Minutes of Maungakiekie-Tāmaki Local Board

Maungakiekie-Tāmaki Local Board

17 June 2014

1 Welcome

2 Apologies

Resolution number MT/2014/92

MOVED by Chairperson SD Randall, seconded by Member BM Graham:

That the Maungakiekie-Tāmaki Local Board:

a) accept the apology from JB Clark who is absent as a result of illness.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number MT/2014/93

MOVED by Chairperson SD Randall, seconded by Member JR Bartley:

That the Maungakiekie-Tāmaki Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 20 May 2014, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1

Sport Auckland

Mike Elliott and Victoria Barton, presented to the Board regarding the work Sport Auckland does in the community in support of local sports organisations, clubs and schools.

Resolution number MT/2014/94

MOVED by Chairperson SD Randall, seconded by Member AB Verrall:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Mike Elliott, Chief Executive Officer and Victoria Barton, Director of Youth, Sport Auckland, for their presentation.

CARRIED

8.2	Marist Brothers Old Boys Rugby Club
	Barry Fitzgerald, presented to the Board providing an update on the Marist Brothers Old Boys Rugby Club activities and issues with club premises.
	A document was tabled in support of this item. A copy of the tabled document will be placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number MT/2014/95 MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare: That the Maungakiekie-Tāmaki Local Board: a) thanks Barry Fitzgerald, Operations Manager, Marist Brothers Old Boys Rugby Club, for his presentation. b) requests that officers provide the Maungakiekie-Tāmaki Local Board with an update on what progress has been made on the 2010 sale and purchase agreement on Liston Park with Marist Brothers Old Boys Rugby Club. c) requests that officers provide the Maungakiekie-Tāmaki Local Board with advice on the requests for funding and improvements of the Mt Wellington War Memorial Reserve beyond those covered by the sale and purchase agreement. CARRIED
	Attachments a Marist Brothers Old Boys Rugby Club presentation

Secretarial note: item 9 was taken before item 8 on the Agenda at 6.05pm

9 Public Forum

9.1

Alan Taylor regarding Auckland Council debt

Alan Taylor presented to the Board raising his concern regarding the level of Auckland Council debt.

Resolution number MT/2014/96

MOVED by Chairperson SD Randall, seconded by Member OO Unasa:

That the Maungakiekie-Tamaki Local Board:

a) thanks Alan Taylor and receives the public forum presentation.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Affected party approval for a development adjacent to the Manukau Foreshore Walkway

Resolution number MT/2014/97

MOVED by Member BM Graham, seconded by Member OO Unasa:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Tania Utley, Team Leader Parks and Open Space Specialist and Lloyd Ellis, Architect, Lloyd Ellis Architects, for attendance to speak to this report.

b) grants affected party approval for the height in relation to boundary and landscaping yard infringements resulting from the proposed development of new commercial buildings at 2 Alfred Street, Onehunga, as detailed in the plans prepared by Ellis Architects, titled 2 Alfred Street, Onehunga and identified as drawing A2 Rev B; drawing A4 Rev B; and drawing A6; dated August 2013; subject to the application offering the following conditions:

i) that a consent notice be registered on the title to the effect that the building heights on the southern boundary will be restricted to the heights as approved in the resource consent subject to requirements of the building code; and

ii) that an easement be created at no cost to the council (beyond survey and legal costs of the agreement) to allow continued public access across the private land at 2 Alfred Street, Onehunga including areas where buildings are set back; and

iii) that a condition of the easement listed in (ii) be that the council be responsible for the maintenance of the planting adjacent to the walkway and graffiti control of the buildings fronting the walkway; and

iv) that the detailed building façade design treatment and planting plans as they relate to the western and southern boundaries is subject to approval from the Manager of Local and Sports Parks (Central).

CARRIED

Maungakiekie-Tamaki Local Board 2014/2015 Proposed Local Library Renewals

Resolution number MT/2014/98

MOVED by Deputy Chairperson CL Makoare, seconded by Chairperson SD Randall:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Kim Taunga, Manager Customer Experience and Corrina Meikle, Service Delivery Manager, Libraries for their attendance to speak to this report.

b) receives the Maungakiekie-Tāmaki Local Board 2014/2015 Proposed Property Renewals report.

c) approves the property renewals programme 2014/2015 for Libraries as listed in Attachment 1, page 23 of the Agenda.

d) delegates responsibility to the portfolio holder, to approve any minor changes to the budget, in the event that there is a variation to identified costs for its property renewals programme.

e) allows for any project surplus to be held as contingency for other renewals projects included within this report for this board.

CARRIED

14	Maungakiekie-Tamaki Local Board Community Development, Arts and Culture Work Programme 2014 - 2015
	The Riverside Community Centre work plan Schedule 2 of Attachment F page 59 of the Agenda was tabled in support of this item. A copy of the tabled document will be placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare: That the Maungakiekie-Tāmaki Local Board: a) thanks Richard Butler, Community Development Manager and Kate Holst, Team Leader Community Centres (Central), for their attendance to speak to this report. b) approves the Community Development, Arts and Culture work programme 2014 – 2015, see Attachment A, page 31 of the Agenda. c) approves the agreement with the Dunkirk Road Activity Centre Incorporated to manage the Dunkirk Road Activity Centre, with a term to expire June 2015, and allocate the budget $47,054 to be paid quarterly to Dunkirk Road Activity Centre Incorporated, subject to terms of the funding agreement, which includes the implementation of the work programme. See Attachment E, page 49 of the Agenda. d) approves the agreement with the Maungarei Community Christian Trust to manage the Riverside Community Centre, with a term to expire June 2015, and allocate the budget $53,471 to be paid quarterly to Maungarei Community Christian Trust, subject to terms of the funding agreement, which includes the implementation of the work programme. See Attachment F, page 59 of the Agenda. e) approves 2014/2015 Onehunga and Oranga Community Centre facility work programmes, see Attachment D, page 41 of the Agenda. f) requires officers to report to the Maungakiekie-Tāmaki Local Board to provide quarterly reports on the operations and delivery of the work programmes for Dunkirk Road Activity Centre, Riverside Community Centre, Onehunga Community Centre and the Oranga Community Centre. g) approves the Community Lease work list for 2014/2015, see Attachment B, Page 35 of the Agenda. h) notes that a recommended Community Facilities capital and renewals work programme 2014/2015 will be presented to the July business meeting for adoption.
	Attachments a Attachment F, Riverside Community Centre Work Plan Schedule 2

Amendment

Resolution number MT/2014/99

MOVED by Member JR Bartley, seconded by Chairperson SD Randall:

Member JR Bartley moved an amendment to the original recommendation for item 14 b) above as follows:

approves the Community Development, Arts and Culture work programme 2014 – 2015, except for the section titled “Safety Advice and Local Projects” and request that officers work further on this section to greater reflect the wider safety issues for the community, and aspirations of the local board and represent this section at the August Business Meeting.

The amendment was put and declared.

CARRIED

Resolution number MT/2014/100

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Richard Butler, Community Development Manager and Kate Holst, Team Leader Community Centres (Central), for their attendance to speak to this report.

b) approves the Community Development, Arts and Culture work programme 2014 – 2015, except for the section titled “Safety Advice and Local Projects” and request that officers work further on this section to greater reflect the wider safety issues for the community, and aspirations of the local board and represent this section at the August Business Meeting.

c) approves the agreement with the Dunkirk Road Activity Centre Incorporated to manage the Dunkirk Road Activity Centre, with a term to expire June 2015, and allocate the budget $47,054 to be paid quarterly to Dunkirk Road Activity Centre Incorporated, subject to terms of the funding agreement, which includes the implementation of the work programme. See Attachment E, page 49 of the Agenda.

d) approves the agreement with the Maungarei Community Christian Trust to manage the Riverside Community Centre, with a term to expire June 2015, and allocate the budget $53,471 to be paid quarterly to Maungarei Community Christian Trust, subject to terms of the funding agreement, which includes the implementation of the work programme. See Attachment F, page 59 of the Agenda.

e) approves 2014/2015 Onehunga and Oranga Community Centre facility work programmes, see Attachment D, page 41 of the Agenda.

f) requires officers to report to the Maungakiekie-Tāmaki Local Board to provide quarterly reports on the operations and delivery of the work programmes for Dunkirk Road Activity Centre, Riverside Community Centre, Onehunga Community Centre and the Oranga Community Centre.

g) approves the Community Lease work list for 2014/2015, see Attachment B, Page 35 of the Agenda.

h) notes that a recommended Community Facilities capital and renewals work programme 2014/2015 will be presented to the July business meeting for adoption.

CARRIED

Secretarial note: Member JR Bartley left the room at 7.22pm and returned at 7.27pm.

15	Maungakiekie-Tamaki Local Board, Local & Sports Parks Annual Work Programme - FY15
	Attachment A, Local and Sports Parks Annual Work Plan 2015 and Attachment B, Local and Sports Parks Renewals 2015/16 were tabled in support of this item. A copy of the tabled documents will be placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number MT/2014/101 MOVED by Chairperson SD Randall, seconded by Member OO Unasa: That the Maungakiekie-Tāmaki Local Board: a) thanks Steve Owens, Parks Advisor, for his attendance to speak to this report. b) approves the Local and Sports Parks annual work programme for 2014-2015 as detailed in Attachment A, to this report; c) delegates the approval for any minor changes to the renewal work programme to the parks portfolio holders of the Maungakiekie-Tāmaki Local Board. CARRIED
	Attachments a Attachment A, Local and Sports Parks Annual Work Plan 2015 b Attachment B, Local and Sports Parks Renewals 2015/16

Financial Planning for Extreme Weather Events

Resolution number MT/2014/102

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Steve Owens, Parks Advisor, for his attendance to speak to this report.

b) agrees to allocate the “slips and storm damage” budget of $96,947 for the 2014/15 financial year to a pooled “extreme weather event” self-insurance budget, which can be utilised by all local boards for repair or rehabilitation of areas affected by extreme weather events on an as required basis, on the following conditions:

i) The allocation is only for one financial year (FY 15) and any extension of this would require further approval by the local board on the receipt of:

a. an analysis of how this fund has operated for the financial year

b. officer advice as to the appropriateness of the level of funding and if found to be insufficient the proposed remedies for this

c. an analysis and recommendations of other forms of insurance against slips, storm damage and other impacts from extreme weather events

ii) Development of a system of governance oversight over the dispensing of this fund which meets the endorsement of all local boards through their chairs before the fund could be dispensed

iii) Development of a policy as to how the budget would be allocated which meets the endorsement of all local boards through their chairs before the fund could be dispensed

iv) All local boards with this budget would approve the allocation of their budgets to such a fund

c) supports in principle a portion of the pooled operating budgets being allocated to local unallocated capital funding, but requests the development of policies and protocols governing this, in particular regard to the handling of consequential opex and an analysis of the implications to local board budgets.

d) requests that these resolutions be forwarded to all local boards for their information.

CARRIED

Approval of the draft local board plan 2014

Resolution number MT/2014/103

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Nina Siers, Senior Local Board Advisor, for her attendance to speak to this report.

b) approves the draft Maungakiekie-Tāmaki Local Board Plan 2014 for public consultation using the special consultative procedure.

c) approves the draft Maungakiekie-Tāmaki Local Board Plan 2014 summary document

d) delegates to the Chair to make any minor wording changes that may be necessary for the draft local board plan or summary document.

e) schedules a meeting for the hearing of Local Board Plan submissions on Tuesday 2 September 10am – 8pm, Wednesday 3 September 10am-5pm, with a reserve day of Thursday 4 September 10-5pm.

e) schedules an additional meeting of the local board on 14 October at 6pm to consider submissions and adopt the Maungakiekie-Tāmaki Local Board Plan.

CARRIED

Secretarial note: Deputy Chairperson CL Makoare left the room at 7.54pm and returned at 7.55pm

Adoption of Local Board Agreement 2014/2015

Resolution number MT/2014/104

MOVED by Chairperson SD Randall, seconded by Member OO Unasa:

That the Maungakiekie-Tāmaki Local Board:

a) requests officers to provide a review on the implementation of the new Fees and Charges for community facilities by December 2014.

b) adopts its local content for the Annual Plan 2014/2015 which includes a:

i) Local Board Agreement 2014/2015 with updated advocacy plan; and

ii) message from the chair.

c) notes that:

i) local budgets have been updated to reflect local board prioritisation decisions, impacts (if any) of final budget decisions made by the Budget Committee on 8 May, budget adjustments (if any) arising from new information and the allocation of central costs.

ii) if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement.

iii) the resolutions of this meeting will be reported back to the Governing Body when it adopts the Annual Plan 2014/2015 on 26 June 2014.

iv) the local board agreement could be subject to minor changes following this meeting.

v) the advocacy plan has been updated.

d) approves that the Chair be delegated the authority to make any final minor changes to the local board content for the Annual Plan 2014/2015 before publication.

CARRIED

Infrastructure and Environmental Services Update Report

Resolution number MT/2014/105

MOVED by Chairperson SD Randall, seconded by Member JR Bartley:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Theresa Pearce, Relationship Advisor, for her attendance to speak to this report.

b) notes the information in the Infrastructure and Environmental Services update report.

c) allocates the remainder of the on-going ecological restoration budget ($6,788) to Ngati Whatua Orakei input and consultation for the Arthur Street restoration project.

CARRIED

Secretarial note: Deputy Chairperson CL Makoare left the meeting at 8.03pm and returned at 8.07pm and was not in the room for item 20.

Auckland Transport Monthly Update Report – June 2014

Resolution number MT/2014/106

MOVED by Chairperson SD Randall, seconded by Member AB Verrall:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Lorna Stewart, Elected Member Relationship Manager for Auckland Transport, for her attendance to speak to this report.

b) receives the Auckland Transport Monthly Update report for June 2014.

CARRIED

Maungakiekie-Tāmaki Local Board Action/Reports Pending Report

Resolution number MT/2014/107

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:

That the Maungakiekie-Tāmaki Local Board Action/Reports Pending report for June 2014 be received.

CARRIED

Record of Maungakiekie-Tāmaki Local Board Workshops

Resolution number MT/2014/108

MOVED by Chairperson SD Randall, seconded by Member OO Unasa:

That the record of Maungakiekie-Tāmaki Local Board workshops report for May 2014 be received.

CARRIED

Board Members' Reports

Resolution number MT/2014/109

MOVED by Chairperson SD Randall, seconded by Member BM Graham:

That the report from Member BM Graham be received.

CARRIED

Chair's Report to the Maungakiekie-Tamaki Local Board

Resolution number MT/2014/110

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:

That the Maungakiekie-Tāmaki Local Board:

a) receives the Chairperson’s report.

b) delegates the Chairperson to make a submission to the Auckland Airport SMART Approaches Flight Path Trial on behalf of the Maungakiekie-Tāmaki Local Board, noting time constraints of the submission deadline.

CARRIED

Governing Body Member's Update

Resolution number MT/2014/111

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:

That the Maungakiekie-Tāmaki Local Board thanks Governing Body Member Denise Krum for her report.

CARRIED

26 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

8.20 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Maungakiekie-Tāmaki Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Simon Randall
Deputy Chairperson	Chris Makoare
Members	Josephine Bartley
	Bridget Graham, QSM
	Obed Unasa
	Alan Verrall