Agenda of Kaipātiki Local Board

Kaipātiki Local Board area

Kaipātiki Local Board Members

	Kay McIntyre QSM Chairperson Ph 09 484 8383 DDI 09 484 8987 Mobile 021 287 8844 kay.mcintyre@aucklandcouncil.govt.nz Portfolios: · Finance – lead · Planning, policy and governance – lead · Built environment, streetscapes and urban design – alternate		Ann Hartley JP Deputy Chairperson Mob 027 490 6909 Office 09 484 8383 Home 09 483 7572 ann.hartley@aucklandcouncil.govt.nz Portfolios: · Community Development and Facilities – lead · Sport, recreation services and parks (active) – lead · Parks, reserves and playgrounds (passive) – alternate · Planning, policy and governance – alternate · Regulatory, bylaws and compliance – alternate
	Danielle Grant Local Board Member Mob 021 835 724 Office 09 484 8383 Home 09 442 1271 danielle.grant@aucklandcouncil.govt.nz Portfolios: · Arts, culture and events services – lead · Economic development – lead · Natural environment – alternate		Grant Gillon MPP, PhD Local Board Member Mob 027 476 4679 Office 09 484 8383 grant.gillon@aucklandcouncil.govt.nz Portfolios: · Natural environment – lead · Regulatory, bylaws and compliance – lead · Libraries – alternate
	John Gillon Local Board Member Mob 021 286 2288 Office 09 484 8383 Home 09 443 1683 john.gillon@aucklandcouncil.govt.nz Portfolios: · Libraries – lead · Parks, reserves and playgrounds (passive) – lead · Civil defence and emergency management – alternate		Lindsay Waugh Local Board Member Mob 021 287 1155 Office 09 484 8383 Home 09 418 1620 lindsay.waugh@aucklandcouncil.govt.nz Portfolios: · Built environment, streetscapes and urban design – lead · Arts, culture and events services – alternate · Transport and infrastructure – alternate
	Lorene Pigg Local Board Member Mob 021 839 375 Office 09 484 8383 lorene.pigg@aucklandcouncil.govt.nz Portfolios: · Civil defence and emergency management – lead · Finance – alternate · Sport, recreation services and parks (active) – alternate		Richard Hills Local Board Member Mob 021 286 4411 Office 09 484 8383 richard.hills@aucklandcouncil.govt.nz Portfolios: · Transport and infrastructure – lead · Community Development and Facilities – alternate · Economic development – alternate

Kaipātiki Local Board

11 June 2014

ITEM TABLE OF CONTENTS PAGE

1 Welcome 7

2 Apologies 7

3 Declaration of Interest 7

4 Confirmation of Minutes 7

5 Leave of Absence 7

6 Acknowledgements 7

7 Petitions 7

8 Deputations 7

9 Public Forum 7

10 Extraordinary Business 7

11 Notices of Motion 8

12 Open Unconfirmed Meeting Minutes Kaipatiki Local Board, Wednesday 14 May 2014 9

13 Kaipatiki Local Board 2014/2015 Proposed Local Library Renewals 25

14 Auckland Transport Update on Issues Raised in April and May 2014 for the Kaipatiki Local Board 31

15 Auckland Transport Quarterly Update to Local Boards 45

16 Auckland Transport Draft Parking Discussion Document 59

17 Adoption of the Kaipatiki Local Economic Development Action Plan 63

18 Kaipatiki Community Facilities Trust Quarterly Report 77

19 Allocation of Unspent Contestable and Discretionary Event Funding 91

20 Infrastructure and Environmental Services Quarterly Update Report 97

21 Adoption of Local Board Agreement 2014/2015 107

22 Approval of the draft local board plan 2014 125

23 Kaipātiki Local Board Plan 2014-2017 hearing dates 149

24 Monthly Local Board Services Report - June 2014 151

25 Regional Facilities Auckland Quarterly Report 167

26 Financial Planning for Extreme Weather Events 169

27 Granted Resource Consent Applications by Local Board Area 177

28 Members' Reports 185

29 Governing Body Members' Update 187

30 Workshop Records - Kaipātiki Local Board Workshops, Wednesday, 14 May 2014, Wednesday, 21 May 2014, and Wednesday, 28 May 2014 189

31 Record of Kaipatiki Local Board Portfolio Briefings held in May 2014 197

32 Applications for Special Exemptions under Section 6 of the Fencing of Swimming Pools Act 1987 209

33 Consideration of Extraordinary Items

PUBLIC EXCLUDED

34 Procedural Motion to Exclude the Public 213

32 Applications for Special Exemptions under Section 6 of the Fencing of Swimming Pools Act 1987

a. 159a Glendhu Road 213

b. 77 Lynden Avenue 213

c. 136 Rangitara Road 213

Kaipātiki Local Board

11 June 2014

Kaipatiki Local Board 2014/2015 Proposed Local Library Renewals

File No.: CP2014/10153

Purpose

1. This report seeks approval from the Kaipātiki Local Board for proposed 2014/15 property renewal capital works for Libraries.

Executive summary

2. The property renewals programme is an annual capital works programme. The programme ensures that each Council facility can operate to the current level of service articulated in the relevant asset management plan.

3. The Kaipātiki Local Board proposed property renewals programme for 2014/15 is detailed in this report as Attachment A.

4. In the 2014/15 financial year, the Kaipātiki Local Board’s budget for the Libraries property renewal programme is $53,992.

5. A list of all Libraries proposed property renewal projects for all Auckland Council Local Boards for 2014/2015 is provided for your information as Attachment B.

Recommendation/s

That the Kaipātiki Local Board:

a) receive the Kaipātiki Local Board 2014/2015 Proposed Property Renewals report.

b) approve the property renewals programme 2014/2015 for Libraries as listed in Attachment A.

c) delegate responsibility to the Manager Assets, Planning and Business - Libraries, to approve any moderate changes to the budget, in the event that there is a variation to identified costs for its property renewals programme.

d) allow for any project surplus to be held as contingency for other renewals projects included within this report for the Kaipātiki Local Board.

Comments

6. Investment in this property renewals programme will ensure that Council facilities remain valuable, well-maintained community assets that continue to meet user expectations. Not undertaking timely property renewals will have an undesirable impact on the customer experience and put asset performance at risk, and ultimately increase the cost to maintain the facility.

7. The property renewals programme is a planned and documented process comprising of seven project management framework phases. These phases are: data collection, feasibility, initiation, planning, execution and transition, closure, and benefits realisation. Local board sign-off is within the third phase (initiation) of the property renewals programme process.

8. The property renewals programme process ensures that the proposed work-lists (Attachment A) have received extensive input and assessment from both property and activity officers.

9. Should a Local Board Member have any questions regarding any of the proposed renewals works, the Activity Representative is the person that should be contacted in the first instance. The Activity Representative will be happy to answer any questions you have or workshop the renewals list with you if you prefer.

Consideration

Local board views and implications

10. Council officers are seeking Local Board approval for the proposed Kaipātiki Local Board property renewals programme for 2014/15. Council officers will report quarterly to the Local Board, including any reduction in project costs, to enable a review of budget options.

Maori impact statement

11. The Kaipātiki Local Board 2014/2015 property renewals programme will ensure that all facilities continue to be well-maintained community assets benefiting the local community, including Māori.

Implementation

12. This work will be implemented as part of the Auckland Council Property Department’s usual business practice and delivered in partnership with Libraries.

Attachments

No.	Title	Page
a View	Proposed Renewals Programme- Kaipatiki	27
b View	Proposed Renewals Programme 14/15 Regional	29

Signatories

Authors

Kim Taunga - Manager – Local Libraries South

Authorisers

Allison Dobbie - Manager – Libraries and Information

Eric Perry - Relationship Manager

Kaipātiki Local Board

11 June 2014

Auckland Transport Update on Issues Raised in April and May 2014 for the Kaipatiki Local Board

File No.: CP2014/11248

Purpose

1. This report provides an update on transport related issues raised by board members during April and May 2014. It also includes general information about matters of interest to the Local Board and Attachment ‘A’ the Schedule of Issues raised in April and May 2014.

Recommendation/s

That the Kaipātiki Local Board:

a) receive the Auckland Transport Update on Issues Raised in April and May 2014 for the Kaipatiki Local Board report.

Comments

Auckland Transport News

Local Board Auckland Transport Capital Fund Projects

2. The Kaipatiki Local Board held a workshop on 28 May 2014 to discuss projects they may wish to apply to this fund. The Kaipatiki Local Board still have $1,652,869to allocate within this triennium.

Bus Shelter – Regional Designs

3. Auckland Transport wants you to have your say on three new bus shelter designs about to be unveiled in the central city (Attachment B).

4. The three shelters being built on Symonds St are prototypes that Auckland Transport will use to gather feedback from the public.

5. The new designs will then be adapted for most bus stop locations and gradually be rolled out across the region.

6. Auckland Transport’s Group Manager Public Transport, Mark Lambert says there are currently more than 20 different bus shelter designs across the region, varying in quality and usability: “One of the greatest frustrations for our customers is shelters that don’t provide adequate weather protection. We also need to offer improved information and comfort.”

7. “Before we choose a final design or designs, we want to make sure that the shelter is enjoyable and functional from a customer perspective. It also needs to look good and be cost effective.”

8. “We want to improve our customers’ experience when using public transport. Improving facilities for passengers waiting for, or transferring onto buses, is an important step in doing that.”

9. Auckland Transport is also looking at how cycle parking, retail kiosks, and technology might be incorporated into new shelter designs.

10. The three Symonds St shelters will be completed by the end of May. Consultation commences on 7 July 2014. Public will be able to input into the final design by going to http://www.at.govt.nz/busshelter

11. Public Transport Fast Facts:

· More than 71 million passenger trips were made in the year to the end of March 2014 and more than 120,000 people travel each weekday on Auckland public transport services

· Auckland’s bus services travel some 164,000km every weekday -the equivalent of four and a half times around the world.

· Auckland’s public transport patronage is growing at around 4% per year.

· Auckland’s new electric trains began operating on the Onehunga Line and will be progressively rolled out across the region through to 2015.

AT HOP WiFi Launches at Train Stations

12. Following the introduction of Auckland’s new electric trains, free WiFi internet access launched at train stations on 26 May. Full WiFi access is now available for eligible registered AT HOP card users through a new service called “AT HOP WiFi”.

13. Auckland Transport, in conjunction with Telecom New Zealand, is initially introducing the service for eligible registered AT HOP users at 40 train stations on its public transport network. WiFi is scheduled to be phased onto the network’s 14 ferry wharfs and 11 bus terminals over the coming months.

14. Auckland Transport’s Chief Operating Officer, Greg Edmonds says, “AT is pleased to be partnering with Telecom to bring this added value service to our registered AT HOP card customers.”

15. “We are always looking at ways to improve and add value to the public transport experience for our customers. WiFi at our train stations offers customers an opportunity to check out emails, Facebook, Buzzfeed and the like or to kick start their working or study day”.

16. Mr Edmonds says WiFi on trains, buses and ferries is also being reviewed as a possibility in the future, dependent on technology. Ed Hyde, General Manager of the Telecom Digital Ventures team that has developed the WiFi solution, says that free WiFi internet access on train stations is great news for Auckland.

17. “Greater connectivity on the go has huge benefits for transport users and for Auckland. People can better connect with their friends or keep in touch with their business or office while at the train station. International visitors can share their holiday experiences with family and friends. That’s all helping to make Auckland one of the world’s most liveable cities.”

18. “Partnering with Auckland Transport to provide free WiFi for AT HOP users is a natural extension of the Telecom national WiFi strategy. We already have nearly 1,000 WiFi hotspots around New Zealand, and partnering with key infrastructure providers such as Auckland Transport is the next step in delivering a seamless customer and mobility experience.”

19. Eligible AT HOP users will be able to access free WiFi with no daily time limit, although a data usage cap of 1GB per day will apply. Customers without an AT HOP card will be able to connect to the free WiFi service for 10 minutes a day.

20. To connect to the service, customers can log-on using the last seven digits on their AT HOP card, no matter who their current mobile provider is.

21. For more information, or to register your AT HOP card to be eligible for free WiFi, visit AT.govt.nz/athop.

22. You can read the full terms of use of the AT HOP cards, the registered prospectus relating to the AT HOP cards and other information regarding the AT HOP cards on our website or at the Transport Information Centre, Britomart. The obligations of Auckland Transport under the AT HOP cards are unsecured. www.AT.govt.nz/athop

Devonport Wharf Terminal Improvements

23. Auckland Transport is consulting on proposed improvements to the passenger facilities at Devonport Wharf.

24. The improvements include a new canopy on the western side of the wharf building, removal of the existing run-down canopy and the extension of the roof at the front of the wharf building, a new bus shelter and the redirection of the existing internal pedestrian pathway.

25. Auckland Transport’s Group Manager, Public Transport, Mark Lambert describes the wharf as a key transport and community hub through which residents, visitors and tourists enter the seaside village.

26. “Passenger comfort and convenience is a major focus of the proposals, providing better weather protection while also preserving views of the harbour and city. It is important that the wharf's transport facilities are suitable for ferry and bus passengers as well as creating an attractive gateway to Devonport.”

27. Mr Lambert says the project complements but is separate from the upgrades to Marine Square and the Devonport Wharf, which once completed will provide better connections between the main street, the waterfront and the wharf.

28. Project ambassadors will be handing out information, answering questions and providing feedback forms throughout the consultation which ended on Friday 6 June.

29. More information and an online feedback form is available at www.AT.govt.nz/devonportwharf

Rules on Election Signage to be Updated

30. Auckland Transport is proposing changes to its Election Signs bylaw. Changes have been based on feedback and the practical experience of the October 2013 local elections. These changes will provide greater clarity and certainty for candidates, political parties and the public.

31. Public submissions on the changes opened on 2 May and closed on 3 June 2014. It is expected that any final changes to the bylaw will be adopted by the end of June, and will be in place in time for the general election on Saturday 20 September 2014.

32. The proposed changes include:

· the addition of explanatory notes;

· allowing temporary closure of public sites that are temporarily unsuitable;

· limiting the period that signs on private property can be displayed;

· providing a minimum size of signs and their position within approved public sites;

· allowing candidates to appear on individual and team signs on the same approved public site;

· limiting the number of signs promoting election and referenda issues consistent with signage for candidates, teams and parties;

· ensuring that the contact details of the person responsible for the sign are legible;

· minor changes to the bylaw to simplify provisions and update statutory references.

33. Auckland Transport will be contacting registered political parties to let them know that new rules may be adopted for election signage in the Auckland region.

34. A copy of the proposed bylaw amendments may be seen on the Auckland Transport website www.at.govt.nz/about-us/bylaws

Parking Strategy Consultation

35. Following on from cluster workshops which were attended by local board members in early-mid May, Auckland Transport has now distributed copies of the Parking Strategy discussion document to elected members and key stakeholder groups, including community organisations.

36. The discussion document is the first to comprehensively review issues associated with parking region-wide. Key elements of the discussion document include an analysis of issues associated with the city centre, the city fringe, metropolitan and town centres and residential streets across the region. There is a clear link to the region’s public transport strategy through consideration of the role of park-and-rides, and the needs of the forthcoming (bus) Frequent Transport Network, and the possibility that the AT HOP card may be able to be used for payment for parking, in some situations

37. The discussion document will be made publicly available on-line on 31 May in anticipation of a month-long period of public consultation that will extend until 30 June. Submissions are expected to be considered during July and August, and then a report made to the September meeting of the Auckland Transport Board.

Consideration

Local board views and implications

38. This report is for the Local Board’s information

Maori impact statement

39. No specific issues with regard to the Maori Impact Statement are triggered by this report.

General

40. The activities detailed in this report do not trigger the Significance Policy, all programmes and activities are within budget/in line with the Council’s Annual Plan and LTP documents and there are no legal or legislative implications arising from the activities detailed in this report.

Implementation

41. There are no implementation issues.

Attachments

No.	Title	Page
a View	Kaipatiki Issues Raised by Local Board Members During April and May 2014	37
b View	Symonds Street Shelters	43

Signatories

Authors	Marilyn Nicholls, Elected Member Relationship Manager, Auckland Transport
Authorisers	Jonathan Anyon, Team Manager Elected Member Relationships, Auckland Transport

Kaipātiki Local Board

11 June 2014

Auckland Transport Quarterly Update to Local Boards

File No.: CP2014/11856

Executive summary

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport in the three months January - March 2014, and the planned activities anticipated to be undertaken in the three months April – June 2014.

2. Attachments include:

· A – Auckland Transport activities, broken down by local board

· B – Decisions of the Transport Co-ordinating Committee, by local board

· C – Report against local board advocacy issues

· D – Report on the status of the board’s projects under the Local Board Transport Capital Fund

Recommendation/s

That the Kaipātiki Local Board:

a) receive the Auckland Transport Quarterly Update to Local Boards report.

Significant activities during the period under review

Key Agency Initiatives

3. SMART (South Western Multimodal Airport Rapid Transit) Project

Investigation into protecting a corridor to expand the rail network to the Airport.

As part of planning for the future public transport network, Auckland Transport has been talking to Auckland Airport about making provision for a potential rapid transit corridor in their master plan. Rail has been identified as the best long term public transport option for improving transport in Auckland’s airport and south western area. The Auckland Airport has allowed for a rail corridor and station at the terminal as part of their latest master plan. There are no confirmed alignments for rapid transit links outside the airport property yet and further work is required to confirm this and the timing of any construction. The project is currently in the development phase and public consultation will be carried out when more certainty on feasible alignments and station locations are reached.

4. East West Link

The primary objective of the project is to provide an improved freight connection between SH20 SH1 and the Onehunga/Penrose industrial aria. Public Transport, Cycling and safety upgrades will also be considered.

The project team has started the process for procurement of professional services contract for the production of the Detailed Business Case in FY 2014/15, subject to approval of funding. The contract will be led by the Transport Agency, as principal, but the project will continue to be jointly led by AT and the Transport Agency. Indicatively, the construction is scheduled to start by 2016/2017 with forecast completion by 2019/2020.

5. AMETI Package 1 - Panmure Phase 2

This phase encompasses the replacement of existing Panmure roundabout with a signalised intersection. Construction of a two lane busway on the northern part of Lagoon Drive and a shared path for pedestrians and cyclists along the north side of Lagoon Drive from Queens Road / Jellicoe Road to the new Panmure Bridge, Re-allocation of road space within existing kerb lines to provide for bus priority, cycle lanes, improved footpaths and landscaping along Ellerslie-Panmure Highway from Forge Way to Mt Wellington Highway. Widening of existing footpaths to provide shared footpath/cycle paths at Mt Wellington Highway. This piece of work is part of the AMETI Programme.

The base design is complete. The design will be updated to align with the requirements of the proposed Auckland Unitary Plan and to ensure effects (e.g. on cultural heritage sites) are appropriately mitigated. Work has commenced on the consenting phase and a designer is being procured.

PT Development

6. Distributed Stabling - Detailed Design

The project entails the development of outstabling facilities which support Rail Services throughout the region. These facilities are located in Auckland South/CBD and West and comprise facilities for overnight stabling of trains, staff facilities for operational staff as well as lighting and security systems for the remote monitoring of the facilities.

7. Platform Extensions

Extending the platforms of 11 stations 5-15m each to bring them into line with other platforms on the network addressed by KiwiRails DART projects and to accommodate the stopping of 6 car EMU services (147m in length + stopping distances)

First three stations with platform extensions are now nearing completion. Good progress is being made on the next 4 stations. Project Manager has accelerated works to complete all extensions by June 2014.

8. City Rail Link

The City Rail Link (CRL) is a 3.5km double track underground electrified rail line running under Auckland City centre from Britomart Station to the Western Line near the existing Mt Eden Station. Britomart would become a through station and provide for 3 intermediate stations in the Aotea, Karangahape Road and Newton areas.

The Independent Commissioners’ recommendations, in relation to Auckland Transport’s Notice of Requirement for the designation to construct and operate the CRL, have been received and are under review. The Principal Technical Advisor has completed their Establishment Phase and has commenced the Design Definition Phase in preparation of the Reference Design. The project team continue preparations to be collated in an integrated project office by early April.

9. Upgrade Downtown Ferry Terminals

Scope of work is being worked through with Public Transport Operations. A new covered waiting area will be installed on Pier 2 by the end of April 2014

Upgrade Downtown Ferry Terminal Pier 3 & 4 - Scoping and initiation works under development is in coordination with the Harbour Edge Programme.

10. Harbour Bridge Pathway

Harbour Bridge Pathway The purpose of the project is to construct a cycle/foot-bridge below/alongside the Auckland Harbour Bridge.

Road Design and Development

11. Route optimisation CBD

Improving Auckland Transport's transport network by maximising use of existing infrastructure, considering all transport modes, improve consistency and customer experience, with a high focus in the City Centre on moving people.

12. Corridor Management Plans (CMPs)

Corridor Management Plans identify the long term (< 30 year) strategic vision for each corridor, based on projected growth and development. Potential network deficiencies, across all modes, are analysed and the CMPs set an integrated transport and land use approach to enable the anticipated growth. CMPs also inform Network Operating Plans, for the day-to-day management of the corridor and influence the planning for other AT projects and operations. A key focus for CMPs is to create robust implementation plans of prioritised projects to address future issues – creating a large portion of AT’s forward programme.

13. January- March 2014

Onewa Rd CMP starts

Mt Albert Rd-Carrington Rd CMP starts

Great South Rd Stage 3 starts

Greenlane East/West starts

Manukau Rd CMP starts

New North Rd CMP starts

Pakuranga Rd CMP underway

Great North Rd CMP underway

Brigham Creek Rd CMP finishes

Oteha Valley Rd CMP finishes

14. April-June 2014 (planned)

Mangere-Otahuhu-Sylvia Park CMP starts

Great North Rd CMP finishes

Onewa Rd CMP finishes

Mt Albert Rd-Carrington Rd CMP finishes

Great South Rd Stage 3 finishes

Greenlane East/West finishes

Manukau Rd CMP finishes

New North Rd CMP finishes

Pakuranga Rd CMP finishes

Great North Rd CMP finishes

Community Transport

15. School Transport Programme and Road Safety Education

· The number of schools signed onto the TravelWise Programme has now reached 387.

· Key activities that were undertaken with the schools included, safety at the school gate parking enforcement, speed enforcement campaigns undertaken with the NZ Police, cycle training, scooter training, school leadership programme for intermediate and high school students and school curriculum transport related activities targeted at road safety and school travel options.

· Walking School Buses now number 362 in the region with a continued programme of recruitment and recognition for the volunteers who accompany the buses.

· Demand for cycle training is still strong from schools and greater partnerships with the NZ Police, Sports Trusts and Bike NZ have been developed to deliver cycle training and cycle safety.

· The following regional road safety education campaigns are being delivered over the for the coming six months:

1. Local speed campaign – focused at all road users

2. Pedestrian safety campaign – focused on youth and at risk sites

3. Cycle safety- winter campaign focused on be bright be seen

4. Back to school speed campaign - focused on targeting drivers speed around schools.

16. Travel Planning and Cycle and Walking

· Commute travel planning packages and personal journey plans being delivered across the region targeting business, communities, business associations and tertiary institutions.

· The development of the Auckland Cycle network continues with priority being placed on working with the NZTA on Grafton Gully and Waterview, working with Local Board Greenway proposals, Beach Road, Great South Road, Puhinui Road and the New Zealand Cycle Trail network expansion programme of the Airport to City route.

Road Corridor Access

17. Corridor Access Request Applications (CAR)

There were 1,366 CAR applications approved in March with 80% processed within 5 working days and 94% processed within 15 working days of lodgement.

In the last 3 months to the end of March 2014 there have been 3,872 CAR applications approved to carry out work on the road network.

18. Ultra-Fast Broadband Rollout (UFB)

There continues to be a high volume of work underway on the network as Chorus looks to complete the Year 3 (2013/14) build before the deadline set by Crown Fibre Holdings of 31 May 2014. As at the end of March there have been 252 cabinet areas completed of which 133 of these have been signed off and commenced their warranty period.

To date 478 of the 522 Year 1 (2011/12) and Year 2 (2012/13) cabinet areas have had the outstanding remedial work completed and have either been moved into warranty or are awaiting final sign off. The completion of the remaining work remains a high priority for both VisionStream and Chorus and it is expected that the remedial work on the remaining cabinet areas will be fully completed by the end of May 2014.

The demand for customer connections is continuing to grow as the rollout of fibre continues and more retailers enter the market. Due to improved architecture, Year 3 connections are less disruptive however the connections relating to the Year 1 and Year 2 cabinet areas sometimes require additional deployment and excavation to be undertaken.

19. Watercare Hunua 4 Bulk Watermain

There are currently three crews working at Tidal Road in Mangere, Tutare Road in Papatoetoe and Mountain Road in Mangere Bridge.

The works on Tidal Road are currently taking place between Gee Place and Waokauri Place. The works are moving northwards and when they reach the industrial part of Tidal Road the work will be undertaken in shorter sections to minimise the impact for adjoining businesses as much as possible.

Discussions are underway with Watercare on future stages of this project between Onehunga and Campbell Crescent and then from Campbell Crescent through to the Khyber Pass reservoir. Despite best endeavours from Watercare they have not been able to obtain approval from the Cornwall Park Trust Board to install the pipeline through Cornwall Park and therefore they now intend to follow local roads around the perimeter of Cornwall Park. The proposed route follows Campbell Road, Wheturangi Road, Wapiti Avenue and Market Road. This outcome is disappointing as the construction of the pipeline will result in considerable disruption and inconvenience to residents and road users along the proposed route. Investigation is also underway to determine the preferred route and construction methodology between Campbell Crescent and the Khyber Pass reservoir. Watercare are investigating the use of tunnelling and other trenchless methods so as to reduce the traffic impacts.

Road Corridor Maintenance

20. North

· Good progress has been made with the resurfacing programme with 16.2 km of asphaltic concrete (AC) resurfacing and 88.4 km of chipsealing completed to date.

· There has been 19.3 km of pavement renewals completed to date with projects recently completed on Bentley Avenue and Whangaripo Valley Road.

21. Central

· The chipsealing programme was completed by the end of March and comprised the resealing of 32.3 km of sealed roads in the central area

· To date this year there has been 19.9 km of footpaths either resurfaced or replaced in the central area. The UFB rollout has adversely impacted on the delivery of the footpath renewal programme as it has it has affected the availability of suitable resources to carry out the concrete works and the need for coordination of works.

22. West

· There has been 13.2 km of AC resurfacing and 33.5 km of chip sealing completed to end of March.

· There has been 10.1 km of footpaths either resurfaced or replaced to date.

23. South

· There has been 17.8 km of AC resurfacing and 140.4 km of chipsealing completed to date. The remainder of the chipsealing programme will be completed in April with the remaining AC resurfacing carried out during April and May.

· There has been 13.2 km of pavement renewals completed to date with projects recently completed Great South Rd (Coles Crescent to Subway Road), Carruth Rd

24. Streetlights

· To date there has been 2,903 luminaires renewed and 603 street light poles replaced this year.

Road Corridor Operations

25. 1) Route Optimisation: Investigation and analysis.

Focus for this year is central Auckland.

The Central City has been divided into five key zones and each zone has an assigned technical lead.

Stage 1 Investigation and traffic signal optimisation has now been completed on the following routes:

Road/Street	From	To
Quay Street	Lower Hobson St	Solent St
Customs Street	Lower Hobson St	The Strand
Victoria Street	Hobson	Stanley St
Wellesley Street	Hobson	Grafton Rd
The Strand	Quay St	Alten Rd
Albert Street	Quay St	Wellesley
Queen Street	Quay St	Newton Rd
Mayoral Drive/Cook Street	Wellesley St W	Wellesley St E
Nelson Street	SH1	Fanshawe St
Hobson Street	Quay St	SH1
Karangahape Road	Ponsonby Road	Grafton Rd
Wellington Union	Franklin	Karangahape Road
Symonds Street	Mt Eden	Customs
Grafton Road	Khyber Pass	Symonds St

Route optimisation has also begun on:

- Highbrook Drive

- Jervois Road

- Ponsonby Road, and

- Rosebank Road.

26. 2) Network Safety & Operations Improvement Programme

This programme is part of the region wide School Travel Planning process. 2013/14. Safety engineering programme developed for 25 Schools and advance designs for 20 Schools for 2014/15 implementation:

As at 31^st March 2014:

15 projects at design stage

13 projects under construction

30 projects have been completed

18 projects at procurement stage

Advance Design for 2014/15 schools programme developed for 20 schools:

As at 31^st March 2014:

11 projects under investigation

60 projects at scheme stage

67 projects at design stage

40% of 2013/14 Minor Safety Improvement Programme delivered to date and 40% of 2013/14 Regional Safety Programme is under construction

27. 3) Urban Kiwi RAP and Red Light Camera Programmes

Kiwi RAP

Version 1 of the Urban KiwiRAP risk mapping software has been developed and all Auckland routes, intersections, and vulnerable user groups are mapped and prioritised.

Urban KiwiRAP star-rating tender responses have been evaluated and the tender is expected to be awarded by the end of April.

Red Light Cameras

A meeting with NZ Police in February updated AT on the tender process and investigated the possibility of AT buying poles in advance of NZ Police procurement of cameras, expected to be in early 2015.

Parking and Enforcement

28. City Centre Parking Zone price review

The project entails adjustment of on-street tariff based on the demand as per the price adjustment policy that was approved by the AT Board in 2012. The policies both state that prices should be adjusted regularly to achieve gradual behaviour change and ensure parking is available for customers to use. The price changes will be first since the implementation of the City Centre Parking Zone in December 2012. The proposed on-street price changes will be communicated to LB and Heart of the City. These will also be made available on AT web site.

29. Newmarket parking review

The proposal is to remove time limits from paid parking areas in Newmarket and move towards a demand responsive pricing approach similar to the Central City Parking Zone.

30. Howick village parking study

The purpose of this parking review is to provide guidance on parking management within the Howick town centre to support existing activities and future growth. The scope of the Howick Village parking review was to:

(i) Review the existing parking demand and determine the public parking supply in Howick Village.

(ii) Identify the location and nature of parking problems.

(iii) Identify and evaluate potential measures to address the problems and improve the overall parking management.

(iv) Recommend specific short -term actions for implementation and longer term options for future parking management.

The development of the Howick Village parking review involved:

(i) Parking utilisation and turnover survey

(ii) Local business perception survey

(iii) Consultation with internal and external stakeholders (the Howick Local Board and the Howick Village Business Association).

Privately owned and controlled parking provision was not included in this review.

Public Transport

31. Rail Electrification

The delivery of 9 from 57 new electric trains, of which seven have been commenced and two are currently being tested and commissioned.

KiwiRail is continuing the installation of the overhead system and the section from Wiri to Otahuhu was commissioned to allow night time testing of the trains. Some Sunday to Thursday evening services have been replaced by buses on the Western and Eastern lines to progress the installation of the overhead power supply.

Rail patronage for the twelve months to March 2014 exceeded 11 million, an increase of 11% on the same period the previous year and a new record for heavy rail in the Auckland region.

Rail service punctuality continues to improve and was 87.9% for the twelve months to March 2014, an improvement from 82.9% the previous year. In January 2014, service punctuality was 91.7% the first time on record that punctuality has exceeded 90%.

32. Bus - Improvements

The major marketing campaign that went live late 2013 is on-going for the “Central Corridors” (Mt Eden Road, Sandringham Road, Dominion Road, Great North Road and New North Road) and is focused on breaking down “myths” and encouraging non-users to change their perceptions of bus travel. The campaign will rolled out to the North Shore region in April 2014. Targeted local direct marketing campaigns providing an overview of local bus services and free tickets to generate trial by non-users that went live late 2013 is on-going with 7,400 households in Tamaki Drive and Albany Central targeted the first quarter of 2014. NZTA has tendered the Total Mobility (TM) Administration System and is expected to better manage the TM scheme leading to efficiencies and reduced risk of fraud. AT Public Transport staff have been involved in the specification development and the subsequent tender evaluation (which is currently on-going) is expected to reach is successful conclusion.

33. Bus - Integrated ticketing & fares

In March 2014, with the implementation of Auckland Integrated Fare System (AIFS) “HOP” on the remainder of the buses, HOP is now available across over 100% of the bus network marking a major milestone for PT. AT staff were on the road at key locations to support drivers and customers during the entire roll-out process that began in late 2013.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the third quarter (2013/14) ending 31 March 2014 and forward works programme for the fourth quarter (2013/14) ending 30 June 2014 (Under Separate Cover)
b View	Traffic Control Committee Decisions	53
c View	Local Board Advocacy Report	55
d View	Local Board Transport Capital Fund Report	57

Signatories

Authors	Various Auckland Transport authors
Authorisers	Jonathan Anyon, Elected Member Relationship Team Manager

Kaipātiki Local Board

11 June 2014

Adoption of the Kaipatiki Local Economic Development Action Plan

File No.: CP2014/10972

Purpose

1. The purpose of this report is to seek adoption of the Kaipātiki Local Economic Development (ED) Action Plan. The report outlines further amendments made to the local ED action plan since the local board workshop on 16 April 2014. These changes reflect further feedback received from key stakeholders since the workshop.

Executive summary

2. The local ED action plan has been developed following consultation with a wide range of key stakeholders. Stakeholders have identified a number of challenges and opportunities within the Kaipātiki economy and these have helped shape the actions within the plan.

3. Local boards have an important role to play in local economic development and provide useful input to regional economic development initiatives, where appropriate. Development of a local ED action plan provides a mechanism to identify local economic development issues and opportunities and identify and implement initiatives in response.

4. The board is now being asked to adopt the Kaipātiki Local ED Action Plan and request that officers scope priority projects for year 1 of the action plan (2014/15), including individual project budgets. Officers will then seek approval of year 1 actions. Projects can only proceed if funds are allocated.

Recommendation/s

That the Kaipātiki Local Board:

a) adopt the Kaipātiki Local Economic Development Plan

b) request that officers scope priority projects for year 1 (2014/15), to form part of the local economic development work programme for 2014/15, and that officers seek Local Board approval of the project scopes and individual budgets during the first quarter of the 2014/15 financial year.

Comments

5. The development of a local ED action plan for the Kaipātiki area was approved by the Local Board at its meeting on 28 August 2013 (resolution number KT/2013/260).

6. The Kaipātiki Local ED Action Plan supports the Auckland Plan, Auckland’s Economic Development Strategy (EDS) and the Kaipātiki Local Board Plan. It is structured into sections that align with the five priorities and cross cutting themes of the Auckland Economic Development Strategy, which are:

· grow a business friendly and well-functioning city

· develop an innovation hub of the Asia-Pacific rim

· be internationally connected and export driven

· enhance investment in people to grow skills and a local workforce

· develop a creative, vibrant international city.

7. The plan will provide a framework that guides local actions in Kaipātiki for the next three to five years. It provides a mechanism for the local board to engage with individuals and organisations delivering economic development initiatives and also the Kaipātiki business community.

8. The plan contains a set of priority actions for inclusion in future local board agreements and the next long term plan. The action plan will form the basis of the annual local economic development work programme, and will be reviewed annually to agree priorities for the forthcoming financial year.

Local economic development – the role of local boards

9. Local boards have an important role to play in local economic development and provide useful input to regional economic development initiatives, where appropriate. The prime role of local boards in economic development is to consider unique local conditions and determine how best to respond to local needs and opportunities.

10. Development of a local ED action plan provides a mechanism to identify local economic development issues and opportunities and identify and action initiatives in response. It also captures relevant regional initiatives and how they relate to specific local circumstances.

11. The Local Board cannot deliver the Kaipātiki Local ED Action Plan alone. It will need to partner with key stakeholders from both the public and private sectors to ensure effective delivery.

12. Further background to local board economic development work is contained within the Local Board Economic Development Toolbox, previously circulated to all local board members and attached for information (Attachment B).

Consultation and feedback

13. Consultation has been undertaken with the following key stakeholders: ATEED, Auckland Council organisation (Economic Development, Community Development Arts and Culture, Local Board Services, Planning North/West, City Transformation and Community, Policy and Planning North), Auckland Council Property Ltd, Regional Facilities Auckland, Auckland Transport, Kaipātiki Community Facilities Trust, AUT University (Akoranga Campus), Birkenhead Town Centre Inc., Northcote Mainstreet, Wairau Valley Business Association, North Shore Events Centre, Ministry of Education and Westfield.

14. Feedback has been sought from stakeholders and has been positive. The level of stakeholder engagement has been good with no significant changes requested. The following minor amendments to the version seen by the local board at the 16 April workshop have been made:

· Introductory text:

o Page 4 – Additional paragraph about the importance of the BID/local board/Auckland Council organisation partnership and its role in delivery of the action plan.

o Page 12 – Changes to the ATEED section to reflect their draft Statement of Intent and a diagram (ATEED’s Strategic Framework) added.

· Action Plan (Appendix 1):

o Action 1.6 – Birkenhead BID – amendments to better reflect Birkenhead Town Centre Inc. (BTCI) marketing and branding activities/positioning and a proposal to develop an MOU between BTCI and Kaipātiki Local Board.

o Action 1.9 – Wairau Valley Business Precinct Plan – change of timescale from years 4-5 to years 3–4 and additional text to include the role of North Shore Events Centre, in assisting the economic development of Wairau Valley.

o Action 1.13–Commercial property market study – change of status to reflect that this project is now underway.

o Action 1.15 b) – Area/precinct planning – reference to the development of precinct level plans following completion of the Kaipātiki Area Plan, including a proposed Glenfield Town Centre Plan.

o Action 5.2 – Northcote Road sporting, events and open space facilities – amendments to reflect the current status of the sports precinct project.

Consideration

Local board views and implications

15. The Kaipātiki Local Board has been kept up to date with the development of the Local ED Action Plan. A previous draft was presented to a workshop on 16 April 2014 and Local Board feedback incorporated.

16. The Local Board approved the early implementation of Action 1.13 (commercial property market study) at its meeting on 16 May 2014 (Resolution number KT/2014/87), to inform the Kaipātiki Local Board’s proposed area plan commencing in 2015. This project is now underway and will be reported back to the board during the first quarter of 2014/15.

Maori impact statement

17. There are no specific Maori impacts arising from this report.

Implementation

18. The Action Plan will form the local economic development work programme for the local board. The work programme includes suggested priority new projects for years 1 – 4 (2014/15 – 2017/18). The suggested year 1 (2014/15) projects will form part of the draft work programme for 2014/15 (subject to board approval). Officers will report back to the board during the first quarter of 2014/15 to seek approval of project scopes and budgets.

19. From 2015/16 onwards, Auckland Council organisation’s Local Economic Development team will hold a planning workshop with the local board. At the workshop there will be a review of the action plan, completed actions will be removed and new ones added. The revised action plan will then be finalised as the local economic development work programme for that financial year.

Attachments

No.	Title	Page
a View	Kaipatiki LED Action Plan (Under Separate Cover)
b View	LED Toolbox	67

Signatories

Authors

Jonathan Sudworth - Local Economic Development Advisor

Authorisers

Janet Schofield - Business Area Planning Manager

Harvey Brookes - Manager Economic Development

Eric Perry - Relationship Manager

Kaipātiki Local Board

11 June 2014

Infrastructure and Environmental Services Quarterly Update Report

File No.: CP2014/09975

Purpose

1. To inform the Kaipātiki Local Board about the activities of the Infrastructure and Environmental Services (I&ES) department during the period from February 2014 to April 2014. This includes both local board based and regional activities undertaken by the three units of I&ES – Environmental Services, Solid Waste and Stormwater.

2. This report also tracks the delivery and expenditure of environmental budget lines from the 2013/2014 Local Board Agreement (LBA), as assigned to I&ES.

Executive summary

3. I&ES delivers on the Auckland Plan and local board plans through the provision of environment and sustainability programmes, regional waste and stormwater services, as well as the maintenance and enhancement of Auckland's natural environment.

4. This report has been written to inform the local board about the delivery of activities and work programmes by I&ES. A number of these regional activities have a distinct local involvement and impact and are detailed in the attachments to this report.

Recommendation

That the Kaipātiki Local Board:

a) note the information in the Infrastructure and Environmental Services Update report.

Comments

5. Local board priorities: This report and attachments specifically detail the activities delivered by the three units of I&ES within the Kaipatiki Local Board area, which support and contribute to the local board plan priorities and initiatives listed in the table below.

6. Local board projects: I&ES has not been allocated any Kaipatiki Local Board budgets for delivery in this financial year. However, the Kaipatiki community project budget and the Kaipatiki environmental education centre budget, currently held by Community Development Arts and Culture (CDAC), are being transferred to the Environmental Services Unit (ESU) for project delivery in the 2014/2015 financial year.

Priority:

Initiatives:

Enhance and protect our water quality, leafy suburbs and parks

· Develop and implement a master plan for Chelsea Heritage Park

· Green waste recycling education and training

· Development and expansion of the Chelsea Heritage Park

· Advocate inner harbour beach protection and enhancement

· Establish benchmark standards for Kaipatiki reserves signage and walkway standards

· Support developing an environmental and education centre in Kaipatiki

· Bush protection policy and plan development.

7. Local environmental initiatives: Local environmental activities are also supported through regional funding. Highlights of our regional activities are noted in Table 2 below with additional detail provided in Attachment B.

*Unit*	*Highlights:*
Environmental Services	· The Retrofit Your Home Programme has been selected as a finalist for the EECA Awards 2014. In 2012/2013 3,211 households took advantage of the Retrofit programme assistance. So far this year 2,751 households have joined with more applications expected as the colder months approach.
Solid Waste	· The Waste Minimisation and Innovation Fund, small grants (applications less than $5,000), opened for applications on 19 March 2014. The fund was advertised through over 300 emails, a mail out to 474 to stakeholders and in approximately 15 suburban newspapers. Officers received 44 applications and are now working through the eligibility screening. The applications will be assessed over the next few weeks, and the final decisions will be notified to applicants by late June.
Stormwater	· The stormwater unit has worked closely with the Housing Project Office (HPO) to identify Special Housing Areas (SHA) for the recently announced Tranche 3 areas including developing stormwater management solutions and management plans for existing SHAs. · Development and delivery of a stormwater NCEA level two and three resource for secondary schools. This resource will allow youth to delve into stormwater issues and work towards sustainability. The resource was developed by Council in partnership with schools and the community and it allows students to gain several achievement standards. It is available electronically on Council’s website (search ‘secondary schools stormwater ncea’) and contains four editable assessment tasks or activities, including one NZQA approved task, a junior programme, and fun resources to support learning. · The Onepoto Pond desilting project involves the removal of excess sediment from both the north and south ponds by suction dredging. This is to reduce odour issues for park users and residents and also to provide an increased water depth that will improve availability of the pond for the model yacht club. The proposed works include constructing forebays to improve ease of maintenance and reduce the quantity of sediment going into the ponds long term. The detailed design has been approved and stakeholder consultation was held on 5 May 2014. Physical works are anticipated to commence in early spring. The Kaipātiki Local Board gave land owner consent for the works on 28 August 2013. · Stormwater capital projects for 2013/14 are progressing as per attachment C.

Consideration

Local board views and implications

8. This is a report prepared specifically to inform the Kaipātiki Local Board.

Maori impact statement

9. While this report is for information only and does not require any decision making, it is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

Implementation

10. The activities detailed in this report are within budget. Any decisions arising from discussions and planned changes to work programmes will have financial and resourcing implications which will need to be managed.

Attachments

No.	Title	Page
a View	I and ES Local Update	101
b View	I and ES Regional Update	103
c View	Kaipatiki Local Board Stormwater Capital Projects	105

Signatories

Authors

Theresa Pearce - Relationship Advisor

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Eric Perry - Relationship Manager

Kaipātiki Local Board

11 June 2014

Adoption of Local Board Agreement 2014/2015

File No.: CP2014/11132

Purpose

1. This report seeks formal adoption of the Local Board Agreement 2014/2015 to form part of the Annual Plan 2014/2015.

Executive summary

2. For each financial year, the Auckland Council must have a local board agreement (as agreed between the governing body and the Local Board) for each local board area.

3. The local board agreement is largely based on year three of the Long-term Plan 2012-2022^{^[1]} (LTP) and reflects the priorities in the local board plan, shows intended provision of local activities, and the capital and operating expenditure required to fund these activities.

4. A draft local board agreement was agreed in December 2013 as part of the draft Annual Plan 2014/2015 and consulted on between late January to late February 2014. The Local Board Agreement 2014/2015 has since been updated to reflect:

a) budget prioritisation decisions made during the Local Board meeting in April;

b) the impact, if any, of final decisions made by the Budget Committee on 8 May;

c) budget adjustments, if any, arising from new information;

d) the allocation of central costs (including depreciation, interest, corporate overheads and staff costs).

5. The Governing Body will meet to adopt Auckland Council’s Annual Plan 2014/2015, including 21 local board agreements, on 26 June 2014.

Recommendation/s

That the Kaipātiki Local Board:

a) adopt its local content for the Annual Plan 2014/2015 which includes a:

i) Local Board Agreement 2014/2015 with advocacy; and

ii) message from the Chairperson.

b) note that:

i) local budgets have been updated to reflect local board prioritisation decisions, impacts (if any) of final budget decisions made by the Budget Committee on 8 May, budget adjustments (if any) arising from new information and the allocation of central costs;

ii) if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chairperson’s message at the front of the local board agreement;

iii) the resolutions of this meeting will be reported back to the Governing Body when it adopts the Annual Plan 2014/2015 on 26 June 2014;

iv) the local board agreement could be subject to minor changes following this meeting.

c) delegate to the Chairperson the authority to make any final minor changes to the local board content for the Annual Plan 2014/2015 before publication.

Comments

6. For each financial year, the Auckland Council must have a local board agreement (as agreed between the governing body and the Local Board) for each local board area.

7. The local board agreement is largely based on year three of the Long-term Plan 2012-2022 (LTP) and reflects the priorities in the local board plan, shows intended provision of local activities, and the capital and operating expenditure required to fund these activities.

8. The Governing Body will meet to adopt the Annual Plan 2014/2015 on 26 June 2014, which must include the local board agreement for each local board.

9. The draft local board agreement was consulted on between late January and late February 2014. In finalising their local board agreement, local boards:

a) took into account the submissions received and hearings held as part of the special consultative procedure and any other new information now available;

b) held a prioritisation workshop to re-evaluate their 2014/2015 budgets;

c) made final budget prioritisation decisions at their meeting in April.

10. On 29 and 30 April, local boards met with the Budget Committee to discuss local priorities and key issues (if any), after which the Budget Committee formally met on 8 May to make final decisions on the Annual Plan 2014/2015.

11. Local board agreements and financial statements were then further updated to reflect any impacts of Budget Committee decisions, budget adjustments arising from new information and the allocation of central costs (including depreciation, interest, corporate overheads and staff costs).

12. This report seeks formal adoption of local content for the Annual Plan 2014/2015 (Attachment One), which includes a:

a) Local Board Agreement 2014/2015 with advocacy; and

b) message from the Chairperson.

13. The resolutions of this meeting will be reported to the Governing Body on 26 June 2014, when it meets to adopt the Annual Plan 2014/2015.

Consideration

Local board views and implications

14. This report seeks adoption from the Kaipātiki Local Board on its content for the Annual Plan 2014/2015. Engagement with the community, including consultation, and a number of workshops and meetings have been held by the board to finalise their local board agreement and introduction to the agreement.

Maori impact statement

15. Many local board decisions are of importance to Maori and there is a need to continue to build relationships between local boards and relevant iwi. The local board agreement is based on the local board plan and the LTP, which have both been developed through engagement with the community, including Maori.

Implementation

16. The resolutions of this meeting will be reported to the Governing Body on 26 June 2014, when it meets to adopt the Annual Plan 2014/2015.

17. The timeline to develop and produce the Annual Plan 2014/2015 document is tight. It is possible that minor changes may need to be made to the attachments before the annual plan is adopted, such as:

a) correction of any errors identified;

b) minor wording changes.

18. Officers therefore recommend that the Board delegates authority to the Chairperson to make final changes if necessary.

Attachments

No.	Title	Page
a View	Kaipatiki Local Board Agreement	111

Signatories

Author	Kate Marsh – Financial Planning Manager, Local Boards
Authoriser	Matthew Walker, Financial Planning, Policy and Budgeting

Kaipātiki Local Board

11 June 2014

Approval of the draft local board plan 2014

File No.: CP2014/09862

Purpose

1. To approve the Kaipātiki draft local board plan 2014, and the summary document, for public consultation.

Executive summary

2. Each local board is required to complete a local board plan for adoption by 31 October 2014.

3. The draft plan is attached to this agenda, along with the summary document, for the local board to approve for community consultation.

4. Consultation using the special consultative procedure (SCP) is taking place 7 July to 6 August 2014.

Recommendation/s

That the Kaipātiki Local Board:

a) approve the draft Kaipātiki Local Board Plan 2014 for public consultation using the special consultative procedure.

b) approve the draft Kaipātiki Local Board Plan 2014 summary document.

c) delegate to the Chairperson to make any minor wording changes that may be necessary for the draft local board plan or summary document.

Comments

5. The Local Government (Auckland Council) Act 2009 requires each local board to develop a local board plan every three years. The first local board plan was adopted in 2011. This second local board plan must be adopted by 31 October 2014.

6. Local board plans are strategic plans for the following three years and beyond. The plans reflect the priorities and preferences of the community. They guide how local boards:

· make decisions on local activities and projects

· provide input into regional strategies and policies

· work with other agencies that play a key role in the area, including central government agencies and council-controlled organisations.

7. The plans inform the development of Council’s 10-year Long-term Plan. The plans also form the basis for development of the annual local board agreement for the following three financial years.

8. Local boards are required to use the SCP to consult on the draft local board plan. The period for the SCP is 7 July to 6 August 2014.

9. The SCP requirements include providing a summary of the information in the draft local board plan.

Consideration

10. The draft plan has been developed by considering a range of strategic issues, as well as the Auckland Plan and other regional strategies and policies. Community views and advice from subject matters experts has also been important in developing the draft plan.

11. The draft plan and the summary document are attached.

Summary of community views and strategic issues

12. The local board talked to the community during February and March 2014. The board attended or ran 29 events during the informal engagement period and heard from a wide cross section of the community (412 individual pieces of feedback were received).

13. A number of themes came through the informal engagement including:

· A wide range of transport issues including accessibility of ferry and bus services, traffic congestion on key arterial roads (particularly Onewa Road), roll-out of the AT HOP card and improved cycling and walking infrastructure throughout the local board area

· Requests for specific improvements to parks and reserves including public toilets on reserves without these facilities, playgrounds, skateparks, learn to ride tracks and flying foxes.

· Requests to improve the ‘look and feel’ of the town and villages centres in the Kaipātiki area including Birkenhead, Glenfield, Northcote and Beach Haven.

· Environmental issues including protection of the area’s native bush, improving water quality and support for waste minimisation initiatives

· Requests to ensure that existing assets are maintained appropriately

14. Detailed analysis of the feedback was undertaken utilising a ‘key word’ methodology. This analysis was used to inform the development of the draft plan.

15. The following key strategic issues and information sources also influenced the development of the draft plan:

· Completion of ongoing projects in the current plan, many of which are planned for during the new local board plan period (including town centre and parks projects)

· Associated advice from Auckland Council departmental subject matter experts on these and other planned projects and initiatives

· Census and other area specific information which provides a view of Kaipātiki’s needs both now and in the future

· The Auckland Plan and subsidiary council plans and strategies.

Local board views and implications

16. The local board’s views have driven the development of the draft plan attached to this report.

Māori impact statement

17. The local board plan contributes to improving wellbeing in Māori communities, as well as the community in general.

18. The draft local board plan includes some specific initiatives which aim to contribute to Māori wellbeing and/or work in partnership with mana whenua to achieve shared outcomes:

· Development of a local Māori network to empower mataawaka in Kaipātiki

· Local matariki celebrations

· Working with mana whenua on water quality improvement programmes

· Protection of our Māori heritage and in particular the sites of significance and value to mana whenua in Kaipātiki

· Overarching commitment to giving effect to Te Tiriti o Waitangi through working with mana whenua on specific projects.

19. Māori have also been involved in the development of this plan through:

· a hui held on 11 March to which all twelve iwi with interests in Kaipātiki were invited. Ngāti Maru, Ngāti Whātua – Nga Maunga Whakahi o Kaipara, Ngāi Tai ki Tāmaki, Ngāti Paoa and Ngāti Whātua o Ōrākei were in attendance and provided feedback on a range of issues including the importance of water quality and wider environmental issues, the involvement of iwi with specific projects and embedding Māori art and culture into the board’s events and other cultural initiatives.

· a hui held on 25 February to which mataawaka were invited. Feedback was provided on a range of issues including: local parks, local Māori leadership and mentoring, sports, community programmes and development.

Implementation

20. The next steps in the local board plan process are shown below.

Attachments

No.	Title	Page
a View	Draft local board plan designed front end	129
b View	Draft local board plan (Under Separate Cover)
c View	Draft local board plan summary	139
d View	Draft local board plan budget tables	147

Signatories

Authors

Sarah Broad - Senior Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Eric Perry - Relationship Manager

Kaipātiki Local Board

11 June 2014

Kaipātiki Local Board Plan 2014-2017 hearing dates

File No.: CP2014/09898

Purpose

1. This report seeks approval for the Kaipātiki Local Board Plan 2014-2017 hearings, workshop and formal adoption dates.

Executive summary

2. Legislation requires a special consultation procedure (SCP) for the 2014-2017 Kaipātiki Local Board Plan. Local board plans must be adopted by 31 October 2014.

3. The proposed key dates are as follows:

i) Hearings: Tuesday, 2 September 2014, 9.00am to 3.00pm and Wednesday, 3 September 2014, 9.00am to 3.00pm with a reserve day of Thursday, 4 September 2014, 9.00am to 12.00pm.

ii) Deliberations: Wednesday, 10 September 2014 Kaipātiki Local Board business meeting.

iii) Workshop: Wednesday, 17 September 2014, 9.00am to 11.00am.

iv) Formal adoption of the local board plan: Wednesday, 8 October 2014 Kaipātiki Local Board business meeting.

Recommendation/s

That the Kaipātiki Local Board:

a) approve the 2014-2017 Kaipātiki Local Board Plan hearings dates as follows:

i) Hearings: Tuesday, 2 September 2014, 9.00am to 3.00pm and Wednesday, 3 September 2014, 9.00am to 3.00pm

v) Reserve day: Thursday, 4 September 2014, 9.00am to 12.00pm

vi) Deliberations: Wednesday, 10 September 2014 Kaipātiki Local Board business meeting

b) approve the 2014-2017 Kaipātiki Local Board Plan workshop dates as follows:

i) Wednesday, 17 September 2014, 9.00am to 11.00am.

c) approve the Kaipātiki Local Board Office meeting room, 90 Bentley Avenue, Glenfield, as the venue for the hearings and workshop.

d) adopt the 2014-2017 Kaipātiki Local Board Plan at the ordinary Kaipātiki Local Board business meeting scheduled for Wednesday, 8 October 2014 at 9am in the Kaipātiki Local Board Office meeting room, 90 Bentley Avenue, Glenfield.

Comments

4. Local boards are required to adopt a local board plan no later than 31 October in the year immediately following the triennial general election. The special consultative procedure (SCP) must be used. [Section 20(1)(a) and (b) of the Local Government (Auckland Council) Act 2009].

5. A local board plan is for a three year period.

6. The purpose of the local board plan is to:

i) reflect the priorities and preferences of the local board’s communities

ii) identify and describe the interests and preferences of the people within the local board area

iii) provide a basis for developing the local board agreement

iv) inform the development of the next Long-term Plan

v) provide a basis for accountability of the local board to the community in its area.

7. The public will have an opportunity to provide submissions on the local board plans during 7 July to 6 August 2014.

8. The local board hearings will be conducted between 26 August and 9 September 2014.

9. Workshops will be held in early and mid September.

10. Local boards will formally adopt their local board plans at their October 2014 meetings.

Consideration

Local board views and implications

11. The Kaipātiki Local Board has undertaken public consultation and wide engagement to inform the draft 2014-2017 Kaipātiki Local Board Plan. Local Board Services staff will discuss the hearings options with the board once the volume of submissions is known.

Maori impact statement

12. The Kaipātiki Local Board recognises the significance of Maori and is working to strengthen relationships. The board has listened to mana whenua and their priorities during the development of the local board plan.

Implementation

13. There are no implementation issues.

Attachments

There are no attachments for this report.

Signatories

Authors	Bianca Wildish - Democracy Advisor
Authorisers	Eric Perry - Relationship Manager

Kaipātiki Local Board

11 June 2014

Monthly Local Board Services Report - June 2014

File No.: CP2014/11485

Purpose

1. The purpose of this report is to update the Board on various Council and Council-controlled organisation activities impacting Kaipātiki.

Executive summary

2. The updates in this report relate to the following:

· Community development and facilities

· Parks and sportsfields upgrades

· Transport

· Economic development

· Strategic planning and finance

· Policy development and feedback

· Bylaws and regulatory

3. The quarterly local board services report in July will provide an overview of all of the board’s strategic priorities (utilising the red, amber, green status update system).

Recommendation/s

That the Kaipātiki Local Board:

a) approve selected projects for scoping by Auckland Transport utilising the Auckland Transport Local Board Discretionary Capital Fund,

b) confirm Chairperson Kay McIntyre, Deputy Chairperson Ann Hartley, Member John Gillon and Member Lorene Pigg as the hearings panel appointees for the dog access review,

c) confirm 18 and 19 August as the hearings dates for the dog access review and 20 August as the date for the deliberations,

d) provide feedback on the Auckland Regional Pest Management Plan Review – Issues and Options paper.

Comments

Workshops and portfolio briefings

4. A number of Kaipātiki Local Board workshops and portfolio briefings were held in May. Records of all of these meetings are attached to separate reports on this agenda.

5. The following regional and sub-regional briefings took place in May:

· Briefing on Arts and Culture Strategic Action Plan – Thursday 1 May

· Auckland Transport Parking Strategy workshop – Thursday 8 May

· Informal workshop – local economic development – Friday 16 May

· RFA Stadium Strategy briefing – Friday 16 May

· Māori responsiveness training for Elected Members (North/West) – Tuesday 27 May

6. The Devonport Takapuna, Kaipātiki, Upper Harbour and East Coast Bays subdivision Funding subcommittee met on Friday 2 May to allocate the remainder of the 2013/2014 Strengthening Communities funding.

7. The workshop on 18 June is scheduled to cover the following items:

· Local Alcohol Policy

· Northcote Walking and Cycling Project

· Environmental Strategic Action Plan (ESAP)

· Birkenhead Transformation Project

· Year 4 UltraFast Broadband (UFB) Briefing.

8. The workshop on 25 June is scheduled to cover the following items:

· Review of decision making allocation

· Glenfield Community Centre

· Norman King Building

· CDAC 2014/15 work programme planning.

Strategic Updates

9. The following updates are provided in this report:

10. Community Development and Facilities

11. Forward planning

12. A workshop was held with Community Development, Arts and Culture (CDAC) staff on 21 May to discuss roles and responsibilities and what can be improved from a collective perspective.

13. A number of actions were identified at this workshop that are being taken forward by CDAC staff. An additional workshop has been scheduled for 25 June to discuss CDAC’s work programme for 2014/2015. A workshop is also being scheduled with the Kaipātiki Community Facilities Trust board and staff for early July (final date to be confirmed) to discuss the outcomes from the Community Co-ordinator refresh.

14. Birkdale Beach Haven Community Project

15. In February the board requested ‘a detailed operational annual budget from 1 March 2014 through to 28 February 2015 that does not take into consideration early learning centre operations, and a complete report on the Birkdale Beach Haven Community Project, to be reported back to the Board as a matter of urgency’. This information was requested in the context of the report proposing the transfer of the Early Learning Centres to the Council’s Kauri Kids unit of Pools and Leisure. Budget information provided by the Birkdale Beach Haven Community Project was distributed to board members in May.

16. A memo at attachment A from the Community Facilities team provides an update.

17. Volunteer Awards

18. The board has a budget of $5,241 in this financial year for Volunteer Awards. For the financial year 2012/2013, Local Board Services and the Civic Events team organised a volunteer celebration evening at the Rawene Centre in June which was well attended.

19. The board may wish to consider funding a similar event this year utilising this budget. Alternatively, the funding could be awarded to the Kaipatiki Community Facilities Trust to organise a celebration on behalf of the Board in the spring/summer of 2014/15.

20. Events

21. At its meeting on 14 May, the board approved the purchase of a Flagtrax system for the Kaipātiki area at a cost of $25,960.

22. In the last month the Events team has become aware of regional work on the purchase of flag systems being led by Auckland Transport which means that it is no longer appropriate to purchase this system for Kaipātiki at this time.

23. A separate report on this agenda provides an overview of this in more detail and alternative recommendations for the allocation of the remainder of the events budget for 2013/2014.

24. Parks and sportsfield upgrades

25. Forward planning

26. A workshop was held with Parks staff on 28 May to discuss the parks work programming for 2014/2015. Staff are proposing a number of projects to progress in the next financial year utilising available capital development and Small Local Improvement Projects (SLIPs) budgets. Staff are also recommending assets to be renewed utilising the board’s renewals budgets based on asset condition.

27. A further informal session will be held with the board on the work programme prior to formal presentation and decision making at the board’s business meeting on 9 July.

28. Sportsfields for next year signed off

29. The board signed off the sportsfields upgrade and renewal programme for 2014/2015 at its meeting on 14 May. The projects approved were McFetridge Park #1 Field, Shepherds Park #3 Field and Training Area and Kaipātiki Park #1 (installation of floodlighting).

30. Completed projects 2013/2014

31. The Kaipātiki Park #2 field opened on Saturday 17 May. The sand carpet has been renewed with the new drainage system now working well.

32. The McFetridge Park #2 field is expected to open on Saturday 14 June. The sand carpet has been renewed and is now in the final weeks of ensuring the seed is established sufficiently before the field can be used.

33. The Birkenhead War Memorial Park #1 field new lighting project is going through the tendering process with construction expected to take place in September when ground conditions improve.

34. Transport

35. Auckland Transport has opened consultation on 31 May on the Draft Auckland Parking Discussion Document. The document outlines AT’s proposals for parking management across the region. A separate report on this agenda provides an opportunity for the board to provide feedback.

36. A workshop was held with Auckland Transport staff on 28 May to discuss potential allocation of the Auckland Transport Local Board Discretionary Capital Fund budget for Kaipātiki Local Board to a number of projects. The board has been advised that in order for the budget to be expended by the end of the electoral term, projects need to be identified by 31 August 2014.

37. The board discussed a number of projects:

· The installation of a raised medium strip, with a give way sign, at the bottom of Park Hill Road and intersection of Berne Place (with the aim of stopping vehicles cutting the corner and therefore slowing them down).

· Planting of the Esmonde/Akoranga traffic islands to be carried out as a joint project with Devonport Takapuna Local Board (cost $26,231).

· Improved markings and curb build out at Hinemoa Street (improvements for pedestrians and cyclists)

· Road marking, parking and planting at Moore Street in conjunction with the Parks department which has plans to improve the entrance to the reserve at this location.

· Angle parking and methods to slow traffic and improve pedestrian and cycle amenity at Queen Street, Northcote (Jean Sampson Reserve).

· Landscaping/streetscape improvements to slow traffic and improve pedestrian amenity at Queen Street/Bartley Terrace (featuring the concrete road).

· Area improvements at the Birkdale Road shops

· Painted traffic medians at the Rangatira Road shops

· Separated cycle ways on Wairau Road from Tristam Avenue to Forrest Hill Road (connecting cycleways to the newly constructed intersection).

· Separated cycleway and walkway connections from Glenfield to Birkenhead including the following sections:

o From Pupuke Road to Birkenhead Ave at the top of Onewa Road. Installation and construction could be included in the future planned major rehab of this stretch of road and funded from the LB AT Capital fund.

o From the Eskdale Road intersection to the Pupuke Road Intersection (including the possibility of a shared path and upgrade of the footpaths to accommodate the joint use.

o Along the front of the Eskdale Reserve in Glenfield Road from Coronation Road Roundabout to Eskdale Road Intersection.

· Walking and cycleway along the Northern Motorway from Wairau Road to Northcote Road to open alternative access to the Wairau Business Area.

· Inclusion of a cycle way at Raleigh Road, Northcote as part of future planned major rehabilitation work.

38. In general, the board discussed that cycle ways and wider footpaths (where possible) be included in any future major rehabilitation work planned in the Kaipātiki Local Board area. Members request the opportunity to be notified in these instances so additional funding to achieve this can be allocated.

39. This report provides an opportunity for the board to approve scoping of selected projects to the next stage by Auckland Transport.

40. Economic Development

41. The Kaipātiki Economic Development Action Plan is attached to another report on this agenda for consideration and approval by the board.

42. At its meeting on 14 May, the board approved the bringing forward of one of the projects identified in the draft action plan (the Commercial Property Market Study) utilising economic development budget from the current financial year.

43. Strategic planning and finance

44. The board’s proposed local board agreement for 2014/2015 is attached to another report on this agenda. The local board agreement sets out the board’s budget and planned activity for 2014/2015.

45. The board’s draft local board plan 2014 is attached to another report on this agenda. The draft local board plan is the draft strategic plan for the board for the next three years. The draft plan will be open for submissions between 7 July and 6 August. During this period a number of engagement activities are planned as per the approved engagement plan including:

· Four Saturday town centre sessions

· Three library drop in sessions

· A special Community Forum meeting on 23 July

Policy development and feedback

46. At its meeting on 9 April, the board delegated providing feedback on the local boards funding policy to Chairperson Kay McIntyre, Deputy Chairperson Ann Hartley and Member Lorene Pigg. The feedback approved by these members and submitted is attached at attachment B.

47. At its meeting on 9 April the board delegated providing feedback on the Council-controlled organisations current state assessment to members Chairperson Kay McIntyre, Deputy Chairperson Ann Hartley and Members Lorene Pigg and Danielle Grant. The feedback approved by these members and submitted is attached at Attachment C.

Bylaws and regulatory

48. Dog access rules

49. At its meeting on 9 April the board delegated decision making on the proposed dog access rules for public consultation to Chairperson Kay McIntyre, Deputy Chairperson Ann Hartley, Member John Gillon and Member Lorene Pigg. This group met on 7 May to review the options and determine the proposed rules to be consulted on. The record of this meeting is attached at Attachment D.

50. Submissions open on the proposed rules on 12 June and will remain open until 23 July. The submissions process will be communicated via an article in June’s edition of Our Auckland, a public notice in the North Shore Times and NZ Herald, Facebook, stakeholder communications, the dog registration mail-out and directly to all residents and groups who have previously feedback/submitted on dog access rules in Kaipātiki.

51. At the meeting on 7 May the delegated group agreed to continue as the hearings panel. This delegation needs to be confirmed at this meeting. The hearing dates are proposed as 18 and 19 August and the deliberations to take place on 20 August. Dependent on the number of submissions received and requests to be heard one or more of these dates may not be required.

52. Regional Pest Management Plan Review

53. The Auckland Regional Pest Management Plan Review – Issues and Options paper was discussed at the Natural Environment portfolio briefing on 21 May. The paper is attached at Attachment E. This report provides an opportunity for the board to provide formal feedback on the paper. Feedback is particularly welcomed on:

· Comment on the specific options identified and the preferred options selected

· The identification of additional matters to be considered in addressing the issues raised

· The identification of additional options to resolve the issues raised

· The identification of additional issues to be considered in the RPMP review

54. The deadline for feedback is 30 June 2014.

Consideration

Local board views and implications

55. Local board views are sought via this report.

Maori impact statement

56. There are no specific impacts on Māori arising from this report.

Implementation

57. There are no implementation issues identified in this report.

Attachments

No.	Title	Page
a View	BBCP update	157
b View	Kaipatiki Local Board Feedback - Local Board Funding Policy	159
c View	Kaipatiki Local Board Feedback - Council-controlled Organisations Current State Assessment	161
d View	7 May 2014 Dog Access Rules Panel Meeting Notes	165
e View	Regional Pest Management Plan Review Issues and Options Paper (Under Separate Cover)

Signatories

Authors	Sarah Broad - Senior Advisor
Authorisers	Eric Perry - Relationship Manager

Kaipātiki Local Board

11 June 2014

Financial Planning for Extreme Weather Events

File No.: CP2014/09559

Purpose

1. This report provides an overview of the current financial management practice for dealing with extreme weather events in local parks across the region. There are a number of issues and inconsistencies with the current practice, and it is therefore recommended that a new and consistent approach be adopted.

Executive summary

2. Auckland is prone to a range of extreme weather events including tornadoes, high tides, high winds, high rainfall and drought, all of which can contribute to sudden erosion, plant loss, tree fall, fixed asset damage and land slips. Twelve local boards have some funding to deal with land slips and other effects from extreme weather, but it is rarely sufficient when serious issues arise. Nine boards have no inbuilt financial capacity to cope with the impact of weather events.

3. Council has an obligation to plan for extreme weather events. There is a legal and moral obligation to ensure that some rates funding is set aside for this purpose given that weather damage, while unpredictable in timing and location, is nonetheless a constant in the Auckland region as a whole.

4. Three options are considered in this report. This first is to continue with the ad-hoc funding arrangement, i.e. do nothing. The second is to pool local board funding to essentially develop a regional self-insurance fund (local unallocated budget). The third is to seek a regional fund, controlled by the governing body, which is applied for on a case by case basis. The second approach is recommended. The current arrangement will result in the need for local boards to cut existing budgets from time to time to react to weather events and overspend or approach the governing body regarding unforecast over expenditure. The second option, which involves funding moving to the area of greatest need, is likely to cover most weather events, without changing existing regional expenditure, and minimizes the time delays/bureaucracy involved.

5. In 2011, storms affected many areas and resulted in a number of severe slips on Waiheke Island. In 2012, the Upper Harbour Local Board was hit by a major cyclone event and dealt with the extensive damage via cuts in their current work and over expenditure. In 2013, all boards were affected by drought, and a number of boards have been affected by slips and erosion. However, the Hibiscus and Bays Local Board and the Waitemata Local Board, in particular, are finding their current liabilities well beyond their individual ability to fund the remedy. In general terms, extreme weather events affect coastal areas and older suburbs more than rural, flat or inland areas; however, all areas are prone to wind, drought and flooding.

6. The financial information relating to events that have occurred in the last three years is poor because funds were taken from a variety of Auckland Council sources and expenses were not labelled consistently. As such, the average financial risk for the region over the last three years is not specifically known. While it is possible for damage to be catastrophic and incalculable (if there is a regional disaster), it is only the common weather occurrence that is contemplated in this report. Over the last three years, costs have been in the realm of six figures every year and the burden has traversed boards.

7. Current budgets are operational. However, damage from extreme weather events often results in the need for the development of new retaining or structures to protect existing assets from ongoing slips or similar. There is currently no capital funding sitting with local boards specifically tagged for storm damage remediation. It is recommended that a portion of the existing funding be allocated to capital budgets to provide for this eventuality.

Recommendation/s

That the Kaipātiki Local Board:

a) support the development of a local unallocated fund to insure against unforeseen impact of extreme weather events to parks, and that such funding can be on an as required basis.

b) support a portion of the pooled operating budgets being allocated to local unallocated capital funding.

c) note that expenditure against the local unallocated operational and capital storm damage budgets will be reported to all local boards annually.

Comments

8. Auckland is prone to a range of extreme weather events including tornadoes, high tides, high winds, high rainfall and drought - all of which can contribute to sudden erosion, plant loss, tree fall, fixed asset damage and land slips.

9. The scale or impact of extreme weather events is particularly felt in urban parks where space is at a premium and landscapes are heavily developed. Although weather events still have an impact on regional parks, the scale of the regional park landscapes and the management of those landscapes (i.e. a lot more fully restored streams and coastal dunes) means the impact of extreme weather events can usually be tolerated without affecting the day to day use of the park. In general terms, extreme weather events also affect coastal areas and older suburbs more than flat or inland areas; however, all areas are prone to wind, drought and flooding.

10. The financial impact of managing damage associated with extreme weather events in the urban park environment has historically been dealt with in three ways:

· Self-insurance – a fund is kept to call on for unforeseen damage

· Reforecasting – no funds are set aside for unforeseen damage, and as a result current projects and operational expenses are put on hold while funding is diverted towards managing the impact of extreme weather events

· Overspend – where neither of the two options above are possible, then some costs have been worn as an overspend.

11. Auckland City Council held specific ‘storm damage’ budgets for parks, and other councils had a level of self-insurance against unforeseen damage. Other legacy councils had no arrangements to deal with unforeseen damage.

12. Upon amalgamation, the funding pool held by Auckland City Council was divided amongst the local boards in those areas, and local boards in the former Manukau City Council area had some funding allocated to cater for this possibility in their local budgets. This resulted in very small buckets of money being allocated to 12 local boards.

13. This local board budget allocation has largely defeated the purpose of the self-insurance fund, as extreme weather events do not happen regularly in any given area. They can affect a localised area or a large scale area that has no correlation to local board boundaries. This means that individual local boards can go many years without an extreme weather event, while its neighbor or another local board may have several events in short succession. This random occurrence is normal and the current budget allocation does not befit this natural phenomenon.

14. The current operational “storm damage” budgets held across the region are:

	YTD Actual (Feb)	Budget
Albert-Eden		$77,558
Maungakiekie-Tamaki		$96,947
Orakei	$13,101	$109,874
Puketapapa	$2,197	$64,632
Waiheke		$19,389
Waitemata	$7,508	$102,894
Franklin		$20,371
Howick		$30,451
Mangere-Otahuhu		$15,515
Manurewa		$16,926
Otara-Papatoetoe		$16,715
Papakura		$11,158
Total	$22,806	$582,431

Note: there are a number of commitments or costs expected in Waitemata and Orakei that are not yet shown in the these budgets

Consideration

15. Council has an obligation to plan for extreme weather events. Under property law there is term known as ‘lateral support’, which is about the right of a landowner to have their land physically supported in its natural state by both adjoining land and underground structures. There are around 4,000 local and sports parks and each of these parks have neighbours. Any excavation or alteration Council makes to parkland may, at a later time, damage and affect a neighbour and leave Council liable. Our neighbours have a right to enjoy their land in its natural condition. This includes the right to have their land held in place from the sides by the neighbouring land, unless both are subject to unforeseen natural events.

16. In addition to this legal obligation to neighbours, some extreme weather events come at such a substantial cost that the budget available to an individual board is either unable to wear the cost of the recovery, or the cost of recovery affects a range of other activities within a local board area. This budget shortfall creates a liability and its own set of risks for Council and the community.

Options

17. The following options have been considered for ongoing/future management of storm damage:

	Option	Pros	Cons
1	Do nothing: Some boards have limited funds available, others have nothing	· No change to boards’ budgets. A small contingency fund remains available for those boards with funding.	· No boards have sufficient funding to deal with a medium size weather event – this exposes Council to a range of risks.
2	Create local unallocated fund (self-insurance): This would be a ring fenced fund for all boards to access allocated to the local and sports parks activity. It would be established from existing storm damage budgets held by some local boards.	· Funding is accessible across the region, i.e. funds ‘go where the storm goes’. · The size of the fund, pooled across the region, is more likely to accommodate regional extreme weather events than current arbitrary and small funding base available to those boards that have funding. · Can be established immediately providing all the boards agree, thereby helping with current liabilities.	· Risk of the fund being inappropriately used for day to day weather events. This is a current risk and can be more readily mitigated as a local unallocated fund. It is recommended that there would be a single Tier 4 manager with a regional view determining a consistency of approach. · Some boards contribute to this solution while others benefit without contribution, which may be seen as inequitable.
3	Ask governing body to cater for most impacts of extreme weather events on a case by case basis.	· No change needed and governing body would pick up costs of damage (if agreed/funding found). · Local boards that have existing funding would potentially need to show expenditure of current budgets before being eligible.	· The time delay and bureaucracy involved in making this happen means that most applications will be retrospective and expose Council to financial risk. · No funding is currently available at a governing body level. May take time to advocate for and secure.

Local board views and implications

18. This report is being circulated to all local boards to canvas their views on this issue.

Maori impact statement

19. In many cases, extreme weather events can damage archeological sites or sites of significance to tangata whenua. This can trigger the need for cultural impact assessments and more careful/expensive restoration works to protect the values of the site. Without a fund to support rehabilitation or restoration work, recently discovered or damaged sites of significance cannot be attended to as there are no funds. A regional self-insurance fund would help to mitigate risk for Council.

General

20. As previously mentioned, a variety of extreme weather events have affected parks over the years. For instance, in 2011 storm damage caused extensive slips across Waiheke. Repair work is ongoing and existing storm damage funding has been insufficient to cope. In 2012, a tornado hit Hobsonville causing widespread damage to trees and houses. The arboricultural and general cleanup was unforeseen and no budget for this kind of work was available to the Upper Harbour Local Board. In this case, the cost of repair was funded by savings in the local board budget combined with a budget overspend.

21. During September last year, a major storm event hit the east coast beaches, particularly in the Hibiscus and Bays Local Board area, but also affected Rodney, Orakei and Howick Local Boards. A storm surge of 0.8 metres on top of high tide caused substantial erosion. Orewa Beach was hit the hardest, with significant sand loss and coastal structure damage.

22. Weather events are part of life in Auckland. The current inconsistent, and in many cases non-existent, planning for extreme weather events is a risk and exposes Council to a high likelihood of budget blowout in any given year.

23. The unpredictable nature of extreme weather events means that we cannot anticipate what portion of funding is needed for capital and operational funding. However, based on the last three years of weather events, we know that there is a need for both operational and capital funding. It is therefore recommended that a portion of the current operational funds be allocated to capital funding to offset these costs.

Implementation

24. If a regional self-insurance fund, initially created from existing local board funds, is universally supported by formal resolution from all boards then this fund can be created in the current 2013/14 financial year.

25. The expenditure against the local unallocated operational and capital storm damage budgets will be reported to all local boards annually.

26. There are currently several areas affected by storm damage that have projected funding shortfalls that could benefit from immediate implementation of the regional solution. The beneficiaries from this fund will change from year to year. Some recent historical events, current events, and associated funding requirements are detailed in Attachment A.

Attachments

No.	Title	Page
a View	Historical and current events and associated funding requirements	175

Signatories

Authors

Jane Aickin, Manager Local and Sports Parks Central

Martin Van Jaarsveld, Manager Local and Sports Parks North

Malcolm Page, Manager Local and Sports Parks South

Grant Jennings, Manager Local and Sports Parks West

Authorisers

Ian Maxwell, Manager Parks, Sports and Recreation

Karen Lyons, Manager Local Board Services

Kaipātiki Local Board

11 June 2014

Applications for Special Exemptions under Section 6 of the Fencing of Swimming Pools Act 1987

File No.: CP2014/10477

Purpose

1. The purpose of this report is to present the Local Board with applications for special exemption from some of the requirements of the Fencing of Swimming Pools Act 1987 (the Act).

Executive Summary

2. The Local Board must conduct a hearing and consider the applications for special exemption. The Local Board must resolve to decline, grant or grant subject to conditions, the exemptions sought.

Recommendation/s

a) That the Kaipatiki Local Board grants the following applications for special exemption, subject to ongoing compliance with NZS8500-2006 Section 3.10 at all times:

i) Linrui Huang and Li Zhu, 159a Glendhu Road, Bayview.

ii) Unna and Richard West, 77 Lynden Avenue, Hillcrest.

iii) William and Pameza Pattle, 136 Rangitara Road, Beach Haven.

Comments

3. Auckland Council pool inspectors have inspected the properties, which are the subject of an application before the Local Board. In each case, the swimming pool fencing does not comply with that Act. The details of non-compliance are specified in the attachments to this report. The applicants have chosen to seek a special exemption from the requirements of the Act.

4. The purpose of the Act is stated to be “to promote the safety of young children by requiring the fencing of … swimming pools”.

5. The Act requires pool owners to fence their pool with a fence. Specific detail on the means of achieving compliance with the Act is contained in the schedule to the Act. If a pool is not fenced with a complying fence it is an offence under the Act, unless exempt.

6. An exemption can only be granted by the Local Board after a consideration of the particular characteristics of the property and the pool, other relevant circumstances and taking into account any conditions it may impose. Then, only if “satisfied that an exemption would not significantly increase the danger to young children”, can an exemption be granted.

7. Defining the immediate pool area will be relevant to considerations concerning the property and the pool. The immediate pool area means the land in or on which the pool is situated and as much of the surrounding area that is used for activities or purposes related to the use of the pool. The Act provides that the fence should be situated to prevent children moving directly to the pool from the house, other buildings, garden paths and other areas of the property that would normally be available to young children.

8. Another common consideration for Local Boards in exemption applications will be instances where a building forms part of the pool fence. Where doors from a building open into the pool area, the territorial authority may grant an exemption from compliance with clauses 8 to 10 of the schedule to the Act. It may exempt if it is satisfied that compliance with the Act is impossible, unreasonable or in breach of any other Act, regulation or bylaw, and the door is fitted with a locking device that when properly operated prevents the door from being readily opened by children under the age of 6 years. If the Local Board is satisfied that a door within a wall in a building meets that test, the Local Board must also be satisfied that an exemption would not significantly increase the danger to young children.

9. When granting a special exemption, the Committee may impose such other conditions relating to the property or the pool as are reasonable in the circumstances (section 6(2) of the Act). Issues to be considered include:

a. Will the exemption be personal to the applicant so that on a sale of the property a new owner will need to apply for a new exemption? This might be appropriate where the personal circumstances of the applicant have been considered as a relevant circumstance and had a bearing on the exercise of the discretion.

b. Will the exemption be granted for a fixed term and irrespective of changes of ownership so that the exemption runs with the property?

c. Are there any other conditions which should be imposed, repairs to existing fencing, or a requirement for more frequent inspection of the pool (currently pools are inspected every three years).

10. Any exemption granted or condition imposed may be amended or revoked by the swimming pool exemption committee by resolution. The rules of natural justice would however dictate that this action should not be taken without prior notice to the pool owner and allowing the pool owner an opportunity to be heard.

11. The recommendations contained within this report fall within the Local Board’s delegated authority.

12. The Act enables an exemption to be granted from clauses 8 to 10 of the Act (doors in walls of buildings) if the Local Board is satisfied that compliance with the Act is impossible, unreasonable or in breach of any other Act, regulation or bylaw and the door is fitted with a locking device that when properly operated prevents the door from being readily opened by children under the age of 6 years.

13. The overarching consideration in terms of the Act is that a resolution to grant an exemption may only be made after having regard to the particular characteristics of the property and the pool, any other relevant circumstances and any conditions it may impose, and only if it is satisfied that such an exemption would not significantly increase the danger to young children.

14. The Local Board may resolve to grant, grant subject to conditions, or decline an application for special exemption. If an application is declined the applicant will be required to fence their pool in accordance with the Act.

15. The exemption hearing process under the Act does not trigger the significance policy but it is an important statutory function.

16. The Council is committed to ensuring that Auckland is a safe place for children to live and play in. Pool fencing issues have a strong relationship with the Council’s strategic priorities for community safety.

Consideration

Local Board Views and Implications

17. The Local Board is the decision maker in relation to exemption applications under the Act.

18. Compliance with the Act is a mandatory requirement for all pool owners unless exempt.

19. Council’s pool inspectors have consulted with the applicants. The applicants have been made aware of the Council’s requirements to ensure fencing is compliant with the Act. The applicants have elected to seek a special exemption for individual reasons.

Maori Impact Statement

20. This report does not raise issues of particular significance for Maori.

Implementation

21. The decision must be made by resolution.

Attachments

No.	Title	Page
a View	159a Glendhu Road - Confidential
b View	77 Lynden Avenue - Confidential
c View	136 Rangitara Road - Confidential

Signatories

Authors

Phil Curtis – Senior Swimming Pool Specialist Northern/West

Authorisers

Ian McCormick - Manager Building Control

Eric Perry - Relationship Manager

[1] Financial statements are based on the Long-term Plan 2012-2022, reflecting reprioritisations made during the annual planning process for 2013/2014 and 2014/2015 and revised budgets endorsed by the Budget Committee on 8 May 2014 to achieve a 2.5% rates increase for 2014/2015. Budgets have also been updated to reflect the allocation of central costs (including depreciation, interest, corporate overheads and staff costs)

Chairperson	Kay McIntyre, QSM
Deputy Chairperson	Ann Hartley, JP
Members	Dr Grant Gillon
	John Gillon
	Danielle Grant
	Richard Hills
	Lorene Pigg
	Lindsay Waugh