Agenda of Kaipātiki Local Board Community Forum

I hereby give notice that an ordinary meeting of the Kaipātiki Local Board Community Forum will be held on:

Date:

Time:

Meeting Room:

Venue:

Wednesday, 25 June 2014

6.00pm

Kaipātiki Local Board Office
90 Bentley Avenue
Glenfield

Kaipātiki Local Board Community Forum

OPEN AGENDA

MEMBERSHIP

Chairperson	Kay McIntyre, QSM
Deputy Chairperson	Ann Hartley, JP
Members	Dr Grant Gillon
	John Gillon
	Danielle Grant
	Richard Hills
	Lorene Pigg
	Lindsay Waugh

(Quorum 4 members)

Bianca Wildish

Democracy Advisor

17 June 2014

Contact Telephone: (09) 484 8856

Email: Bianca.Wildish@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Kaipātiki Local Board area

Kaipātiki Local Board Members

	Kay McIntyre QSM Chairperson Ph 09 484 8383 DDI 09 484 8987 Mobile 021 287 8844 kay.mcintyre@aucklandcouncil.govt.nz Portfolios: · Finance – lead · Planning, policy and governance – lead · Built environment, streetscapes and urban design – alternate		Ann Hartley JP Deputy Chairperson Mob 027 490 6909 Office 09 484 8383 Home 09 483 7572 ann.hartley@aucklandcouncil.govt.nz Portfolios: · Community Development and Facilities – lead · Sport, recreation services and parks (active) – lead · Parks, reserves and playgrounds (passive) – alternate · Planning, policy and governance – alternate · Regulatory, bylaws and compliance – alternate
	Danielle Grant Local Board Member Mob 021 835 724 Office 09 484 8383 Home 09 442 1271 danielle.grant@aucklandcouncil.govt.nz Portfolios: · Arts, culture and events services – lead · Economic development – lead · Natural environment – alternate		Grant Gillon MPP, PhD Local Board Member Mob 027 476 4679 Office 09 484 8383 grant.gillon@aucklandcouncil.govt.nz Portfolios: · Natural environment – lead · Regulatory, bylaws and compliance – lead · Libraries – alternate
	John Gillon Local Board Member Mob 021 286 2288 Office 09 484 8383 Home 09 443 1683 john.gillon@aucklandcouncil.govt.nz Portfolios: · Libraries – lead · Parks, reserves and playgrounds (passive) – lead · Civil defence and emergency management – alternate		Lindsay Waugh Local Board Member Mob 021 287 1155 Office 09 484 8383 Home 09 418 1620 lindsay.waugh@aucklandcouncil.govt.nz Portfolios: · Built environment, streetscapes and urban design – lead · Arts, culture and events services – alternate · Transport and infrastructure – alternate
	Lorene Pigg Local Board Member Mob 021 839 375 Office 09 484 8383 lorene.pigg@aucklandcouncil.govt.nz Portfolios: · Civil defence and emergency management – lead · Finance – alternate · Sport, recreation services and parks (active) – alternate		Richard Hills Local Board Member Mob 021 286 4411 Office 09 484 8383 richard.hills@aucklandcouncil.govt.nz Portfolios: · Transport and infrastructure – lead · Community Development and Facilities – alternate · Economic development – alternate

Kaipātiki Local Board Community Forum

The Kaipātiki Local Board holds two meetings a month – a business meeting for Council staff to present reports and a Community Forum meeting to enable greater community input.

The Kaipātiki Local Board’s Community Forum meetings are held on the fourth Wednesday of every month at 6:00 pm. These meetings enable the community to engage with the board via deputations, public forum, petitions, and reports from community and volunteer groups, with speakers allowed more time than is possible at ordinary business meetings. Community Forum will operate as a normal business meeting, with agendas and minutes published and resolutions passed.

Different ways to present to the Kaipātiki Local Board:

A “Deputation” is where members of the public give a presentation to the board which is formally booked in advance, approved by the Chair, and the speakers and topic are published on the agenda. People presenting under the deputation section of the meeting have 10 minutes to present.
“Public forum” is where members of the public may arrive on the night and speak to the board, and speakers under this section have 3 minutes allotted to them.
“Petitions” is an agenda item where members of the public may present a petition. They have 5 minutes to speak to their petition.

To present at a Kaipātiki Local Board Community Forum meeting:

Please email the Local Board Services team at Auckland Council on kaipatikilocalboard@aucklandcouncil.govt.nz if you would like make a deputation presentation or to present a petition to the board.
You will need to let the team know at least 10 days in advance, and provide any supporting documentation at least 7 days in advance.
If you would like to simply speak briefly to the board, you are welcome to come to the Community Forum meeting and speak at public forum (item 9) – there is no requirement to book in advance for this (though advance notification is appreciated).

Kaipātiki Local Board Community Forum

25 June 2014

ITEM TABLE OF CONTENTS PAGE

1 Welcome 9

2 Apologies 9

3 Declaration of Interest 9

4 Confirmation of Minutes 9

5 Leave of Absence 9

6 Acknowledgements 9

7 Petitions 9

8 Deputations 9

8.1 Hadfield St Community 9

8.2 North Shore Music Theatre 10

8.3 Birkenhead United AFC & Sports club 10

8.4 Edu-cultural Centre OUR HOME 11

8.5 Babylon Charitable Trust 11

8.6 Hands Up Homework Centre 11

8.7 Calliope Athletic and Harrier Club 12

8.8 TheatreWorks / Mairangi Players 12

8.9 Traffic Management in the vicinity of Rodney/Clarence/Vincent Roads and Queen Street, Northcote Point. 13

9 Public Forum 13

10 Extraordinary Business 13

11 Notices of Motion 14

12 Open Unconfirmed Minutes of the Kaipātiki Local Board Community Forum held on Wednesday, 28 May 2014 15

13 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Kaipātiki Local Board Community Forum:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 28 May 2014, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

8.1 Hadfield St Community

Purpose

1. The purpose of this deputation is to address the Kaipātiki Local Board regarding the Hadfield St Community and upgrade of the beach reserve.

Executive Summary

2. Members Gary Flynn, Neil Coleman, and Jo Knight will be in attendance to address the Kaipātiki Local Board.

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a) receive the deputation from Gary Flynn, Neil Coleman, and Jo Knight regarding the Hadfield St Community.

b) thank Gary Flynn, Neil Coleman, and Jo Knight for their attendance and presentation.

8.2 North Shore Music Theatre

Purpose

1. The purpose of this deputation is to provide the Kaipātiki Local Board with a general update on the North Shore Music Theatre.

Executive Summary

2. Mark Betty, President, and Aaron Tindell, Vice President, will be in attendance to address the Kaipātiki Local Board.

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a) receive the deputation from Mark Betty and Aaron Tindell regarding the North Shore Music Theatre.

b) thank Mark Betty and Aaron Tindell for their attendance and presentation.

8.3 Birkenhead United AFC & Sports club

Purpose

1. The purpose of this deputation is to address the Kaipātiki Local Board regarding the Birkenhead United AFC & Sports club.

Executive Summary

2. David Newick, President, and David Williams, Acting Secretary, will be in attendance to address the Kaipātiki Local Board.

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a) receive the deputation from David Newick and David Williams regarding the Birkenhead United AFC & Sports club.

b) thank David Newick and David Williams for their attendance and presentation.

8.4 Edu-cultural Centre OUR HOME

Purpose

1. The purpose of this deputation is to address the Kaipātiki Local Board regarding the Edu-cultural Centre OUR HOME.

Executive Summary

2. The Director, Olga Tarasenko, will be in attendance to address the Kaipātiki Local Board.

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a) receive the deputation from Olga Tarasenko regarding Edu-cultural Centre OUR HOME.

b) thank Olga Tarasenko for her attendance and presentation.

8.5 Babylon Charitable Trust

Purpose

1. The purpose of this deputation is to address the Kaipātiki Local Board regarding the Babylon Charitable Trust.

Executive Summary

2. Namir Amso will be in attendance to address the Kaipātiki Local Board.

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a) receive the deputation from Namir Amso regarding the Babylon Charitable Trust.

b) thank Namir Amso for their attendance and presentation.

8.6 Hands Up Homework Centre

Purpose

1. The purpose of this deputation is to address the Kaipātiki Local Board regarding the Hands Up Homework Centre and a free homework support initiative to be opened up into the community.

Executive Summary

2. Lead Coordinators, Chelsea Tevaga and Maria Lafaele, will be in attendance to address the Kaipātiki Local Board.

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a) receive the deputation from Chelsea Tevaga and Maria Lafaele regarding the Hands Up Homework Centre.

b) thank Chelsea Tevaga and Maria Lafaele for their attendance and presentation.

8.7 Calliope Athletic and Harrier Club

Purpose

1. The purpose of this deputation is to address the Kaipātiki Local Board regarding the Calliope Athletic and Harrier Club.

Executive Summary

2. John Rhodes and Nic Alley will be in attendance to address the Kaipātiki Local Board.

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a) receive the deputation from John Rhodes and Nic Alley regarding the Calliope Athletic and Harrier Club.

b) thank John Rhodes and Nic Alley for their attendance and presentation.

8.8 TheatreWorks / Mairangi Players

Purpose

1. The purpose of this deputation is to address the Kaipātiki Local Board regarding TheatreWorks / Mairangi Players contribution to the community and goals for the future.

Executive Summary

2. Ross Anderson, President, and Lizzie Waite, Vice President, will be in attendance to address the Kaipātiki Local Board.

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a) receive the deputation from Ross Anderson and Lizzie Waite regarding TheatreWorks / Mairangi Players.

b) thank Ross Anderson and Lizzie Waite for their attendance and presentation.

8.9 Traffic Management in the vicinity of Rodney/Clarence/Vincent Roads and Queen Street, Northcote Point.

Purpose

1. The purpose of this deputation is to address the Kaipātiki Local Board regarding traffic management in the vicinity of Rodney/Clarence/Vincent Roads and Queen Street, Northcote Point.

Executive Summary

2. Tim Woods and James Saunders will be in attendance to address the Kaipātiki Local Board.

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a) receive the deputation from Tim Woods and James Saunders regarding traffic management in the vicinity of Rodney/Clarence/Vincent Roads and Queen Street, Northcote Point.

b) thank Tim Woods and James Saunders for their attendance and presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

No.	Title	Page
a View	Open unconfirmed minutes of the Kaipātiki Local Board Community Forum held on Wednesday, 28 May 2014	17

Authors	Bianca Wildish - Democracy Advisor
Authorisers	Eric Perry - Relationship Manager