Minutes of Kaipātiki Local Board

Kaipātiki Local Board

11 June 2014

1 Welcome

2 Apologies

Resolution number KT/2014/105

MOVED by Member D Grant, seconded by Member G Gillon:

That the Kaipātiki Local Board:

a) accept the apologies from Member Lorene Pigg for absence and Members John Gillon, Richard Hills and Lindsay Waugh for lateness.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number KT/2014/106

MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley:

That the Kaipātiki Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 14 May 2014, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1

The Queen's Birthday Honours List 2014

The Kaipātiki Local Board acknowledges and congratulates all Auckland recipients of Honours in the Queen's Birthday Honours List 2014. In particular the Kaipātiki Local Board acknowledges and congratulates:

Mr Graeme Seton Avery ONZM who has now been appointed to the New Zealand Order of Merit (KNZM) for services to business and sport. He chaired the Committee for Auckland which laid the groundwork for the creation of the amalgamated Auckland Council, and was an independent representative to the board of the 2011 Rugby World Cup.

Mr James Oliver Mathewson, Principal of Birkenhead College, recipient of the Queen’s Service Medal (QSM) for services to education.

Resolution number KT/2014/107

MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley:

That the Kaipātiki Local Board:

a) acknowledge and congratulate all Auckland recipients of Honours in the Queen's Birthday Honours List 2014, in particular Mr Graeme Seton Avery ONZM and Mr James Oliver Mathewson.

CARRIED

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

There was no public forum.

10 Extraordinary Business

10.1

Kaipatiki Local Board Community Group Funding, Applications for Round Two, 2013/2014

Resolution number KT/2014/108

MOVED by Chairperson K McIntyre, seconded by Member D Grant:

That the Kaipātiki Local Board:

a) consider an extraordinary item regarding Kaipatiki Local Board Community Group Funding, Applications for Round Two, 2013/2014 at item 33 of this agenda. The matter was not on the published agenda because the material was not available at the time of publishing but must be considered urgently because the funding must be allocated by the end of June.

CARRIED

11 Notices of Motion

There were no notices of motion.

12	Open Unconfirmed Meeting Minutes Kaipatiki Local Board, Wednesday 14 May 2014
	The minutes of the Kaipātiki Local Board meeting held on Wednesday, 14 May 2014, were confirmed at item 4 of the agenda.

Kaipatiki Local Board 2014/2015 Proposed Local Library Renewals

Katherine Dace, Manager Planning & Performance and Marion Read, Service Delivery Manager, were in attendance to speak to the report.

Resolution number KT/2014/109

MOVED by Chairperson K McIntyre, seconded by Member G Gillon:

That the Kaipātiki Local Board:

a) note that the board is concerned that the immediate funding shortfall for renewals identified in the report for the 2014/2015 financial year was not identified sooner as part of the budget reproritisation process

b) request further information on the ‘proposed property renewal projects that fall below 2014/15 budget lines’ and in particular if these projects should be defined as renewals projects rather than being funded through operational budgets or new capital development.

c) approve the property renewals programme 2014/2015 for Libraries as listed in Attachment A.

d) delegate responsibility to the Manager Assets, Planning and Business - Libraries, to approve any moderate changes to the budget, in the event that there is a variation to identified costs for its property renewals programme and report all variations promptly to the Chair of the Kaipātiki Local Board.

e) allow for any project surplus to be held as contingency for other renewals projects included within this report for the Kaipātiki Local Board.

f) request staff to report back to the board regarding the installation of the HVAC system at Birkenhead library as a matter of urgency.

CARRIED

Auckland Transport Update on Issues Raised in April and May 2014 for the Kaipatiki Local Board

Marilyn Nicholls, Elected Member Relationship Manager, was in attendance to speak to the report.

Resolution number KT/2014/110

MOVED by Chairperson K McIntyre, seconded by Member R Hills:

That the Kaipātiki Local Board:

a) receive the Auckland Transport Update on Issues Raised in April and May 2014 for the Kaipatiki Local Board report.

b) acknowledge Auckland Transport’s development of a fares policy which will allow an integrated fare structure to be implemented for ferries.

CARRIED

Auckland Transport Quarterly Update to Local Boards

Marilyn Nicholls, Elected Member Relationship Manager, was in attendance to speak to the report.

Resolution number KT/2014/111

MOVED by Member R Hills, seconded by Member L Waugh:

That the Kaipātiki Local Board:

a) receive the Auckland Transport Quarterly Update to Local Boards report.

CARRIED

Auckland Transport Draft Parking Discussion Document

Marilyn Nicholls, Elected Member Relationship Manager, was in attendance to speak to the report.

Resolution number KT/2014/112

MOVED by Member R Hills, seconded by Member L Waugh:

That the Kaipātiki Local Board:

a) delegate providing feedback on the Auckland Transport Draft Parking Discussion Document to a working party of Chairperson Kay McIntyre, Member Lindsay Waugh and Member Richard Hills, noting that feedback is required by 30 June 2014.

CARRIED

Monthly Local Board Services Report - June 2014

Sarah Broad, Senior Local Board Advisor, was in attendance to speak to the report.

Resolution number KT/2014/113

MOVED by Chairperson K McIntyre, seconded by Member R Hills:

That the Kaipātiki Local Board:

a) approve the following projects for scoping by Auckland Transport utilising the Auckland Transport Local Board Discretionary Capital Fund, noting that the following list is not in priority order:

· The installation of a raised median strip, speed table or speed cushion with a give way sign, at the bottom of Park Hill Road and intersection of Berne Place.

· Planting of the Esmonde/Akoranga traffic islands to be carried out as a joint project with Devonport Takapuna Local Board (cost $26,231).

· Improved markings and curb build out at Hinemoa Street (improvements for pedestrians and cyclists)

· Road marking, parking and planting at Moore Street in conjunction with the Parks department which has plans to improve the entrance to Monarch Park at this location.

· Methods to slow traffic and improve pedestrian and cycle amenity at Queen Street, Northcote (Jean Sampson Reserve).

· Landscaping/streetscape improvements to slow traffic and improve pedestrian amenity at Queen Street/Bartley Terrace (featuring the concrete road).

· Area improvements at the Birkdale Road shops

· Painted traffic medians at the Rangatira Road shops

· Separated cycle ways on Wairau Road from Target Road intersection to Forrest Hill Road (connecting cycleways to the newly constructed intersection).

· Separated cycleway and walkway connections from Glenfield to Birkenhead including the following sections:

o From Birkenhead Ave at the top of Onewa Road to Pupuke Road. Installation and construction could be included in the future planned major rehab of this stretch of road and funded from the LB AT Capital fund.

o From the Pupuke Road Intersection to the Eskdale Road intersection (including the possibility of a shared path and upgrade of the footpaths to accommodate the joint use.

o Along the front of the Eskdale Reserve in Glenfield Road from Eskdale Road intersection to Coronation Road Roundabout intersection.

· Walking and cycleway along the Northern Motorway from Northcote Road to Wairau Road to open alternative access to the Wairau Business Area.

· Inclusion of a cycle way at Raleigh Road, Northcote as part of future planned major rehabilitation work.

· Cycleway connecting Glenfield with the Beach Haven ferry via Kaipātiki Road

· Creation of parking at Warehouse Way to facilitate access to the tracks at Tuff Crater.

· New planting in the car park located at 450 Glenfield Road.

b) note that all of these projects will be brought back to the board with estimated costs for further board decision to proceed and that any scoping work carried out should prioritise walking and cycling connectivity wherever appropriate for each individual project

c) confirm Chairperson Kay McIntyre, Deputy Chairperson Ann Hartley, Member John Gillon and Member Lorene Pigg as the hearings panel appointees for the dog access review.

d) confirm 18 and 19 August 2014 as the hearings dates for the dog access review and 20 August 2014 as the date for the deliberations.

e) delegate providing feedback on the Auckland Regional Pest Management Plan Review to Chairperson Kay McIntyre and Members Grant Gillon and Danielle Grant, noting that feedback is required by w/e 20 June 2014.

CARRIED

Governing Body Members' Update

Councillor George Wood was in attendance to give a verbal Governing Body Member update.

Resolution number KT/2014/114

MOVED by Chairperson K McIntyre, seconded by Member D Grant:

That the Kaipātiki Local Board:

a) receive the verbal update from Cr George Wood.

CARRIED

Deputy Chairperson A Hartley left the meeting at 9:52 am.

17	Adoption of the Kaipatiki Local Economic Development Action Plan
	Stephen Cavanagh, Local Economic Development Advisor, and Jonathan Sudworth Local Economic Development Advisor, were in attendance to speak to the report.
	Deputy Chairperson A Hartley returned to the meeting at 10:00 am.
	Resolution number KT/2014/115 MOVED by Chairperson K McIntyre, seconded by Member D Grant: That the Kaipātiki Local Board: a) adopt the Kaipātiki Local Economic Development Plan b) request that officers scope priority projects for year 1 (2014/15), to form part of the local economic development work programme for 2014/15, and that officers seek Local Board approval of the project scopes and individual budgets during the first quarter of the 2014/15 financial year. c) request that the Glenfield Business Association and Glenfield Business Network be included as key stakeholders for future consultation as part of ongoing activities associated with the Kaipātiki Local Economic Development Plan. CARRIED
	Secretarial Note: Member Grant Gillon abstained from voting on the above resolution.

Kaipatiki Community Facilities Trust Quarterly Report

Jill Nerheny, Community Coordinator, was in attendance to speak to the report.

Resolution number KT/2014/116

MOVED by Member D Grant, seconded by Member L Waugh:

That the Kaipātiki Local Board:

a) receive the Kaipātiki Community Facilities Trust Quarterly Report.

b) congratulate the Kaipātiki Community Facilities Trust on its long history and continued commitment to provide pathways and support to local people to achieve their educational and employment potential.

CARRIED

33.1

Kaipatiki Local Board Community Group Funding, Applications for Round Two, 2013/2014

Kim Hammond, Community Funding Advisor, was in attendance to speak to the report. Two documents entitled ‘Kaipatiki Local Board Community Group Funding, Applications for Round Two, 2013/2014’ and ‘Kaipatiki Local Board Community Fund Workshop Document‘ were tabled.

A copy of the tabled documents has been placed on the official copy of the minutes and can be viewed on the Auckland Council website.

Resolution number KT/2014/117

MOVED by Chairperson K McIntyre, seconded by Member D Grant:

That the Kaipātiki Local Board:

a) allocate the Community Discretionary Grant Funding as follows:

Organisation	Funding Towards	Amount Granted
Gymnastics Community Trust	Coaches and staff from the Gymnastics Community to attend first aid courses.	$700
YMCA of Auckland Inc	Sound and light for dance parties, art workshop and exhibition costs, transport for Destination Unknown and resources for YMCA of Auckland Inc.	$2,798.75
North Shore Centres of Mutual Aid Inc	Transport costs to Birkenhead and Glenfield and the purchase of quoits, tablecloths and a sandwich press.	$1,000
60s Movement of New Zealand Inc Glenfield Branch	A speaker, microphone and microphone stand.	$500
The Men’s Shed North Shore Trust Board	Reasource consent for the extension of Men's Shed at Elliot Reserve, Bayview.	$5,000
Northcote Toy Library	Rental costs for term 2, 3 and 4, 2014, for the Northcote Toy Library at 5a Akoranga Drive, Northcote.	$500
Raeburn House	Facilitators fees, venue hire and materials for the Resilient Community Worker Toolkit and the Resilient Community Leader Toolkit workshops.	$3,000
North Shore Woodturners Guild	Purchasing a Lathe.	$1,000
Auckland Kids Achievement Trust – FYD Auckland	Auckland Kids Achievement Trust to run their Project K Programme in Birkenhead College and Northcote College.	$1,000
Total		$15,498.75

CARRIED

Secretarial Note: Member Richard Hills declared a conflict of interest with respect to the application from Auckland Kids Achievement Trust – FYD Auckland and neither spoke nor voted on this application.

Member Grant Gillon neither spoke nor voted on the application from Northart Society Inc.

Secretarial Note: The Chair adjourned the meeting at 10:33am.

The meeting reconvened at 10:48am.

Attachments

a Kaipatiki Local Board Community Group Funding, Applications for Round Two, 2013/2014

b Kaipatiki Local Board Community Fund Workshop Document

Allocation of Unspent Contestable and Discretionary Event Funding

Resolution number KT/2014/118

MOVED by Chairperson K McIntyre, seconded by Member D Grant:

That the Kaipātiki Local Board:

a) note that a total of $51,562 is available for allocation from the board’s events budget which includes the $41,562 referenced in the report and an additional $10,000 which was previously allocated to the North Shore soapbox derby which was not uplifted by that group

b) allocate event funding to the following activities:

Group / Organisation	Funding Towards	Purpose	Amount Granted
Kaipātiki Community Facilities Trust	Amazing Places 2014	Community Treasure Hunt around the Bayview community.	$600
Kaipātiki Community Facilities Trust	Event Resources for WW100	For purchase of event resources for the local commemoration of WW100.	$3,000
Kaipātiki Community Facilities Trust	Winter Indoor Movies	To provide an indoor family activity during the winter months.	$6,000
Flagmakers	PVC Mesh banners – KLB branded	For loan to community events and activities which receive local board funding, to acknowledge the local boards’ funding commitment.	$5,267
Flagmakers	Teardrop flags – KLB branded	For loan to community events and activities which receive local board funding, to acknowledge the local boards’ funding commitment.	$3,758
Kaipātiki Community Facilities Trust	Christmas street pole flags (pending system)	For display on street poles during Christmas period.	$10,959
Kaipātiki Community Facilities Trust	KLB branded street pole flags (pending system)	For display alongside event flags where Kaipatiki Local Board provide funding support, to acknowledge the local boards’ funding commitment.	$5,078
Chinese Kiwi Friendship Society (under the umbrella of the Kaipātiki Community Facilities Trust)	Hall hire of the St Luke's Methodist Church	For meetings of the Chinese Kiwi Friendship Society.	$3,150
Beach Haven Birkdale Garden Circle (under the umbrella of the Kaipātiki Community Facilities Trust)	Bus trips and hall hire	For local residents to attend monthly meetings and bus outings to visit gardens.	$1,250
On Board Skate Inc.	Salaries for OnBoard Skate to run programmes and events in the Kaipatiki Local Board area.	To enable delivery of skateboard and longboard skills and safety programme, events and competitions to children, youth and adults in the Kaipātiki Board Area.	$2,500
Birkenhead Town Centre Association	Heritage week events	Application for 2014/2015 brought forward to ensure event can proceed.	$10,000
Total			$51,562

CARRIED

Infrastructure and Environmental Services Quarterly Update Report

Theresa Pearce, Relationship Advisor, was in attendance to speak to the report.

Resolution number KT/2014/119

MOVED by Deputy Chairperson A Hartley, seconded by Member R Hills:

That the Kaipātiki Local Board:

a) note the information in the Infrastructure and Environmental Services Update report.

CARRIED

Adoption of Local Board Agreement 2014/2015

Sarah Broad, Senior Local Board Advisor, was in attendance to speak to the report.

Resolution number KT/2014/120

MOVED by Deputy Chairperson A Hartley, seconded by Chairperson K McIntyre:

That the Kaipātiki Local Board:

a) adopt its local content for the Annual Plan 2014/2015 which includes a:

i) Local Board Agreement 2014/2015 with advocacy; and

ii) message from the Chairperson.

b) note that:

i) local budgets have been updated to reflect local board prioritisation decisions, impacts (if any) of final budget decisions made by the Budget Committee on 8 May, budget adjustments (if any) arising from new information and the allocation of central costs;

ii) if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chairperson’s message at the front of the local board agreement;

iii) the resolutions of this meeting will be reported back to the Governing Body when it adopts the Annual Plan 2014/2015 on 26 June 2014;

iv) the local board agreement could be subject to minor changes following this meeting.

c) delegate to the Chairperson the authority to make any final minor changes to the local board content for the Annual Plan 2014/2015 before publication.

CARRIED

22	Approval of the draft local board plan 2014
	Sarah Broad, Senior Local Board Advisor, was in attendance to speak to the report.
	Resolution number KT/2014/121 MOVED by Chairperson K McIntyre, seconded by Member L Waugh: That the Kaipātiki Local Board: a) approve the draft Kaipātiki Local Board Plan 2014 for public consultation using the special consultative procedure. b) approve the draft Kaipātiki Local Board Plan 2014 summary document. c) delegate to the Chairperson to make any minor wording changes that may be necessary for the draft local board plan or summary document. CARRIED
	Secretarial Note: Member John Gillon abstained from voting on the above resolution.

Kaipātiki Local Board Plan 2014-2017 hearing dates

Sarah Broad, Senior Local Board Advisor, was in attendance to speak to the report.

Resolution number KT/2014/122

MOVED by Chairperson K McIntyre, seconded by Member D Grant:

That the Kaipātiki Local Board:

a) approve the 2014-2017 Kaipātiki Local Board Plan hearings dates as follows:

i) Hearings: Tuesday, 2 September 2014, 9.00am to 3.00pm and Wednesday, 3 September 2014, 9.00am to 3.00pm

ii) Reserve day: Thursday, 4 September 2014, 9.00am to 12.00pm

iii) Deliberations: Wednesday, 10 September 2014 Kaipātiki Local Board business meeting

b) hold a workshop between Wednesday, 10 September 2014, and Wednesday, 8 October, 2014.

c) approve the Kaipātiki Local Board Office meeting room, 90 Bentley Avenue, Glenfield, as the venue for the hearings and workshop.

d) adopt the 2014-2017 Kaipātiki Local Board Plan at the ordinary Kaipātiki Local Board business meeting scheduled for Wednesday, 8 October 2014 at 9am in the Kaipātiki Local Board Office meeting room, 90 Bentley Avenue, Glenfield.

CARRIED

Secretarial Note: Item 24 was considered prior to item 29.

Regional Facilities Auckland Quarterly Report

Resolution number KT/2014/123

MOVED by Chairperson K McIntyre, seconded by Member D Grant:

That the Kaipātiki Local Board:

a) receive the Regional Facilities Auckland Quarterly Report.

b) note its concern that the report does not identify any investment in the North Shore Events Centre given the current state and capacity of the facility.

c) request a review of Regional Facilities Auckland’s future development plans of the North Shore Events Centre.

CARRIED

Secretarial Note: Member Lindsay Waugh declared an interest in this item and took no part in the discussion or voting on the matter.

Financial Planning for Extreme Weather Events

Resolution number KT/2014/124

MOVED by Chairperson K McIntyre, seconded by Member R Hills:

That the Kaipātiki Local Board:

a) support the development of a local unallocated fund to insure against unforeseen impact of extreme weather events to parks, and that such funding can be on an as required basis.

b) support a portion of the pooled operating budgets being allocated to local unallocated capital funding.

c) note that expenditure against the local unallocated operational and capital storm damage budgets will be reported to all local boards annually.

d) request that unspent funds from this budget are rolled over at the end of each financial year.

CARRIED

Granted Resource Consent Applications by Local Board Area

Resolution number KT/2014/125

MOVED by Member G Gillon, seconded by Member R Hills:

That the Kaipatiki Local Board:

a) receive the Granted Resource Consent Applications by Local Board Area report.

CARRIED

Secretarial Note: Member John Gillon abstained from voting on the above resolution.

28	Members' Reports
	There were no Members’ reports or verbal updates.

Secretarial Note: Item 29 was considered prior to item 17.

Workshop Records - Kaipātiki Local Board Workshops, Wednesday, 14 May 2014, Wednesday, 21 May 2014, and Wednesday, 28 May 2014

Resolution number KT/2014/126

MOVED by Deputy Chairperson A Hartley, seconded by Member D Grant:

That the Kaipātiki Local Board:

a) receive the records for the Kaipātiki Local Board Workshops held on Wednesday, 14 May 2014, Wednesday, 21 May 2014, and Wednesday, 28 May 2014.

CARRIED

Record of Kaipatiki Local Board Portfolio Briefings held in May 2014

Resolution number KT/2014/127

MOVED by Chairperson K McIntyre, seconded by Member R Hills:

That the Kaipātiki Local Board:

a) receive the records of Kaipatiki Local Board Portfolio Briefings held in May 2014, noting the following amendments:

· Transport portfolio briefing, 7 May 2014 – that the words ‘heavy traffic’ be included in front of the word ‘signage’ at bullet point one in reference to signage at Little Shoal Bay.

· Natural Environment portfolio briefing, 21 May 2014 – that the third bullet point be changed to ‘Support for option one for the management of wallabies’

CARRIED

Applications for Special Exemptions under Section 6 of the Fencing of Swimming Pools Act 1987

Resolution number KT/2014/128

MOVED by Chairperson K McIntyre, seconded by Member R Hills:

That the Kaipātiki Local Board:

a) grant the following applications for special exemption, subject to ongoing compliance with NZS8500-2006 Section 3.10 at all times:

i) Linrui Huang and Li Zhu, 159a Glendhu Road, Bayview.

ii) Unna and Richard West, 77 Lynden Avenue, Hillcrest.

iii) William and Pameza Pattle, 136 Rangitara Road, Beach Haven.

CARRIED

33 Consideration of Extraordinary Items

Secretarial Note: Item 33.1 was considered prior to item 19.

11.55 am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Kay McIntyre, QSM
Deputy Chairperson	Ann Hartley, JP
Members	Dr Grant Gillon
	John Gillon	[from 9:46am, item 29]
	Danielle Grant
	Richard Hills	[from 9:01am, item 4]
	Lindsay Waugh	[from 9:01am, item 4]

Members	Lorene Pigg	[for absence]
	John Gillon	[for lateness]
	Lindsay Waugh	[for lateness]
	Richard Hills	[for lateness]

Councillor	Cr George Wood	[from 9:15am, item 14, until 10.33am, item 33]