Minutes of Howick Local Board

Howick Local Board

09 June 2014

1 Welcome

The Chairman opened the meeting and welcomed everyone present.

2 Apologies

There were no apologies

CARRIED

Secretarial Note: An apology for absence from Councillor Dick Quax was noted.

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number HW/2014/67

MOVED by Deputy Chairperson AJ White, seconded by Member L Schwaner:

That the Howick Local Board:

a) confirms the ordinary minutes of its meeting, held on Monday, 12 May 2014, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

7.1	Petition regarding Eastern Beach Action Network (EBAN) re Macleans College Encroachments
	Mrs McGill tabled a petition and presentation on behalf of the Eastern Beach Action Network (EBAN) for the Board’s consideration. A copy of the petition and presentation has been placed on the official copy of these minutes and can be viewed at the Auckland Council website.
	Sandra McGill was in attendance to present a petition to the Howick Local Board, signed by 630 people regarding: “We petition the Howick Local Board to resolve all of the issues in the area of the eastern boundary between Macleans Park and Macleans College. This requires the removal of tar sealing and concrete to within an acceptable distance from the boundary; the removal of two sheds; the removal of a fence; and the re-contouring of the bank which was steepened by an illegal land fill. The purpose of this request is to enable the transformation of this area into an attractive vantage point from which the views of the Hauraki Gulf can then be enjoyed by both school and the public.”
	Attachments a Petition b Presentation regarding McLeans Park and MacLeans College
	Resolution number HW/2014/69 MOVED by Deputy Chairperson AJ White, seconded by Member KL Bungard: That the Howick Local Board: a) receives the petition requesting action to resolve issues in the area of the eastern boundary between Macleans Park and Macleans College. b) thanks Sandra McGill from the Eastern Beach Action Network (EBAN) for her presentation to the Board. CARRIED

8 Deputations

8.1	Deputation by Sandra McGill, Eastern Beach Action Network
	This item was heard as part of Item 7.1.

9 Public Forum

9.1	Max Heron, President Howick Historical Society/Chairman Howick Historical Village – Update on Society & Village
	Mr Heron addressed the Board and provided an update on activities of the society and village.
9.2	Trevor Armstrong, Huntington Park Residents & Ratepayers Association re local issues
	Mr Armstrong addressed the Board in regard to local issues for the Huntington Park Residents & Ratepayers Association.
	Resolution number HW/2014/70 MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White: That the Howick Local Board: a) thanks Mr Heron for his attendance and update on the current issues for the Howick Historical Village. b) thanks Mr Armstrong from the Huntington Park Residents & Ratepayers Association for his attendance. CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Chair's Report

Resolution number HW/2014/71

MOVED by Chairperson DA Collings, seconded by Member RD Wichman:

That the Howick Local Board:

a) receives the Chair’s verbal report.

CARRIED

Councillor's Update

Resolution number HW/2014/72

MOVED by Chairperson DA Collings, seconded by Member JR Donald:

That the Howick Local Board:

a) receives the verbal report from Councillor Bill Cashmore.

CARRIED

New Road Name Approval for Armadale Holdings Ltd at 149 Jeffs Road, Flat Bush

Resolution number HW/2014/73

MOVED by Deputy Chairperson AJ White, seconded by Member G Boles:

That the Howick Local Board:

a) pursuant to section 319(j) of the Local Government Act 1974, approves the name ‘Evelina Lane’ proposed by the Applicant, for the new road at 149 Jeffs Road, Flat Bush, noting that this name, and both alterative names ‘Verstralen Lane’ and ‘Hermac Lane’ meet the relevant road naming criteria.

CARRIED

New Road Name Approval for Parkview Estates Ltd at 7 Bellagio Way, Flat Bush

Resolution number HW/2014/74

MOVED by Deputy Chairperson AJ White, seconded by Member G Boles:

That the Howick Local Board:

a) pursuant to section 319(j) of the Local Government Act 1974 approves the names “Azzurro Way” (Road 4) and “Veneta Close” (Road 5) proposed by the Applicant for the new roads at 7 Bellagio Way, Flat Bush, noting that these names, and alternative names for each proposed road, “Moretto Way”, “Corso Way” (Road 4) and “Strada Close” (Road 5) meet the relevant road naming criteria.

CARRIED

Ormiston Library and Multi-use Community Facility with an Arts Emphasis

Resolution number HW/2014/75

MOVED by Member SA Udy, seconded by Member JR Donald:

That the Howick Local Board:

a) adopts the revised concept design for the Ormiston library and multi-use community facility with an arts emphasis dated March 2014 (Attachment B), and approves the project to progress to detailed design;

b) nominates a working group of board members Bungard, Collings, Schwaner, Spiller and White for meetings with the project planning team as required;

c) endorses the need for project operating costs, estimated at $1.55 million per year for the Ormiston library and multi-use community facility with an arts emphasis, be submitted to the Long Term Plan review;

d) notes that the business case and process for appointment of project design architects and quantity surveyors will be reported to the board by October 2014; and

e) notes that completion of the detailed design and tendering for building work will be reported later in 2014/15.

CARRIED

Uxbridge Arts and Cultural Centre Redevelopment – Update Report

Resolution number HW/2014/76

MOVED by Chairperson DA Collings, seconded by Member KL Bungard:

That the Howick Local Board:

a) receives the Uxbridge Arts and Cultural Centre Redevelopment Update Report dated 21 May 2013;

b) approves the recommended final concept design;

c) notes that the design has been adjusted to bring the project within $6,408,031 which is the budget allocated in the refreshed Long-term Plan;

d) directs the project team to progress through the final concept design stages to detailed design, to prepare consent and tender documentation, to call for tenders and appoint a main contractor;

e) notes that an operational working group has been established that will help to address accommodation issues for the Uxbridge Centre during construction stage and will report back to the Board in September 2014;

f) notes that an indicative budget of costs associated with the relocation of UCPI will be submitted to the Board in September 2014; and

g) endorses its preference for the Uxbridge Arts operation to move off site during the construction period, in the interests of public safety and to ensure the smooth running of the build.

CARRIED

Manukau Heritage Item Assistance Fund - Second Funding Round

Resolution number HW/2014/77

MOVED by Member L Schwaner, seconded by Member JR Donald:

That the Howick Local Board:

a) receives the Manukau Heritage Item Assistance Fund – Funding Round 2 report; and

b) approves the following grant allocations:

i) allocation of $20,457 to application MHIA1314010 from Edward Chote as a contribution towards the cost of re-piling, roof restoration, recladding, deck restoration and repainting of 12 William Woods Court, Flat Bush;

ii) allocation of $4,923 to application MHIA1314011 from Howick Parish of the Diocese of Auckland All Saints Anglican Church as a contribution towards the cost of repairing the lychgate at 9 Selwyn Road, Howick; and

iii) allocation of $6,325 to application MHIA1314012 from Howick Parish of the Diocese of Auckland All Saints Anglican Church as a contribution towards the cost of switchboard and heater upgrade at 9 Selwyn Road, Howick.

CARRIED

Stancombe Cottage Car Park

Resolution number HW/2014/78

MOVED by Member L Schwaner, seconded by Deputy Chairperson AJ White:

That the Howick Local Board:

a) approves the location of the proposed car park at Stancombe Cottage;

b) confirms its preferred car park option is the use of Firth Pavers and the project progresses to the construction phase;

c) approves the additional lighting, landscaping and wastewater connection work as part of this project;

d) approves the required funding of $118,286 being added to the project budget of $198,696 from the Boards Community Facilities renewal fund; and

e) requests staff review a more suitable surface for the disability parking to meet accessibility requirements.

CARRIED

Garden of Memories / BCP - Reallocation of funds

Resolution number HW/2014/79

MOVED by Deputy Chairperson AJ White, seconded by Member G Boles:

That the Howick Local Board:

a) approves the reallocation of $159,707 from the Garden of Memories 2014 capital budget to fund the development of pathways and roads into and through Barry Curtis Park; and

b) notes that up to $20,000 will be retained from this reallocation to provide signage, display boards of the history of the garden and any other signage required for the Garden of Memories.

CARRIED

Ros Nicholson Memorial Award

Resolution number HW/2014/80

MOVED by Member RD Wichman, seconded by Chairperson DA Collings:

That the Howick Local Board:

a) approves the establishment of a Ros Nicholson Award to support young people who will carry forward conservation values for the Howick area; and

b) agrees to a $500 financial contribution per annum for the winner of the Ros Nicholson award.

CARRIED

Memorial Bench Request

Resolution number HW/2014/81

MOVED by Chairperson DA Collings, seconded by Member SA Udy:

That the Howick Local Board:

a) defers Item 22 : Memorial Bench Request until the Board can arrange a workshop with staff on the policy for the installation of park benches by individuals.

CARRIED

Auckland Transport Update – June 2014

Resolution number HW/2014/82

MOVED by Member RD Wichman, seconded by Member SA Udy:

That the Howick Local Board:

a) receives the report entitled ‘Auckland Transport Update – June 2014’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South);

b) provides feedback on the Parking Strategy discussion document following its scheduled workshop on 18 June but before consultation closes on 30 June; and

c) advises Auckland Transport that adequate signage is in place to alert people to the Chapel Road/Town Centre Drive intersection improvements.

CARRIED

Auckland Transport Quarterly Update to Local Boards For the quarter - 1 January to 31 March 2014

Resolution number HW/2014/83

MOVED by Deputy Chairperson AJ White, seconded by Member G Boles:

That the Howick Local Board:

a) receives the Auckland Transport Quarterly Report.

CARRIED

Howick Local Board 2014/2015 Proposed Local Library Renewals and Library Work Programme

Resolution number HW/2014/84

MOVED by Member L Schwaner, seconded by Member G Boles:

That the Howick Local Board:

a) receives the Howick Local Board 2014/2015 Proposed Local Library Renewals and Library Work Programme report;

b) approves the property renewals programme 2014/2015 for Libraries as listed in Attachment 1;

c) delegates responsibility to the Manager Assets Planning and Business - Libraries to approve any moderate changes to the budget, in the event that there is a variation to identified costs for its property renewals programme; and

d) allows for any project surplus to be held as contingency for other renewals projects included within this report for this board.

CARRIED

Aquatic and Recreation Facility Building Renewal Capital Works Schedule

Resolution number HW/2014/85

MOVED by Deputy Chairperson AJ White, seconded by Member JR Spiller:

That the Howick Local Board:

a) approves the 2015 aquatic and recreation facility building renewal capital work schedule.

CARRIED

Howick Local Board Community Development, Arts and Culture Work Programme 2014 - 2015

Resolution number HW/2014/86

MOVED by Deputy Chairperson AJ White, seconded by Member KL Bungard:

That the Howick Local Board:

a) approves the Community Development, Arts and Culture work programme 2014 – 2015 (Attachment A);

b) approves the scoping of the public art integration within the new transit environment of the Ormiston/Flat Bush Precinct;

c) approves the following community arts organisation funding agreements (subject to the funding agreement being approved by the local board chair if required):

i) City of Manukau Pipes and Drums $ 10,694.13

ii) Howick Brass Incorporated $ 10,694.13

iii) Howick Children and Youth Theatre Incorporated $ 67,291.25

iv) Howick Historical Society Incorporated $310,575.00

v) Howick Little Theatre Incorporated $ 20,705.00

vi) Manukau City Band Incorporated $ 10,694.13

vii) Uxbridge Community Project Incorporated $295,046.25

d) approves the community lease work list for 2014/2015 (Attachment B );

e) approves the recommended Community and Art Facilities capital and renewals work programme 2014/2015 as listed in Attachment C and D; and:

i) Delegates responsibility to specified member/s to approve any moderate changes to the budget, in the event that there is a variation to identified costs for this capital and renewals work programme

ii) Asks that council staff report on any reduction in project costs to enable a review of budget options

f) approves the 2014/2015 term grants for Howick and Pakuranga Community Houses Inc for $22,106 as follows:

i) Anchorage Community House for $11,083

ii) Highland Park Community House for $11,023.

CARRIED

Adoption of Local Board Agreement 2014/2015

Resolution number HW/2014/87

MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White:

That the Howick Local Board:

a) adopts its local content for the Annual Plan 2014/2015 which includes a:

i) Local Board Agreement 2014/2015 with advocacy; and

ii) message from the chair.

b) notes that:

i) Local budgets have been updated to reflect local board prioritisation decisions, impacts (if any) of final budget decisions made by the Budget Committee on 8 May, budget adjustments (if any) arising from new information and the allocation of central costs;

ii) If there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement;

iii) the resolutions of this meeting will be reported back to the governing body when it adopts the Annual Plan 2014/2015 on 26 June 2012;

iv) The local board agreement could be subject to minor changes following this meeting.

c) delegates the Chair the authority to make any final minor changes to the local board content for the Annual Plan 2014/2015 before publication; and

d) agrees the submission responses to submitters (Attachment B).

CARRIED

29	Approval of the draft local board plan 2014
	Indicative budget tables for Capital and Operating Expenditure were tabled. A copy will be filed with the official minutes and can be viewed on the Auckland Council website.
	Resolution number HW/2014/88 MOVED by Member RD Wichman, seconded by Member SA Udy: That the Howick Local Board: a) approves the draft Howick Local Board Plan 2014 for public consultation using the special consultative procedure; b) approves the draft Howick Local Board Plan 2014 summary document; and c) delegates to the Chair to make any minor wording changes that may be necessary for the draft local board plan or summary document. CARRIED
	Attachments a Budgets for Local Board Plan

Howick Local Board Plan 2014-2017 hearing dates

Resolution number HW/2014/89

MOVED by Chairperson DA Collings, seconded by Member JR Donald:

That the Howick Local Board:

a) approves the 2014-2017 Howick Local Board Plan hearings dates take place follows on Thursday, 28 August 2014, 9.30am to 5pm in the Howick Local Board Meeting Room, Pakuranga Library Complex, 7 Aylesbury Street, Pakuranga, Auckland with an overflow date of Friday, 29 August 2014, 9.30am to 12.30pm (noting that the deliberations will occur at the ordinary meeting of the Howick Local Board on Monday, 8 September 2014 at 6.00pm); and

b) approves the adoption of the 2014-2017 Howick Local Board Plan at the ordinary Howick Local Board business meeting scheduled for Monday, 13 October 2014 at 6pm in the Howick Local Board meeting room, Pakuranga Library Complex, 7 Aylesbury Street, Pakuranga.

CARRIED

Facilities Partnership Fund Deferred Applications 2013/14

Resolution number HW/2014/90

MOVED by Chairperson DA Collings, seconded by Member L Schwaner:

That the Howick Local Board declines funding for the following Facilities Partnership Fund applications as there is insufficient funding available for these projects in 2013/2014:

a) Buckland’s Beach Bowling Club for $75,000 towards the installation of one artificial all-weather bowling green.

b) Life Community Trust for $45,542 towards the redevelopment of the mezzanine floor including two new offices, meeting room and stairs to the mezzanine floor of the commonly known Botany Life Community Church.

c) Flowing in Motion Limited for $96,062 towards the fit-out of the new proposed parkour/free running studio at 22 Dunrobin Place, Highland Park.

CARRIED

Reallocation of Howick Local Board 2013/2014 unspent Operational Budget

Resolution number HW/2014/91

MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White:

That the Howick Local Board:

a) approves the reallocation of unspent operational budget to fund the following projects:

i) Facility Partnership Fund applications 2013/14 – to fund 4 applications approved by resolution HW/2014/61 in the amount of $281,000

ii) Signage upgrades – update and investigate additional signage along the Rotary Walkway from Panmure Bridge to Waakaranga Reserve and provide signposts along a walking/cycling route between Waakaranga Reserve and Half Moon Bay Marina in the amount of $15,000

iii) Industry Pollution programme – a programme to educate businesses on the disposal of waste so it does not impact on our waterways in accordance with resolution HW/2014/38 in the amount of $24,000

iv) Environmental Education Centre at Mangemangeroa Reserve – progress stage 2 in accordance with resolution HW/2014/41 in the amount of $132,500

v) Estuary Art awards in accordance with resolution HW/2013/206 in the amount of $8,000

vi) 2014 Howick Local Board Youth Conference in the amount of $2,830

vii) Howick Tourism – support for Tourism Group $2,500

viii) The Depot Trust to fund a data projector and equipment for youth drop ins, for the use of all tenants of The Depot up to an amount of $5,000.

ix) A one off grant to the Life Education Trust of $11,000 to support operational costs.

x) A one off grant to The Howick Little Theatre of $10,000 to support operational costs.

xi) A one off grant to the Howick & Districts Historical Society to cover a building maintenance budget over run of up to $16,000 at the Howick Historical Village.

xii) A one off grant to the Howick Tourism Inc of $10,000 to fund a tourism website.

xiii) A one off grant to the Manukau City Band Inc of $5,000 contingent upon the band performing at a Board event yet to be confirmed.

xiv) Decline the request from the Howick Village Association for a booster antennae to be erected at Point View Drive to extend coverage of the community radio.

xv) A one off grant to the BotanyLife Community Trust of $3,000 for a community project in September 2014 at the Pigeon Mountain Primary School.

xvi) A one off grant to Affinity Services of $10,000 to start a new support group in the Dannemora/Flat Bush/Pakuranga area with a special focus on servicing young families and siblings of people with severe mental health disorders.

b) approves funding the following proposals from the Community Safety budget of $30,000:

i) Howick & Botany Neighbourhood Support Group to fund 2 gazebos,
1 portable BBQ, gas bottle, folding tables, seats for meetings and resources including flyers and pens up to $7,250.

ii) Asian Council on Reducing Crime to fund 50 vests for patrollers @ $13.80 each and 2500 fridge magnets totalling $2,740.

iii) Fund the purchase of 200 SelectaDNA kits for repeat burglary victims in the Howick Local Board area totalling $10,000.

iv) Fund signage of autocrime posters at key hotspots such as Lloyd Elsmore Park, Town Centres and Botany Town Centre at a cost of $10,000.

c) approves the remaining amount of $7,663 unspent operational budget be allocated to the Howick Sports Facilities Plan.

CARRIED

Progressing the Resource Recovery Network in the South

Resolution number HW/2014/92

MOVED by Member SA Udy, seconded by Member RD Wichman:

That the Howick Local Board:

a) receives the Progressing the Resource Recovery Network (RRN) in the South report;

b) notes a reference to resource recovery is included in its draft local board plan; and

c) considers, as a first step, progressing implementation of a combined scoping study with other southern local boards for the establishment of Community Recycling Centres, at an approximate cost of $10,000 per local board (with a total cost of $50,000 – excludes Franklin as Recycling Centres already in place).

CARRIED

Infrastructure and Environmental Services Update Report

Resolution number HW/2014/93

MOVED by Deputy Chairperson AJ White, seconded by Member RD Wichman:

That the Howick Local Board:

a) notes the information in the Infrastructure and Environmental Services update report.

CARRIED

Submission on further temporary closure for collection of cockles at Umupuia Beach

Resolution number HW/2014/94

MOVED by Deputy Chairperson AJ White, seconded by Member G Boles:

That the Howick Local Board:

a) endorses the Auckland Council submission on the extension of the closure for collection of cockles at Umupuia Beach (as per Attachment A on the agenda).

CARRIED

Reports Requested and Issues Raised 2013 -2016

Resolution number HW/2014/95

MOVED by Chairperson DA Collings, seconded by Member KL Bungard:

That the Howick Local Board:

a) receives the Reports Requested and Issues Raised 2013 – 2016 schedule.

CARRIED

Workshop Notes

Resolution number HW/2014/96

MOVED by Deputy Chairperson AJ White, seconded by Member G Boles:

That the Howick Local Board:

a) receives the workshop notes for workshops held on 1^st, 8^th, 15^th and 22^nd May 2014.

CARRIED

38 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

39 Procedural motion to exclude the public

Resolution number HW/2014/97

MOVED by Chairperson DA Collings, seconded by Member G Boles:

That the Howick Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Acquisition of land for public open space in Flat Bush

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information on property values..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C2 Acquisition of land for recreation reserve in Flat Bush (2)

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

In particular, the report contains information on property values.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

CARRIED

7.54pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

7.59pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

Acquisition of land for public open space in Flat Bush

Resolution number HW/2014/98

MOVED by Member G Boles, seconded by Member JR Donald:

That the Howick Local Board confirms that there be no restatement of the confidential report for the acquisition of the property in Flat Bush, or the resolutions of the Local Board until settlement of the purchase and then only the resolution is to be restated.

CARRIED

Acquisition of land for recreation reserve in Flat Bush (2)

Resolution number HW/2014/99

MOVED by Deputy Chairperson AJ White, seconded by Member KL Bungard:

That the Howick Local Board confirms there be no restatement of the confidential report, attachments or resolutions for the acquisition of the property in Flat Bush or the resolutions of the Local Board until settlement of the purchase and then only the resolution is to be restated.

CARRIED

8.00 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Howick Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	David Collings
Deputy Chairperson	Adele White
Members	Garry Boles
	Katrina Bungard
	Jim Donald
	Lucy Schwaner
	John Spiller
	Steve Udy
	Bob Wichman