Minutes of Manurewa Local Board

Manurewa Local Board

12 June 2014

1 Welcome

Member Michael Bailey led the meeting in prayer.

2 Apologies

Resolution number MR/2014/101

MOVED by Chairperson AM Dalton, seconded by Deputy Chairperson SP Brown:

That the Manurewa Local Board accept the apology from Member Ken Penney (granted leave of absence to 14 August 2014).

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number MR/2014/102

MOVED by Chairperson AM Dalton, seconded by Member D Wrightson:

That the Manurewa Local Board confirm the ordinary minutes of its meeting, held on Thursday, 8 May 2014, as a true and correct record.

CARRIED

5 Leave of Absence

There were no further requests for leave of absence. At the 8 May Manurewa Local Board meeting Member Ken Penney was granted an extension to a leave of absence to 14 August 2014 due to illness.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1	Deputation - Opposition to Liquor Outlets - Greer Doidge and Manurewa Intermediate students
	Greer Doidge, Deputy Principal, Manurewa Intermediate advised that none of the Manurewa Intermediate Youth Council were available to attend the local board meeting. The 200 letters from students from Manurewa Intermediate expressing concern about the number of liquor outlets in Manurewa were tabled for the board’s information. A copy of the letters will be made publicly available on the Auckland Council website.
	Resolution number MR/2014/103 MOVED by Chairperson AM Dalton, seconded by Member MJ Bailey: That the Manurewa Local Board: a) thank the students from Manurewa Intermediate for their letters expressing concern about the number of liquor outlets in Manurewa. b) receive the 200 letters from the Manurewa Intermediate students expressing concern about the number of liquor outlets in Manurewa. CARRIED
	Attachments a Manurewa Intermediate student letters opposing liquor outlets - part 1 b Manurewa Intermediate student letters opposing liquor outlets - part 2 c Manurewa Intermediate student letters opposing liquor outlets - part 3 d Manurewa Intermediate student letters opposing liquor outlets - part 4

8.2	Deputation - Objection to new off-licence at Clendon - Rhonda Tana
	Rhonda Tana supported Dawn Katipa’s deputation.

8.3	Deputation - Objection to new off-licence at Clendon - Dawn Katipa
	Dawn Katipa tabled a document regarding alcohol harm in Clendon and spoke to it. A copy of the documentation will be made publicly available on the Auckland Council website.
	Resolution number MR/2014/104 MOVED by Member MJ Bailey, seconded by Member GW Hawkins: That the Manurewa Local Board thank Dawn Katipa and Rhonda Tana for their presentation regarding their work in the community in relation to their objections to the proposed new off-licence at Shop 3, 439 Roscommon Road, Clendon. CARRIED
	Attachments a Document tabled by Dawn Katipa regarding alcohol harm in Clendon

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Manurewa Ward Councillors Update

Resolution number MR/2014/105

MOVED by Chairperson AM Dalton, seconded by Member AL Cunningham-Marino:

That the verbal report be received from:

i) Councillor Sir John Walker regarding:

· Auckland Transport parking strategy

· anti-social behaviour / intimidation / safety on trains – no process to check the hop cards for ticket payment – concern that someone will be seriously hurt

· park and rides

· swimming pools – usage numbers are down across the region

ii) Councillor Penrose

· update on the issues with anti-social behaviour on trains travelling between Middlemore to Papakura and Avondale to New Lynn – seeking a legislation change to enable the Police and Auckland Transport to take action.

CARRIED

13	Manurewa Youth Council Update
	Matthew Ward (Chairperson) and Sarah Colcord (Deputy Chairperson) Manurewa Youth Council gave an update of the activities the Manurewa Youth Council had undertaken in the last month. They also tabled pictures taken at the YouthFest event. A copy of the photographs will be made publicly available on the Auckland Council website.
	Resolution number MR/2014/106 MOVED by Chairperson AM Dalton, seconded by Member MJ Bailey: That the Manurewa Local Board receive the verbal report from the Manurewa Youth Council regarding: i) Youth Week- BBQ in schools ii) YouthFest iii) Local Alcohol Policy consultation and workshop iv) Youth Advisory Panel representative 2014- 2016 - Flora Apulu re-elected for the next two years v) Southern Youth Jam vi) Synthetic Cannabis statement vii) Lodged an objection to the proposed off-licence at Shop 3, 439 Roscommon Road viii) Manurewa Expo CARRIED
	Attachments a Photographs from the YouthFest event

Portfolio Update

Resolution number MR/2014/107

MOVED by Chairperson AM Dalton, seconded by Deputy Chairperson SP Brown:

That the Manurewa Local Board receive the portfolio updates from:

i) Danella McCormick, Natural and Built Environment portfolio associate

· Weymouth water quality – appears the issue is the stormwater outlets

· Costs will be significant to identify actual

· Manukau Harbour Forum – looking for support from the local board – want testing on water

· Papakura Stream

ii) Simeon Brown, Community Services portfolio lead

· 2014/2015 Community development, arts and culture work programme

· Website tool for neighbourhoods – Neighbourly Network

· Youth leadership scholarships

iii) Michael Bailey, Transport Portfolio lead

· Te Mahia Station

· Randwick park speed sign

· Mahia Road speed sign is being very effective

· Auckland Transport elected member email system

· $10,000 to look at developing a concept plan for railway stations

· Acknowledged Janice McFarlane for her support regarding Auckland Transport customer complaints.

CARRIED

Chairperson's Update

Resolution number MR/2014/108

MOVED by Chairperson AM Dalton, seconded by Member MJ Bailey:

That the verbal report from the Manurewa Local Board Chairperson be received.

i) 2014/2015 Local Board Agreement

ii) 2014-2017 Local Board Plan

- consultation dates to be diarised

- arts centre in the Manurewa town centre

- town centre development

- thanked John Adams for his work in developing the local board plan

CARRIED

Precedence of Business

MOVED by the Chairperson AM Dalton, seconded by Deputy Chair, Simeon Brown:

That the Manurewa Local Board agree that item 21 (Road Naming Approval for a Subdivision by Tamaki Makaurau Community Housing Ltd within the site at 398S Weymouth Road, Weymouth) and item 22 (New Road Names Approval for the subdivision by the Kirkdale Investments Limited at 71 Hadley Wood Drive, Wattle Downs) be considered at this time.

CARRIED

Auckland Transport Update – June 2014

Resolution number MR/2014/109

MOVED by Chairperson AM Dalton, seconded by Deputy Chairperson SP Brown:

That the Manurewa Local Board

a) receive the report entitled “Auckland Transport Update – June 2014”.

b) requests that the chairperson writes to Lester Levy, Chairperson, Auckland Transport Board, to express concerns about the intimidation and anti-social behavior on trains between Manurewa and Papakura.

CARRIED

Infrastructure and Environmental Services Update Report

Resolution number MR/2014/110

MOVED by Chairperson AM Dalton, seconded by Member DJ McCormick:

That the Manurewa Local Board note the information in the Infrastructure and Environmental Services update report.

CARRIED

Manurewa Local Board 2014/2015 Proposed Local Library Renewals

Resolution number MR/2014/111

MOVED by Chairperson AM Dalton, seconded by Member MJ Bailey:

That the Manurewa Local Board:

a) receive the Manurewa Local Board 2014/2015 Proposed Property Renewals report.

b) approve the property renewals programme 2014/2015 for Libraries as listed in Attachment A to the report entitled “Manurewa Local Board 2014/2015 Proposed Property Renewals report”.

c) approve the deferral of the surplus $66,902 budget to the FY16 year, to fund the renewal of integrated audio-visual equipment at Te Matariki Clendon Library.

d) delegate responsibility to the Manager Assets, Planning and Business - Libraries, to approve any moderate changes to the budget, in the event that there is a variation to identified costs for its property renewals programme.

e) allow for any project surplus to be held as contingency for other renewals projects included within this report for this board.

CARRIED

Local & Sports Parks Work Programme 2013/14 - Manurewa Local Board

Resolution number MR/2014/112

MOVED by Chairperson AM Dalton, seconded by Member D Wrightson:

That the Manurewa Local Board:

a) receive and endorse the Local & Sports Parks Work Programme for 2014/15 in principle, noting further discussion is required regarding the Mountfort Park play space renewal allocation.

b) request that the budget line titled ‘Carpark & Lighting (Laurie Gibbons Reserve)’ be put forward as a recommended deletion for 2014/2015 only.

CARRIED

Manurewa Local Board Community Development, Arts and Culture Work Programme 2014 - 2015

Resolution number MR/2014/113

MOVED by Chairperson AM Dalton, seconded by Member DJ McCormick:

That the Manurewa Local Board:

a) approve the Community Development, Arts and Culture work programme 2014/2015 (Attachment A to the report entitled “Manurewa Local Board Community Development, Arts and Culture Work Programme 2014/2015”), subject to the following amendment:

i) the budget activity for 2014/2015 needs to identify a budget line of $6,000 for the volunteer awards.

b) delegate responsibility to the portfolio holders to make any final amendments to the Community Development, Arts and Culture work programme 2014/2015.

c) approve the 2014/2015 term grants for the Randwick Community House for $7,953 and Te Whare Awhina for $49,708.

d) approve the community lease work plan for 2014/2015, Attachment B to the report entitled “Manurewa Local Board Community Development, Arts and Culture Work Programme 2014/2015”, noting the board expects further detailed discussion on the leases.

e) approve the proposed community facilities capital and renewals work programme 2014/2015 as listed in Attachment C to the report entitled “Manurewa Local Board Community Development, Arts and Culture Work Programme 2014/2015”.

f) delegate responsibility to the portfolio holders to make any final amendments to the community facilities renewals work programme 2014/2015.

g) delegate responsibility to Chairperson, Angela Dalton, to approve any moderate changes to the community facilities capital and renewals work programme budget, in the event that there is a variation to identified costs for this capital and renewals work programme.

h) requests that council staff report on any reduction in the community facilities capital and renewals work programme project costs to enable a review of budget options.

i) Allocate the following budget amounts to the:

i) 2014/2015 Events Discretionary Fund

Manurewa Waitangi Day $9,000

Elvis in the Garden $10,000

Manurewa Community Day $0

Eye on nature $15,000

Sunrise Walk for Hospice $0

- Hospice to be contacted and advised to present to the board

Armistice Day $5,000

Movies in the Park $8,000

Seniors Christmas Lunch $1,000

Manurewa Santa Parade $15,000

Manurewa Christmas in the Park $20,000

ii) 2014/2015 Local Event Development

Puhinui Walk $10,000

World Record Event $10,000

CARRIED

Road Naming Approval for a Subdivision by Tamaki Makaurau Community Housing Ltd within the site at 398S Weymouth Road, Weymouth

Resolution number MR/2014/114

MOVED by Chairperson AM Dalton, seconded by Member AL Cunningham-Marino:

That the Manurewa Local Board, pursuant to section 319(j) of the Local Government Act 1974:

i) approve the road name ‘Kohi Kai Place’ proposed by the applicant, for the road created by a subdivision at 398S Weymouth Road, Weymouth

ii) note that the name meets the relevant road naming criteria.

CARRIED

New Road Names Approval for the subdivision by the Kirkdale Investments Limited at 71 Hadley Wood Drive, Wattle Downs

Resolution number MR/2014/115

MOVED by Chairperson AM Dalton, seconded by Member GW Hawkins:

That the Manurewa Local Board, pursuant to section 319(j) of the Local Government Act 1974:

i) approve the road names ‘Creda Road’ and ‘Iwinuku Crescent’, proposed by the applicant, for the new roads created by way of subdivision at 71 Hadley Wood Drive, Manurewa

ii) note that these names meet the relevant road naming criteria.

CARRIED

Progressing the Resource Recovery Network in the South

Resolution number MR/2014/116

MOVED by Chairperson AM Dalton, seconded by Deputy Chairperson SP Brown:

That the Manurewa Local Board:

a) receive the Progressing the Resource Recovery Network in the south report.

b) allocate a budget of $10,000 as the Manurewa Local Board’s contribution towards progressing the implementation of a combined scoping study with other southern local boards, for the establishment of community recycling centres in the south subject to:

i) an equal amount being matched by the Papakura, Mangere-Otahuhu, Otara-Papatoetoe and Howick Local Boards to ensure the total cost of $50,000 for the scoping study is met.

c) advocate to all local boards for support to lobby the governing body through the Long-term Plan process for funding for the development and implementation of regional policies at the local level given local board budgets are already committed to the board’s priorities.

CARRIED

Manurewa Local Board representation on the Manukau Harbour Forum

Resolution number MR/2014/117

MOVED by Chairperson AM Dalton, seconded by Member AL Cunningham-Marino:

That the Manurewa Local Board appoint member Daryl Wrightson in addition to members Angela Dalton, Simeon Brown and Danella McCormick to share the role of Manurewa Local Board representative on the Manukau Harbour Forum.

CARRIED

Approval of the draft Manurewa Local Board Plan 2014

Resolution number MR/2014/118

MOVED by Chairperson AM Dalton, seconded by Deputy Chairperson SP Brown:

That the Manurewa Local Board:

a) approve the draft Manurewa Local Board Plan 2014 for public consultation using the special consultative procedure.

b) approve the draft Manurewa Local Board Plan 2014 summary document.

c) delegate authority to the Manurewa Local Board chairperson to make any minor wording changes that may be necessary for the draft local board plan or summary document.

CARRIED

Manurewa Local Board Plan 2014-2017 hearing dates

Resolution number MR/2014/119

MOVED by Chairperson AM Dalton, seconded by Member AL Cunningham-Marino:

That the Manurewa Local Board:

a) approve the 2014-2017 Manurewa Local Board Plan hearings dates as follows:

i) Hearing: Tuesday, 2 September 2014, 9am to 2pm

ii) Reserve day: Wednesday, 3 September 2014, 9am to 12.30pm

iii) Deliberations: Thursday, 11 September 2014 business meeting

b) approve the 2014-2017 Manurewa Local Board Plan workshop dates as follows:

i) Tuesday, 9 September 2014, 6.30pm – 8.30pm

ii) Tuesday, 16 September 2014, 6.30pm – 8.30pm

c) approve the Manurewa Local Board Office meeting room, Shop 3-5, 7 Hill Road, Manurewa as the venue for the hearings and workshop.

d) adopt the 2014-2017 Manurewa Local Board Plan at the ordinary Manurewa Local Board business meeting scheduled for Thursday, 9 October 2014 at 6.30pm in the Manurewa Local Board Office meeting room, Shop 3-5, 7 Hill Road, Manurewa.

CARRIED

Adoption of the Manurewa Local Board Agreement 2014/2015

Resolution number MR/2014/120

MOVED by Chairperson AM Dalton, seconded by Member GW Hawkins:

That the Manurewa Local Board:

a) adopt its local content for the Annual Plan 2014/2015 which includes a:

i) local board agreement 2014/2015 with advocacy; and

ii) message from the chair.

b) note that:

i) local budgets have been updated to reflect local board prioritisation decisions, impacts (if any) of final budget decisions made by the Budget Committee on 8 May 2014, budget adjustments (if any) arising from new information and the allocation of central costs;

ii) if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement;

iii) the resolutions of this meeting will be reported back to the governing body when it adopts the Annual Plan 2014/2015 on 26 June 2012;

iv) the local board agreement could be subject to minor changes following this meeting.

c) delegate authority to the chairperson to make any final minor changes to the local board content for the Annual Plan 2014/2015 before publication.

CARRIED

Facility Partnership Fund 2013/14

A letter from the Citizens Advice Bureau requesting funding to assist with mileage for their volunteers was tabled.

A letter from the President of the Community Theatre Project Committee 2014 requesting funding to assist with venue hire costs and the replenishment of costumes was tabled.

A letter from the Musical Director, Manukau Youth Orchestra, requesting funding to help subsidise lessons was tabled.

Secretarial note: The purpose for the allocation of $25,000 funds to the Manurewa Community Facilities Charitable Trust was changed at the 14 July 2016 Manurewa Local Board meeting (refer to resolution MR/2016/134 – item 21).

Resolution number MR/2014/121

MOVED by Chairperson AM Dalton, seconded by Member GW Hawkins:

That the Manurewa Local Board considers the reallocation of $206,754 from the 2013/2014 Facility Partnership Fund to the projects listed below:

Recipient	Funds required for	Total
Manurewa Community Facilities Charitable Trust	Supporting the trusts role in developing and governing community accessible facilities in Manurewa	$108,254
Manurewa Community Facilities Charitable Trust	~~A feasibility study exploring the options for a multi-sport facility at War Memorial Park~~ For the installation of a new keyless access system to the Manurewa Sport Centre.	$25,000
Totara Park Mountain Bike Club	To rebuild tracks and a purchase a ‘walk behind digger/grader’.	$65,000
Manurewa Marae	Towards the relocation of the Maori Wardens Office; noting this is the final payment for this project	$2,500
Manurewa Citizens Advice Bureau	Towards the volunteer mileage costs for the period December 2013 to June 2014	$2,000
Community Theatre Project Committee	Towards the costs of venue hire and the replenishment of costumes	$2,000
Manukau Youth Orchestra	Towards the costs of subsidising lessons and equipment	$2,000
Total		$208,500

CARRIED

Attachments

a Letter from the Citizens Advice Bureau requesting assistance for funding for volunteer mileage

b Letter from the President of the Community Theatre Project Committee 2014 requesting assistance for venue hire costs and the replenishment of costumes

c Letter from the Manukau Youth Orchestra requesting funding to help subsidise lessons

Urgent Decision - Supporting the community in objecting to the new liquor off-licence at Shop 3, 439 Roscommon Road, Clendon, Manurewa

Resolution number MR/2014/122

MOVED by Chairperson AM Dalton, seconded by Deputy Chairperson SP Brown:

That the Manurewa Local Board note the urgent decision dated 29 May 2014 as follows:

i) That the Manurewa Local Board:

a) support Members Brown and Wrightson as residents of Clendon with their objections to the application made by Crown Liquor Clendon for a new off-licence at Shop 3, 439 Roscommon Road, Clendon.

b) make representation to the District Licensing Committee supporting the concerns expressed by members of the community in respect of the application for a new alcohol off sales outlet in Clendon.

c) allocate a maximum of five thousand dollars to provide external support, advice and input to the hearings process.

d) delegate to Angela Dalton, Chairperson, the authority

i) to make any necessary arrangements which supports the community regarding proceedings arising from their objections, including appointment of any agent

ii) to speak at the District Licensing Committee hearing about the concerns raised by the community in relation to the application.

CARRIED

Submission to Auckland Transport on proposed changes to Election Signs Bylaw 2013

Resolution number MR/2014/123

MOVED by Chairperson AM Dalton, seconded by Member MJ Bailey:

That the Manurewa Local Board endorse the Chair’s Submission to Auckland Transport regarding proposed changes to Election Signs Bylaw 2013.

CARRIED

Reports Requested - Pending - Issues

Resolution number MR/2014/124

MOVED by Chairperson AM Dalton, seconded by Member DJ McCormick:

That the report entitled “reports requested – pending – issues” by the Democracy Advisor be received.

CARRIED

Manurewa Local Board Achievements Register 2013-2016 Electoral Term

Resolution number MR/2014/125

MOVED by Chairperson AM Dalton, seconded by Member D Wrightson:

That the report entitled “Manurewa Local Board Achievements Register 2013 – 2016 Electoral Term” be received, noting the following additions to the register:

i) Lobbied central government for a law change on psychoactive substances.

ii) Supported the community day removing mangroves at Manurewa marae

iii) Supported the community in opposing a proposed new liquor off-licence in Clendon

iv) Endorsed the draft 2014-2017 Manurewa Local Board Plan for public consultation

v) Adopted the 2014/2015 Manurewa Local Board Agreement.

CARRIED

For Information: Reports referred to the Manurewa Local Board

Resolution number MR/2014/126

MOVED by Chairperson AM Dalton, seconded by Member AL Cunningham-Marino:

That the Manurewa Local Board note the following reports referred for information from the Governing Body committee meetings or forums:

No.	Report Title	Item no.	Meeting Date	Governing Body Committee or Forum
1.	Substantive CCO (Council controlled Organisations) FY2014 (Financial Year 2014) third quarter reports	9	3 June 2014 Attachment C – agenda page 39	Council Controlled Organisations Governance and Monitoring Committee
2.	Substantive CCO (Council controlled Organisations) FY2014 (Financial Year 2014) third quarter reports	9	3 June 2014 Attachment D – agenda page 59	Council Controlled Organisations Governance and Monitoring Committee
3.	Summary of local boards’ feedback on the council controlled organisations current state assessment	-	26 June 2014 *(agenda not compiled yet*)	Governing Body

CARRIED

Manurewa Local Board Workshop Notes

Resolution number MR/2014/127

MOVED by Chairperson AM Dalton, seconded by Member MJ Bailey:

That the Manurewa Local Board receive the joint Manurewa and Papakura Local Board workshop held on 19 May and the Manurewa Local Board workshops held on 1, 6, 13, 20 and 29 May 2014.

CARRIED

35 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

36 Procedural motion to exclude the public

Resolution number MR/2014/128

MOVED by Chairperson AM Dalton, seconded by Member GW Hawkins:

That the Manurewa Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Award of Manurewa Local Board Youth Leadership Scholarships 2013-2014

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information about applicants .

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

CARRIED

7.40pm The public was excluded.

7.42pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

Award of Manurewa Local Board Youth Leadership Scholarships 2013-2014

Resolution number MR/2014/129

MOVED by Chairperson AM Dalton, seconded by Member D Wrightson:

That the Manurewa Local Board:

a) note the recommendations of the panel established to consider applications for the 2013/2014 Manurewa Youth Leadership Scholarships.

b) awards scholarships to the following applicants as recommended by the panel:

i) $3,000 to William (Ben) Tamarua towards costs of study

ii) $655.50 to Catherine Cullington to attend public speaking and presentation lessons

c) declines applications from Te Rata Boldy and Luke Brown as the applications did not meet the Youth Leadership Scholarships criteria.

d) agree to the above resolutions being publicly released after the candidates have been advised.

CARRIED

7.42pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Manurewa Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Angela Dalton
Deputy Chairperson	Simeon Brown
Members	Michael Bailey
	Angela Cunningham-Marino
	Hon George Hawkins, QSO
	Danella McCormick
	Daryl Wrightson

	Cr Calum Penrose (from 6.40pm)
	Cr Sir John Walker, KNZM, CBE (from 6.32pm)