.

28. To date, 478 of the 522 Year 1 (2011/12) and Year 2 (2012/13) cabinet areas have had the outstanding remedial work completed and have either been moved into warranty or are awaiting final sign off. The completion of the remaining work remains a high priority for both VisionStream and Chorus and it is expected that the remedial work on the remaining cabinet areas will be fully completed by the end of May 2014.

29. The demand for customer connections is continuing to grow as the rollout of fibre continues and more retailers enter the market. Due to improved architecture, Year 3 connections are less disruptive. However the connections relating to the Year 1 and Year 2 cabinet areas sometimes require additional deployment and excavation to be undertaken.

Watercare Hunua 4 Bulk Watermain

30. There are currently three crews working at Tidal Road in Mangere, Tutare Road in Papatoetoe and Mountain Road in Mangere Bridge.

31. The works on Tidal Road are currently taking place between Gee Place and Waokauri Place. The works are moving northwards and when they reach the industrial part of Tidal Road the work will be undertaken in shorter sections to minimise the impact for adjoining businesses as much as possible.

32. Discussions are underway with Watercare on future stages of this project between Onehunga and Campbell Crescent and then from Campbell Crescent through to the Khyber Pass reservoir. Despite best endeavours from Watercare they have not been able to obtain approval from the Cornwall Park Trust Board to install the pipeline through Cornwall Park and therefore they now intend to follow local roads around the perimeter of Cornwall Park. The proposed route follows Campbell Road, Wheturangi Road, Wapiti Avenue and Market Road. This outcome is disappointing as the construction of the pipeline will result in considerable disruption and inconvenience to residents and road users along the proposed route. Investigation is also underway to determine the preferred route and construction methodology between Campbell Crescent and the Khyber Pass reservoir. Watercare are investigating the use of tunnelling and other trenchless methods so as to reduce the traffic impacts.

Road Corridor Maintenance

North

33. Good progress has been made with the resurfacing programme with 16.2 km of asphaltic concrete (AC) resurfacing and 88.4 km of chipsealing completed to date.

34. There has been 19.3 km of pavement renewals completed to date with projects recently completed on Bentley Avenue and Whangaripo Valley Road.

Central

35. The chipsealing programme was completed by the end of March and comprised the resealing of 32.3 km of sealed roads in the central area.

36. To date this year there has been 19.9 km of footpaths either resurfaced or replaced in the central area. The UFB rollout has adversely impacted on the delivery of the footpath renewal programme as it has it has affected the availability of suitable resources to carry out the concrete works and the need for coordination of works.

West

37. There has been 13.2 km of AC resurfacing and 33.5 km of chip sealing completed to end of March.

38. There has been 10.1 km of footpaths either resurfaced or replaced to date.

South

39. There has been 17.8 km of AC resurfacing and 140.4 km of chipsealing completed to date. The remainder of the chipsealing programme will be completed in April with the remaining AC resurfacing carried out during April and May.

40. There has been 13.2 km of pavement renewals completed to date with projects recently completed being Great South Road (Coles Crescent to Subway Road) and Carruth Road.

Streetlights

41. To date there has been 2,903 luminaires renewed and 603 street light poles replaced this year.

Road Corridor Operations

Route Optimisation: Investigation and analysis.

42. The Focus for this year is central Auckland. The Central City has been divided into five key zones and each zone has an assigned technical lead.

43. Stage 1 Investigation and traffic signal optimisation has now been completed on the following routes:

Road/Street	From	To
Quay Street	Lower Hobson St	Solent St
Customs Street	Lower Hobson St	The Strand
Victoria Street	Hobson	Stanley St
Wellesley Street	Hobson	Grafton Rd
The Strand	Quay St	Alten Rd
Albert Street	Quay St	Wellesley
Queen Street	Quay St	Newton Rd
Mayoral Drive/Cook Street	Wellesley St W	Wellseley St E
Nelson Street	SH1	Fanshawe St
Hobson Street	Quay St	SH1
Karangahape Road	Ponsonby Road	Grafton Rd
Wellington Union	Franklin	Karangahape Road
Symonds Street	Mt Eden	Customs
Grafton Road	Khyber Pass	Symonds St

44. Route optimisation has also begun on:

· Highbrook Drive

· Jervois Road

· Ponsonby Road, and

· Rosebank Road.

Network Safety & Operations Improvement Programme

45. This programme is part of the region wide School Travel Planning process. 2013/14. Safety engineering programme developed for 25 Schools and advance designs for 20 Schools for 2014/15 implementation:

As at 31 March 2014:

15 projects are at design stage

13 projects are under construction

30 projects have been completed

18 projects are at procurement stage.

46. Advance Design for 2014/15 schools programme developed for 20 schools:

As at 31 March 2014:

11 projects under investigation

60 projects at scheme stage

67 projects at design stage

47. 40% of 2013/14 Minor Safety Improvement Programme delivered to date and 40% of 2013/14 Regional Safety Programme is under construction

Urban Kiwi RAP and Red Light Camera Programmes

Kiwi RAP

48. Version 1 of the Urban KiwiRAP risk mapping software has been developed and all Auckland routes, intersections, and vulnerable user groups are mapped and prioritised.

49. Urban KiwiRAP star-rating tender responses have been evaluated and the tender is expected to be awarded by the end of April.

Red Light Cameras

50. A meeting with NZ Police in February updated Auckland Transport on the tender process and investigated the possibility of Auckland Transport buying poles in advance of NZ Police procurement of cameras, expected to be in early 2015.

Parking and Enforcement

City Centre Parking Zone price review

51. The project entails adjustment of on-street tariff based on the demand as per the price adjustment policy that was approved by the Auckland Transport Board in 2012. The policies both state that prices should be adjusted regularly to achieve gradual behaviour change and ensure parking is available for customers to use. The price changes will be first since the implementation of the City Centre Parking Zone in December 2012. The proposed on-street price changes will be communicated to the Local Board and Heart of the City and will also be made available on the Auckland Transport website.

Newmarket parking review

52. The proposal is to remove time limits from paid parking areas in Newmarket and move towards a demand responsive pricing approach similar to the Central City Parking Zone.

Howick village parking study

53. The purpose of this parking review is to provide guidance on parking management within the Howick town centre to support existing activities and future growth. The scope of the Howick Village parking review was to:

(i) Review the existing parking demand and determine the public parking supply in Howick Village.

(ii) Identify the location and nature of parking problems.

(iii) Identify and evaluate potential measures to address the problems and improve the overall parking management.

(iv) Recommend specific short -term actions for implementation and longer term options for future parking management.

The development of the Howick Village parking review involved:

(i) Parking utilisation and turnover survey

(ii) Local business perception survey

(iii) Consultation with internal and external stakeholders (the Howick Local Board and the Howick Village Business Association).

Privately owned and controlled parking provision was not included in this review.

Public Transport (PT)

Rail Electrification

54. The delivery of nine from 57 new electric trains, of which seven have been commenced and two are currently being tested and commissioned.

55. KiwiRail is continuing the installation of the overhead system and the section from Wiri to Otahuhu was commissioned to allow night time testing of the trains. Some Sunday to Thursday evening services have been replaced by buses on the Western and Eastern lines to progress the installation of the overhead power supply.

56. Rail patronage for the 12 months to March 2014 exceeded 11 million, an increase of 11% on the same period the previous year and a new record for heavy rail in the Auckland region.

57. Rail service punctuality continues to improve and was 87.9% for the twelve months to March 2014, an improvement from 82.9% the previous year. In January 2014, service punctuality was 91.7% the first time on record that punctuality has exceeded 90%.

Bus – Improvements

58. The major marketing campaign that went live late 2013 is on-going for the “Central Corridors” (Mount Eden Road, Sandringham Road, Dominion Road, Great North Road and New North Road) and is focused on breaking down “myths” and encouraging non-users to change their perceptions of bus travel. The campaign will rolled out to the North Shore region in April 2014.

59. Targeted local direct marketing campaigns providing an overview of local bus services and free tickets to generate trial by non-users that went live late 2013 is on-going with 7,400 households in Tamaki Drive and Albany Central targeted the first quarter of 2014.

60. NZTA has tendered the Total Mobility Administration System and is expected to better manage the Total Mobility scheme leading to efficiencies and reduced risk of fraud.

61. Auckland Transport PT staff have been involved in the specification development and the subsequent tender evaluation (which is currently on-going) is expected to reach is successful conclusion.

Bus – Integrated ticketing & fares

62. In March 2014, with the implementation of Auckland Integrated Fare System (AIFS) “HOP” on the remainder of the buses, HOP is now available across over 100% of the bus network marking a major milestone for PT. Auckland Transport staff were on the road at key locations to support drivers and customers during the entire roll-out process that began in late 2013.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the third quarter (2013/14) ending 31 March 2014 and forward works programme for the fourth quarter (2013/14) ending 30 June 2014	145
b View	Traffic Control Committee Decisions January-March 2014	177
c View	Local Board Advocacy Report	179
d View	Local Board Transport Capital Fund Report	183

Signatories

Authors	Various Auckland Transport authors
Authorisers	Jonathan Anyon, Elected Member Relationship Team Manager

Howick Local Board

09 June 2014

Aquatic and Recreation Facility Building Renewal Capital Works Schedule

File No.: CP2014/11029

Purpose

1. To seek approval for the Howick Local Board Aquatic and Recreation facility building renewal capital work schedule.

Executive summary

2. To continue the delivery of aquatic and recreational services and ensure the integrity of the assets, an ongoing capital works schedule is required. This capital work schedule seeks to address future degradation of the building infrastructure, maintain or improve current service levels, capitalise on sustainability opportunities, and address health and safety concerns. The work schedule covers the three facilities in the Howick Board, Howick Leisure Centre, Lloyd Elsmore Park Leisure Centre and Pakuranga Leisure Centre.

Recommendation/s

That the Howick Local Board:

a) Approve the 2015 aquatic and recreation facility building renewal capital work schedule

Comments

3. The Auckland Council’s Long Term Plan has a budget allocation of $282,380 for aquatic and recreational facilities building renewals. This budget is allocated across three facilities, Howick Leisure Centre, Lloyd Elsmore Park Pool and Leisure Centre and Pakuranga Leisure Centre. The purpose of the proposed capital work schedule is to ensure the future integrity of the buildings and surrounding infrastructure, maintain and improve the current level of service and efficiencies, and address any immediate or potential safety compliance issues.

4. The Aquatic and leisure facilities represent an asset group with significant risk. The conditions within the facilities (i.e. chlorinated pool halls and areas of continual high impact use) if not maintained effectively will result in the asset deteriorating at a rapid rate, and reduction in the level of service that is able to be offered.

5. The specific projects have been complied on information and advice from the Auckland Council Properties Department, the respective facility managers and an energy report compiled to improve the operational efficiencies of the Lloyd Elsmore Park Leisure Centre.

6. The full list of projects are detailed below:

Howick Local Board CAPEX Budget 14/15
Aquatic facility building renewals			124,940
Recreational facility building renewals			157,440
Total Budget			$282,380*
Facility / Site	Project name	Project description	Est cost
Howick Local Board fitness, pool, & recreation equipment renewals		Pool, Rec and Fitness equipment	153,000
Howick Recreation Centre	Repaint Stadium	Repaint internal wall is the Howick rec Stadium	12,505
Howick Recreation Centre	Activity room ventilation install	Install ventilation in Judo room	15,000
Lloyd Elsmore Park Leisure Centre	Refit sauna	Replace internal cladding & heating	25,000
Lloyd Elsmore Park Leisure Centre	Install DE dosing system	Install a DE loader similar to the other centres to reduce media dust being inhaled and damaging other plant. Install a PVC slurry tank.	25,000
Pakuranga Recreation & Youth Centre	Change shower & tap heads to auto push	Change shower & tap heads to auto push	3,125
Howick Recreation Centre	Re-carpet childcare space	Re-carpet childcare space	18,750
Howick Recreation Centre	Repaint internal walls childcare	Repaint internal walls childcare	6,250
Howick Recreation Centre	Fitness changing room re-vinyl	Renew vinyl floor covering in the fitness change rooms	5,000
Lloyd Elsmore Park Leisure Centre	Pool light switch split	Leisure pool lights split into two circuits with independent switches	18,750

*Note this funding does not include any deferral funding or projects from FY 15.

Consideration

Local board views and implications

7. The capital work schedule was presented to the Howick Local Board at the Parks Sport and Recreation 2014/2015 Capital and Operational Work Schedule Workshop on the 22 May 2014. At this forum questions were answered that elaborated on the background and reasons for specific projects.

Maori impact statement

8. There are no particular impacts on Maori which are different from general users of the aquatic and recreation facilities

Implementation

9. Once approval for the schedule of work is received, project initiation forms will be completed from which the properties department will source a contractor to complete the work. For the Lloyd Elsmore Park Leisure Centre it is envisaged that the majority of their work programme will be completed during the two week maintenance shutdown scheduled from 14th July 2014. The work at the remaining two facilities will occur over the 2014/2015 financial year.

Attachments

There are no attachments for this report.

Signatories

Authors

Michael Groom - Group Manager Eastern Region

Authorisers

Rob McGee - Manager Leisure – Parks, Sports and Recreation

Teresa Turner - Relationship Manager

Howick Local Board

09 June 2014

Howick Local Board Community Development, Arts and Culture Work Programme 2014 - 2015

File No.: CP2014/10715

Purpose

1. The purpose of this report is to present the Community Development, Arts and Culture (CDAC) 2014/15 Howick Local Board work programme for approval.

Executive summary

2. This report provides information to support local boards to make decisions required to endorse the CDAC 2014 – 2015 work programme.

3. The draft CDAC work programmes aim to provide a defined work programme of the 2014 – 2015 financial year. They cover the following areas:

· community development and safety

· arts and culture

· events

· community facilities

4. The CDAC work programme for the Howick Local Board has been aligned to the following 2011 – 2013 Howick Local Board Plan priorities:

· encouraging participation in the community

· supporting economic development

· fostering cultural expression

5. Local Boards are now being requested to endorse the CDAC work programme 2014 – 2015.

Recommendations

That the Howick Local Board:

a) approves the Community Development, Arts and Culture work programme 2014 – 2015 (Attachment A)

b) approves the scoping of the public art integration within the new transit environment of the Ormiston/Flat Bush Precinct

c) approves the following community arts organisation funding agreements (subject to the funding agreement being approved by the local board chair if required):

i. City of Manukau Pipes and Drums, $10,694.13

ii. Howick Brass Incorporated, $10,694.13

iii. Howick Children and Youth Theatre Incorporated, $67,291.25

iv. Howick Historical Society Incorporated, $310,575.00

v. Howick Little Theatre Incorporated, $20,705.00

vi. Manukau City Band Incorporated, $10,694.13

vii. Uxbridge Community Project Incorporated, $295,046.25

d) approves the community lease work list for 2014/2015 (Attachment B )

e) approves the recommended Community and Art Facilities capital and renewals work programme 2014/2015 as listed in Attachment C and D; and:

(i) Delegates responsibility to specified member/s to approve any moderate changes to the budget, in the event that there is a variation to identified costs for this capital and renewals work programme

(ii) Asks that council staff report on any reduction in project costs to enable a review of budget options

f) approves the 2014/2015 term grants for Howick and Pakuranga Community Houses Inc for $22,106 as follows:

(i) Anchorage Community House for $11,083

(ii) Highland Park Community House for $11,023

Comments

6. This is the second year of development for the CDAC work programme for local boards. The work programmes for 2014 – 2015 have been developed using a co-ordinated departmental approach. Each CDAC unit has aligned their projects and initiatives to the Auckland Plan directives, the local board plan 2011 – 2013 and the local board draft annual plan priorities.

7. The CDAC work programmes align to the following 2011 – 2013 Local Board Plan priorities:

· encouraging participation in the community

· supporting economic development

· fostering cultural expression

CDAC recognises that new local board plan outcomes and the Long Term Plan 2015 – 2025 are currently being developed and these outcomes and priorities will be incorporated into the 2015 – 2016 CDAC work programmes.

8. The CDAC work programme 2014 – 2015 for the Howick Local Board includes the following areas of activity:

· Community Development and Safety: These projects and programmes aim to deliver a range of social outcomes including capacity building, place-making, youth development, local food and gardening, community funding, graffiti vandalism prevention and safety advice, inclusion, responsiveness to Maori and community economic development.

· Arts and Culture: This includes the delivery of a range of programmes and centres including: Howick Local Board Arts and Culture Plan, Manukau City Band, Omiston/Flat Bush Precinct, Uxbridge Arts Centre and Howick Children’s and Youth Theatre.

· Events: This will deliver a range of community events including: ANZAC day, volunteer appreciation awards, local event funding, local civic functions, citizenship ceremonies and Howick Pride of Place.

· Community Facilities: This includes the provision of community facilities, the marketing and promotion of community facilities, community leasing, community centre programming, strengthening community led centres, providing an integrated booking system, venue hire, renewals and levels of service and social housing. The following 2014 - 2015 term grants are being requested to be approved by the Howick Local Board to Howick and Pakuranga Community Houses Inc for $22,106 as follows:

· Anchorage Community House for $11,083

· Highland Park Community House for $11,023

See Attachment A: Howick Local Board, CDAC 2014 – 2015 work programme

Attachment B: Community Lease work list for 2014/2015,

Attachment C: Community facilities renewals programme for the Howick Local Board

Attachment D: Community art facilities renewals programme for the Howick Local Board.

9. The work programmes include scoped initiatives, the allocation of budgets and established timelines. Workshops have been conducted with local boards and CDAC staff on 8 May, to ensure alignment with the local board priorities and they meet the needs of the local community.

10. Local Boards are requested to approve the CDAC work programme for 2014 – 15. CDAC staff will continue to work with relevant portfolio holders and the local board to ensure the delivery of these projects and their evaluation. Portfolio holders and the local board will also be consulted on the prioritisation of the community facilities renewal projects and community leases.

Consideration

Local board views and implications

11. The draft 2014 – 2015 work programme was considered by the local board at a workshop on 8 May 2014. The views expressed by local board members are reflected in Attachment A.

Maori impact statement

12. Improving Maori outcomes is a priority for the region. One of the Auckland Plan targets is to increase targeted support to Maori community development projects. The CDAC work programme deliverables aim to improve well-being among Maori living in the local board area. The key focus of this CDAC work programme is to support Maori targeted initiatives.

Implementation

13. CDAC staff will continue to meet with portfolio holders to provide updates on the work programme and ensure it is progressed in a timely way. The CDAC work programme will be implemented within the annual plan 2014 – 2015 budget.

Attachments

No.	Title	Page
a View	Community Development Arts and Culture - 2014/2015 Work Programme	199
b View	Howick Local Board Community Facilities Community Lease Workplan 2014/2015	203
c View	Howick Local Board Proposed Renewals Programme	207
d View	Howick Local Board Proposed Renewals Programme	209

Signatories

Authors

Louise Mason - Manager Community Development, Arts and Culture

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Teresa Turner - Relationship Manager

Howick Local Board

09 June 2014

Attachment B
Howick Local Board Community Facilities Community Lease Workplan 2014 / 2015

Group	Location	Building Ownership / Ground or Bldg Lease	Lease Expiry Date	Renewal? If so, details	Notes
Category One: New leases, renewals and projects that are currently underway and will be reported to Board in due course
The Depot 1 Project (inside the depot site)	Lloyd Elsmore Park Depot	Building	30/06/2012		LifeKids Trust; Cession Community Trust; ATC Train Me; Number 40 (Howick ATC Squadron;
The Depot 2 Project (attached to the depot)	Lloyd Elsmore Park Depot				Revills Boxing Gym; Lions Club of Howick Inc.; Howick Choral Society; Meadowlands Multi Sports and Community Trust
P.A.C.T Grandstand Project	Lloyd Elsmore Park	Ground	Variation to Lease		Extension of Grandstand.
Howick Local Board Accommodation Project					Work to continue to support Local Board objectives.

Category Two: Leases and renewals that have expired, together with other projects, that will be the next focus area for action
Alzheimer’s Society Counties Manukau Inc.	24R William Roberts Road	Building	30/06/2011
Bucklands Beach Bowling Club Inc.	19R Morrow Avenue	Ground	31/03/2014
Koru (Pakuranga) Lawn Tennis Club Inc.	111R Gossamer Drive	Ground	31/03/2013
Meadowlands Multi Sports and Community Trust	Meadowlands Drive	Ground	NEW LEASE
Pakuranga and Howick Budgeting Service	7 Aylesbury Street	Building	Renewable annually
Pakuranga Tennis Club Inc.	68R Pigeon Mountain Road	Building	31/10/2011
Scouts Assn. of NZ – Cockle Bay	47R Shelly Beach Parade	Building	31/07/2012
Howick Art Group Inc.	66 Cook Street	Building	30/06/2012
Howick Brass Inc.	90R Wellington Street		31/12/2013
Howick Sailing Club Inc.	4R Granger Road	Ground	31/03/2012
NZ Assn. of CAB Pakuranga (Northern Region)	7 Aylesbury Street	Building	30/06/2011
Save the Children NZ	115 Picton Street	Building	30/06/2011
Scouts Assn. of NZ – Minerva	563R Pakuranga Road	Ground	28/02/2013
Tamaki Playcentres Assn. Inc. (Pakuranga Rahihi)	6R Glenside Avenue	Ground		Yes. 1 x 10 years from 31/07/2012
The Girl Guides Assn. of NZ Inc.	57 Glenmore Road	Ground	30/04/2013
Bucklands and Eastern Beaches Tennis Club Inc.	178R Clovelly Road	Ground	31/03/2014
Category Three: Leases and renewals that are due to expire, together with other projects, that will be the final focus area for action
Eastgate Community Trust	427 Pakuranga Road	Building		Yes. 1 x 10 years from 30/06/2014
Farmcove Maritime Trust – Pakuranga Sailing Club	15R Arkley Ave			Yes. 1 x 10 years from 30/11/2014
Howick Bowling Club Inc.	70R Sale Street	Ground	31/07/2014
Howick Range Trust Inc.	Howick Domain	Building		Yes. 1 x 10 years from 30/09/2014
Tamaki Playcentres Assn. – Bucklands Beach	50 The Parade	Ground		Yes. 1 x 5 years from 31/07/2014
Baverstock Cottage Project					Will be Advertising vacancy in due course - New Lease/s

Category Four: Lease matters requiring additional work due to other factors
AKA Multi-lease Project	Regional initiative with Auckland Kindergarten Association to issue lease to main governing body of AKA.				AKA – Highland Park Kindergarten, Pakuranga Road; AKA – Pakuranga Kindergarten, Reeves Road.
William Green Domain Project	Site requires reclassification	Ground	30/06/2011		Howick Sub-Centre of the St John Ambulance Assn.; Saint Johns Ambulance Association.
Auckland East Parents Centre Inc.	Keall House				Keall House is subject to demolition.

NB: The Howick Local Board will receive a list of rental charges for groups by 1 July 2014.

Howick Local Board

09 June 2014

Adoption of Local Board Agreement 2014/2015

File No.: CP2014/11193

Purpose

1. This report seeks formal adoption of the Local Board Agreement 2014/2015 to form part of the Annual Plan 2014/2015.

Executive summary

2. For each financial year, the Auckland Council must have a local board agreement (as agreed between the Governing Body and the Local Board) for each local board area.

3. The local board agreement is largely based on year three of the Long-term Plan 2012-2022^{^[1]} (LTP) and reflects the priorities in the local board plan, shows intended provision of local activities, and the capital and operating expenditure required to fund these activities.

4. A draft local board agreement was agreed in December 2013 as part of the draft Annual Plan 2014/2015 and consulted on between late January to late February. The Local Board Agreement 2014/2015 has since been updated to reflect:

a) budget prioritisation decisions made during the local board meeting in April;

b) the impact, if any, of final decisions made by the Budget Committee on 8 May;

c) budget adjustments, if any, arising from new information;

d) the allocation of central costs (including depreciation, interest, corporate overheads and staff costs).

5. The governing body will meet to adopt Auckland Council’s Annual Plan 2014/2015, including 21 local board agreements, on 26 June 2014.

Recommendation/s

That the Howick Local Board:

a) adopts its local content for the Annual Plan 2014/2015 which includes a:

1. Local Board Agreement 2014/2015 with advocacy; and

2. message from the chair.

b) notes that:

1. Local budgets have been updated to reflect local board prioritisation decisions, impacts (if any) of final budget decisions made by the Budget Committee on 8 May, budget adjustments (if any) arising from new information and the allocation of central costs;

2. If there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement;

3. That the resolutions of this meeting will be reported back to the governing body when it adopts the Annual Plan 2014/2015 on 26 June 2012;

4. The local board agreement could be subject to minor changes following this meeting.

c) delegates the Chair the authority to make any final minor changes to the local board content for the Annual Plan 2014/2015 before publication.

d) Agrees the submission responses to submitters (Attachment B).

Discussion

1. For each financial year, the Auckland Council must have a local board agreement (as agreed between the governing body and the Local Board) for each local board area.

2. The local board agreement is largely based on year three of the Long-term Plan 2012-2022 (LTP) and reflects the priorities in the local board plan, shows intended provision of local activities, and the capital and operating expenditure required to fund these activities.

3. The governing body will meet to adopt the Annual Plan 2014/2015 on 26 June 2014, which must include the local board agreement for each local board.

4. The draft local board agreement was consulted on between late January and late February 2014. In finalising their local board agreement, local boards:

a) took into account the submissions received and hearings held as part of the special consultative procedure and any other new information now available;

b) held a prioritisation workshop to re-evaluate their 2014/2015 budgets;

c) made final budget prioritisation decisions at their meeting in April.

5. On 29 and 30 April, local boards met with the Budget Committee to discuss local priorities and key issues (if any), after which the Budget Committee formally met on 8 May to make final decisions on the Annual Plan 2014/2015.

6. Local board agreements and financial statements were then further updated to reflect any impacts of Budget Committee decisions, budget adjustments arising from new information and the allocation of central costs (including depreciation, interest, corporate overheads and staff costs).

7. This report seeks formal adoption of local content for the Annual Plan 2014/2015 (Attachment One), which includes a:

a) Local Board Agreement 2014/2015 with advocacy; and

b) message from the chair

8. The resolutions of this meeting will be reported to the governing body on 26 June 2014, when it meets to adopt the Annual Plan 2014/2015.

Consideration

Local Boards

9. This report seeks adoption from the Local Board on its content for the Annual Plan 2014/2015. Engagement with the community, including consultation, and a number of workshops and meetings have been held by the local board to finalise their local board agreement and introduction to the agreement.

Maori Impact Statement

10. Many local board decisions are of importance to Maori and there is a need to continue to build relationships between local boards and relevant Iwi. The local board agreement is based on the local board plan and the LTP which have both been developed through engagement with the community, including Maori.

Implementation

11. The resolutions of this meeting will be reported to the governing body on 26 June 2014, when it meets to adopt the Annual Plan 2014/2015.

12. The timeline to develop and produce the Annual Plan 2014/2015 document is tight. It is possible that minor changes may need to be made to the attachments before the annual plan is adopted, such as:

a) correction of any errors identified;

b) minor wording changes.

Officers therefore recommend that the local board delegates authority to the Local Board Chair to make final changes if necessary.

Attachments

No.	Title	Page
a View	Local Board Agreement 2014/15	215
b View	Submission responses to submitters	231

Signatories

Authors

Kate Marsh, Financial Planning Manager – Local Boards

Authorisers

Matthew Walker, Manager Financial Planning, Policy and Budgeting

Karen Lyons, Manager Local Board Services

Howick Local Board

09 June 2014

Approval of the draft local board plan 2014

File No.: CP2014/09936

Purpose

1. To approve the Howick Local Board draft local board plan 2014, and the summary document, for public consultation.

Executive summary

2. Each local board is required to complete a local board plan for adoption by 31 October 2014.

3. The draft plan is attached to this agenda, along with the summary document, for the local board to approve for community consultation.

4. Consultation using the special consultative procedure (SCP) is taking place 7 July to 6 August 2014.

Recommendation/s

That the Howick Local Board:

a) approves the draft Howick Local Board Plan 2014 for public consultation using the special consultative procedure

b) approves the draft Howick Local Board Plan 2014 summary document

c) delegates to the Chair to make any minor wording changes that may be necessary for the draft local board plan or summary document.

Comments

5. The Local Government (Auckland Council) Act 2009 requires each local board to develop a local board plan every three years. The first local board plan was adopted in 2011. This second local board plan must be adopted by 31 October 2014.

6. Local board plans are strategic plans for the following three years and beyond. The plans reflect the priorities and preferences of the community. They guide how the local board:

· makes decisions on local activities and projects

· provides input into regional strategies and policies

· works with other agencies that play a key role in the area, including central government agencies and council-controlled organisations.

7. The plans inform the development of council’s 10-year Long-term Plan. The plans also form the basis for development of the annual local board agreement for the following three financial years.

8. The local board is required to use the SCP to consult on the draft local board plan. The period for the SCP is 7 July to 6 August 2014.

9. The SCP requirements include providing a summary of the information in the draft local board plan.

Consideration

10. The draft plan has been developed by considering a range of strategic issues, as well as the Auckland Plan and other regional strategies and policies. Community views and advice from subject matters experts has also been important in developing the draft plan.

11. The draft plan and the summary document are attached. The draft budget will be tabled/ included on an addendum agenda.

Summary of community views and strategic issues

12. Engaging with the community has been an important part of developing this plan. In January 2014, key stakeholder engagement meetings were held to test the board’s thinking and check it was on the right track.

13. During February and March, the local board talked to the community, attending public events in Howick, Botany and Pakuranga and community network meetings across the Howick area to get further input on the proposed draft outcomes and to hear ideas for initiatives.

14. Here is a summary of the key themes that the board has heard from the community:

· Expand and improve green spaces and maintain our recreational trails that can be shared by all.

· Protect our environment and heritage, improve our water quality and manage coastal erosion.

· More cycleways and a coordinated ferry service to and from the city.

· Continue to develop Half Moon Bay area as a transport hub.

· Traffic congestion is an issue and in some areas it would be great if bus priority lanes could be put in place – such as Botany

· The future growth of the Howick area should not compromise the quality of life enjoyed by residents. Growth should be sensitive to our area’s heritage and landscape.

· Provide opportunities to involve residents more in their communities – being active and involved in your neighbourhood helps creates strong communities

· A strong local economy helps to improve the wellbeing of our community and the environment.

· Encourage good use of recreational facilities and make sure any new multi-sport facilities are needed.

15. The key strategic issues that have influenced the development of the draft plan are:

· Making sure that the future growth of the Howick are is planned well and the infrastructure is in place to support it

· Continuing to ensure that the area is accessible for residents and businesses

· Protecting the environment so that it continues to be clean and safe for future generations

· Getting the community involved in local decisions

· Making sports facilities in the area great and maximizing their use.

Local board views and implications

16. The local board’s views have driven the development of the draft plan attached to this report.

Māori impact statement

17. The local board plan contributes to improving wellbeing in Māori communities, as well as the community in general.

18. Māori have also been involved in the development of this plan. A joint hui with other southern local boards and mana whenua to begin conversations on the local board plan and also build closer relationships was held in March 2014.

19. The local board plan identifies initiatives that will support kaitiakitanga and the guardianship of our environment and special places. The local board will continue to build a close working relationship with mana whenua with interests in the area and mataawaka.

Implementation

20. The next steps in the local board plan process are shown below.

Attachments

No.	Title	Page
a View	Draft Howick Local Board Plan 2014	243
b View	Draft Howick Local Board Plan 2014 Summary Document	277

Signatories

Authors	Mata Ropeti-Laumalili - Senior Advisor
Authorisers	Teresa Turner - Relationship Manager

Howick Local Board

09 June 2014

Reallocation of Howick Local Board 2013/2014 unspent Operational Budget

File No.: CP2014/11034

Purpose

1. The purpose of this report is for the Howick Local Board to consider allocating those 2013/2014 discretionary operational budgets which are unlikely to be fully spent by 30 June 2014.

Executive summary

2. The Howick Local Board has a number of operational budgets in 2013/2014 that are unlikely to be fully spent this financial year and is asked to reallocate the following:

· Local events contestable fund $ 7,011

· Heritage Plan $ 43,764

· Howick Business Leaders Network $ 9,273

· Howick Pride of Place project $259,996

· Howick Tourism Plan and website $ 10,227

· Portfolio support and engagement $123,074

· Howick Village preliminary master plan $ 52,412

· Half Moon Bay preliminary master plan $ 26,206

· Local Community Development programmes $ 11,520

· Community Safety $ 30,000

TOTAL $573,483

3. The board identified a range of projects for the reallocation of these budgets at workshops in April and May 2014.

4. As part of these discussions, funding for the Facility Partnership Fund (FPF) applications has been included in accordance with resolution HW/2013/172.

5. The Community Development and Safety Officers have identified various projects via the Community Safety Network Forum which the portfolio team considered at a meeting on 27^th May 2014. The Board is asked to confirm the funding of these projects at this meeting.

6. The board is asked to confirm its discussions and request officers to implement decisions as soon as possible.

Recommendation/s

That the Howick Local Board:

a) Approves the reallocation of unspent operational budget to the following projects

· Facility Partnership applications – assistance to community groups to part fund facility development in accordance with resolution HW/2013/172 ($281,000)

· Signage upgrades – provide better signage between the Half Moon Bay Marina to the Rotary walkway ($15,000)

· Industry Pollution programme – a programme to educate businesses on the disposal of waste so it does not impact on our waterways ($24,000)

· Environmental Education Centre at Mangemangeroa Reserve – progress stage 2 ($132,500)

· Estuary Art awards in accordance with resolution HW/2013/206 ($8,000)

· 2014 Howick Local Board Youth Conference ($2,830)

· Howick Tourism – support for Tourism Group ($2,500)

b) Approves or declines funding for the following Facilities Partnership Fund applications that the board deferred the decision on in May until this June 2014 business meeting:

i) Buckland’s Beach Bowling Club application for $75,000 towards the installation of one artificial all-weather bowling green.

ii) Botany Life Community Trust application for $45,542 towards the redevelopment of the mezzanine floor including two new offices, meeting room and stairs to the mezzanine floor of the Botany Life Community Church.

iii) Flowing in Motion Limited application for $96,062 towards the fit-out of the new proposed parkour/free running studio at 22 Dunrobin Place, Highland Park.

c) Approves the funding the following proposals from the Community Safety budget ($30,000):

i) Howick & Botany Neighbourhood Support Group to fund 2 gazebos, 1 portable BBQ, gas bottle, folding tables, seats for meetings and resources including flyers and pens up to $7,250.

ii) Asian Council on Reducing Crime to fund 50 vests for patrollers @ $13.80 each and 2500 fridge magnets totalling $2,740.

iii) Fund the purchase of 200 SelectaDNA kits for repeat burglary victims in the Howick Local Board area totalling $10,000.

iv) Fund signage of autocrime posters at key hotspots such as Lloyd Elsmore Park, Town Centres and Botany Town Centre at a cost of $10,000

Comments

7. The Howick Local Board has the following operational budget lines for 2012/2013 which have not yet been allocated to projects:

· Local events contestable fund $ 7,011

· Heritage Plan $ 43,764

· Howick Business Leaders Network $ 9,273

· Howick Pride of Place project $259,996

· Howick Tourism Plan and website $ 10,227

· Portfolio support and engagement $123,074

· Howick Village preliminary master plan $ 52,412

· Half Moon Bay preliminary master plan $ 26,206

· Local Community Development programmes $ 11,520

· Community Safety $ 30,000

TOTAL $573,483

8. The following projects have been identified as being able to be completed within available budgets:

Project	Cost
Community Facility Partnership as per resolution HW/2013/172	$281,000
Signage projects (a) A walking/cycling route signposted between Wakaaranga Reserve and the Half Moon Bay Marina (b) Update signage and investigate additional signage along the Rotary walkway from Panmure bridge to Wakaaranga Reserve.	$ 15,000
Industry Pollution programme - Partnership with GETBA in East Tamaki and Highbrook areas to deliver educational programmes for businesses/industry. This will involve an assessment by a contractor to build relationships with local business and provide information about the location of waterways and the financial cost of pollution into waterways.	$ 24,000
Educational Environment Centre – Stage 2	$132,500
Estuary Art Awards – The Howick Local Board agreed to fund the Estuary Artworks 2014 in the amount of $8,000 from the Portfolio Support fund - Resolution HW/2013/206	$ 8,000
2014 Howick Local Board Youth Conference (30 May 2014)	$ 2,830
Howick Tourism – support to Tourism Inc group	$ 2,500

9. At the 12 May 2014 business meeting, applications for the Facility Partnership Fund (FPF) were considered by the board. The board approved four applications and deferred the decision for a further three applications until the June business meeting. A decision by the board is required for the following:

· Buckland’s Beach Bowling Club for $75,000 towards the installation of one artificial all-weather bowling green.

· Botany Life Community Trust for $45,542 towards the redevelopment of the mezzanine floor including two new offices, meeting room and stairs to the mezzanine floor of the Botany Life Community Church.

· Flowing in Motion Limited for $96,062 towards the fit-out of the new proposed parkour/free running studio at 22 Dunrobin Place, Highland Park.

10. At a portfolio meeting on 27^th May 2014 the Community Development and Safety officers identified proposals from the Community Safety Network Forum to be funded from the Community Safety Budget of $30,000. A decision by the Board to fund those proposals is required.

Consideration

Local board views and implications

11. The Howick Local Board is the decision-maker.

Maori impact statement

12. No specific impacts on Maori have been identified

Implementation

13. Delivery of the board’s decisions will be implemented once they have been approved.

Attachments

There are no attachments for this report.

Signatories

Authors	Mata Ropeti-Laumalili - Senior Advisor
Authorisers	Teresa Turner - Relationship Manager

Howick Local Board

09 June 2014

Progressing the Resource Recovery Network in the South

File No.: CP2014/10700

Purpose

1. To provide information to five local boards in the south (Howick, Māngere-Ōtāhuhu, Manurewa, Otara-Papatoetoe and Papakura) on a proposed plan and associated costs to progress the establishment of resource recovery in the south.

Executive summary

2. The establishment of the Resource Recovery Network (RRN) is a long-term initiative of Auckland Council. The development of the network across all the local board areas will need to be a staged development, in collaboration with community and business stakeholders. Funding of facilities will require a combination of regional funding, funding from the Waste Minimisation and Innovation Fund as well as other potential partnerships.

3. A number of local boards in the south have requested further information on how they can support the development of resource recovery facilities in their respective local board areas.

4. This report sets out the regional context for the RRN under the Waste Management and Minimisation Plan as well as providing information on what action local boards can undertake to progress resource recovery initiatives collectively and in their own areas. It recommends that interested boards include reference to resource recovery as part of broader waste minimisation initiatives in their local board plans.

Recommendations

That the Howick Local Board:

a) Receives the Progressing the Resource Recovery Network in the South report.

b) Considers including reference to resource recovery in its draft local board plan.

Comments

Background

5. Auckland Council’s Waste Management and Minimisation Plan (WMMP) and the Draft Low Carbon Action Plan both strongly support the concept of resource recovery. The operational goal of the WMMP is zero waste to landfill by 2040.

6. In order to achieve the goal of the WMMP, we need to change our current attitude to disposing of waste. It is estimated that at least 30 percent of the 1.2 million tonnes of waste currently going to landfill every year could be reused or recycled. This means Auckland is paying to dispose of at least 360,000 tonnes of wasted materials which could otherwise be used to generate employment and business opportunities by increasing the supply of materials to the recycling sector and operation of resource recovery facilities.

7. Aiming for zero waste requires a transformational shift to change the default mode from waste disposal to resource recovery. Auckland Council has the ability to drive change by developing infrastructure and systems to maximise resource recovery. This is a large and complex task that will take time and resources to implement, but one that has been firmly endorsed through the WMMP.

8. The RRN will be an Auckland-wide network of purpose designed resource recovery facilities incorporating large commercial focused Resource Recovery Parks (RRPs) connected to smaller locally focused Community Recycling Centres (CRCs) linked through common branding, trading systems and operational procedures.

9. CRCs are local facilities that will accept, and in some cases process, reusable and recyclable materials from local households and businesses. They can vary considerably in size (from 2000m² to a hectare). The purpose of CRCs is to provide residents and local businesses with a one-stop-shop recycling service where items and materials that cannot be recycled through kerbside recycling collections (including end of life products) can be taken.

10. CRCs can be operated by social enterprises on a sustainable business model that provides added benefits, such as employment and training opportunities as well as the creation of a creative and social hub in local communities.

Regional Context

11. A report is currently being prepared for the Governing Body outlining what is required to progress the RRN across the region. It will outline the strategy, current and planned resource recovery activity, and indicative funding to be included in Council’s Long Term Plan.

12. The first stage priority for regional funding for the RRN is the redesign and upgrade of four council-owned sites (at Henderson, Waiuku, Devonport and Helensville) as model facilities as well as the development of a site in the central area. These facilities will be developed as best practice sites, and will provide information on operational and financial implications to guide the establishment of additional facilities.

13. The central area site is being supported in the first stage of the RRN development by the three central local boards (Albert-Eden, Puketepapa and Waitemata) have prioritised the establishment of a CRC in their areas through jointly funding a scoping study and a subsequent business case.

14. The RRN is also being progressed through the Waste Minimisation and Innovation Fund (WMIF) which provides seed funding to community groups and businesses that want to explore options or start projects.

15. The RRN is a long-term project. The establishment of the network across all local board areas will need to be a staged development, in collaboration with community and business stakeholders. Funding of CRCs will require a combination of regional funding, WMIF and other potential partnerships.

Local Board Opportunities for the South

16. There has been increasing interest in the RRN from local boards in the south and southern communities over the last couple years. Possible steps for boards to progress the RRN in the south are detailed below.

Step 1: A Scoping Study

17. The purpose of a scoping study is to identify:

· potential sites – these may be new, existing or sites that could be modified;

· potential players – organisations, businesses, churches

18. Given the interest from the five southern local boards, a joint scoping study is a sensible option as it allows for costs to be shared. A scoping study identifies what resource recovery initiatives already exist and the potential for additional or new facilities. Information from the scoping study provides strategic context for developing resource recovery in the south but can also guide future investment from each board.

19. Upon completion of the scoping study, each local board may decide to progress their own approach to developing resource recovery facilities. For example they may not want to invest further, they may want to support building the capacity of identified local community organisations or they may wish to invest in an operational business plan.

Step 2: An Operational Business Case

20. An operational business case could be undertaken by local boards in their own communities. The business case will identify the pros and cons of particular sites, material flows, catchment areas, financial modelling and social and environmental benefits.

Step 3: Investment to Progress the Establishment of a CRC

21. This step would be bringing together an investment package to establish a CRC and could be a combination of regional funding and other potential partnerships.

Consideration

Local board views and implications

22. This report is in response to interest from a number of local boards in the south in further understanding how to progress resource recovery in their local board areas. In particular, boards have requested further information on required funding.

23. The Manurewa Local Board have expressed a view that as resource recovery supports implementation of the WMMP, no local funding should be required to progress resource recovery.

Maori impact statement

24. There has been engagement with interested Mana Whenua and Māori groups in the Auckland Region on the Resource Recovery Network.

25. The Māori Plan for Auckland includes an objective supporting sustainable energy use as part of its manaakitanga strategic direction. Recycling and reuse of materials otherwise destined for landfill support that objective.

Implementation

26. If the five southern local boards wish to progress with the implementation of a combined scoping study for the establishment of CRCs, the approximate cost would be $50,000.

27. The cost of an operational business case, which would be board specific, would be approximately $30,000 per local board area.

28. The information provided from both the scoping study and the operational business case would give each local board information for further investment.

Attachments

There are no attachments for this report.

Signatories

Authors

Jenny Chilcott - Project Manager Special Community Projects, Solid Waste

Parul Sood – Waste Planning Manager

Authorisers

Ian Stupple – Solid Waste Manager

John Dragicevich – Infrastructure and Environmental Services Manager

Teresa Turner – Relationship Manager

Howick Local Board

09 June 2014

Infrastructure and Environmental Services Update Report

File No.: CP2014/09186

Purpose

1. To inform the local board about the activities of the Infrastructure and Environmental Services (I&ES) department during the period from February 2014 to April 2014. This includes both local board based and regional activities undertaken by the three units of I&ES – Environmental Services, Solid Waste and Stormwater.

2. This report also tracks the delivery and expenditure of environmental budget lines from the 2013/2014 Local Board Agreement (LBA), as assigned to the I&ES department.

Executive Summary

3. I&ES delivers on the Auckland Plan and local board plans through the provision of environment and sustainability programmes, regional waste and stormwater services, as well as the maintenance and enhancement of Auckland's natural environment.

4. This report has been written to inform the local board about the delivery of activities and work programmes by I&ES. A number of these regional activities have a distinct local involvement and impact and are detailed in the attachments to this report.

Recommendation

That the Howick Local Board:

a) Notes the information in the Infrastructure and Environmental Services update report.

Discussion

5. This report and attachments specifically detail the activities delivered by the three units of I&ES within the local board area which support and contribute to the following local board plan priorities and initiatives:

Priority:

Initiatives:

Encourage participation in the community

Protecting our environment and heritage

· Support the development of an environmental education centre in a suitable reserve site.

· Develop a weed management programme for parks and walkways including removal of rhamnus as a priority.

6. The local board is supporting the delivery of local environmental programmes through its budget for weed management programme: parks and walkways. Key project highlights and milestones are noted in Table 2 below. Key project highlights and milestones are noted in Table 2 below with additional detail provided in Attachment A.

*Budget Line*	*Project*	*Highlights:*
Weed Management programme	Rhamnus control	· The rhamnus survey in Bucklands Beach and Musick Point areas has commenced. The programme involves door knocking properties with visible infestations of rhamnus to advise residents of their responsibilities to manage this pest plant, and to provide information and assistance on removal methods.

7. Local environmental initiatives are also supported through regional funding. Highlights of our regional activities are noted in Table 3 below with additional detail provided in Attachment B.

*Unit*	*Highlights:*
Environmental Services	· The Retrofit Your Home Programme has been selected as a finalist for the EECA Awards 2014. In 2012/2013 3,211 households took advantage of the Retrofit programme assistance. So far this year 2,751 households have joined with more applications expected as the colder months approach.
Solid Waste	· The Waste Minimisation and Innovation Fund, small grants (applications less than $5,000), opened for applications on 19 March 2014. The fund was advertised through over 300 emails, a mail out to 474 to stakeholders and in approximately 15 suburban newspapers. Officers received 44 applications and are now working through the eligibility screening. The applications will be assessed over the next few weeks, and the final decisions will be notified to applicants by late June.
Stormwater	· The stormwater unit has worked closely with the Housing Project Office (HPO) to identify Special Housing Areas (SHA) for the recently announced Tranche 3 areas including developing stormwater management solutions and management plans for existing SHAs. · Development and delivery of a stormwater NCEA level two and three resource for secondary schools. This resource will allow youth to delve into stormwater issues and work towards sustainability. The resource was developed by council in partnership with schools and the community and it allows students to gain several achievement standards. It is available electronically on council’s website (search ‘secondary schools stormwater ncea’) and contains four editable assessment tasks or activities, including one NZQA approved task, a junior programme, and fun resources to support learning.

Consideration

Local Board Views

8. This is a report prepared specifically to inform the local board.

Maori Impact Statement

9. While this report is for information only and does not require any decision making, it is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

Implementation Issues

10. The activities detailed in this report are within budget. Any decisions arising from discussions and planned changes to work programmes will have financial and resourcing implications which will need to be managed.

Attachments

No.	Title	Page
a View	Local Infrastructure and Environmental Services Activity	305
b View	Regional Infrastructure and Environmental Services Activity	307

Signatories

Authors

Mara Bebich - Stakeholder Liasion Manager

Varsha Belwalkar - Stormwater Liaison Advisor

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Teresa Turner - Relationship Manager

[1] Financial statements are based on the Long-term Plan 2012-2022, reflecting reprioritisations made during the annual planning process for 2013/2014 and 2014/2015 and revised budgets endorsed by the Budget Committee on 8 May 2014 to achieve a 2.5% rates increase for 2014/2015. Budgets have also been updated to reflect the allocation of central costs (including depreciation, interest, corporate overheads and staff costs)

Chairperson	David Collings
Deputy Chairperson	Adele White
Members	Garry Boles
	Katrina Bungard
	Jim Donald
	Lucy Schwaner
	John Spiller
	Steve Udy
	Bob Wichman

Authors	Lynda Pearson - Local Board Democracy Advisor
Authorisers	Teresa Turner - Relationship Manager