Agenda of Maungakiekie-Tāmaki Local Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Maungakiekie-Tāmaki Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 20 May 2014, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

8.1 Sport Auckland

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) thanks Mike Elliott, Chief Executive Officer and Victoria Barton, Director of Youth, Sport Auckland, for their presentation.

Attachments

a Sport Auckland presentation................................................................ 261

b Sport Auckland Annual Report 2012-2013.......................................... 269

c Sport Auckland Community Service Delivery Model.......................... 293

8.2 Marist Brothers Old Boys Rugby Club

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) thanks Barry Fitzgerald, Operations Manager, Marist Brothers Old Boys Rugby Club, for his presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Maungakiekie-Tāmaki Local Board

17 June 2014

Affected party approval for a development adjacent to the Manukau Foreshore Walkway

File No.: CP2014/11362

Purpose

1. To seek affected party approval for a proposed re-development at 2 Alfred Street Onehunga, which infringes the District Plan height in relation to boundary and activity buffer rules in relation to the adjacent council walkway.

Executive summary

2. A resource consent application has been received to redevelop industrial land at 2 Alfred Street, Onehunga. The southern and western boundaries adjoin the Manukau Foreshore Walkway which is administered by Auckland Council. The land to the south of the site has no title and is zoned for business purposes. The council is only considered to be an affected party in relation to the public open space zoned land owned by the council to the west. Attachment A shows an aerial view of the site, Attachment B includes plans of the proposed building, and Attachment C contains photos of the existing buildings

3. The proposed location of the buildings close to the western boundary infringes the activity buffer control which requires a six metre rear yard setback and a three metre landscaping strip from adjacent open space zoned land. In this instance, the setback ranges from 1.3m down to 0m. It is noted that the existing building also infringes this control.

4. The proposed building also infringes the height in relation to boundary (HIRB) control by a maximum vertical height of 7.8m over a maximum horizontal length of 14.5m as it relates to the site’s western boundary.

5. The proposed infringements have been assessed in terms of the potential visual dominance and shadowing effects, and impact on the general amenity of the adjoining council land. While the applicant does not have to obtain affected party approval for the southern boundary, they have nevertheless worked with the Parks design team to improve that interface with the walkway. The proposed design includes the following:

· reduced dominance and shading effects on the southern boundary where the building alternates between 9.5m and 4.75m high compared to a permitted height of 20m.

· provision of windows and decks on the southern side overlooking the walkway which help break up the dominating effect of the building and provide passive surveillance;

· provision of a set of glass balcony doors and a balcony on the western side to reduce dominance and provide some passive surveillance;

· a two metre setback of the end units from the southern boundary and provision of low planting between the buildings and the walkway;

· varied height of the precast concrete wall along the southern boundary, staggered between 2750mm and 1800mm and set back 250mm from the boundary allowing for planting between the wall and the path designed to reduce issues of dominance;

· an exposed aggregate finish to the concrete walls and provision of timber cladding at intervals along the façade to improve visual amenity;

· coating the concrete walls in a clear sealant to provide a measure of graffiti protection.

6. The proposed design however creates the following adverse effects:

· a two storey façade on the western boundary – sloping down to a one storey façade; without the provision of the six metre yard setback, creating greater shading and dominance effects on that boundary.

7. It is noted that the walkway crosses the southeast corner of the applicant’s land as seen on Attachment A. The applicant is happy for this public use of their land to continue. It is recommended that an easement is sought to ensure public access in perpetuity. The easement should also include areas where the building is set back from the southern boundary; and provide for the council to maintain the planting in those areas. This is because those plantings are integral to improving the amenity and safety of the walkway; and they will look like part of the walkway area.

8. While the proposed building significantly infringes district plan controls, it is considered that affected party approval should be granted because:

· the applicant has worked with parks design staff to improve the visual and dominance aspect of the development along the southern boundary, even though this is not technically considered as affected under the District Plan;

· the southern boundary height has been restricted to 9.5m and 4.75m high despite a building of up to 20 metres being permitted under the district plan;

· the two end units of the proposed building would be setback two metres from the southern boundary which is the most adversely affected section of the walkway; and

· the applicant may provide an easement for the council’s existing walkway which crosses their land, and the building setbacks alongside the path and at the western and eastern boundaries.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) grants affected party approval for the height in relation to boundary and landscaping yard infringements resulting from the proposed development of new commercial buildings at 2 Alfred Street, Onehunga, as detailed in the plans prepared by Ellis Architects, titled 2 Alfred Street, Onehunga and identified as drawing A2 Rev B; drawing A4 Rev B; and drawing A6; dated August 2013; subject to the application offering the following conditions:

i) that a consent notice be registered on the title to the effect that the building heights on the southern boundary will be restricted to the heights as approved in the resource consent subject to requirements of the building code; and

ii) that an easement be created at no cost to the council (beyond survey and legal costs of the agreement) to allow continued public access across the private land at 2 Alfred Street, Onehunga including areas where buildings are set back; and

iii) that a condition of the easement listed in (ii) be that the council be responsible for the maintenance of the planting adjacent to the walkway and graffiti control of the buildings fronting the walkway; and

iv) that the detailed building façade design treatment and planting plans as they relate to the western and southern boundaries is subject to approval from the Parks Department.

Comments

9. A resource consent application has been received to redevelop industrial land at 2 Alfred Street, Onehunga. The proposal is to remove the existing warehouses from the site and construct a new light industrial development comprised of eight units with associated car parking. Attachment A shows the site context, Attachment B shows the plans and Attachment C includes photos of the site.

10. The southern and western boundaries of the property adjoin the Manukau Foreshore Walkway which is administered by Auckland Council. The land to the south of the site has no legal title and is not zoned residential or public open space and therefore does not trigger any district plan infringements. The council is only considered to be an affected party in relation to the public open space zoned land to the west. In that regard the proposed development infringes the following rules in the Auckland Council District Plan (Auckland City Section):

· the activity buffer control as it applies to the western boundary which requires a six metre rear yard setback and a three metre landscaping strip from adjacent open space zoned land.

· the height in relation to boundary (HIRB) control by a maximum vertical height of 7.75 metres over a maximum horizontal length of 14.5 metres as it relates to the site's western boundary over the adjacent public open space.

11. The primary functions of the Manukau Foreshore Walkway are to provide access for pedestrians and cyclists along the coastal edge and as an amenity strip and coastal buffer to the industrial land to the north. The walkway currently crosses the southeast corner of the applicant’s land as seen on Attachment A. Nevertheless the applicant is happy for this public use of their land to continue. It is recommended that an easement to ensure public access in perpetuity is sought as part of this application.

12. The existing buildings on the site are located on the southern boundary and range from one to two storeys high. There are no windows from these buildings onto the walkway, and they effectively form continuous walls against the boundary for a long portion of the southern and western boundaries. A fence is also in place between the two buildings on the southern boundary and additional portacoms have been placed in that area so extending the continuous wall effect.

13. The proposed re-development provides for eight light industrial units to be located on the southern boundary of the site. As Alfred Street terminates at the north-eastern boundary of the site, the applicant does not want to locate the buildings on the northern boundary as they would lose considerable space within their own site in providing for large vehicle access to the south.

14. The proposed units alternate between one storey (4.75m high) and two storeys (9.5m high) constructed in a sawtooth pattern as shown in the southern elevation in Attachment B. The provision of one storey sections of building helps to reduce the effects of dominance and shading on the southern walkway; nevertheless this will be significant. It is noted however that buildings up to 20m high on this boundary would be permitted under the district plan.

15. The proposed buildings also face towards the south with good window coverage, consequently providing passive surveillance on that side. The western façade includes glass doors and a balcony at the upper level which helps to break up the façade and provide opportunities for surveillance.

16. The applicant has also worked with the Parks design team to improve the southern boundary interface despite that boundary not requiring affected party approval. The applicant has agreed to locate the end buildings (at the western and eastern boundaries) back two metres from the boundary to reduce the dominance effect over the southern portion of the walkway and improve user safety in providing more ‘escape space’. This extra space could be included in an easement agreement to secure the long term provision of that space.

17. The applicant has also agreed to stagger the building’s southern wall slightly and vary its height and cladding to reduce issues of dominance. In particular the precast concrete wall would have an exposed aggregate surface, and would be set back 250-300mm in a regular pattern to allow space for planting between the wall and the walkway in some locations. The wall would vary in height between 2750mm where set back, and 1800mm where it sits on the boundary. The applicant would also provide timber cladding for the one storey areas above the pre-cast concrete panels to improve visual amenity.

18. To this end the proposal is considered acceptable from a design perspective provided that the applicant offer conditions of consent that the Parks department approve detailed building façade design treatment and planting plans as they relate to the western and southern boundaries.

19. While it is noted that the proposed building presents a significantly longer façade on the western boundary compared to the existing buildings and that the western elevation will slope up to a two storey building compared to the one storey currently in place on this boundary, it is considered overall that the improved design and the setbacks provided on the southern boundary compared to what is permitted provide a good compromise. This is because the southern boundary is the most affected boundary despite not requiring affected party approval.

20. If the council can also be assured that public access across the private land where the pathway currently encroaches can be provided, and that the building setbacks alongside the path and at the western and eastern boundaries are also protected in the longer term, and that the building height on the southern boundary is similarly protected, then affected party approval is appropriate.

21. The resource consent team cannot accept affected party approvals subject to conditions unless those conditions are offered by the applicant. It is consequently recommended that affected party approval be granted subject to the applicant offering the following conditions:

· that an easement be created at no cost to the council (beyond legal costs of the agreement) to allow continued public access across the private land at 2 Alfred Street, Onehunga including areas where buildings are set back; and

· that a consent notice be registered on the title to the effect that the building heights on the southern boundary will be restricted to the heights as approved in the resource consent subject to requirements of the building code; and

· that the detailed building façade design treatment and planting plans as they relate to the western and southern boundaries is subject to approval from the Parks Department.

22. It is also recommended that the easement include a condition that the council maintain the plantings adjacent to the walkway and graffiti control of the buildings fronting the walkway. This is because those plantings are integral to improving the amenity of the walkway, should be carefully maintained to avoid safety issues, and because those plantings will look like part of the walkway area. This matter could be dealt with in the easement agreement.

Consideration

Local board views and implications

23. The Maungakiekie-Tāmaki Local Board Parks Portfolio Holder has requested that the application for affected party approval be considered by the local board.

Maori impact statement

24. This report relates to work being carried out on a private property. In this regard neither the applicant nor the officers have discussed the proposal with iwi. Furthermore, the proposed works do not impact negatively on the flora and fauna of the public open space. The protection of native flora and fauna is an important consideration for iwi. There are no sites of significance or value to mana whenua identified on the Proposed Auckland Unitary Plan on the site or the council land.

Implementation

25. It is recommended that the detailed design and planting approvals, and easement conditions be delegated to the Parks Department should the board grant affected party approval. This will allow the resource consent application to proceed without further delays should affected party approval be given.

26. The resource consents team has to decide what notification (if any) is required for this application. The provision of an affected party approval from the local board will be taken into account in that decision making. The resource consents team would no longer be able to consider any effects on the adjoining council land if the board gives affected party approval

Attachments

No.	Title	Page
a View	Site context	13
b View	Site plans	15
c View	Site photos	19

Signatories

Author

Tania Utley - Park and Recreation Advisor

Authorisers

Lisa Tocker - Manager, Recreation Facilities & Service Delivery Central

Ian Maxwell - Manager Parks, Sports & Recreation

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

17 June 2014

Maungakiekie-Tamaki Local Board Community Development, Arts and Culture Work Programme 2014 - 2015

File No.: CP2014/11900

Purpose

1. The purpose of this report is to present the Community Development, Arts and Culture (CDAC) 2014 - 15 Maungakiekie-Tamaki Local Board work programme for approval.

Executive summary

2. This report provides information to support local boards to make decisions required to approve the CDAC 2014 – 2015 work programme.

3. The draft CDAC work programme aims to provide a defined work programme of the 2014 – 2015 financial year. They cover the following areas:

· community development and safety

· arts and culture

· events

· community facilities

4. The CDAC work programme for the Maungakiekie-Tamaki Local Board has been aligned to the following 2011 – 2013 Maungakiekie-Tamaki Local Board Plan priority:

· our community spaces work for us

5. Local Boards are now being requested to approve the CDAC work programme 2014 – 2015.

Recommendations

That the Maungakiekie-Tāmaki Local Board:

a) approves the Community Development, Arts and Culture work programme 2014 – 2015, see Attachment A.

b) approves the 2014 - 2015 term grants for the Dunkirk Road Activity Centre $47,054 and Maungarei Community Christian Trust (Riverside Community Centre) $53,471 to be paid in quarterly instalments, see Attachment E and F.

c) approve 2014/2015 Onehunga and Oranga Community Centre facility work programmes, see Attachment D.

d) approves the Community Lease work list for 2014/2015, see Attachment B.

e) approves the recommended Community Facilities capital and renewals work programme 2014/2015 as listed in Attachment C, subject to confirmation of the projects by the Boards Community Facilities portfolio holder and:

(i) Delegates responsibility to specified member/s to approve any moderate changes to the budget, in the event that there is a variation to identified costs for this capital and renewals work programme

(ii) Asks that council staff report on any reduction in project costs to enable a review of budget options

Comments

6. This is the second year of development for the CDAC work programme for local boards. The work programmes for 2014 – 2015 have been developed using a co-ordinated departmental approach. Each CDAC unit has aligned their projects and initiatives to the Auckland Plan directives, the local board plan 2011 – 2013 and the local board draft annual plan priorities.

7. The CDAC work programmes align to the following 2011 – 2013 Local Board Plan priorities:

CDAC recognises that new local board plan outcomes and the Long Term Plan 2015 – 2025 are currently being developed and these outcomes and priorities will be incorporated into the 2015 – 2016 CDAC work programmes.

The CDAC work programme 2014 – 2015 for the Maungakiekie-Tamaki Local Board (see Attachment A: CDAC - work programme FY15 - Maungakiekie-Tamaki Local Board) includes the following areas of activity:

· Community Development and Safety: These projects and programmes aim to deliver a range of social outcomes including capacity building, place-making, youth development, youth connections, local food and gardening initiatives, community funding, graffiti vandalism prevention and safety advice, activate community space, social enterprise and housing (see Attachment D: 2014 – 2015 Onehunga and Oranga Community centre work programme, Attachment E: 2014 – 2015 Dunkirk Road Activity Centre Inc. work schedule and Attachment F: 2014 – 2015 Maungarei Community Christian Trust work schedule)

· Arts and Culture: This includes the delivery of a range of programmes and centres including: community art programmes, public art installation and integration at Te Oro and local public art

· Events: This will deliver a range of community events including: ANZAC day, Christmas event, local event funding, local civic functions, local board delivered events and citizenship ceremonies

· Community Facilities: This includes the provision of community facilities, the marketing and promotion of community facilities, community leasing, providing an integrated booking system, renewals and levels of service, strengthening community led centres, individual community centre programming and venue hire and implementation of outcomes of Tamaki community facility needs assessment (see Attachment B Maungakiekie-Tamaki community leasing workplan 2014 – 2015 and Attachment C: Maungakiekie-Tamaki Local Board proposed community facility renewals programme).

8. The work programmes include scoped initiatives, the allocation of budgets and established timelines. Workshops have been conducted with local boards and CDAC staff on 20 May, to ensure alignment with the local board priorities and they meet the needs of the local community.

9. Local Boards are requested to approve the CDAC work programme for 2014 – 15. CDAC staff will continue to work with relevant portfolio holders and the local board to ensure the delivery of these projects and their evaluation. Portfolio holders and the local board will also be consulted on the prioritisation of the community facilities renewal projects and community leases.

Consideration

Local board views and implications

10. The draft 2014 – 2015 work programme was considered by the local board at a workshop on 20 May 2014. The views expressed by local board members are reflected in Attachment A.

Maori impact statement

11. Improving Maori outcomes is a priority for the region. One of the Auckland Plan targets is to increase targeted support to Maori community development projects. The CDAC work programme deliverables aim to improve well-being among Maori living in the local board area. The focus of this CDAC work programme is to support Maori targeted initiatives.

Implementation

12. CDAC staff will continue to meet with portfolio holders to provide updates on the work programme and ensure it is progressed in a timely way. The CDAC work programme will be implemented within the annual plan 2014 – 2015 budget.

Attachments

No.	Title	Page
a View	Attachment A Community Development Arts and Culture - 2014/2015 Work Programme	31
b View	Attachment B Maungakiekie-Tamaki Local Board Community Facilities Community Lease Workplan 2014/2015	35
c View	Attachment C Maungakiekie-Tamaki Local Board proposed renewals programme	39
d View	Attachment D Work Plan 2014-2015 Maungakiekie-Tamaki Community Centres (CC) – Onehunga & Oranga	41
e View	Attachment E Dunkirk Road Activity Centre Work Programme 2014/2015	49
f View	Attachment F Work Plan 2014-2015 Maungakiekie-Tamaki Community Centres (CC) – Riverside (RCC)	59

Signatories

Author

Louise Mason - Manager Community Development, Arts and Culture

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

17 June 2014

Attachment E

Dunkirk Road Activity Centre

Work Programme 2014/2015

· · ·

· Continue to support waste reductions and recycling in our Centre

· Maintain recycling bins & recycling in this venue. Display signage in rooms.

· Support and work with The Community Waste Facilitator (Tāmaki WRAP) to implement Action Plan

· ·

· Encourage community members to take active roles in the Governance of the Centre

· Provide opportunity for local residents to develop skills through being a part in the Governance of the Centre

· Support new/emerging community groups to increase and establish good governance/management.

Local Board (MAUNGAKIEKIE-TĀMAKI LOCAL BOARD) Priorities	Key Initiatives and Projects	Short to Medium-Term Outcomes (Are our strategies working?)	Long-Term Outcomes (community impact)	Community Centre Inputs	Key Activities / Milestones (What are we doing? How are we doing it? Is the work getting done?)	Timeframe	1^st Quarterly Report	2^nd Quarterly Report	3^rd Quarterly Report	4^th Quarterly Report
Clean waters and harbours	Support the MAUNGAKIEKIE-TĀMAKI LOCAL BOARD-led restoration and education projects to engage local people and community to clean up the area, removing weeds and planting plants, and working to prevent the source of pollution.	· Ongoing planting and maintenance of significant restoration projects within the area. · Educate and engage local communities in community based environmental restoration projects.	· Improve the quality of the water flowing into Tāmaki Estuary. · Improve overall water quality within Tāmaki Estuary.	· Rooms (meeting space). · Advertising space (paper based, boards, website).	· Partnerships - Connect with MAUNGAKIEKIE-TĀMAKI LOCAL BOARD to explore opportunities to support the projects. · Support MAUNGAKIEKIE-TĀMAKI LOCAL BOARD’s communication plan - advertisement of events and projects, add links and information on our website, display posters on billboards, etc.	As requested Ongoing
Easy, connected and safe public transport, cycling and walking	· Support the MAUNGAKIEKIE-TĀMAKI LOCAL BOARD in its work with Auckland Transport to ensure effective local consultation occurs. · Promote the use of public transport. · Promote existing walkways and cycle-ways.	Increase the use of public transport, cycling or walking as part of day-to-day life.	· Cleaner environment. · Improved health. · Reduced congestion. · Reduced fuel dependence.	· Rooms (meeting space). · Advertising space (paper based, boards, website).	· Display posters; advertise on website. · Information about public transport at the Community Centres available. · Information about existing walkways/cycle-ways available. · Tāmaki Waterways Concept Plan. Support the community desire for the installation and maintenance of the Tamaki River and Panmure Basin Recreational Walkways.	Ongoing
Looking after our environment	· Support MAUNGAKIEKIE-TĀMAKI LOCAL BOARD-led/facilitated initiatives and advocacy projects, such as improving the interpretation of cultural, heritage and environmental sites. · Implement waste reduction and recycling through our facilities.	· Protect waahi tapu and sites of cultural significance. · Taking care of existing Maunga, water, buildings, open spaces. · Increased community awareness about local ownership and responsibility for the environment.	· Increased sense of pride and belonging. · Increased knowledge about the importance of environmental areas/facilities/ practices. · Communities link their behaviour to the environment.	· Rooms (meeting space). · Advertising space (paper based, boards, website).	Education/advocacy for local cultural, heritage and environmental sites: · Display posters, brochures etc. · Add information/links on website/facebook	Ongoing
Looking after our environment					Waste reduction and recycling:	Ongoing
Thriving businesses and good jobs for our people	Support employment of local people and develop employment pathways.	· People have the education, skills and experience to do the jobs they want. · Increased employment options and opportunities for young people.	· Thriving local economic environment. Strong businesses. · Job seekers, school leavers, self-employed, and those already in work, achieve their employment goals. · Strong communities where young people are productive and able to reach their full economic potential.	· Rooms (meeting space). · Advertising space (paper based, boards, website).	Support employment and volunteering of local people: · Support of local tutors employed to facilitate centre-led programmes. · explore opportunities to give young people experience as volunteers on School Holiday programmes. · Support initiatives identified by local youth and MT Youth Panel · Prioritise employment of local people in Centre Operations and Programs	Ongoing
Our people will have good quality and affordable housing	Support MAUNGAKIEKIE-TĀMAKI LOCAL BOARD-led/facilitated initiatives and advocacy projects.	· Affordable housing initiatives are incorporated in any new housing development. · Low-cost, quality and energy efficient housing/renovations promoted to developers. · Sufficient balance between new housing and social housing. · Energy efficient and waste minimisation systems for new buildings and renovations.	· Affordable housing – support people’s well being and quality of life. · Quality housing – protect the health of our community. · Community needs are met.	· Rooms (meeting space). · Advertising space (paper based, boards, website).	· Liaise with Community Development & Safety team responsible for project · Participate in meetings and provide input as required. · Provide space for meetings, workshops and forums as required. · Promote the programme, workshops, public consultations, etc., on Centre’s Facebook page.	Ongoing.
Our community spaces work for us	Support the MAUNGAKIEKIE-TĀMAKI LOCAL BOARD in developing and implementing a capacity building programme.	· Knowledge and skills among community groups and trusts are increased. · Community groups and trusts have the capacity to develop and lead programmes that respond to community needs and priorities.	· Community ownership of facilities. · Strong connections between community spaces.	· Rooms (meeting space). · Advertising space (paper based, boards, website).	Our Facility: Dunkirk Road Activity Centre · Ensure that our Centre is a vibrant, stimulating centre, meeting the needs of the community through the employment of knowledgeable, friendly staff. · Ensure the Centre is functional and accessible to the Community by ensuring it is well maintained and clean. · Prepare a facility maintenance report for Council and Local Board outlining when Council owned chattels and maintenance was last reviewed and addressed to ensure that Council owned assets are maintained. Issues raised in the 2013/14 Customer Satisfaction Survey need to be addressed. · We aim to have active involvement in the Tāmaki Community Needs Assessment with regard to Facilities and encourage participation from other stakeholders. Capacity Building: · To participate in the Capacity Development Project (run by Community Development) and knowledgably encourage others in the capacity building and governance. · Work with Community Development to provide support and information to address areas identified by the project, as required. · Provide space for meetings, workshops and forums as required.	Ongoing
					Governance:	Ongoing
	Marketing		Community is informed and aware of activities and initiatives run at the Centre.	· Rooms (meeting space). · Advertising space (paper based, boards, website).	Marketing: · Implement our marketing plan to consistently promote the centre and its activities, events, projects and venue hire. · Update the Centres website and facebook page as changes arise. · Develop, print and distribute programme brochure. · Develop, print and distribute programme-specific flyers. · Investigate options to upgrade and maintain our website. · Support other agencies and groups by advertising in their programmes and newsletters. For example: · Mt Wellington RSA · Mt Wellington Bowling Club · Local schools	Ongoing
	Individual COMMUNITY CENTRE programming: deliver social, recreational, sporting and cultural activities.	Increased participation within community centre programmes.	Community is informed and aware of activities and initiatives run at the Centre.	Budget / Centre-led programmes/events.	Centre-led programmes: deliver a range of social, recreational, sporting and cultural activities in the following areas: Parenting support · Parents Group/Play Group - 1x week	Ongoing
					Programmes for children and youth · School Holiday Programmes – 8 weeks per year · Investigate the potential to run 1 first aid workshop aimed at 10 – 16 year olds	Ongoing
					Sports/physical activity, recreation and well-being · Coffee Morning – 1x week · Tai Chi – 1x week · First Aid course - 2 classes · Investigate the potential to host self-esteem and well-being workshops	Ongoing
					Diversity programmes / events · Community T’ai Chi for the disabled – 1x week · Eastern Suburbs Blind Social Group – 1x month
					Music and arts · Paper Craft Group – 1x week	Ongoing
		Support and promote events/programmes that celebrate and recognise Maori culture.	Social and economic well being lifted.	Budget / Centre-led programmes/events/activities	· Investigate running of at least one program based on Maori Culture · Seek Maori representation on Governance Board	Ongoing
	Identify gaps in services.	Collaboration between Maungakiekie-Tāmaki cluster COMMUNITY CENTRE’s (Onehunga Community Centre, Oranga Community Centre, Dunkirk Activity Centre and Riverside Community Centre) is enhanced.		· Rooms (meeting space). · Advertising space (paper based, boards, website).	Identify gaps in services: · Participate in quarterly meetings of managers and staff of Maungakiekie-Tāmaki cluster’s four Community Centres. · Support the distribution of Auckland Council Customer Satisfaction Surveys and informally gather information from Centre users · Host and support Panmure Community Network by providing administration and venue for 10 meetings and disseminating information from Network participants. · Participate in relevant local networks and working groups, including but not limited to: · Tāmaki Policing and Security Network · The Auckland Out of School Care Network (OSCN) · Maungakiekie- Tāmaki. Youth Network– when required	Ongoing
	Support the MAUNGAKIEKIE-TĀMAKI LOCAL BOARD in the establishment of community gardens.			· Rooms (meeting space). · Advertising space (paper based, boards, website).	Community gardens: · Provide space for meetings, workshops and forums as required. · Integrate marketing and advertisement of Panmure Community Garden · Work with PERA to encourage participation in Community Garden. · Act as an umbrella group for funding for PERA and their Community Garden.	Ongoing
	Partnerships			Partnership programmes	Partnership programmes: support the delivery of local activities and programmes funded by others (for example): · Arthritis Foundation · Panmure Community Action Group · Martial Arts Group · Grandparents Raising Grandchildren · Auckland Machine Knitting Club · Mini Sport · Panmure Historical Society · Panmure East Residents Association (PERA)	Ongoing
	Partnerships				Collaborate with the Panmure Business Association: · Continue partnership and explore opportunities for mutual support. · Provide space for meetings, workshops and forums as required. Collaborate with the Tāmaki Redevelopment Company: · Explore opportunities for mutual support and collaboration · Participate in community planning opportunities · Provide space for meetings, workshops and forums as required.	Ongoing
					Examples of our income generating user groups that support the Maungakiekie-Tāmaki Local Board goal of having community spaces that work for us as well as fulfilling our goal of having a vibrant, stimulating centre that meets the needs of the community through their activities: · Panmure Probus · Glen Innes Gardening Club · Pacific Island Blind Group · Tongan Youth · Kempo Bushido Ryu · Birthcare – Antenatal classes · Alcoholics Anonymous · Church groups (including Samoan) · Pacific Island Senior Citizen Group

Maungakiekie-Tāmaki Local Board

17 June 2014

Maungakiekie-Tamaki Local Board, Local & Sports Parks Annual Work Programme - FY15

File No.: CP2014/11418

Purpose

1. The purpose of this report is to present the final 2014-2015 Local and Sports Parks operations, capital works and renewals programme for the Maungakiekie-Tamaki Local Board’s approval.

Executive summary

2. This report presents Local and Sports Parks annual work programme for the 2014-2015 financial year. It includes park asset renewals, capital works and the parks maintenance programmes.

3. The work programme does not generally include the SLIPs programme of works or any associated unfunded works with external agency projects.

4. Should unforeseen works arise or work priorities change from those attached and approved, the parks advisor will discuss this with the local board park portfolio holders.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) approves the Local and Sports Parks annual work programme for 2014-2015 as detailed in Attachment A to this report;

b) delegates the approval for any changes to the renewal work programme to the parks advisor, Local and Sports Parks Central, subject to the consultation of parks portfolio holders of the Maungakiekie-Tāmaki Local Board.

Comments

5. This report presents Local and Sports Parks proposed work programme for the 2014-2015 financial year, but reflects the three year view of outlying years. It includes park asset renewals, capital works and parks maintenance programmes. It also includes deferred projects from 2013-2014. It is not a budget report and as such budget figures are indicative only. In particular, renewals budgets do not usually match the value of works proposed. Works will be delivered within the total renewal budget bottom line. However, for consistency, budget lines that the local board will see throughout the year are shown.

6. The Local and Sports Parks annual work programme 2014-2015 has a strategic focus, in so far as many projects will be delivered over a couple of financial years. Some flexibility is needed in delivery of parks works to adapt to changing environments including external factors beyond council control such as (weather, vandalism, theft etc.) as well issues that may arise during detailed planning, community engagement, consenting. Any of these factors may affect project delivery outcomes singly or in combination.

7. In particular staff may need to adjust asset renewal priorities as unforeseen renewals arise during the year or complexities in delivering planned renewals arise. Given the scale of the work programme, the limited amount of time to get the work done and the dynamic nature of the parks asset base it is recommended that delegation for changes to the parks renewal work programme be given to the park advisor (particularly urgent or unforeseen works) subject to consultation with the parks portfolio holders of the Maungakiekie-Tamaki Local Board.

8. Although the SLIPs programme is alluded to in the attached programme it is not part of this work programme. Similarly, projects in parks resulting from external agency projects are not included. These will be reported separately to the local board.

9. The renewals programme includes works on volcanic cones and cemeteries. These items were not workshopped with the local board. These works reflect the required minimum of work on volcanic cones and cemeteries as advised by the Regional and Specialist Parks team. Although the volcanic cones are not within the governance jurisdiction of the local board the budget for these was given to the local board and therefore any renewal work on volcanic cones needs to form part of the local board budget allocation.

Consideration

Local board views and implications

10. The Maungakiekie-Tamaki Local Board has provided feedback on the proposed Local and Sports Parks work programme 2014-2015 at a workshop on 6 May 2014. Feedback from this session has been taken into account in the proposed work programme.

11. Several projects are included without a specific budget – this is for two reasons: cost estimates are dependent on the final versions of development plans, which haven’t yet been completed; or the local board hasn’t yet made a formal resolution to continue with the project.

Maori impact statement

12. Parks and open spaces contribute significantly to Maori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate consultation will follow.

Attachments

No.	Title	Page
a	Maungakiekie-Tamaki Local Board, Local and Sports Parks Annual Work Programme - FY15 (Under Separate Cover)

Signatories

Authors

Steve Owens - Parks Advisor

Lynda Lucas - Team Leader Parks Liaison and Development

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

17 June 2014

Financial Planning for Extreme Weather Events

File No.: CP2014/11520

Purpose

1. This report provides an overview of the current financial management practice for dealing with extreme weather events in local parks assets across the region. There are a number of issues and inconsistencies with the current practice and therefore it is recommended that a new and consistent approach be adopted.

Executive Summary

2. Auckland is prone to a range of extreme weather events including tornadoes, high tides, high winds, high rainfall and drought, all of which can contribute to sudden erosion, plant loss, tree fall, fixed asset damage and land slips. 12 local boards have some funding to deal with land slips and other effects from extreme weather but it is rarely sufficient when serious issues arise. Nine boards have no inbuilt financial capacity to cope with the impact of weather events.

3. Council has an obligation to plan for extreme weather events. There is a legal and moral obligation to ensure that some rates funding is set aside for this purpose given that weather damage, while unpredictable in timing and location, is none-the-less a constant in the Auckland region as a whole.

4. Three options are considered in this report. This first is to continue with the ad-hoc funding arrangement i.e. do nothing. The second is to pool local board funding to essentially develop a regional self-insurance fund (local unallocated budget). The third is to seek a regional fund, controlled by the governing body, which is applied for on a case by case basis. The second approach is recommended. The current arrangement will result in the need for local boards to cut existing budgets from time to time to react to weather events and overspend or approach the governing body regarding unforecast over expenditure. The second option, which involves funding moving to the area of greatest need, is likely to cover most weather events, without changing existing regional expenditure, and minimizes the time delays/bureaucracy involved.

5. In 2011, storms affected many areas and resulted in a number of severe slips on Waiheke Island. In 2012 the Upper Harbour Local Board was hit by a major cyclone event and dealt with the extensive damage via cuts in their current work and over expenditure. In 2013 all boards were affected by drought and a number of local boards have been affected by slips and erosion. The Hibiscus and Bays Local Board and the Waitemata Local Board, in particular, are finding their current liabilities well beyond their individual ability to fund the remedies. In general terms, extreme weather events affect coastal areas and older suburbs more than rural, flat or inland areas however all areas are prone to wind, drought and flooding.

6. The financial information relating to events that have occurred in the last three years is poor due to the fact that funds were taken from a variety of Auckland Council sources and expenses were not labelled consistently. As such the average financial risk for the region over the last three years is not specifically known. While it is possible for damage to be catastrophic and incalculable (if there is a regional disaster) it is only the common weather occurrence that is contemplated in this report. Over the last three years costs have been in the realm of six figures every year and the burden has traversed local boards.

7. Current budgets are operational. Damage from extreme weather events often results in the need for the development of new retaining or structures to protect existing assets from ongoing slips or similar. There is currently no capital funding sitting with local boards specifically tagged for storm damage remediation. It is recommended that a portion of the existing funding be allocated to capital budgets to provide for this eventuality.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) agrees to allocate the current (less expenses to date) and future “storm damage” budget of $96,947 to a local unallocated “extreme weather event” self-insurance budget, which can be utilized by the board for repair or rehabilitation of areas affected by extreme weather events on an as required basis.

b) supports a portion of the pooled operating budgets being allocated to local unallocated capital funding.

c) notes that expenditure against the local unallocated operational and capital storm damage budgets will be reported to all local boards annually.

Discussion

8. Auckland is prone to a range of extreme weather events including tornadoes, high tides, high winds, high rainfall and drought all of which can contribute to sudden erosion, plant loss, tree fall, fixed asset damage and land slips.

9. The scale or impact of extreme weather events is particularly felt in urban parks where space is at a premium and landscapes are heavily developed. Although weather events still have an impact on regional parks the scale of the regional park landscapes and the management of those landscapes (i.e. a lot more fully restored streams and coastal dunes) means the impact of extreme weather events can usually be tolerated without affecting the day to day use of the park. In general terms, extreme weather events also affect coastal areas and older suburbs more than flat or inland areas however all areas are prone to wind, drought and flooding.

10. The financial impact of managing damage associated with extreme weather events in the urban park environment has historically been dealt with in three ways:

· Self-insurance – a fund is kept to call on for unforeseen damage

· Reforecasting – no funds are set aside for unforeseen damage and as a result current projects and operational expenses are put on hold while funding is diverted to managing the impact of extreme weather events.

· Overspend – where neither of the two options above are possible then some costs have been worn as an overspend

11. Auckland City Council held specific “storm damage” budgets for parks and other Council’s had a level of self-insurance against unforeseen damage. Others had nothing.

12. Upon amalgamation the funding pool held by Auckland City Council was divided amongst the local boards in those areas. Local boards in the old Manukau City had some funding allocated to cater for this possibility in their local budgets. This resulted in very small buckets of money being allocated to 12 local boards.

13. This local board budget allocation has largely defeated the purpose of the self-insurance fund as extreme weather events do not happen regularly in any given area. They can affect a localised area or a large scale area that has no correlation to local board boundaries. This means that individual local boards can go many years without an extreme weather event while its neighbor or another local board may have several events in short succession. This random occurrence is normal and the current budget allocation does not befit this natural phenomenon.

14. The current operational “storm damage” budgets held across the region are:

	YTD Actual (Feb)	Budget
Albert-Eden		$77,558
Maungakiekie-Tāmaki		$96,947
Orakei	$13,101	$109,874
Puketapapa	$2,197	$64,632
Waiheke		$19,389
Waitemata	$7,508	$102,894
Franklin		$20,371
Howick		$30,451
Mangere-Otahuhu		$15,515
Manurewa		$16,926
Otara-Papatoetoe		$16,715
Papakura		$11,158
Total	$22,806	$582,431

Note: there are a number of commitments or costs expected in Waitemata and Orakei that are not yet shown in the these budgets

Consideration

15. Council has an obligation to plan for extreme weather events. Under property law there is term known as lateral support which is about the right of a landowner to have their land physically supported in its natural state by both adjoining land and underground structures. There are around 4000 local and sports parks and each of these parks have neighbours. Any excavation or alteration council makes to park land may, at a later time, damage and affect a neighbour and leave council liable. Our neighbours have a right to enjoy their land in its natural condition. This includes the right to have their land held in place from the sides by the neighbouring land unless both are subject to unforeseen natural events.

16. In addition to this legal obligation to neighbours, some extreme weather events come at such a substantial cost that the budget available to an individual board is either unable to wear the cost of the recovery or the cost of recovery affects a range of other activities within a local board area. This budget shortfall creates a liability and its own set of risks for council and the community.

Options

17. The following options have been considered for ongoing/future management of storm damage:

	Option	Pro’s	Con’s
1	Do nothing: Some boards have limited funds available, others have nothing	· No change to boards budgets. A small contingency fund remains available for those boards with funding.	· No boards have sufficient funding to deal with medium size weather event – this exposes council to a range of risks
2	Create local unallocated fund (self-insurance): This would be a ring fenced fund for all boards to access allocated to the local and sports parks activity. It would be established from existing storm damage budgets held by some local boards.	· Funding is accessible across the region i.e. funds go where the storm goes · The size of the fund, pooled across the region, is more likely to accommodate regional extreme weather events than current arbitrary and small funding base available to those boards that have funding · Can be established immediately (providing all the boards agree) thereby helping with current liabilities	· Risk of the fund being inappropriately used for day to day weather events. This is a current risk and can be more readily mitigated as a local unallocated fund. It is recommended that there would be a single Tier 4 manager with a regional view determining a consistency of approach. · Some boards contribute to this solution while others benefit without contribution – may be seen as inequitable
3	Ask governing body to cater for most impacts of extreme weather events on a case by case basis.	· No change needed and governing body would pick up costs of damage (if agreed/funding found). Local boards that have existing funding would potentially need to show expenditure of current budgets before being eligible.	· The time delay and bureaucracy involved in making this happen means that most applications will be retrospective and expose the Council to financial risk · No funding is currently available at a governing body level. May take time to advocate for/secure

Local Board Views

18. This report is being circulated to all local boards to canvas their views on this issue.

Maori Impact Statement

19. In many cases extreme weather events can damage archeological sites or sites of significance to Tangata Whenua. This can trigger the need for cultural impact assessments and more careful/expensive restoration works to protect the values of the site. Without a fund to support rehabilitation or restoration work recently discovered or damaged sites of significance cannot be attended to as there are no funds. A regional self-insurance fund would help to mitigate risk for council.

General

20. As previously mentioned a variety of extreme weather events have affected parks over the years. For instance in 2011 storm damage caused extensive slips across Waiheke. Repair work is ongoing and existing storm damage funding has been insufficient to cope. In 2012 a tornado hit Hobsonville causing widespread damage to trees and houses. The arboricultural and general cleanup was unforeseen and no budget for this kind of work was available to the Upper Harbour Local Board. In this case the cost of repair was funded by savings in the local board budget combined with a budget overspend.

21. During September last year, a major storm event hit the east coast beaches, particularly in the Hibiscus and Bays Local Board area but also affecting Rodney, Orakei and Howick Local Boards. A storm surge of 0.8 metres on top of high tide caused substantial erosion. Orewa Beach was hit the hardest with significant sand loss and coastal structure damage.

22. Weather events are part of the life of Auckland. The current inconsistent, and in many cases non-existent, planning for extreme weather events is a risk and exposes council to a high likelihood of budget blowout in any given year and local board area.

23. The unpredictable nature of extreme weather events means that we cannot anticipate what portion of funding is needed for capital and operational funding. However, based on the last three years weather events, we know that there is a need for both operational and capital funding. It is therefore recommended that a portion of the current operational funds be allocated to capital funding to offset these costs.

Implementation Issues

24. If a regional self-insurance fund, initially created from existing local board funds, is universally supported by formal resolution from all local boards then this fund can be created in the current 2013/14 financial year.

25. The expenditure against the local unallocated operational and capital storm damage budgets will be reported to all local boards annually.

26. There are currently several areas affected by storm damage that have projected funding shortfalls that could benefit from immediate implementation of the regional solution. The beneficiaries from this fund will change from year to year. Some recent historical events and current events and associated funding requirements are detailed in Attachment A.

Attachments

No.	Title	Page
a View	Historical and current events and associated funding requirements	71

Signatories

Authors

Jane Aickin - Manager Local and Sports Parks Central

Martin van Jaarsveld - Manager, Local & Sports Parks North; Local & Sports Parks

Malcolm Page - Manager Local & Sports Parks South

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

17 June 2014

Approval of the draft local board plan 2014

File No.: CP2014/10092

Purpose

1. To approve the Maungakiekie-Tāmaki Local Board draft local board plan 2014, and the summary document, for public consultation.

Executive summary

2. Each local board is required to complete a local board plan for adoption by 31 October 2014.

3. The draft plan is attached to this agenda, along with the summary document, for the local board to approve for community consultation.

4. Consultation using the special consultative procedure (SCP) is taking place 7 July to 6 August 2014.

5. As part of the SCP the Board needs to schedule dates for hearings of verbal submissions. It is recommended that these hearings be held on Monday 1 September 10am – 8pm, Tuesday 2 September 10am-5pm, with a reserve day of Wednesday, 3 September 10am – 5pm

6. The final stage of the special consultative procedure will be the adoption of the Maungakiekie-Tāmaki Local Board Plan. It is recommended the local board schedule an additional meeting on the 14 October at 3pm, to consider submissions and adopt the final plan.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) approves the draft Maungakiekie-Tāmaki Local Board Plan 2014 for public consultation using the special consultative procedure.

b) approves the draft Maungakiekie-Tāmaki Local Board Plan 2014 summary document

c) delegates to the Chair to make any minor wording changes that may be necessary for the draft local board plan or summary document.

d) schedules a meeting for the hearing of Local Board Plan submissions on Monday 1 September 10am – 8pm, Tuesday 2 September 10am – 5pm, with a reserve day of Wednesday 3 September 10am-5pm.

e) schedules an additional meeting of the local board on 14 October at 3pm to consider submissions and adopt the Maungakiekie-Tāmaki Local Board Plan

Comments

7. The Local Government (Auckland Council) Act 2009 requires each local board to develop a local board plan every three years. The first local board plan was adopted in 2011. This second local board plan must be adopted by 31 October 2014.

8. Local board plans are strategic plans for the following three years and beyond. The plans reflect the priorities and preferences of the community. They guide how the local board:

· makes decisions on local activities and projects

· provides input into regional strategies and policies

· works with other agencies that play a key role in the area, including central government agencies and council-controlled organisations.

9. The plans inform the development of council’s 10-year Long-term Plan. The plans also form the basis for development of the annual local board agreement for the following three financial years.

10. The local board is required to use the SCP to consult on the draft local board plan. The period for the SCP is 7 July to 6 August 2014.

11. The SCP requirements include providing a summary of the information in the draft local board plan.

Consideration

12. The draft plan has been developed by considering a range of strategic issues, as well as the Auckland Plan and other regional strategies and policies. Community views and advice from subject matters experts has also been important in developing the draft plan.

13. The draft plan and the summary document and budget are attached.

Summary of community views and strategic issues

14. The local board talked to the community during February and March 2014. A summary of the key feedback is below catagorised according to the key themes as consulted on:

I. Transport that meets our communities and businesses’ needs.

The community support roading initiatives which minimise the negative effects on the community and environment and optimise business growth. They want to see pedestrian and cycling-friendly town centres. The community also want integrated and accessible transport hubs which allow for transportation mode changes (such as park and rides, bicycle parking at stations) and want to see more frequent, affordable and alternative transport options.

II. Successful businesses and good jobs for our people.

Need to seize opportunities to rebuild and revitalise town centres. The community want the board to focus on retaining existing service industries / local businesses and facilitate improved provision of and access to high speed broadband in the LB area. Additionally, the need to help forge and foster beneficial partnerships and collaborations to support our business sector and the Business Associations was highlighted. The community highlighted a need to provide local opportunities for young people to transition from education to employment.

III. A built environment which strengthens our communities and reinforces our heritage and

local character.

The community want to see better developments with good site layout/assembly which contributes to better design and function of buildings. They support continuing and enhanced protection of existing Heritage Places and sites and they want intensification to be supported in appropriate urban areas. The community also highlighted the challenge of being able to make good use of semi-redundant land and/or mitigate the effects of barren industrial land and/or of unattractive commercial areas.

IV. A healthy natural environment enjoyed by our communities

The communities want to see waterways and harbours regenerated, improving water quality and reducing erosion. They want the board to work in partnership with iwi, businesses/industry and community groups to determine environmental priorities and develop and deliver solutions. The community want developments and infrastructure projects that support positive environmental outcomes. They see there being a real role for the board to lead in promoting energy efficient and carbon neutral practices.

V. Strong and thriving communities enabled to participate, celebrate and contribute.

The community want the board to enable community organisations to thrive and identify opportunities to enhance and increase community partnerships. They want opportunities to bring communities together and celebrate our diversity and they want our community facilities and spaces to work for our diverse communities and they want a safe board area where crime is low.

VI. Park, sports and recreational facilities that promote healthy lifestyles and enhance wellbeing

The community want to ensure that the management of our parks, sport and recreation is planned to respond to greater density and population as Auckland grows. They want the board to work with local sports clubs so that they flourish and are supported to meet future growth demand on their facilities. The community want our parks and green spaces looking beautiful to get people active, promote sport and recreational opportunities.

15. The key strategic issues which has influence the development of this draft plan are:

· Meeting the social and recreational needs of a growing and diversifying community

· The current state of the environment, including waterways and areas of high biodiversity value

· Transport connectivity for individuals and businesses across the area

· Youth employment and skills pathways

· Retaining and supporting new business and industry.

· Housing quality and accessibility

Local board views and implications

16. The local board’s views have driven the development of the draft plan attached to this report.

Māori impact statement

17. The local board plan contributes to improving wellbeing in Māori communities, as well as the community in general.

Implementation

18. The next steps in the local board plan process are shown below.

Attachments

No.	Title	Page
a View	Local Board Plan Summary	77
b View	Local Board Plan, front end design	87
c View	Draft Local Board Plan	97

Signatories

Author

Nina Siers - Local Board Advisor

Authorisers

Victoria Villaraza - Relationship Manager

Karen Lyons - Manager Local Board Services

Maungakiekie-Tāmaki Local Board

17 June 2014

Adoption of Local Board Agreement 2014/2015

File No.: CP2014/11244

Purpose

1. This report seeks formal adoption of the Local Board Agreement 2014/2015 to form part of the Annual Plan 2014/2015.

Executive summary

2. For each financial year, the Auckland Council must have a local board agreement (as agreed between the Governing Body and the Local Board) for each local board area.

3. The local board agreement is largely based on year three of the Long-term Plan 2012-2022^{^[1]} (LTP) and reflects the priorities in the local board plan, shows intended provision of local activities, and the capital and operating expenditure required to fund these activities.

4. A draft local board agreement was agreed in December 2013 as part of the draft Annual Plan 2014/2015 and consulted on between late January to late February. The Local Board Agreement 2014/2015 has since been updated to reflect:

a) budget prioritisation decisions made during the local board meeting in April;

b) the impact, if any, of final decisions made by the Budget Committee on 8 May;

c) budget adjustments, if any, arising from new information;

d) the allocation of central costs (including depreciation, interest, corporate overheads and staff costs).

e) updated advocacy plan

5. The governing body will meet to adopt Auckland Council’s Annual Plan 2014/2015, including 21 local board agreements, on 26 June 2014.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) adopts its local content for the Annual Plan 2014/2015 which includes a:

1. Local Board Agreement 2014/2015 with updated advocacy plan; and

2. message from the chair.

b) notes that:

1. local budgets have been updated to reflect local board prioritisation decisions, impacts (if any) of final budget decisions made by the Budget Committee on 8 May, budget adjustments (if any) arising from new information and the allocation of central costs;

2. if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement;

3. the resolutions of this meeting will be reported back to the Governing Body when it adopts the Annual Plan 2014/2015 on 26 June 2012;

4. the local board agreement could be subject to minor changes following this meeting.

5. the advocacy plan has been updated

c) approve that the Chair be delegated the authority to make any final minor changes to the local board content for the Annual Plan 2014/2015 before publication.

Discussion

6. For each financial year, the Auckland Council must have a local board agreement (as agreed between the governing body and the Local Board) for each local board area.

7. The local board agreement is largely based on year three of the Long-term Plan 2012-2022 (LTP) and reflects the priorities in the local board plan, shows intended provision of local activities, and the capital and operating expenditure required to fund these activities.

8. The governing body will meet to adopt the Annual Plan 2014/2015 on 26 June 2014, which must include the local board agreement for each local board.

9. The draft local board agreement was consulted on between late January and late February 2014. In finalising their local board agreement, local boards:

a) took into account the submissions received and hearings held as part of the special consultative procedure and any other new information now available;

b) held a prioritisation workshop to re-evaluate their 2014/2015 budgets;

c) made final budget prioritisation decisions at their meeting in April.

10. On 29 and 30 April, local boards met with the Budget Committee to discuss local priorities and key issues (if any), after which the Budget Committee formally met on 8 May to make final decisions on the Annual Plan 2014/2015.

11. Local board agreements and financial statements were then further updated to reflect any impacts of Budget Committee decisions, budget adjustments arising from new information and the allocation of central costs (including depreciation, interest, corporate overheads and staff costs).

12. This report seeks formal adoption of local content for the Annual Plan 2014/2015 (Attachment One), which includes a:

a) Local Board Agreement 2014/2015 with updated advocacy; and

b) message from the chair

13. The resolutions of this meeting will be reported to the Governing Body on 26 June 2014, when it meets to adopt the Annual Plan 2014/2015.

Consideration

Local Boards

14. This report seeks adoption from the Local Board on its content for the Annual Plan 2014/2015. Engagement with the community, including consultation, and a number of workshops and meetings have been held by the local board to finalise their local board agreement and introduction to the agreement.

Maori Impact Statement

15. Many local board decisions are of importance to Maori and there is a need to continue to build relationships between local boards and relevant Iwi. The local board agreement is based on the local board plan and the LTP which have both been developed through engagement with the community, including Maori.

Implementation

16. The resolutions of this meeting will be reported to the governing body on 26 June 2014, when it meets to adopt the Annual Plan 2014/2015.

17. The timeline to develop and produce the Annual Plan 2014/2015 document is tight. It is possible that minor changes may need to be made to the attachments before the annual plan is adopted, such as:

a) correction of any errors identified;

b) minor wording changes.

Officers therefore recommend that the local board delegates authority to the Local Board Chair to make final changes, if necessary.

Attachments

No.	Title	Page
a View	Local Board Agreement 2014/2015	143

Signatories

Author

Kate Marsh - Financial Planning Manager - Local Boards

Authorisers

Matthew Walker - Manager Financial Plan Policy and Budgeting

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

17 June 2014

Infrastructure and Environmental Services Update Report

File No.: CP2014/10798

Purpose

1. To inform the local board about the activities of the Infrastructure and Environmental Services (I&ES) department during the period from February 2014 to May 2014. This includes both local board based and regional activities undertaken by the three units of I&ES – Environmental Services, Solid Waste and Stormwater.

2. This report tracks the delivery and expenditure of environmental budget lines from the 2013/2014 Local Board Agreement (LBA), as assigned to I&ES.

3. This report also seeks approval for allocation of the remainder of the Maungakiekie-Tāmaki Local Board budget for ongoing ecological restoration ($6,788) for 2013/14, to consultation and Ngati Whatua Orakei input into the Arthur Street restoration project.

Executive Summary

4. I&ES delivers on the Auckland Plan and local board plans through the provision of environment and sustainability programmes, regional waste and stormwater services, as well as the maintenance and enhancement of Auckland's natural environment.

5. This report has been written to inform the local board about the delivery of activities and work programmes by I&ES. A number of these regional activities have a distinct local involvement and impact and are detailed in the attachments to this report.

6. This report also proposes that the remainder of the local boards on-going ecological restoration budget be allocated to continuing Ngati Whatua Orakei input into the Arthur Street community restoration project in the form of:

· A report on the cultural values of the area.

· Additional input, such as meetings, site visits or consultation requirements.

· Blessings and kaumatua attending ceremonial events.

Recommendation

That the Maungakiekie-Tāmaki Local Board:

a) notes the information in the Infrastructure and Environmental Services update report.

b) allocates the remainder of the on-going ecological restoration budget ($6,788) to Ngati Whatua Orakei input and consultation for the Arthur Street restoration project.

Comments

7. Local board priorities: This report and attachments specifically detail the activities delivered by the three units of I&ES within the local board area which support and contribute to the following local board plan priorities and initiatives:

Priority:

Initiatives:

Clean waterways and harbours

· Support ongoing planting and maintenance of significant restoration projects within the area

· Work with the Tāmaki Estuary Protection Society and the Panmure Basin Advisory Committee to improve water quality.

· Promote and support a schools based “adopt-a-stream” initiatives

Looking after our environment

· Continue improvement and restoration of the Onehunga Foreshore

· Improve recycling collections and mixed receptacles for rubbish in public places, and advocate for incentives for recycling

8. Local board projects: The local board is supporting the delivery of local environmental programmes through its budget as outlined in the table below. Key project highlights and milestones are noted in the table below with additional detail provided in Attachment A.

*Budget Line*	*Projects*	*Highlights:*	*Total Budget FY13/14*
Ongoing ecological restoration	Apirana Reserve	· Summer follow up foliar spray targeting regrowth and any seedlings of invasive weed species.	$63,787
Manukau Harbour water quality improvement	Industry pollution prevention project	· The industry pollution prevention project around Ann’s Creek area has been contracted out and will be completed by the end of June 2014.	$52,411
Tāmaki estuary/Panmure Basin water quality improvements		· The Industry Pollution Prevention area blitz around the Bowden Road area has been contracted out and will be completed by the end of June 2014.	$49,067

9. Local and regional activities: Local environmental initiatives are also supported through regional funding. Highlights of our regional activities are noted in the table below with additional detail provided in Attachment B.

*Unit*	*Highlights:*
Environmental Services	· The Retrofit Your Home Programme has been selected as a finalist for the EECA Awards 2014. In 2012/2013 3,211 households took advantage of the Retrofit programme assistance. So far this year 2,751 households have joined with more applications expected as the colder months approach.
Solid Waste	· The Waste Minimisation and Innovation Fund, small grants (applications less than $5,000), opened for applications on 19 March 2014. The fund was advertised through over 300 emails, a mail out to 474 to stakeholders and in approximately 15 suburban newspapers. Officers received 44 applications and are now working through the eligibility screening. The applications will be assessed over the next few weeks, and the final decisions will be notified to applicants by late June.
Stormwater	· The stormwater unit has worked closely with the Housing Project Office (HPO) to identify Special Housing Areas (SHA) for the recently announced Tranche 3 areas including developing stormwater management solutions and management plans for existing SHAs. · Development and delivery of a stormwater NCEA level two and three resource for secondary schools. This resource will allow youth to delve into stormwater issues and work towards sustainability. The resource was developed by council in partnership with schools and the community and it allows students to gain several achievement standards. It is available electronically on council’s website (search ‘secondary schools stormwater ncea’) and contains four editable assessment tasks or activities, including one NZQA approved task, a junior programme, and fun resources to support learning. · Stormwater have completed the design for a project in Vic Cowan Park to improve stormwater soakage, disposal and to reduce flooding. The project works are scheduled to begin in 2015.

10. The local board resolved to allocate $57,000 of the on-going ecological restoration budget to restoration projects in Apirana Reserve North and South, Captain Springs Reserve and Bycroft Springs Reserve in September 2013. This allocation left a balance of approximately $6,700 unallocated for the 13/14 financial year.

11. Officers from the Environmental Services Unit of Infrastructure and Environmental Services Department have been working with kaitiaki of Ngati Whatua Orakei for the Arthur Street restoration project. Ngati Whatua Orakei have expressed an interest in the project and having continued input into it as it progresses.

12. Officers discussed a proposed budget allocation to support continued input by Ngati Whatua Orakei to the Arthur Street restoration project with local board members at a workshop 27 May 2014. Agreement in principle was reached by the local board and resolution b) in this report formally allocates this budget.

Consideration

Local board views and implications

13. This is a report prepared specifically to inform the local board.

Maori Impact Statement

14. It is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga. Officers have recommended consultation with and input from Ngati Whatua Orakei for the Arthur Street restoration project on a number of aspects for the project. It is recommended that the remainder of the on-going ecological restoration budget be allocated to carry out this consultation.

Implementation Issues

15. The activities detailed in this report are within budget. Any decisions arising from discussions and planned changes to work programmes will have financial and resourcing implications which will need to be managed.

Attachments

No.	Title	Page
a View	I and ES Local Update Report	3
b View	I and ES Regional Update Report	3

Signatories

Authors

Mara Bebich - Stakeholder Liasion Manager

Theresa Pearce - Relationship Advisor

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

17 June 2014

Auckland Transport Monthly Update Report – June 2014

File No.: CP2014/11528

Purpose

1. The purpose of the report is to respond to Local Board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the Local Board area since the last transport report.

Executive Summary

2. A meeting with the Transport Portfolio leader and deputy took place on 7 April, these matters were discussed:

· Orpheus Drive improvements

· Cycle Bollards for the Glen Innes underpass

· Auckland Transport’s draft Engagement Plan

· Capital Projects Report

· Consultations

· An update from officers on corridor management plans taking place in the Local Board area.

3. Auckland Transport led an early engagement for Local Boards on transport planning in advance of the revision of the Regional Land Transport Programme. This interactive session took place at the Maungakiekie-Tāmaki Local Board offices on 8 April. Participating Local Boards were invited to discuss areas of interest and identify priorities in their local board areas with senior AT management in an informal session.

4. A draft parking strategy for the Auckland Region was released for consultation in May and Local Boards were briefed on the discussion document in meetings held around the region. Several Maungakiekie-Tāmaki Local Board members attended these briefings. Further information on the discussion document is below.

5. The monthly update for May with the Transport Portfolio lead took place at the Local Board offices and the following matters were discussed:

· Capital works project updates

· Road safety works in the Local Board area for delivery in the upcoming months

· An update from the area traffic engineer on safety investigations in Onehunga and an update on planning for the intersection improvements for Lunn Avenue and the Ellerslie-Panmure Highway

· Consultations

6. An update from Auckland Transport on the AMETI East West Link project took place 20 May in the Local Board offices.

7. Auckland Transport discussed possible projects that the Local Board could consider funding through the transport capital fund. Auckland Transport advised that projects the Local Board would like to proceed to initial costing should be identified by resolution.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) receive the Auckland Transport Monthly Update report for June 2014.

Report Back

Consultation Report

8. Consultations forwarded to the Local Board for comment are attached for board members’ information (Attachment A).

Local Board Capital Projects

9. Auckland Transport welcomes any opportunity to work with the Local Board to identify future improvement projects. An update on the projects currently under development is below:

Glen Innes Underpass

10. The underpass project is now nearly completed. Cycle bollards are being fitted in May to the entrance off Felton Matthew Avenue and from Apirana Avenue.

11. A programme to discourage graffiti in the tunnel has been suggested by the CPTED consultant to the project. This will be discussed with the transport portfolio holders.

Paynes Lane and Onehunga Mall to Upper Municipal Place

12. A contract is being developed for this project in conjunction with the Mall to Upper Municipal Place Walkway improvement and a July start is anticipated.

Onehunga Mall to Upper Municipal Place

13. A contract is being developed for this project in conjunction with the Paynes Lane improvement and a July start is anticipated.

Princes Street Pedestrian Enhancements

14. Auckland Transport noted the Local Board’s endorsement of this project at the 15 April Local Board meeting and approvals for roading changes are now being sought from Auckland Transport’s Traffic Control Committee. This project is anticipated to start in late July 2014.

Tetra Trap Installation

15. Work is continuing on the installation of the tetra traps in the nominated catchments. It is anticipated that this work will be completed by 30 June 2014.

Pt England to Panmure Cycleway Scheme Update

16. Three routes have been assessed, with different levels of treatment proposed. The routes aim to provide a link to the AMETI improvements, the rail and bus interchange, to link schools and to provide a recreational cycle treatment.

17. Following completion of the Scheme Assessment report, Auckland Transport is investigating whether separated/protected facilities can be provided on all these routes.

18. The Local Board will be briefed on the outcome of the investigations in early August and it is anticipated that public consultation will follow in late August.

Onehunga Mall Upgrade – Arthur to Grey Streets

19. The Onehunga Mall upgrade project is progressing with a combined Auckland Council and Auckland Transport team. The project will be mainly reported to the Local Board through Auckland Council’s City Transformation team.

AMETI

20. Panmure Construction .

· The road closures at night on the corner of Forge Way and Ellerslie Panmure Highway are in the final stages.

21. The Panmure Station Local Connector Road, Busway Bridge

The local connector road (LCN) provides a local connection to the transport interchange while the tunnel provides the corridor for the AMETI link road and the Busway Bridge services bus movements.

· The local connector road and busway bridge are operational.

· Fire protection, the mechanical and electrical fit out and light installation in the tunnel is now finished. Testing is underway with completion of the tunnel scheduled for mid-2014.

22. AMETI Link Roads

Road to the north and south of the station to provide a link from Morrin Road through to Mt Wellington Highway to take traffic from the Panmure roundabout area.

AMETI Link North

· Kerbing is continuing on Morrin Road East in order to open up the area for pavement preparations.

· Fraser Road tie-in works to increase the road width have also started.

AMETI Link South Works

· Drainage work for the eastern noise wall construction south of 95 Ireland Road, along the Kiwirail corridor is complete with noise wall construction due to finish next month.

· Mt Wellington Highway service relocations are continuing and night works will continue until the end of June in order to complete work for the opening of the new Link Road.

23. William Harvey Bridge

Replacement of the William Harvey footbridge

· Work on the new William Harvey Footbridge is expected to be finished by the end of June. While pedestrians can access the new footbridge, wheel chair access will not be available until the new lifts are completed next month.

24. Van Dammes Lagoon

The work undertaken here will upgrade stormwater treatment and improve water quality in the lagoon. Watercare Ltd is also providing upgrade works to improve the area.

· With the wetland shaping at the lagoon now complete, a community planting day is being planned for 28 June. Further details should be available at the board meeting.

· Work is due to commence on the Watercare Services Eastern Interceptor Pipe Bridge Support. Staging platforms for the work across the lagoon are being set up and work will continue to late 2014.

25. Panmure Station

Provision of a new rail station and bus interchange at Panmure.

· Planting is now underway around the station and minor finishing works are continuing.

· CCTV cameras have been installed between the station and bus interchange at Panmure and these are monitored twenty four hours a day from Britomart.

· In addition a security guard is on site twenty four hours a day to patrol the station and bus interchange area.

26. Ireland Road Stormwater Works

· Ireland Road works near the Panmure Basin outfall are in the final stages and landscaping is complete.

· Traffic management is expected to be removed by the end of May.

27. Panmure to Pakuranga

This work involves upgrading the Panmure roundabout to a signalised intersection, the first stage of the southeastern busway, a new Panmure Bridge and new walking and cycling paths. A new flyover at Reeves Road will reduce congestion at Pakuranga town Centre and provide a direct Pakuranga Road and Southeastern Highway connection.

· The Notice of Requirement (NoR) and consents application for a final preferred scheme for Phase Two of the AMETI works is expected to be lodged toward the end of 2014.

· The siting of the proposed new Panmure bridge and the effects on Mokoia Pa continue to be discussed with iwi. Options for mitigation are being investigated.

· Construction of Phase Two is due to begin 2016, subject to funding and consents.

28. Pakuranga to Botany

This work is to provide pedestrian and cycle improvements and extend the busway from Pakuranga to Botany.

· Scheme assessment for the Pakuranga to Botany section is nearly complete.

· Auckland Transport will continue investigation of key parts of the corridor from Pakuranga to Botany over the next two years. Consenting will be considered following the further investigation and completion of the Panmure to Pakuranga section planning.

29. Sylvia Park Improvements

Improvements here include cycle lanes and pedestrian improvements on Mt Wellington Highway, creating an improved bus route via a new road beside the rail corridor and a new bus station.

· Property acquisition is progressing and design work is well advanced.

AMETI East West Link

30. The focus for the East West improvements will be on the north side of the Manukau Harbour for at least the next decade. Improvements being considered for the area include better access for freight and commercial vehicles as well as maximising opportunities for public transport improvements.

31. Although still a joint project, NZTA are now the lead agency as the work will focus on improving connections between the state highways.

32. The government announced a further $10m in the Budget to further develop the scope of the East West Link. Consultants will begin work in July to further develop the Onehunga/Penrose connections and to develop more certainty over the cost of the project.

33. It is expected that a round of public and stakeholder engagement will take place in June/July to get feedback on the transport issues and priorities identified by the work to date.

Corridor Management Plan Update

34. Auckland Transport is progressing three Corridor Management Plans (CMP) which have some presence in the Maungakiekie-Tāmaki Local Board area. Corridor Management Plans attempt to identify issues along transport corridors and plan for improvements over a 30 year period. The CMPs being undertaken are for Mt Albert Road, Manukau Road plus (Pah Road stub) and Greenlane Road. These were discussed with the transport portfolio leads in March and the draft corridor management plans will be shared with the Local Board for feedback in a workshop session in June.

Auckland Transport Parking Strategy Discussion Document

35. Following on from cluster workshops which were attended by local board members in early-mid May, Auckland Transport has now distributed copies of the Parking Strategy discussion document to elected members and key stakeholder groups, including community organisations.

36. The discussion document is the first to comprehensively review issues associated with parking region-wide. Key elements of the discussion document include an analysis of issues associated with the city centre, the city fringe, metropolitan and town centres and residential streets across the region. There is a clear link to the region’s public transport strategy through consideration of the role of park-and-rides, and the needs of the forthcoming (bus) Frequent Transport Network, and the possibility that the AT HOP card may be able to be used for payment for parking, in some situations.

37. The discussion document will be made publicly available on-line on 31 May in anticipation of a month-long period of public consultation that will extend until 30 June. Submissions are expected to be considered during July and August, and then a report made to the September meeting of the Auckland Transport Board.

Orpheus Drive Shared Pathway

Auckland Transport has noted the Local Board’s resolution of April 15 2014:

That the Maungakiekie-Tāmaki Local Board:

supports the removal of coastal Pohutukawa along the Onehunga foreshore at Orpheus Drive as this will be required to deliver a continuous 3 metre shared path, contingent upon, Auckland Transport planting new native trees of a commensurate size as near the current location as is feasible.

38. Auckland Council’s team is amending the design of the foreshore works to accommodate the proposed three metre shared path.

39. It would be preferable if the shared pathway from the Scout Hall north could be delivered in line with the foreshore works as Fulton Hogan will be restoring Orpheus Drive road pavement and it would make sense if the road pavement could be widened at the same time to accommodate the shared path.

40. Maungakiekie-Tāmaki’s draft Local Board plan describes more people using cycling and walking links for work and recreation as a successful outcome. Therefore the Local Board may wish to consider use of the Local Board’s transport capital fund which would enable completion of both the foreshore works and the shared path at the same time.

41. Construction of the southern shared pathway is not anticipated until 2017, due to consent issues of working in the foreshore and budget constraints.

Onehunga Train Station Changes

42. Auckland Transport is putting in shelter coverage running from the Onehunga train station to the on-street bus stop. This will enable passengers to transfer from the bus to the station and vice versa with weather protection. The work will start in early July and should be complete by late August 2014.

43. This is part of a station amenity improvement initiative at key stations around the rail network. Canopy enhancements are also planned for Ellerslie and Henderson stations.

Auckland Transport News

Road Safety Week – May 19 – 26

44. For Road Safety Week, Auckland Transport’s Community Transport team delivered two large young driver road safety events. These events are a part of the on-going support offered to secondary schools through Auckland Transport’s young driver programme.

45. On 19 May, for parents and caregivers of young drivers, clinical psychologist Nigel Latta delivered a presentation offering practical advice on how to support young drivers to develop safer driving skills. The evening was entertaining and informative, and was attended by approximately 400 parents/caregivers from across Auckland.

46. On 22 May, approximately 600 secondary school students from across Auckland attended the ‘Make it Home Expo’ at the Vodafone Events Centre in Manukau. The aim of the day was to encourage young people to keep themselves and their friends safe on the road. There were three components of the day: a dramatised crash scenario; discussion sessions led by experienced youth facilitators; and interactive activities to reinforce learning.

Panmure Locals Rate Their New Interchange

47. More than 100 passengers provided feedback in face to face interviews over a two week period and rated their new bus and train station a near perfect 99 out of 100. The outstanding customer satisfaction score comes after an Auckland Transport face to face survey of passengers just weeks after it opened.

48. The interchange got a resounding 99 per cent satisfaction score for the ease of getting into and out of the interchange, 98 per cent found the interchange easy to navigate and 98 per cent said they felt safe . A further 96 per cent of people were happy with interactions with staff at the ticket and information booth.

49. Auckland Transport has described the survey results as hugely encouraging.

Record numbers of Aucklanders using Public Transport

50. In March there was a big jump in the number of people using public transport in Auckland. There were 7.3 million trips, an increase of 4% on March last year. The year to March also saw strong growth with just over 71 million trips.

51. Rail continues to be the star performing with more than 11 million trips in the year to March, up 14% on an annual basis. The first electric trains started in April on the Onehunga line.

52. The Northern Express bus service also had a record month in March, up 6% for the year. Other bus services carried 52 million passengers in the year to March, an annual increase of 3%.

53. Meanwhile, there was an increase of 9% in cycling in March compared to March 2013.

Public Transport Fast Facts:

· More than 71 million passenger trips were made in the year to the end of March 2014 and more than 120,000 people travel each weekday on Auckland public transport services

· Auckland’s bus services travel some 164,000km every weekday -the equivalent of four and a half times around the world

· Auckland’s public transport patronage is growing at around 4% per year

· Auckland’s new electric trains began operating in April on the Onehunga Line and will be progressively rolled out across the region through to 2015.

New Bus Shelters for Auckland

54. Auckland Transport wants the public to have a say on three new bus shelter designs to be unveiled in the central city (diagram attached).

55. The three shelters being built on Symonds St are prototypes which Auckland Transport will use to gather feedback from the public. The new designs will then be adapted for most bus stop locations and gradually be rolled out across the region.

56. Before a final design or designs is chosen, Auckland Transport want to make sure that the shelter is enjoyable and functional from a customer perspective. It also needs to look good and be cost effective. Auckland Transport is also looking at how cycle parking, retail kiosks, and technology might be incorporated into new shelter designs.

57. Two of the Symonds St shelters are complete and the third will be completed in the first week of July. From 7 July 2014 the public will be able to input into the final design by going to http://www.at.govt.nz/busshelter

58. There will also be “ambassadors” on site during the consultation period answering questions and handing out information and feedback forms. Feedback closes on 22 August 2014.

Rules on Election Signage

59. Auckland Transport is proposing changes to its Election Signs bylaw. Changes have been based on feedback and the practical experience of the October 2013 local elections. The proposed changes will provide greater clarity and certainty for candidates, political parties and the public.

60. Public submissions on the changes opened on 2 May and closed on 3 June 2014. It is expected that any final changes to the bylaw will be adopted by the end of June, and will be in place in time for the general election on Saturday, 20 September 2014.

61. A copy of the proposed bylaw amendments may be viewed on the Auckland Transport website www.at.govt.nz/about-us/bylaws

AT HOP WiFi Launching at Train Stations

62. Following the introduction of Auckland’s new electric trains, free WiFi internet access was launched at train stations on 26 May. Full WiFi access will be available for eligible registered AT HOP card users through a new service called “AT HOP WiFi”.

63. Auckland Transport, in conjunction with Telecom New Zealand, is initially introducing the service for eligible registered AT HOP users at 40 train stations on its public transport network. WiFi is scheduled to be phased onto the network’s 14 ferry wharfs and 11 bus terminals over the coming months.

64. Eligible AT HOP users can access free WiFi with no daily time limit, although a data usage cap of 1GB per day will apply. Customers without an AT HOP card will be able to connect to the free WiFi service for 10 minutes a day.

65. For more information, or to register your AT HOP card to be eligible for free WiFi, go to www.AT.govt.nz/athop.

Issues Raised through/by Board Members

Location or Name of Issue	Description	AT Response
Mayfair Place Stage	Complaint that maintenance on the stage needs to be done to prevent injury. It has loose screws and nails, with some planks loosening. Also an issue with some of the pavers in Mayfair Place (specifically outside 17-21 Mayfair Place) which are either loose or are beginning to buckle and could cause tripping.	Auckland Transport will arrange for repair of the stage and the pavers.
Konini Road	Request for some NSATT lines on Konini Road where it goes around a sharp corner.	This is being progressed. Consultation on NSATTs lines has been sent out. A report back is likely in July on the results of the consultation.
54 Mayfair Place	Requested investigation into water puddle/leaking water from pavement/footpath in Mayfair place, Glen Innes.	This matter has been ongoing while investigations were undertaken by a number of teams including Auckland Council stormwater and Watercare. Auckland Transport can now report that the matter has been resolved.
T 2 Lanes Neilson Street	Enquiry as to how the purchase of the small piece of land needed to construct foothpath at the north corner of Selwyn/Neilson Street is coming along.	The land purchase is still under negotiation. It may take another six months to complete land purchase.
CMP E-P Highway	Information requested on when the Lunn Avenue and Ellerslie – Panmure Highway intersection will be improved.	Improvements at this location have been on hold while the proposed widening of Barrack Road was under consideration. The plans for the sports fields have now been amended and the consent condition imposed by the Environment Court for widening of Barrack Road has now consequently also been amended. AT can confirm that budget has been allocated in the Long Term Plan for improvements to this intersection in the 2015/16 year.
Oran and Upham Avenue corner	Complaint to local board about the state of the footpaths here and an overhanging hedge.	The footpath at the corner of Oran and Upham Roads has been inspected and no trip hazards requiring attention were found. But a dislodged service cover has now been re-instated. The overhanging hedge is from private property and has been referred to Auckland Council Bylaws. They will instruct the property owner to trim their vegetation.
Penrose Rd corner with Leonard Rd	At the site of Turners car auctions, many large car transporters park on the footpath to load and unload. This is damaging the footpath and creating a safety hazard.	AT has arranged for parking officers to conduct on-going patrols at this location over the next few weeks to monitor the situation and enforce any illegally parked vehicles. This will help to confirm the extent of the issue and the need for further monitoring. Initial visits have not resulted in any infringements issued or illegal parking being observed. The transient nature of this parking activity it is problematic to capture. An effective way to manage parking behaviours is by responding directly to reports from the public when the offence is occurring. Therefore, please report any illegal parking, by contacting the call centre on (09) 355 3553 to request enforcement action.
Pedestrian facility on Pilkington Rd	RFs for a pedestrian crossing on Pilkington Road	Pedestrian counts were completed along Pilkington Rd which indicated that there are an insufficient number of people crossing to justify the installation of any formal pedestrian crossing facility such as a zebra crossing. However given the proximity to the reserve AT is giving further consideration into installing a pedestrian refuge island. From initial analysis the refuge island would need to be located outside the petrol station a little further down the road. This is because it would capture the demand from both the reserve and further south. Also, there are safety implications installing the refuge island where there are a number of existing driveways in that section of road. After viewing archive photos, it appears a pedestrian refuge was in place in this location before the road was resealed in 2009. Therefore AT is requesting that the refuge be reinstalled by the maintenance team.
Security at Panmure Station	Request regarding information on security arrangements at Panmure interchange.	There are around 35 CCTV cameras installed between the station and bus interchange at Panmure which are monitored twenty four hours from Britomart. This function is soon shifting to ATOC based in the Downtown ferry building. At that stage the number of surveillance operators on each shift will increase. There is a security guard on site at all times who patrols the station and bus interchange area.
Pilkington Road Bus stops	Three bus stops on Pilkington Road - request in 2012 to reduce these and make one into a loading zone	The original proposal is to change the bus stop outside 18 Pilkington Road to a loading zone. The stop outside 12 Pilkington Road will then become the main bus stop. The bus stop outside the car park is to be retained as it is. Auckland Transport must apologise that due to a breakdown in internal communications this change has not proceeded. However AT are now acting to progress the proposal as fast as possible.

Attachments

No.	Title	Page
a View	Attachment A, Consultation on roading and parking changes	175

Signatories

Authors	Lorna Stewart - Elected Member Relationship Manager, Auckland Transport
Authorisers	Victoria Villaraza - Relationship Manager

[1] Financial statements are based on the Long-term Plan 2012-2022, reflecting reprioritisations made during the annual planning process for 2013/2014 and 2014/2015 and revised budgets endorsed by the Budget Committee on 8 May 2014 to achieve a 2.5% rates increase for 2014/2015. Budgets have also been updated to reflect the allocation of central costs (including depreciation, interest, corporate overheads and staff costs)

Chairperson	Simon Randall
Deputy Chairperson	Chris Makoare
Members	Josephine Bartley
	Brett Clark
	Bridget Graham, QSM
	Obed Unasa
	Alan Verrall

Report	Due date and format	Deliver to:
Monthly Statistics report for each full calendar month	By the last Friday of the month on provided template (must include whole month). Twelve in total (July-June): - 25 July 2014 - 29 August 2014 - 26 September 2014 - 31 October 2014 - 28 November 2014 - 31 December 2014 - 30 January 2015 - 27 February 2015 - 27 March 2015 - 24 April 2015 - 29 May 2015 - 26 June 2015	Auckland Council
Quarterly reporting Schedule 1 updates This schedule is informs the Annual End of Year report on Schedule 1 Work Programme Highlight contribution to quarterly local board report	By 10 October 2014 for July - September 2014. By 10 January 2015 for October – December 2014 By10 April 2015 for January – March 2015 By 10 July 2015 for April – June 2015. Four in total. Using the prescribed format, document achievements against the agreed Schedule 1 and show how funding is being utilised. An excel spread sheet template is available from Auckland Council. Provide a highlight to contribute to council’s quarterly local board report. A highlight is an extraordinary event that accomplishes an outcome specifically relating to local board priorities.	Auckland Council
Maungakiekie-Tamaki Local Board meeting	Minimum once per year. The Recipient will arrange to meet with the Maungakiekie-Tamaki Local Board Services outlining progress and outcomes from Schedule 1.	Maungakiekie-Tamaki Local Board
Dunkirk Road Activity Centre Incorporated documents: - Constitution - Audited Financial accounts - Change to committee officers	As updates occur, the Recipient will supply a copy of the Constitution; following the AGM a set of the latest audited financial accounts; and any changes to elected officers.	Auckland Council
Auckland Council Survey	The Recipient will participate in or contribute to a maximum of two surveys organised by the Auckland Council. These will be undertaken by an appointed survey company or Auckland Council Research team. The survey may collect a wide range of information, including measuring the level of satisfaction of visitors to facilities and/or participants in programmes and/or names, addresses, telephone numbers, email addresses of facility hirers or users. This will require your Committee to keep a current user database	Auckland Council Appointed survey facilitator

Author	Philippa Hillman - Local Board Democracy Advisor
Authorisers	Victoria Villaraza - Relationship Manager