Agenda of Ōtara-Papatoetoe Local Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Ōtara-Papatoetoe Local Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 19 May 2014, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

8.1 Deputation: Samoa International Events - Otara Half Marathon

Purpose

1. Seti Afoa, Director of the Samoa International Events, would like to present the Otara Half Marathon to the local board.

2. Samoa Events has held very successful events in Samoa over the last three years - with the Samoa Swim Series, the Warrior Race / Half Iron distance and Triathlons and would like to bring some of these events back to New Zealand to focus on Pasifika and Maori health.

3. We are looking at introducing a Half Marathon to be run in the heart of Otara. Although the event would be open to all runners the strong focus is targeting Pasifika Health. The event would include the following distances:

· Half Marathon 21kms

· 10kms

· 5kms

· 3kms - for Kids

4. The Event would be based at the Otaramariki Reserve at the corner of Bairds and East Tamaki Roads. The route for the event involves Road closures along the following routes:

· East Tamaki Road to Hills Road, Hills Road to Johnstone Road, to Pearl Baker to Harris / East Tamaki Road, East Tamaki Road to Preston Road to Ferguson Road. Ferguson to East Tamaki Road - 5km circuit

· Repeat the circuit twice for the 10kms and 4 times for the 21kms.

5. We are working with Council on the necessary permits for the event and we would really like the Ōtara-Papatoetoe Local Board’s blessing for the initiative.

6. There are other venues for the Pasifika Half Marathon that includes Maraetai or Mission Bay. However with the focus on Pasifika Health we wanted to place the event right in the heart of Otara. This will make such an event accessible to the people we are trying to reach. It will also offer Otara a national and international event.

Recommendation/s

That the Ōtara-Papatoetoe Local Board thanks Seti Afoa, Director of the Samoa International Events, for the presentation.

8.2 Deputation - AUT University - South Campus

Purpose

1. Stuart Nash, Executive Director AUT University – South Campus, would like to present an overview of their work at AUT south campus to the local board.

2. Particular emphasis is on Maori and Pasifika students due to the large proportion of Maori and Pasifika youth in the local board area.

Recommendation/s

That the Ōtara-Papatoetoe Local Board thanks Stuart Nash, from the AUT University – South Campus for his presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Otara Business Association - Auckland Draft Transport Discussion Document

Purpose

1. Rana Judge, Chairman of the Otara Business Association, would like to address the local board regarding the Auckland Draft Transport Discussion Document.

2. Auckland Transport (AT) is reviewing all aspects of parking in Auckland and wants public feedback on its Draft Parking Discussion Document. Parking problems which affect the entire region have been identified by AT with some possible ways to fix them. Submissions open online on Saturday 31 May and close on Tuesday 30 June, giving organisations and individuals a month to provide their views.

Recommendation/s

That the Ōtara-Papatoetoe Local Board thanks Rana Judge from the Otara Business Association for his attendance and presentation.

9.2 Public Forum - Hunters Corner Town Centre Society Inc. - Auckland Transport issues

Purpose

1. Pat Taylor, Chairman of the Hunters Corner Town Centre Society Inc., would like to address the local board regarding Auckland Transport issues and car parking charges.

Recommendation/s

That the Ōtara-Papatoetoe Local Board thanks Pat Taylor from the Hunters Corner Town Centre Society Inc., for his attendance and presentation.

9.3 Public Forum - Papatoetoe Business Improvement District - Public parking

Purpose

1. Watchman Rivers, from the Papatoetoe Business Improvement District (BID), would like to address the local board regarding public parking.

Recommendation/s

That the Ōtara-Papatoetoe Local Board thanks Watchman Rivers from the Papatoetoe Business Improvement District, for his attendance and presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Ōtara-Papatoetoe Local Board

16 June 2014

Landowner approval assessment to expand the Early Childhood Centre at 47R Everitt Road Otara

File No.: CP2014/10750

Purpose

1. To seek landowner approval for the Multicultural Christian Educational and Sporting Trust to expand their existing early childhood centre at 47R Everitt Road (Sandbrook Reserve) Otara.

Executive summary

2. The Multicultural Christian Educational and Sporting Trust operates a 50 place multicultural Christian early childhood centre known as the Otara Community Pre-School at Sandbrook Reserve (47R Everitt Road, Otara). The Trust wishes to expand its operation by adding another 50 places within its existing lease area. The proposal does not require any additional land than currently leased and there is no change to the activity on the land so there is no requirement for any variation to the terms of the lease.

3. In September 2013 the board considered a landowner assessment report on a different proposal by the Trust on the same site. The board resolved not to grant landowner approval but asked the applicant to rework the plans to reduce, remove or minimise some of the issues highlighted in the report.

4. This work has now been done and the new plans are considerably different and will have less impact on the reserve than the previous proposal.

5. The Trust has secured a Ministry of Education (MoE) Targeted Assistance for Participation (TAP) grant for the expansion. Consequently, the Trust is now applying for a landowner approval for the new proposal.

6. The lease site is appropriately classified for the activity under the Reserves Act 1977 as local purpose (community buildings) reserve. The site has a split zoning of POS2 and POS4 (see attachment A).The new proposal has the expanded early childhood education (ECE) centre entirely within the POS4 zoned land (community facilities) which is the appropriate land use zone for the activity.

7. Adjacent to the existing Otara Community Pre-School is the new Methodist 60 place ECE on POS2 zoned recreation reserve.

8. Beside the existing Otara Community pre-school is a special education centre on POS2 zoned, local purpose (community buildings) reserve.

9. As a wider issue, council staff are currently addressing the multiple land use zones and conflicting Reserves Act classifications on this reserve by re-aligning the classification with the appropriate zone and land use. This will allow leases to be issued appropriately under the Reserves Act to the users of the reserve.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) Grant landowner approval to the Multicultural Christian Educational and Sporting Trust, to expand the existing early childhood centre within the existing leased site on 47R Everitt Road, Otara;

b) Makes the following conditional to this approval:

i) the Trust successfully obtaining a resource consent for the development

ii) the Trust successfully obtaining a building consent for the development

iii) the Trust managing the construction and reinstatement of the reserve according to conditions to be provided by the Manager, Local and Sports Parks

Comments

10. The Multicultural Christian Educational and Sporting Trust (the Trust) has applied to expand their existing ECE known as the Otara Community Pre-School at Sandbrook Reserve (47R Everitt Road, Otara). The proposal is to accommodate 50 additional places beside the existing building. A large reconfigured outdoor area is proposed inside the lease area. Outside the lease area the applicant proposes to widen the existing main driveway and add eight new parking spaces and a dedicated footpath to the ECE site to improve traffic and pedestrian safety on the reserve. Attachment A shows a plan of the proposed development.

Sandbrook Reserve

11. Sandbrook Reserve is 6.2 hectares and contains two ECE’s (Otara Community Pre-School and the Methodist ECE), a special school for excluded students, a playground, hard court, land for future sports fields and informal recreation spaces.

12. The reserve comprises a number of parcels of land being remnants of land previously used as a primary school. It has a mixed zoning of POS2 (Informal recreation), POS3 (sport and active outdoor recreation) and POS4 (community facilities and indoor recreation. The Reserves Act classification is also mixed being local purpose (community buildings) reserve and recreation reserve. In the main, the zoning aligns with the classification.

13. The subject site covers two zones, POS4 and POS2. The POS4 part of reserve measures 4377m2 and was reclassified to local purpose (community buildings) reserve in 1986. The POS2 land in the Otara Pre-School subject site measures 675m2 and equates to 40 percent of the site. It is Crown land held in trust by the council which was gazetted as local purpose (community buildings) reserve in 1991. All of the new proposed ECE building is contained within the POS4 zone which is considered appropriate as it aligns with the purpose of that part of the reserve: community buildings facilities and indoor recreation.

14. The special school area measures 3993m2 and is Crown land set apart for local purpose (community buildings) reserve but is zoned POS2. The new Methodist ECE on POS2 is on a portion of 3.52 hectares of Crown land classified recreation reserve, vested in council in 1991. The rest of the park is council owned, zoned POS3 measuring 1.71 hectares and classified recreation reserve, and is intended for future sports field development.

15. The reserve is subject to the operative Manukau City Council Sports Management Plan 2007 which the council must have regard to when considering any development on the reserve. The Plan includes the area leased to the Otara Pre-School and the special school so development within it is not inconsistent with the RMP. The RMP specifically plans for the further development of sports fields, deliberately separating community and active recreation on the reserve.

Council support for ECE’s

16. The benefits of ECE’s are well documented and include educational, social, cultural and economic outcomes. Children benefit from improved socialization skills, early learning outcomes and better preparedness for primary education, leading to medium term educational success and longer term benefits to the economy and society by lower levels of dependency.

17. Auckland Council has indicated its support for early childhood learning services through the Auckland Plan and Southern Initiative. This is a clear recognition at a high level that ECE services are needed in South Auckland. It is widely accepted that in parts of South Auckland, low participation rates in ECE are symptomatic of other wider social issues such as low incomes, low employment levels, deprivation and poverty.

18. The acknowledgement by Auckland Council of the need for more ECE services is set at an aspirational level and there are currently no policies/directives in place that provide more detailed guidance when decision-making. This is resulting in applications being dealt with on a case by case basis. A southern local board cluster workshop is being held in May to discuss council’s role in supporting ECLS going forward.

Matters for deliberation

The following outlines matters for the board to consider when reviewing this application;

19. MoE TAP funding does not generally extend to land purchase, and community-based organisations are generally not in a financial position to purchase their own land, so have been approaching the council seeking use of reserve land.

20. In this case the site is already leased by the Trust and has been for many years as a preschool. Given that the same activity is proposed on the land within the existing lease area and there is no change in use, the community lease advisors do not require any changes to the terms of the lease. However landowner approval from the council to permit the building on the land is required.

21. Sixty percent of the subject site is zoned POS4 and 40% is zoned POS2. Granting a landowner approval for the expanded centre is recommended because the Reserves Act classification of the subject site is suitable for the activity. A resource consent application will be required for the activity because of the zone incongruence.

22. In September 2013 the board considered a different proposal by the Trust on the same site. The previously proposed ECE building would have dominated the reserve, being an octagonal two storied building in close proximity to the main entrance and car park. The revised layout has the new building located to the rear of the lease area.

23. The proposed building is single storey and in scale with the existing facility. This reduces the previous problem of clustering of buildings around the driveway and blocking sightlines into the reserve, provides a better sense of open space and reduces the potential for poor CPTED outcomes.

24. The rest of the reserve is zoned for informal and active recreation to specifically separate those recreation activities from community buildings zoned land and to contain community buildings within a ‘precinct’ to the front of the reserve.

25. The traffic effects of the community facilities operating on the reserve will be significantly improved by the widening of the main driveway and the provision of a new footpath and parking on the reserve. This will provide for better access and egress, circulation and visibility and ensure that pedestrians have a dedicated footpath on both sides of the driveway rather than on the opposite side of the driveway as at present.

Consideration

Local board views and implications

26. The local board have been informed of the proposal through a workshop held on 26 February 2014 where the members requested that the proposal be progressed to a report to be considered at a business meeting of the board. Officers also discussed the wider ECE work being undertaken within the council.

Maori impact statement

27. Parts of the reserve are Crown land vested in trust in the council. Portions are owned in fee simple and vested as recreation reserve and are not directly Crown derived. It is considered that no part of the reserve or the application triggers any Treaty of Waitangi settlement issues or matters in relation to customary right outcomes.

Implementation

28. Work is already underway to establish how the council could support ECE’s beyond the supply of land. A combined southern local board cluster meeting is scheduled on 22 May to present a paper on current and future options for local boards so that local boards can more consistently and effectively make decisions with regard to ECE activity in their areas. Other work is progressing with MOE, ECE providers and their agents to educate and inform them of council’s requirements and obligations under the Reserves Act when groups request to use reserves for community activities or for non-recreation uses.

29.     For the proposed ECE to be built it must receive both council landowner approval and a resource consent. It is recommended that landowner approval is conditional upon the Trust:
a)    successfully obtaining a resource consent
b)    successfully obtaining a building consent.

Attachments

No.	Title	Page
a View	Attachment A: Sanbrook ECE extension plan	19

Signatories

Authors

Allan Christensen - Parks and Recreation Advisor

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

16 June 2014

Land owner approval for a new community building at 53R Raglan Street, Mangere

File No.: CP2014/11901

Purpose

1. To seek land owner approval from the Otara-Papatoetoe Local Board for a multi-purpose community facility at Aorere Park for Niuean and Pacific community use.

Executive summary

2. The Vaka Manu’kau Niue Community Trust (the Trust) has applied for a land owner approval to occupy part of Aorere Park in Mangere, to establish a multi-purpose community centre that would be a base for Niuean and other Pacific people’s community, cultural, education and recreation programmes focussing on positive youth development and strengthening families. An indicative site plan of the proposal is contained in Attachment A. Both the Mangere-Otahuhu and Otara-Papatoetoe local boards have been introduced to the proposal at meetings of the Aorere Park Joint Steering Group in April and May 2014. The Mangere-Otahuhu local board has indicated its support and the Otara-Papatoetoe Local board is now asked to consider granting a land owner approval to the Trust.

3. The location of a community cultural and recreation centre on the park aligns with both the classification of the reserve under the Reserves Act and its zone in both the operative Auckland District Plan (Manukau section) and the proposed Auckland Unitary Plan.

Council’s support of community groups is outlined in the Auckland Plan, Local Board plans, and the Parks and Open Space Strategic Action Plan 2013 (POSSAP). POSSAP has priorities to enjoy and utilise our parks which involves meeting diverse community recreational needs.

The proposed location of the community building will require that an existing playground be relocated. The playground is already registered to be upgraded and the new location will provide better visibility.

The development of a community cultural and recreation centre is supported for the following reasons:

1. the nature and size of the park which enables the accommodation of multiple activities, and the clear separation between sport and community activities,

2. the activity will add to the activation of the park, and will not adversely affect other parts of the park,

3. the willingness of the Trust to revise its plans to reduce size and select a better location for the building, to reduce impacts on the reserve for better open space outcomes,

4. the proposal helps balance the community uses on the park which until now have been dominated by Early Childhood Learning (ECL) activity.

5. the proposal offers an opportunity for the council to meet its obligations in the Auckland Plan and, implement POSSAP, without compromising the integrity of the park.

4. Some concerns have been raised around the financial resourcing and viability of the Trust, and its ability to raise the required funds and manage the facility into the future.

5. It is recommended that land owner approval be granted subject to conditions around certainty of funding, and once this is secured seeking a leasing agreement, approval of the design of the building and site plan, regulatory consents and rehabilitation.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

(a) Grants land owner approval to the Vaka Manu’kau Niue Community Trust at Aorere Park (53R Raglan Street, Mangere), subject to the following conditions;

(i) That the Trust secure funding for the project and demonstrate the ability to undertake the construction and ongoing management of the facility within one year of this approval;

(ii) That if condition (i) is not satisfied the approval lapses. If the condition is satisfied, the Trust have a further two years to meet conditions (iii) – (iv);

(iii) That the trust seeks an agreement to lease and approval of the design of the building and site plan for the proposal from the local board once it has secured funding for the development;

(iv) That the Trust successfully obtains all regulatory consents required for the development;

(v) That the conditions relating to and managing the effects of construction on the park such as right of entry permits and rehabilitation are delegated to the Manager Local and Sports Parks (South).

(b) Notes that a land owner approval is conditional. It allows an applicant to meet conditions such as seeking and obtaining resource and building consents and is not a regulatory consent in itself. The land owner approval lapses if any of the matters are not able to be satisfied.

Comments

6. The Vaka Manu’kau Niue Community Trust (the Trust) is a not for profit organisation established in 2002 to develop and support Niuean and other Pacific people in the community, build and strengthen families and provide health, education, cultural and recreation services. Initially it had a strong sport and recreational focus but has evolved to offer a balance of social, cultural, recreation, education and community activity. The Trust has been developing its proposal on Aorere Park for some years on the basis that it had received pre amalgamation approval from Manukau City Council in 2009.

7. The Trust has identified Aorere Park as a location for the community centre because it is central to a large Niuean and Pacific population (61% of the Aorere census area unit population is Pacific Island, and Niueans make up the second largest cohort of the population). It is also a priority area for social and cultural services. Other selection criteria included proximity to local schools and transport.

8. The community facility is proposed to cater for Niuean cultural and recreation needs but not be wholly Niuean centred. It would be multi-functional with a large meeting hall, and recreation and seminar rooms that can be accessed by the whole community. Attachment A provides an indicative plan showing the proposed location of the facility. The centre is proposed to be run by the Trust. Part of the operational cost of running the facility will be offset by hire, not in a commercial context but to other community groups and organisations wishing to use the facility. The parameters for this use will need be developed further with the Trust and local board and confirmed in the lease.

9. The Trust proposed two options and as a result of the local board workshops only option B is being reported based on the better fit it has with the reserve in terms of scale, activities, and location.

Aorere Park

10. The front of Aorere Park (Raglan St frontage) contains two existing Early Childhood Learning (ECL) facilities an ablutions block, carpark and playground. The proposed site is between the two existing ECL facilities and near the existing playground. The playground is at the end of its useful life and will be renewed and relocated in a more appropriate location for passive surveillance and visibility as part of a wider park redevelopment planning exercise begun by the Joint Steering Group.

11. This part of the park was the first part to be vested in council in 1963 as Lot 489 DP 52232. The lot measures 9621m2. It is zoned POS4 which provides for community activities and indoor recreation. Later additions to the park included 14.4 hectares allowing large sections to be zoned POS3 (Sports) and POS2 (Informal Recreation) which now cater for a full range of open space activity on one park.

12. As a result of a recently approved ECL development on the park, the whole front portion is to be classified Local Purpose (Community Buildings) to reflect the council’s original intention for the land. The Reserves Act requires that the land be used in alignment with the classification. In this case the classification will support community focussed activity on the land so that appropriate community leases can be issued.

13. The POS4 zoning provides for a range of community uses and recreation facilities such as Marae, cultural centres, art centres, recreation centres, youth groups as well as pre-schools. It is the general intention that a mix of community and recreation activities would establish on POS4 and the Niuean Community facility aligns with that intention.

14. Auckland Council has indicated its support for cultural, recreational, social and community infrastructure through chapters 1,3,5 and 12 in the Auckland Plan. The 2013 Parks and Open Space Strategic Action Plan (POSSAP) has four areas of focus, two of which support more use and activities on parks so that our parks and open spaces can meet the needs of growing communities and population. A multi-use facility like that proposed by the Trust is an example of how council can meet its commitments under POSSAP the Auckland Plan and.

Matters for consideration

15. While the Trust has been able to demonstrate the fit its proposal has with the zone and the councils intentions for the land, there are some concerns around the ability of the Trust to raise funds sufficient for the construction and ongoing management of the facility.

16. There is a risk with community facilities on public open space that if the lessee surrenders its lease or is unable to continue to occupy the site, that the council inherits a liability. Where any group owns a building on a park and surrenders its lease, they also surrender the building to the council and in that regard the council has the opportunity to occupy or manage the facility itself, lease it to another community group or remove the building.

17. The Trust has spent significant funds on feasibility studies and on drawings but has yet to raise the funds it requires for construction. The local board as the land owner has a responsibility to ensure by granting a landowner approval it does not encourage an applicant to over extend itself which may lead to the failure of the project. The board also needs to consider how it may encourage the proposal to succeed.

18. In this regard it is considered that the landowner approval can be granted with a condition requiring the Trust to secure sufficient funds for the project within one year. If the funds are secured within that time then other conditions such as seeking an agreement to lease can proceed and the applicant would have a further two years to establish the activity. If the funds are not secured within that time, the landowner approval lapses and other community groups would have the opportunity of developing the land. In this way the risk is reduced of a building being constructed which might in a short time require relocation or re-habitation.

19. The proposed location of the facility is between the two ECL facilities as shown in Attachment A. The original proposed position on the right hand side of the park frontage would have blocked sightlines into the park and necessitated the removal of mature trees. The current proposed location behind the new ECL facility preserves existing vegetation and sightlines into the reserve from the road. The existing playground will need to be relocated. The new site is more visible with better passive surveillance. The proposed location of the community facility is considered to be the best location within the POS4 zoned land on the park.

20. Car parking in the proposal is shown behind the existing shop. It is preferred that parking, if required, would be better located nearer the existing ECL facility car park and utilise the service lane. Similarly, a pedestrian path would be required to link the facility with the car park. It is recommended that these matters be delegated to the Manager Local and Sports Parks (South) to address. Although car parking areas and pathways for the facility would fall outside of any lease area, the applicant would be required to fund their development. They would become council assets for use by the general public.

21. No informal recreation or sport and active recreation land will be used in this development. The land on which the building is proposed to be constructed has been specifically provided and zoned for development of community facility and indoor recreation buildings.

22. Having regard to the above information – the fit with the zone and reserve classification, council plans, policies, and strategies; the nature and size of the reserve, the willingness of the Trust to revise its plans to reduce impacts on the reserve, the balance of community land use that the the facility would bring to the POS4 land, and taking into account that there are some concerns that can be managed by conditions, the staff recommendation for this application is that the local board grant the land owner approval subject to conditions around certainty of funding, leasing, approval of the design of the building and site plan, regulatory consents and rehabilitation.

Consideration

Local board views and implications

23. Both the Mangere-Otahuhu and Otara-Papatoetoe local boards have been informed of the proposal through meetings of the Aorere Park Joint Steering Group which is a joint committee for development and management of the park. The Mangere-Otahuhu Local Board has signalled its support for the project and while there is general support within the Otara-Papatoetoe Local Board there is a concern about the financial sustainability of the Trust and their ability to raise the funds required for the project. For this reason it is suggested that a financial and funding condition is established to give the Trust opportunity to secure funding within a year or surrender the land for use by others.

24. Should the Trust be unable to raise the funds in the required time, the area would be made available for other community groups after one year. If the Trust raises the required funds then they would have a further two years to establish the activity.

Maori impact statement

25. Lot 489 DP 52232 (the original two acres of Aorere Park) was deposited in October 1963 subsequent to the subdivision of existing fee simple lots. The land was vested in council as a Local Purpose (Recreation) reserve and is not directly Crown derived. The reserve is held directly by Auckland Council in Fee Simple and it considered that no part of the reserve triggers any Treaty of Waitangi settlement issues or matters in relation to customary right outcomes. There are no known sites of significance or value to Mana Whenua indicated in the proposed unitary plan on the land.

Implementation

26. The council is currently working on re-classifying the portion of the park on lot 489 DP 52232 from ‘Local Purpose (Recreation) Reserve’ to ‘Local Purpose (Community Buildings)’ so that all community facilities on the land can be offered community leases without need for further public notification.

Attachments

No.	Title	Page
a View	Attachment A Proposed community building plan	27

Signatories

Authors

Allan Christensen - Parks and Recreation Advisor

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

16 June 2014

Facility Partnership Fund 2013/2014

File No.: CP2014/10754

Purpose

1. The purpose of this report is to advise the Ōtara-Papatoetoe Local Board of the facility partnership applications received and to consider the recommendations for the 2013/2014 funding allocations.

Executive summary

2. The purpose of the facility partnership funding is to assist with the development of accessible multi-use community facilities with an emphasis on maximum use, increased community participation and to support community groups to leverage funds from other funding organisations.

3. The facility partnership fund provides financial support to not-for-profit organisations undertaking asset development work with a total project value over $50,000 or a feasibility study for a facility up to $50,000.

4. There were four facility partnership funding applications received and considered at the Ōtara-Papatoetoe Local Board workshop held on 2 May 2014. The funding requested totalled $279,210. The funding pool available for Ōtara-Papatoetoe Local Board is $205,083. The facility partnership fund is operational expenditure and can not be rolled over into the next financial year.

5. The applications were assessed and recommendations based on the established criteria under the facility partnership fund guidelines.

Recommendation/s

a) The Ōtara-Papatoetoe Local Board approves/declines a facility partnership funding grant to Papatoetoe Gymnastics Club of $50,000 for a feasibility study to explore the building of a shared use facility on Murdoch Park that would house the existing football club, a relocated Papatoetoe Gymnastic club and possibly other community users.

b) The Ōtara-Papatoetoe Local Board approves/declines a facility partnership funding grant to The Dream Centre Manukau of $58,460 for a feasibility study to investigate the upgrade of The Dream Centre as a cultural and convention centre.

c) The Ōtara-Papatoetoe Local Board approves/declines a facility partnership funding grant to The Friendship House Trust of $50,000 for a seeding grant towards the building costs for the redevelopment of the community centre on the ground floor of Friendship House

d) The Ōtara-Papatoetoe Local Board approves/declines a facility partnership funding grant to Vaka Manu’kau Niue Community Trust of $120,750 towards the architectural and concept design of a new multi-use community centre and a topographic survey and geotechnical report.

Comments

6. The funding round opened on 22 November 2013 and closed on 28 February 2014. Four applications were received from:

i) The Papatoetoe Gymnastics Club membership is 140 and it was incorporated on 12 May 1997.

The application is $50,000 for a feasibility study to explore the building of a shared use facility on Murdoch Park that would house the existing football club, a relocated Papatoetoe Gymnastic Club and possibly other community users. The total cost of the project is $50,000 and the Club is making no contribution.

Total cost of the project	50,000
Amount requested	50,000
Club contribution	nil
Other funding confirmed	nil

The project will enable the group to progress a multi-sport option on Murdoch Park working towards a recreational facility which will benefit young people not only with their physicality but with their learning, confidence and social skills.

The Otara Papatoetoe Local Board resolved, resolution number OP/2013/316 on 19 March 2013:

“That officers be requested to work with Gymcity to investigate options for a long term solution for relocation and that these options be reported back to the Local Board.”

An investigation by staff of the wider Otara Papatoetoe Local Board area highlighted Murdoch Park as an option.

A letter of support has been received from the Papatoetoe Association Football Club Inc. supporting in principle the concept of building a shared facility with Gymcity. GymSports New Zealand supports the proposed development and is currently developing a facilities plan for the Auckland region.

Should the group receive funding the recipient and council will agree the feasibility study brief together. If the brief, timeline and/or budget significantly changes Council have the right to review and input and decide if it aligns with the intent of the funding.

A successful grant does not constitute any regulatory, or land owner approval which will be required.

The project meets the needs of the Local Board Plan priorities: accessible, quality community and recreational facilities and increase the wellbeing of our communities

The Papatoetoe Gymnastics Club have received regular school holiday programme funding which has all been accounted for.

ii) The Dream Centre Manukau membership is approximately 200 and it was incorporated as a Charitable Trust on 8 January 2001.

The application is $58,460 for a feasibility study to investigate the upgrade of The Dream Centre as a cultural and convention centre. The total cost of the project is $69,460 and the Trust is making a $10,000 contribution.

Total cost of the project	68,460
Amount requested	58,460
Trust contribution	10,000
Other funding confirmed	nil

The Dream Centre Manukau (formerly the Manukau Village 8 Cinema complex) hosts a large variety of affordable multi-cultural events and the feasibility study will identify options and opportunities to guide future planning.

The project meets the needs of the organisation to upgrade a privately owned facility and would provide additional core services. The project does meet a local gap in available community hireage opportunities.

The project meets the needs of the Local Board Plan priorities: accessible, quality community and recreational facilities; increase the wellbeing of our communities.

Should the group receive funding the recipient and Council will agree the feasibility study brief together. If the brief, timeline and/or budget significantly changes council have the right to review and input and decide if it aligns with the intent of the funding.

The Dream Centre Manukau has applied for a Rates Assistance grant in 2013/2014 and is yet to be considered by the Local Board.

iii) The Friendship House Trust clientele numbers approximately 5,500 per annum and it was incorporated as a Charitable Trust on 23 August 1985.

The application is $50,000 for a seeding grant towards the building costs for the redevelopment of the community centre on the ground floor of Friendship House. This is Stage two and the funding would not be released to the Trust until all the funding is in place for the project. Stage one is the previously funded project mentioned below and is 95% completed and will be completed early in May 2014.

The total cost of the project excluding soft furnishings which does not meet the facility partnership criteria is $300,000 and the Trust is making no funding contribution. The Trust will approach other funders for the shortfall of $250,000 once Stage one is completed.

Total cost of the project	300,000
Amount requested	50,000
Trust contribution	nil
Other funding confirmed	pending

The project meets the needs of the organisation to upgrade the facility and expose their location profile, reflecting a strong town centre presence and a community centre within central Manukau. This will increase the social services offered by the Trust and better utilization of the community centre.

The project meets the needs of the Local Board Plan priorities: create a heart for Manukau; revitalise our town centres and increase the wellbeing of our communities.

This application is seeking a seeding grant towards the building phase of the centres redevelopment. The project is dependent upon other major funding applications to the Charitable Trust sector. The Stage two project will commence after the Council consents and final tender quotations necessary for Stage one have been completed.

The Friendship House Trust has previously received funding through the facility partnership fund. The Otara Papatoetoe Local Board resolved, resolution number OP/2013/383:

“The Friendship House Trust for $64,500 towards a feasibility study for the redevelopment of the community house on the ground floor of Friendship House including research and evaluation of design and service options; concept drawings, full working drawings, specifications and contract tendering.”

iv) The Vaka Manu’kau Niue Community Trust membership is approximately 150 and it was incorporated as a Charitable Trust on 26 September 2002.

The application is $120,750 towards the architectural and concept design of a new multi-use community centre and a topographic survey and geotechnical report. The total cost of the project is $120,750 and the Trust is making no contribution.

Total cost of the project	120,750
Amount requested	120,750
Trust contribution	nil
Other funding confirmed	nil

The project would build closer links between sport codes and the wider community for a new multi-use facility.

The project meets the needs of the Local Board Plan priorities: accessible, quality community and recreational facilities; increase the wellbeing of our communities.

The project is dependent upon significant fundraising towards the building phase of the project. Prior to any grant payment, a detailed, realistic and achievable funding plan needs to be received outlining how the projected costs for the building will be achieved to ensure that a Council investment into the consent and design leads to a successful development.

Should the group receive funding the recipient and Council will agree the project brief together. If the brief, timeline and/or budget significantly changes Council have the right to review and input and decide if it aligns with the intent of the funding.

There exists a steering committee for Aorere Park between and Otara Papatoetoe and the Mangere Otahuhu local boards. This project has been flagged to that steering committee.

A successful grant does not constitute any regulatory, or land owner approval which will be required. No submission was made to the Annual Plan process towards funding of this project.

The legacy council site allocation for Aorere Park expired in September 2012 and the land owner approval process is currently being undertaken. Funding would be conditional upon the land owner approval being completed and before a resource consent is applied for.

Vaka Manu’kau Niue Community Trust has received two Creative Communities grants which have been accounted for.

Consideration

Local board views and implications

7. A workshop was held with the Local Board on 2 May 2014 to discuss the funding applications. The recommendations in this report fall within the Local Board’s delegated authority.

Maori impact statement

8. The facility partnership fund assists with the development of accessible multi-use community facilities to increase community participation, including the potential to increased community participation for Maori. No particular negative implications for the Maori community or Maori stakeholders have been identified as arising from this report. Given the demographic make-up of the local board area and the nature of the some of the projects for which funding is requested it is likely some Maori will benefit from these.

Implementation

9. A standard Council funding agreement will be developed and progress towards agreed project outcomes monitored.

Attachments

There are no attachments for this report.

Signatories

Authors

Kim Squire - Sports and Recreation Advisor

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

16 June 2014

Auckland Transport Quarterly Update to Local Boards

File No.: CP2014/09679

Purpose

1. The purpose of this report is to inform Boards about progress on activities undertaken by Auckland Transport in the three months January - March 2014, and the planned activities anticipated to be undertaken in the three months April – June 2014.

Executive summary

2. Attachments include:

· A – Auckland Transport activities, broken down by Local Board

· B – Decisions of the Transport Co-ordinating Committee, by Board

· C – Report against local board advocacy issues

· D – Report on the status of the Board’s projects under the Local Board Transport Capital

Fund

Recommendation/s

That the Ōtara-Papatoetoe Local Board receives the Auckland Transport Quarterly Report.

Significant activities during the period under review

Key Agency Initiatives

3. SMART (South Western Multimodal Airport Rapid Transit) Project

Investigation into protecting a corridor to expand the rail network to the Airport.

As part of planning for the future public transport network, Auckland Transport has been talking to Auckland Airport about making provision for a potential rapid transit corridor in their master plan. Rail has been identified as the best long term public transport option for improving transport in Auckland’s airport and south western area. The Auckland Airport has allowed for a rail corridor and station at the terminal as part of their latest master plan. There are no confirmed alignments for rapid transit links outside the airport property yet and further work is required to confirm this and the timing of any construction. The project is currently in the development phase and public consultation will be carried out when more certainty on feasible alignments and station locations are reached.

4. East West Link

The primary objective of the project is to provide an improved freight connection between SH20 SH1 and the Onehunga/Penrose industrial aria. Public Transport, Cycling and safety upgrades will also be considered.

The project team has started the process for procurement of professional services contract for the production of the Detailed Business Case in FY 2014/15, subject to approval of funding. The contract will be led by the Transport Agency, as principal, but the project will continue to be jointly led by AT and the Transport Agency. Indicatively, the construction is scheduled to start by 2016/2017 with forecast completion by 2019/2020.

5. AMETI Package 1 - Panmure Phase 2

This phase encompasses the replacement of existing Panmure roundabout with a signalised intersection. Construction of a two lane busway on the northern part of Lagoon Drive and a shared path for pedestrians and cyclists along the north side of Lagoon Drive from Queens Road / Jellicoe Road to the new Panmure Bridge, Re-allocation of road space within existing kerb lines to provide for bus priority, cycle lanes, improved footpaths and landscaping along Ellerslie-Panmure Highway from Forge Way to Mt Wellington Highway. Widening of existing footpaths to provide shared footpath/cycle paths at Mt Wellington Highway. This piece of work is part of the AMETI Programme.

The base design is complete. The design will be updated to align with the requirements of the proposed Auckland Unitary Plan and to ensure effects (e.g. on cultural heritage sites) are appropriately mitigated. Work has commenced on the consenting phase and a designer is being procured.

PT Development

6. Distributed Stabling - Detailed Design

The project entails the development of outstabling facilities which support Rail Services throughout the region. These facilities are located in Auckland South/CBD and West and comprise facilities for overnight stabling of trains, staff facilities for operational staff as well as lighting and security systems for the remote monitoring of the facilities.

7. Platform Extensions

Extending the platforms of 11 stations 5-15m each to bring them into line with other platforms on the network addressed by KiwiRails DART projects and to accommodate the stopping of 6 car EMU services (147m in length + stopping distances)

First three stations with platform extensions are now nearing completion. Good progress is being made on the next 4 stations. Project Manager has accelerated works to complete all extensions by June 2014.

8. City Rail Link

The City Rail Link (CRL) is a 3.5km double track underground electrified rail line running under Auckland City centre from Britomart Station to the Western Line near the existing Mt Eden Station. Britomart would become a through station and provide for 3 intermediate stations in the Aotea, Karangahape Road and Newton areas.

The Independent Commissioners’ recommendations, in relation to Auckland Transport’s Notice of Requirement for the designation to construct and operate the CRL, have been received and are under review. The Principal Technical Advisor has completed their Establishment Phase and has commenced the Design Definition Phase in preparation of the Reference Design. The project team continue preparations to be collated in an integrated project office by early April.

9. Upgrade Downtown Ferry Terminals

Scope of work is being worked through with Public Transport Operations. A new covered waiting area will be installed on Pier 2 by the end of April 2014

Upgrade Downtown Ferry Terminal Pier 3 & 4 - Scoping and initiation works under development is in coordination with the Harbour Edge Programme.

10. Harbour Bridge Pathway

Harbour Bridge Pathway The purpose of the project is to construct a cycle/foot-bridge below/alongside the Auckland Harbour Bridge.

Road Design and Development

11. Route optimisation CBD

Improving Auckland Transport's transport network by maximising use of existing infrastructure, considering all transport modes, improve consistency and customer experience, with a high focus in the City Centre on moving people.

12. Corridor Management Plans (CMPs)

Corridor Management Plans identify the long term (< 30 year) strategic vision for each corridor, based on projected growth and development. Potential network deficiencies, across all modes, are analysed and the CMPs set an integrated transport and land use approach to enable the anticipated growth. CMPs also inform Network Operating Plans, for the day-to-day management of the corridor and influence the planning for other AT projects and operations. A key focus for CMPs is to create robust implementation plans of prioritised projects to address future issues – creating a large portion of AT’s forward programme.

January- March 2014

Onewa Rd CMP starts

Mt Albert Rd-Carrington Rd CMP starts

Great South Rd Stage 3 starts

Greenlane East/West starts

Manukau Rd CMP starts

New North Rd CMP starts

Pakuranga Rd CMP underway

Great North Rd CMP underway

Brigham Creek Rd CMP finishes

Oteha Valley Rd CMP finishes

April-June 2014 (planned)

Mangere-Otahuhu-Sylvia Park CMP starts

Great North Rd CMP finishes

Onewa Rd CMP finishes

Mt Albert Rd-Carrington Rd CMP finishes

Great South Rd Stage 3 finishes

Greenlane East/West finishes

Manukau Rd CMP finishes

New North Rd CMP finishes

Pakuranga Rd CMP finishes

Great North Rd CMP finishes

Community Transport

13. School Transport Programme and Road Safety Education

· The number of schools signed onto the TravelWise Programme has now reached 387.

· Key activities that were undertaken with the schools included, safety at the school gate parking enforcement, speed enforcement campaigns undertaken with the NZ Police, cycle training, scooter training, school leadership programme for intermediate and high school students and school curriculum transport related activities targeted at road safety and school travel options.

· Walking School Buses now number 362 in the region with a continued programme of recruitment and recognition for the volunteers who accompany the buses.

· Demand for cycle training is still strong from schools and greater partnerships with the NZ Police, Sports Trusts and Bike NZ have been developed to deliver cycle training and cycle safety.

· The following regional road safety education campaigns are being delivered over the for the coming six months:

1. Local speed campaign – focused at all road users

2. Pedestrian safety campaign – focused on youth and at risk sites

3. Cycle safety- winter campaign focused on be bright be seen

4. Back to school speed campaign - focused on targeting drivers speed around schools

14. Travel Planning and Cycle and Walking

· Commute travel planning packages and personal journey plans being delivered across the region targeting business, communities, business associations and tertiary institutions.

· The development of the Auckland Cycle network continues with priority being placed on working with the NZTA on Grafton Gully and Waterview, working with Local Board Greenway proposals, Beach Road, Great South Road, Puhinui Road and the New Zealand Cycle Trail network expansion programme of the Airport to City route.

Road Corridor Access

15. Corridor Access Request Applications (CAR)

There were 1,366 CAR applications approved in March with 80% processed within 5 working days and 94% processed within 15 working days of lodgement.

In the last 3 months to the end of March 2014 there have been 3,872 CAR applications approved to carry out work on the road network.

16. Ultra-Fast Broadband Rollout (UFB)

There continues to be a high volume of work underway on the network as Chorus looks to complete the Year 3 (2013/14) build before the deadline set by Crown Fibre Holdings of 31 May 2014. As at the end of March there have been 252 cabinet areas completed of which 133 of these have been signed off and commenced their warranty period.

To date 478 of the 522 Year 1 (2011/12) and Year 2 (2012/13) cabinet areas have had the outstanding remedial work completed and have either been moved into warranty or are awaiting final sign off. The completion of the remaining work remains a high priority for both VisionStream and Chorus and it is expected that the remedial work on the remaining cabinet areas will be fully completed by the end of May 2014.

The demand for customer connections is continuing to grow as the rollout of fibre continues and more retailers enter the market. Due to improved architecture, Year 3 connections are less disruptive however the connections relating to the Year 1 and Year 2 cabinet areas sometimes require additional deployment and excavation to be undertaken.

17. Watercare Hunua 4 Bulk Watermain

There are currently three crews working at Tidal Road in Mangere, Tutare Road in Papatoetoe and Mountain Road in Mangere Bridge.

The works on Tidal Road are currently taking place between Gee Place and Waokauri Place. The works are moving northwards and when they reach the industrial part of Tidal Road the work will be undertaken in shorter sections to minimise the impact for adjoining businesses as much as possible.

Discussions are underway with Watercare on future stages of this project between Onehunga and Campbell Crescent and then from Campbell Crescent through to the Khyber Pass reservoir. Despite best endeavours from Watercare they have not been able to obtain approval from the Cornwall Park Trust Board to install the pipeline through Cornwall Park and therefore they now intend to follow local roads around the perimeter of Cornwall Park. The proposed route follows Campbell Road, Wheturangi Road, Wapiti Avenue and Market Road. This outcome is disappointing as the construction of the pipeline will result in considerable disruption and inconvenience to residents and road users along the proposed route. Investigation is also underway to determine the preferred route and construction methodology between Campbell Crescent and the Khyber Pass reservoir. Watercare are investigating the use of tunnelling and other trenchless methods so as to reduce the traffic impacts.

Road Corridor Maintenance

18. North

· Good progress has been made with the resurfacing programme with 16.2 km of asphaltic concrete (AC) resurfacing and 88.4 km of chipsealing completed to date.

· There has been 19.3 km of pavement renewals completed to date with projects recently completed on Bentley Avenue and Whangaripo Valley Road.

19. Central

· The chipsealing programme was completed by the end of March and comprised the resealing of 32.3 km of sealed roads in the central area

· To date this year there has been 19.9 km of footpaths either resurfaced or replaced in the central area. The UFB rollout has adversely impacted on the delivery of the footpath renewal programme as it has it has affected the availability of suitable resources to carry out the concrete works and the need for coordination of works.

20. West

· There has been 13.2 km of AC resurfacing and 33.5 km of chip sealing completed to end of March.

· There has been 10.1 km of footpaths either resurfaced or replaced to date.

21. South

· There has been 17.8 km of AC resurfacing and 140.4 km of chipsealing completed to date. The remainder of the chipsealing programme will be completed in April with the remaining AC resurfacing carried out during April and May.

· There has been 13.2 km of pavement renewals completed to date with projects recently completed Great South Rd (Coles Crescent to Subway Road), Carruth Rd

22. Streetlights

· To date there has been 2,903 luminaires renewed and 603 street light poles replaced this year.

Road Corridor Operations

23. Route Optimisation: Investigation and analysis.

Focus for this year is central Auckland.

The Central City has been divided into five key zones and each zone has an assigned technical lead.

Stage 1 Investigation and traffic signal optimisation has now been completed on the following routes:

Road/Street	From	To
Quay Street	Lower Hobson St	Solent St
Customs Street	Lower Hobson St	The Strand
Victoria Street	Hobson	Stanley St
Wellesley Street	Hobson	Grafton Rd
The Strand	Quay St	Alten Rd
Albert Street	Quay St	Wellesley
Queen Street	Quay St	Newton Rd
Mayoral Drive/Cook Street	Wellesley St W	Wellseley St E
Nelson Street	SH1	Fanshawe St
Hobson Street	Quay St	SH1
Karangahape Road	Ponsonby Road	Grafton Rd
Wellington Union	Franklin	Karangahape Road
Symonds Street	Mt Eden	Customs
Grafton Road	Khyber Pass	Symonds St

Route optimisation has also begun on:

- Highbrook Drive

- Jervois Road

- Ponsonby Road, and

- Rosebank Road.

24. Network Safety & Operations Improvement Programme

This programme is part of the region wide School Travel Planning process. 2013/14. Safety engineering programme developed for 25 Schools and advance designs for 20 Schools for 2014/15 implementation:

As at 31^st March 2014:

15 projects at design stage

13 projects under construction

30 projects have been completed

18 projects at procurement stage

Advance Design for 2014/15 schools programme developed for 20 schools:

As at 31^st March 2014:

11 projects under investigation

60 projects at scheme stage

67 projects at design stage

40% of 2013/14 Minor Safety Improvement Programme delivered to date and 40% of 2013/14 Regional Safety Programme is under construction

25. Urban Kiwi RAP and Red Light Camera Programmes

Kiwi RAP

Version 1 of the Urban KiwiRAP risk mapping software has been developed and all Auckland routes, intersections, and vulnerable user groups are mapped and prioritised.

Urban KiwiRAP star-rating tender responses have been evaluated and the tender is expected to be awarded by the end of April.

Red Light Cameras

A meeting with NZ Police in February updated AT on the tender process and investigated the possibility of AT buying poles in advance of NZ Police procurement of cameras, expected to be in early 2015.

Parking and Enforcement

26. City Centre Parking Zone price review

The project entails adjustment of on-street tariff based on the demand as per the price adjustment policy that was approved by the AT Board in 2012. The policies both state that prices should be adjusted regularly to achieve gradual behaviour change and ensure parking is available for customers to use. The price changes will be first since the implementation of the City Centre Parking Zone in December 2012. The proposed on-street price changes will be communicated to LB and Heart of the City. These will also be made available on AT web site.

27. Newmarket parking review

The proposal is to remove time limits from paid parking areas in Newmarket and move towards a demand responsive pricing approach similar to the Central City Parking Zone.

28. Howick village parking study

"The purpose of this parking review is to provide guidance on parking management within the Howick town centre to support existing activities and future growth. The scope of the Howick Village parking review was to:

(i) Review the existing parking demand and determine the public parking supply in Howick Village.

(ii) Identify the location and nature of parking problems.

(iii) Identify and evaluate potential measures to address the problems and improve the overall parking management.

(iv) Recommend specific short -term actions for implementation and longer term options for future parking management.

The development of the Howick Village parking review involved:

(i) Parking utilisation and turnover survey

(ii) Local business perception survey

(iii) Consultation with internal and external stakeholders (the Howick Local Board and the Howick Village Business Association).

Privately owned and controlled parking provision was not included in this review.

Public Transport

29. Rail Electrification

The delivery of 9 from 57 new electric trains, of which seven have been commenced and two are currently being tested and commissioned.
KiwiRail is continuing the installation of the overhead system and the section from Wiri to Otahuhu was commissioned to allow night time testing of the trains. Some Sunday to Thursday evening services have been replaced by buses on the Western and Eastern lines to progress the installation of the overhead power supply.
Rail patronage for the twelve months to March 2014 exceeded 11 million, an increase of 11% on the same period the previous year and a new record for heavy rail in the Auckland region.
Rail service punctuality continues to improve and was 87.9% for the twelve months to March 2014, an improvement from 82.9% the previous year. In January 2014, service punctuality was 91.7% the first time on record that punctuality has exceeded 90%.

30. Bus - Improvements

The major marketing campaign that went live late 2013 is on-going for the “Central Corridors” (Mt Eden Road, Sandringham Road, Dominion Road, Great North Road and New North Road) and is focused on breaking down “myths” and encouraging non-users to change their perceptions of bus travel. The campaign will rolled out to the North Shore region in April 2014. Targeted local direct marketing campaigns providing an overview of local bus services and free tickets to generate trial by non-users that went live late 2013 is on-going with 7,400 households in Tamaki Drive and Albany Central targeted the first quarter of 2014. NZTA has tendered the Total Mobility (TM) Administration System and is expected to better manage the TM scheme leading to efficiencies and reduced risk of fraud. AT Public Transport staff have been involved in the specification development and the subsequent tender evaluation (which is currently on-going) is expected to reach is successful conclusion.

31. Bus - Integrated ticketing & fares

In March 2014, with the implementation of Auckland Integrated Fare System (AIFS) “HOP” on the remainder of the buses, HOP is now available across over 100% of the bus network marking a major milestone for PT. AT staff were on the road at key locations to support drivers and customers during the entire roll-out process that began in late 2013.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the third quarter (2013/14) ending 31 March 2014 and forward works programme for the fourth quarter (2013/14) ending 31 June 2014	49
b View	Traffic Control Committee Decisions July-September 2013	75
c View	Local Board Advocacy Report	77
d View	Local Board Transport Capital Fund Report	79

Signatories

Authors

Various Auckland Transport authors

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

16 June 2014

Papatoetoe Sports and Community Charitable Trust

File No.: CP2014/07815

Purpose

1. This report provides an update on the operations of Papatoetoe Sports and Community Charitable Trust (the Trust) and makes recommendations on financial support requests received from the Trust for, the removal of an existing building and building a replacement storage facility, resurfacing three tennis courts, extending their annual operating grant and annual maintenance costs of the bowling greens.

Executive summary

2. The Trust provides sport, and recreation services to sporting and community clubs. The Trust is based at the Papatoetoe Sports Centre and is a sector leading partnership model delivering wide social benefits to the Otara-Papatoetoe community. Currently twelve affiliated clubs share facilities and resources, assisting sustainability by providing benefits from economies of scale.

3. As part of the ongoing development plan for the recreation reserve and surrounding areas, the Trust requests financial support from the Otara-Papatoetoe Local Board’s Community Response Fund of to remove an existing building and construct a new storage facility.

4. To enable the Papatoetoe Rangers Netball Club to relocate to the Papatoetoe Sports Centre and become affiliated to the Trust, financial support is sought for the resurfacing of three tennis courts. This will allow the designated courts to become usable for both tennis and netball.

5. The Trust has received operational support from council throughout its establishment phase. Progress has been made toward transitioning to self-sustainability however further support on a diminishing basis is now requested.

6. The Trust’s request for additional operational support should be considered following the development of the draft community grants policy and review of existing funding programmes.

7. Since 2010 Council has been making a commitment to provide a contribution towards the annual maintenance costs of the bowling greens located at the Papatoetoe Recreation Grounds. This has never been allocated within a budget and should also be considered with the request for future funding support.

Recommendation/s

That the Otara-Papatoetoe Local Board:

a) Allocate up to $100,000 from the Community Response Fund for the removal of the former Papatoetoe Rugby clubrooms and for the construction of a replacement storage facility.

b) Allocate up to $108,000 from the Community Response Fund for the resurfacing of three tennis courts at the Papatoetoe Sports Centre.

c) Request that council staff report back to the Otara-Papatoetoe Local Board following the development of the community grants policy and completion of the funding programme review with recommendations in relation to the Papatoetoe Sport and Community Charitable Trust’s request for additional operational support, including recommendations in relation to the bowling green maintenance costs.

Comments

The Trust’s structure and purpose

8. The Trust was incorporated on 13 October 2004 and is located at Papatoetoe Recreation Ground and Kingswood Reserve. The Trust was formed to act as the governance body for nine sports clubs and community groups. A number of the foundation member clubs had been operating for many years, bowls since 1900, tennis 1915 and rugby 1950. The Trust is registered with the Charities Commission under the Charities Act 2005.

9. The development of the Papatoetoe Sports Centre is an example of collaboration between the Trust, Auckland Council, ASB Community Trust, New Zealand Community Trust and other valued partners. The facilities developed include an international hockey turf, six tennis courts, an indoor cricket centre, bowling greens, strength training facilities, cricket, football and rugby fields, meeting and function rooms.

10. The Trust enables member clubs to focus on achieving their aims and objectives without the undue burden of unnecessary administrative functions or facility management. As a consequence the majority of clubs are experiencing unprecedented growth in membership, are enjoying many competition successes as well as regional and national endorsement. Three clubs also boast regional representative and international players.

11. The Trust entered into a lease (as lessee) with Auckland Council (as lessor) on 26 November 2010. The lease is for a period of 10 years commencing on 1 December 2010, with a right of renewal for a further 10 years. The leased area is the hockey field, tennis courts, bowling greens and existing building (bowling club), new multi-use facility and a further 5 existing buildings (old rugby clubrooms, changing rooms/toilets, girl guide, scouts and radio club buildings).

12. Clause 7.1 of the lease calculates the ownership of the newly constructed buildings and improvements erected on the land at 85.12% council and 14.88% the Trust. The ownership of the existing buildings on the land is with the Trust. Clause 7.3 and 7.4 imposes an obligation on the Trust to demolish the other existing buildings on the land however clause 7.5 recognises that future development “will be affected by changing plans, community requirements and possible funding aspects”.

13. The lease further records in clause 10.1 “The lessor and the lessee will at all times during the term of this lease be responsible for the management of the areas specified in the Co-Management Agreement. The Co-Management agreement will be finalised between Parks and the Trust which will record the annual grant to the trust as well as costs associated with maintenance of the bowling green amongst other matters such as bookings, scheduling, usage time to ensure the best outcome for both the community and the sports in the area.”

14. By deed dated 6 March 2009 the ASB Community Trust granted the Trust $1,700,000 to assist with the construction of the new multi-use facility. The deed also recorded that $200,000 was provided from the contributions from member clubs and $8,591,000 from council.

Update on the Trust’s performance

15. Affiliated clubs at the time of the Trust’s formation were; Papatoetoe Hunters Corner Bowling Club Inc., Papatoetoe Tennis Club Inc., Papatoetoe Rugby Football Club Inc., Papatoetoe Cricket Club Inc., Southern Districts Hockey Club Inc., Papatoetoe United Football Club Inc., Papatoetoe Girl Guides (Guides Association of NZ), St Georges Scouts (Scouts Assn. of NZ) and Manukau Radio Club Inc. Since the Trust began operating in 2011 a further three clubs have affiliated; Papatoetoe Kabaddi Club Inc., Papatoetoe Olympic Weightlifting Club Inc. and Papatoetoe Contract Bridge Club Inc. Positive discussions regarding the potential affiliation of Papatoetoe Rangers Netball Club Inc. are currently taking place.

16. Aggregated club membership has grown from 1941 members in 2011 to approximately 2800 members in 2013. The sports centre has recorded 411,000 visitors (defined as participants but excluding spectators and casual park users) since opening with 101,789 visitors for the 9 months ended 31 December 2013. Further particulars of membership breakdown are provided in Attachment A.

Financial performance

17. The Trust’s total income has grown from $793,000 in 2012 to $1,040,050 in 2013 during which the council’s operating grant reduced by $25,000. Members’ subscriptions increased by over $3,000 as expected from the membership growth. Depreciation of the Trust’s assets, which include a share in the building, tennis lights, furniture, fixtures and equipment, total $174,260 in 2012 and $201,202 in 2013. Net loss after depreciation was $207,921 in 2012 and $211,603 in 2013. The Trust continues to show a strong working capital position.

18. Food and beverage operations have ensured a sustainable cash turnover however it has not delivered the margins initially anticipated. The Trust therefore continues to look at external revenues such as facility hire, holiday programmes and summer sport leagues to supplement income. A schedule of financial performance and financial position for the years 2010 through 2013 is annexed as Attachment B.

Awards and accolades received

19. The Trust is recognised as a successful community partnership model providing a high quality multi-sport facility. In 2011 the Property Council of NZ awarded the Papatoetoe Sports Centre an Excellence Award for its design. The Trust also received the 2013 New Zealand Recreation Association Awards “Most Outstanding Recreation Facility” primarily for its activities and operations. The judges’ comments concluded the sports centre was a great example of a sports club partnership which gives back to its community.

20. Affiliated member clubs have also received recognition for their growth, development and success, testament to the environment and structure that the Trust enables:
a) Papatoetoe Cricket Club was awarded the “Best Club Initiative” at the New Zealand Cricket Awards in 2013 for their work in primary schools in Otara and Papatoetoe. Of particular note is the recent success enjoyed by the Bairds Mainfreight Primary School cricket team winning their Auckland grade competition.
b) Southern Districts Hockey Club received the Auckland Hockey Association Top Men’s Club and Top Club award (which take into account the competition points from Senior, Youth and junior teams) as well as the Counties Manukau Sport’s Club of the Year Award.
c) Papatoetoe Rugby Club in 2012 succeeded in winning the Waka Nathan Cup (Premier grade), Sir Fred Allen Challenge Cup (Premier grade) and the Barry Smith Cup (Under 12 grade).

Additional community benefit

21. The Papatoetoe community has enjoyed additional benefits as a result of the Trust’s activities. The Trust has launched a “Choose Sport” initiative whereby financial assistance is provided to children and young adults who, because of financial hardship, would not otherwise be able to become an active member of a sports club. More than 85 children have been recipients of this support. The Papatoetoe Sports Centre has also delivered the Ministry of Social Development breakaway holiday programme to 280 children. The Trust has also demonstrated a willingness to provide support and guidance to other fledgling multisport entities.

Request for support to remove existing building and construct a replacement storage facility

22. To advance the development plan for the Papatoetoe Recreation Ground and Kingswood Reserve, the Trust has requested financial support for the construction of a storage facility and the demolition of the existing building, formerly the Papatoetoe Rugby clubrooms and latterly a storage facility. The demolition and removal of the rugby clubroom was contemplated at the time the lease was executed and referred to in clause 7.3.

23. The now dilapidated building has recently begun to attract antisocial behaviour. The current costs incurred by the Trust to repair broken windows, provide security, pest control and waste management are $7,000 to $10,000. A conditional assessment of the building concludes that refurbishment is not feasible and would entail significant risk due to the unseen deterioration that may be discovered during refurbishment. It has been advised that the building is now beyond its end of life. The Trust has sourced three quotations with the preferred contractor’s cost of works at $98,223.

Request for support to resurface three tennis courts to enable Papatoetoe Rangers Netball Club to relocate to Papatoetoe Sports Centre

24. The Papatoetoe Rangers Netball Club was incorporated in 1993 and is based at Stadium Reserve, Tavern Lane, Papatoetoe. The netball area comprises approximately 2,350m2 which provides 2 netball courts and clubhouse. The club is eager to relocate to the Papatoetoe Sports Centre and is party to a memorandum of understanding with the Trust.

25. An opportunity exists to resurface three of the existing six synthetic tennis courts with an acrylic hard court surface accredited for both tennis and netball. Following resurface, the courts will be line marked for tennis (3 courts) and netball (2 courts). The closer alignment between netball and the other sports located at the Papatoetoe Sports Centre would provide benefits to the Otara-Papatoetoe community and further enhance the development of a sporting hub.

26. Quotations received for uplifting the existing court surface, resurfacing the courts and installation of a mobile net system total $107,869.

27. The planned redevelopment of Old Papatoetoe will result in part of Stadium Reserve open space being converted to carparking. Netball’s proposed relocation could potentially provide a number of additional opportunities for the use of approximately 2,350m2 at Stadium Reserve.

Existing operational support and further request

28. On 16 June 2009 the Manukau City Council resolved (CL/JUN/694/09); “That operational support be provided for the Papatoetoe Multi Sport facility as follows:
2009/10 $175,000
2010/11 $150,000
2011/12 $150,000
2012/13 $125,000
2013/14 $125,000
2014/15 $100,000” (Total $825,000)

29. The existing operational support provided to the Trust for the period 1 July 2009 to 30 June 2015 was formalised by an agreement dated 1 July 2009. Following a search of council and trust records, no signed copy of the agreement has been located. To address this and to give effect to Manukau City Council’s resolution dated 16 June 2009, a new contract was executed on 8 November 2013. The new contract covers the period 1 July 2013 to 30 June 2015.

30. The Trust requests additional annual operational support; 2015/16 $100,000, 2016/17 $100,000 and 2017/18 $80,000. The basis for the request includes, but is not limited to, the difficult local funding environment, the significant use of the facility and the true cost of providing such a community facility. The additional support would allow the Trust further time to investigate and develop social enterprise ventures and other opportunities to replace the income the operational grant currently provides.

31. The development of a community grants policy is due to be released in draft form in July, having previously received feedback from elected members and internal stakeholders. A review of legacy funding programmes is being undertaken prior to the 2015-2025 Long Term Plan. It is recommended that a decision with respect to the Trust’s request for additional annual operational support be deferred until the community grants policy is developed and the funding programme review is completed.

Agreement with respect to the maintenance cost of bowling greens

32. An agreement between Manukau City Council and Papatoetoe Hunters Corner Bowling Club was recorded by letter dated 21 January 2010. In consideration of the bowling club joining the Trust as a full operational stakeholder, including payment of a capitation fee, council agreed to fund the annual maintenance costs of the bowling greens. The basis for this operational support is to achieve an equitable status for bowls relative to the other sporting codes that are part of the Trust, all of whom have their respective sports surfaces maintained by council.

33. Council’s obligation to the Trust to contribute $40,000 per annum towards the maintenance of bowling greens, evidenced by letter recording the agreement, has not been previously allocated within budgets.

34. The Otara-Papatoetoe Local Board requested council staff to obtain legal advice relating to whether the payment should continue indefinitely or whether it could be terminated by giving reasonable notice or after sufficient annual payments having been made to fully compensate the club for joining the Trust.

35. A summary of the legal opinion received follows:
a) It is not clear from the information provided that the council’s offer to fund the Bowling Club maintenance costs was accepted and applied (the later lease makes the Trust responsible for these costs);
b) In any event, it is always open to the council to decide not to fund the Bowling Club’s maintenance costs, provided that we act reasonably, give enough warning, and follow all required processes; and
c) There is no obligation to make a payment to the Bowling Club itself – the letter refers to paying maintenance costs, and there are a range of ways that this can be achieved.
d) There is no strict rule on what enough “reasonable notice” would be – again, this would depend on what we have done (or said in the past), and what the Bowling Club has relied on.

36. It is recommended that a decision with respect to the continuation of the contribution towards the maintenance of the Trust’s bowling greens be deferred until the draft community grants policy is released and the funding programme review is completed.

Strategic Alignment

37. 2013 census figures indicate that 34.5% of Otara-Papatoetoe residents are 19 years or younger, compared to an Auckland wide figure of 28.2%. Approximately 65% of the Trust’s membership in 2013 were junior members. This aligns with the strategic priority “to put children and young people first” and the transformational shift articulated in the Auckland Plan; “Dramatically accelerate the prospects of Auckland’s children and young people.”

38. The Auckland Plan envisages a coordinated approach to facility development with collaboration and partnerships between public and private sector to provide multi-sport facilities. Auckland Plan Directive 5.4 “actively collaborate and partner to maximize joint resources” and Directive 5.6 “grow the contribution the recreation and sport sector makes to Auckland’s prosperity” refers. The Trust and its facilities are testament to the benefits that can be achieved from public/private collaboration and is progressing towards economic sustainability.

Consideration

Local board views and implications

39. The matters giving rise to this report were discussed at a Local Board workshop on 26 February 2014, at the Local Board budget reprioritisation workshop on 7 April 2014 and at a meeting with the Board’s recreation portfolio holder on 19 May 2014.

Maori impact statement

40. The Maori Plan for Tamaki Makaurau includes key directions; “Improve Quality of Life” and “Promote Distinctive Identity”. These key directions include sections encompassing Health and wellness and Sport and leisure. Sport and active recreation at Papatoetoe Sports Centre contributes towards achieving the key directions through “active participation in sports and recreation” and the “numbers of school children and hours participating from schools and sports clubs”.

Implementation

41. Council staff from the Sport and Recreation Partnerships Team will lead the implementation of these recommendations and the ongoing relationship.

Attachments

No.	Title	Page
a View	Papatoetoe Sports & Community Charitable Trust Membership	89
b View	Papatoetoe Sports & Community Charitable Trust Financial Summary	91

Signatories

Authors

Martin Devoy - Sport & Recreation Project Leader - South

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

16 June 2014

Te Puke o Tara Community Centre Refurbishment

File No.: CP2014/11878

Purpose

1. This report enables the Otara Papatoetoe Local Board to receive the refurbishment report that it commissioned for Te Puke o Tara Community Centre. It seeks approval to utilise existing community facility capital funding to upgrade the centre.

Executive summary

2. Te Puke o Tara Centre (The Centre) opened in 1975. It is a well located facility that has a variety of uses and users, but is not utilised to its full potential because the kitchen needs upgrading and the building looks tired and dated. A report was prepared seeking funding to enable a refurbishment study to be undertaken and at the 18 November 2013 board meeting an allocation of $15,000 was made.

3. The Roots Creative Entrepreneurs (Roots) were engaged to undertake a community consultation and identify possible refurbishment options for The Centre. This work was completed in May 2014 and was presented to a board workshop on Friday 2 May 2014. The Roots report is attached and identifies three refurbishment options.

4. Option 3 is the preferred option as it would address all the expectations raised through the community consultation process. It would increase the useable space at the centre by 176 sq metres and provide more spaces for meetings and programmes. It would ensure higher visibility, act as a catalyst for more community use and ensure that the centre is able to meet community needs for the next 20 years. This option will cost $1,327,000 based on the costs identified by Roots in their report

5. Currently in the Long Term Plan, the Otara Papatoetoe Local Board has budget of $1,525,000 in year 2016/17 for the upgrade of community facilities. It is recommended that $1,245,000 of that money be used to fund the refurbishment of Te Puke o Tara along with the $82,000 identified in the 2013/ 14 Board’s community facilities renewal program.

6. From this total budget, funds of $300,000 would need to be brought forward to year 2014/15 to enable design and consenting work to be carried out for Te Puke o Tara. The balance of $1,027,000 would need then to be brought forward to year 2015/16 to enable the physical works at Te Puke o Tara to be completed.

7. It is recommended that the $280,000 required for work to protect the Papatoetoe Chambers be brought forward to 2015/16.

Recommendations

That the Ōtara-Papatoetoe Local Board:

a) receive the refurbishment report on Te Puke o Tara Community Centre prepared by The Roots Creative Entrepreneurs

b) confirm option 3 identified in the report as the preferred refurbishment option for Te Puke o Tara Community Centre

c) allocate $1,245,000 from the community facilities upgrade budget to fund this refurbishment and confirms the use of $82,000 from its 2013/14 community facilities renewal budget.

d) allocate $280,000 from the community facilities upgrade budget to undertake remedial work on the Papatoetoe Chambers to protect the building shell until further funding is obtained to redevelop this facility

e) confirms that priority will be given to securing funding through the long-term plan process for full interior refurbishment of the Papatoetoe Chambers.

Comments

8. Te Puke o Tara Centre (The Centre) opened in 1975. It is a well located facility that has a variety of uses and users, but is not utilised to its full potential because the kitchen needs upgrading and the building looks tired and dated. A report was prepared seeking funding to enable a refurbishment study to be undertaken. On 18 November 2013 the board resolved that it;

a) Supports the engagement of an architect to review the current condition of Te Puke o Tara Centre and provide a detailed refurbishment report with options to redevelop the Centre to ensure it meets future community needs.

b) Allocates $15,000 from its Community Response Fund (OPEX) to obtain a report on options to redevelop Te Puke o Tara Community Centre, including a concept plan for refurbishment, by 30 April 2014.

c) Appoints the Community Services & Libraries portfolio-holder to keep an overview of the review process on behalf of the board.

CP2013/25819

9. The Roots Creative Entrepreneurs (Roots) were engaged to undertake a community consultation and identify possible refurbishment options for the centre. This work was completed in May 2014 and was presented to a Board workshop on Friday 2 May 2014. The Roots report is attached. The consultation feedback identified the need for improvements to the air conditioning and ventilation at the centre and more open and flexible spaces. There was a desire to see more youth oriented programmes and music and better provision for drama, performance and community events. The overall community aspirations for Te Puke o Tara were for a warm and welcoming centre, space for youth and a facility that reflected the cultural identity of the area better.

10. The specific recommendations from Roots were to;

· maximize dead/ unused spaces

· develop better flow and circulation in the centre

· develop larger and flexible community spaces

· extend outdoor community space to new community rooms

· connect to surrounding landscape environment

· more welcoming entrance and a more formal entry point

· develop exterior decking

· better interior / exterior connection

· develop new unisex accessible toilets

11. The report developed by Roots identified three refurbishment options for consideration. These options are detailed in the report attached have been and costed.

Option 1 is the most economical solution and would:

· work around existing physiotherapist offices

· redefine entry point to deliver wheel chair accessibility

· create better flow and flexibility between spaces

· open up community rooms to surrounding natural environment

· upgrade the kitchen facilities

· new community spaces and offices for additional lease

· new reception area

· new unisex accessible w/c and baby changing room

· new connection between community rooms

· Interior decor cosmetic upgrade with vibrant palette , smarter user

interface, security and branding

Budget cost $715,700

Option 2 achieves a mid-level of upgrade and would:

· work with and incorporate new physiotherapist spaces

· redefine entry point for users

· create better flow and flexibility between spaces

· larger community rooms and flexible spaces

· new kitchen facilities

· open the centre to its surroundings and natural environment

· new community spaces and offices for lease

· new reception area

· new unisex accessible w/c and baby changing room

· better access to upstairs office / storage

· Interior decor cosmetic upgrade with vibrant palette , smarter user

interface, security and branding

Budget cost $1,061,600

Option 3 achieves the highest level of upgrade and would:

· remove the physiotherapist freeing up space

· redefine entry point for users

· create better flow and flexibility between spaces

· larger community rooms and flexible spaces

· new kitchen facilities

· create covered areas to encourage interaction of users outside of the

centre and to engage with the natural environment

· new community spaces and offices for lease

· new reception area

· renovation of male and female w/c

· new unisex accessible w/c and baby changing room

· removal of upstairs allow more natural light into community spaces

· stage for community events and performances

· dedicated youth space

· Interior decor cosmetic upgrade with vibrant palette , smarter user interface and

branding

Budget Cost $1,327,000

12. Option 3 is the preferred option as it would address all the expectations and issues raised through the community consultation process. It would increase the useable space at the centre by 176 sq metres and provide more spaces for meetings and community programmes. It would ensure higher centre visibility, act as a catalyst for more use and ensure that it is able to meet community needs for the next 20 years. This option would cost $1,327,000 based on the costs identified by Roots in their report.

13. Currently in the Long Term Plan the Otara Papatoetoe Local Board has budget of $1,525,000 in year 17 for the upgrade of community facilities. This funding was linked to the redevelopment of the Papatoetoe Chambers which has been conservatively costed at $3,046,000. Even looking at a staged redevelopment of this facility, the minimum required is $2,303,000 and is not affordable within the current budget available.

14. This report recommends that the local board consider spending sufficient money on the Papatoetoe Chambers to protect the fabric of the building whilst extra funding is sought to enable a full refurbishment. To protect the fabric of the building will require around $280,000.

15. It is recommended that the balance of the available budget of $1,245,000 be used to fund the refurbishment of Te Puke o Tara Community Centre along with the $82,000 identified in the 2013/ 14 Board’s community facilities renewal program. Funds of $300,000 would need to be brought forward to year 2014/15 to enable design and consenting work to be carried out for Te Puke o Tara along with $280,000 for work to protect the Papatoetoe Chambers.

16. Allocating budget towards the refurbishment of Te Puke o Tara would enable the board to redevelop an already functioning facility that is seeing increasing usage following the appointment of a centre manager. It would respond in a positive manner to the consultation process undertaken and the community expectations raised. The result of the proposed budgetary changes are tabulated below.

Proposed funding provision

Project

2014/15

2015/16

2016/17

Te Puke o Tara Community Centre refurbishment

$300,000

(design & consenting)

$1,027,000

(physical works)

nil

Papatoetoe Chambers protection

$280,000

(physical works)

nil

Consideration

Local board views and implications

17. The refurbishment report has been work shopped with the board who indicated informal support for option 3. This report is seeking the local boards support to progress this refurbishment option.

Maori impact statement

18. The facility already caters for a wide community and a refurbished facility will enable its continued operation and deliver of programs and activities of benefit to Maori.

Implementation

19. Should the board support this approach and make budget available, a developed design for the Te Puke o Tara Community Centre would be brought back to the board for approval. The board may also wish to consider appointing a member to the project control group that would be established to progress any refurbishment.

Attachments

No.	Title	Page
a View	Attachment A Te Puke o Tara Feasibility Study (Under Separate Cover)

Signatories

Authors

Peter Loud – Senior Community Facilities Advisor

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

16 June 2014

Update Inzone kiosk programme Otara-Papatoetoe

File No.: CP2014/10144

Purpose

1. The purpose of this report is to seek direction from the local board for the renewal of current funding agreements with Inzone Experience Inc. for the leases of the two careers information kiosks. Direction is also sought for the relocation of these kiosks from the Otara and Papatoetoe libraries and installation at two college libraries in the Ōtara-Papatoetoe Local Board area.

Executive summary

2. The lease agreements for two Inzone Experience Inc. careers information kiosks, currently located at Otara and Papatoetoe libraries are due to expire on 30 June 2014. A further one year extension will maintain service continuity for the 2014-15 financial year.

3. The kiosks have been located in the Otara and Papatoetoe libraries.

4. Local Board direction is requested for the renewal of these leases. The existing leases have been in place since June 2012 and are currently funded via the Ōtara-Papatoetoe Local Board discretionary operational fund for youth development purposes.

5. This initiative was developed in June 2012 to provide an immediate response to Ōtara-Papatoetoe Local Board- identified youth employment needs.

6. Between July 2012 and May 2014, 5,712 Otara and Papatoetoe Inzone kiosk users have registered through the kiosks for careers information from the relevant employer or industry organisations (an increase of 1,712 since June 2013).

A total of 56,518 career documentaries have been watched since July 2012 (an increase of 25,018 since June 2013.

Recommendation

That the Ōtara-Papatoetoe Local Board approves the allocation of $11,500 from the 2014/15 local board community response fund (opex) to Inzone Experience Inc for lease of two Inzone careers kiosks, to be located at colleges within the Ōtara-Papatoetoe Local Board area for a period of one year to June 30, 2015.

Comments

Background

7. The Ōtara-Papatoetoe Local Board Plan 2012-14 supports initiatives which assist youth to transition from education into employment. The Ōtara-Papatoetoe Local Board has been a core participant in the Auckland Council Youth Connections Project.

8. In June 2012, the Ōtara-Papatoetoe Local Board approved funding for two kiosks to be placed in the Otara and Papatoetoe libraries for a 12 month trial period as a way of further supporting their youth employment aspirations. The leasing arrangement has been renewed twice and concludes on 30 June 2014.

9. Inzone careers kiosks provide up-to-date career information and a multimedia view of a wide range of employment and training opportunities in New Zealand. After watching videos of their choice, viewers can decide if they would like to receive further information.

Highlights

10. The Papatoetoe kiosk has had 2,864 registrations and 28,319 careers documentaries accessed to 30 April 2014. This is an increase of 764 new registrations and 11,000 documentaries watched since June 2013.

11. The Otara kiosk has had in excess of 2,850 registrations and 28,199 careers documentaries watched to 30 April 2014. This is an increase of over 950 registrations and 13,699 documentaries watched since June 2013.

12. In August and September 2013, the Inzone Experience motivational roadshow truck was sponsored to make 26 mobile kiosks directly available to eight low-decile colleges in south Auckland. Eighty kiosks are now sponsored nationally in schools around New Zealand.

13. In recognition of the Ōtara-Papatoetoe Local Board support for the Inzone kiosks, four Otara and Papatoetoe colleges were included in the tour: Tangaroa College, De La Salle College, Papatoetoe High School and Sir Edmond Hillary College. Southern Cross campus, Mangere College, Otahuhu College and James Cook High students also benefited from the southern roadshow.

It is expected that the roadshow will return to the North Island in the 2015 – 2016 financial year.

Libraries Feedback

14. Staff reported that the equipment is user-friendly and requires minimal staff assistance with operation.

15. Papatoetoe staff have observed an ongoing decline in usage of the kiosk. This is evidenced by a slow decline in new registrations at the Papatoetoe library to December 2013. Otara staff have observed a significant seasonal drop in Otara numbers during the period February to June 2013. Numbers rose again in the June to December period for the kiosk in the Otara Library.

16. In the 2012–2013 financial years, Auckland Libraries renewed a Memorandum of Understanding with Careers New Zealand to provide internal training for staff, for the delivery of personalised assistance to job seekers utilising the Careers NZ website programme.

17. The Careers NZ computer programme and tools are available to job seekers across all Auckland Libraries. Library staff can now deliver career support and employment information to library users through the Careers New Zealand site. Auckland Libraries report that this provides a consistent technology platform across all library sites regionally.

18. Going forward, Auckland Libraries view the regional Careers New Zealand programme in libraries as being sufficient to meet the needs of library users across Auckland. The preference is to retain a single technology platform for the delivery of this type of information within libraries.

Consideration

19. After two years in Otara and Papatoetoe libraries, the numbers accessing the kiosks are showing a steady decline in usage and libraries now have an alternate platform for accessing this information.

20. The employment choices that are selected indicate a pattern of career interest for students in Otara and Papatoetoe which has remained relatively static over the past two years.

21. Inzone Experience Inc. is working towards seeking sponsorship to install kiosks directly into college libraries around New Zealand. To date, 80 kiosks have been sponsored.

22. The sponsored mobile roadshow is regarded as a future step in delivering career information directly to year 12 and 13 students in schools throughout NZ.

23. Options included:

a) The allocation of $11,500 from the discretionary operational fund to Inzone Experience Inc. for the lease of two Inzone careers kiosks to be located at colleges within the Ōtara-Papatoetoe Local Board area for a period of one year to 30 June 2015. Inzone Experience Inc. will organise placement of local board sponsored kiosks in colleges recommended by the local board.

Inzone Experience Ltd will also provide two additional fully sponsored kiosks to two colleges of the Local Board’s choice at no additional charge.

b) Discontinue funding for Inzone Careers kiosks leases in Otara and Papatoetoe.

24. This report recommends Option a) based on the following considerations:

Option a) provides:

· four colleges in the Ōtara-Papatoetoe Local Board area with an Inzone Experience career’s information kiosk, allowing students direct access to careers information

· leasing two kiosks gives leverage to external sponsorship for two further kiosks to support youth development in the Ōtara-Papatoetoe Local Board area

· the initiative provides an adjunct to the Youth Connections Project.

Option b) provides:

· a potential $11,500 saving in expenditure from the Ōtara-Papatoetoe Local Board discretionary operational fund for the 2014-15 financial year, compared to the 2013 -14 financial year that could be prioritised elsewhere.

Local board views and implications

25. The recommendation contained in this report is within the local board’s delegated authority, and meets the board’s stated objectives. At the Otara-Papatoetoe Local Board workshop on 28 March 2012, the board supported a trial of the Inzone Careers Kiosks at two libraries within the Ōtara-Papatoetoe Local Board area for a period of 12 months. The trial was in partnership with Inzone Experience Ltd. and associated industry partners.

26. The Ōtara-Papatoetoe Local Board considered the trial successful and of value to Otara and Papatoetoe youth seeking employment and continued to lease kiosks for two libraries through the 2013 – 2014 financial year.

Maori impact statement

27. An estimated 900 to 1,000 fifteen to nineteen year old Maori students in Otara and Papatoetoe are potential recipients of improved access to careers and employment information through this programme based on 2013 statistics.

Information regarding actual numbers of Maori youths accessing the service is not collected.

General

28. This report does not trigger council’s significance policy.

Implementation

29. There are no significant implementation issues foreseen as a result of the decisions in this report.

Attachments

No.	Title	Page
a View	Appendix A- Inzone Photographs	103
b View	Appendix B- Inzone Kiosk Statistics	105

Signatories

Authors

Ayr Jones - Team Leader – Community Advisors South

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

16 June 2014

Progressing the Resource Recovery Network in the South

File No.: CP2014/10847

Purpose

1. To provide information to five local boards in the south (Howick, Māngere-Ōtāhuhu, Manurewa, Ōtara-Papatoetoe and Papakura) on a proposed plan and associated costs to progress the establishment of resource recovery in the south.

Executive summary

2. The establishment of the Resource Recovery Network (RRN) is a long-term initiative of Auckland Council. The development of the network across all the local board areas will need to be a staged development, in collaboration with community and business stakeholders. Funding of facilities will require a combination of regional funding, funding from the Waste Minimisation and Innovation Fund as well as other potential partnerships.

3. A number of local boards in the south have requested further information on how they can support the development of resource recovery facilities in their respective local board areas.

4. This report sets out the regional context for the RRN under the Waste Management and Minimisation Plan as well as providing information on what action local boards can undertake to progress resource recovery initiatives collectively and in their own areas. It recommends that interested boards include reference to resource recovery as part of broader waste minimisation initiatives in their local board plans.

Recommendations

That the Ōtara-Papatoetoe Local Board:

a) Receives the Progressing the Resource Recovery Network in the South report.

b) Considers including reference to resource recovery in its draft local board plan.

c) Considers, as a first step, progressing implementation of a combined scoping study with other southern local boards for the establishment of Community Recycling Centres, at an approximate cost of $10,000 per local board ($50,000 total cost).

Comments

Background

5. Auckland Council’s Waste Management and Minimisation Plan (WMMP) and the Draft Low Carbon Action Plan both strongly support the concept of resource recovery. The operational goal of the WMMP is zero waste to landfill by 2040.

6. In order to achieve the goal of the WMMP, we need to change our current attitude to disposing of waste. It is estimated that at least 30 percent of the 1.2 million tonnes of waste currently going to landfill every year could be reused or recycled. This means Auckland is paying to dispose of at least 360,000 tonnes of wasted materials which could otherwise be used to generate employment and business opportunities by increasing the supply of materials to the recycling sector and operation of resource recovery facilities.

7. Aiming for zero waste requires a transformational shift to change the default mode from waste disposal to resource recovery. Auckland Council has the ability to drive change by developing infrastructure and systems to maximise resource recovery. This is a large and complex task that will take time and resources to implement, but one that has been firmly endorsed through the WMMP.

8. The RRN will be an Auckland-wide network of purpose designed resource recovery facilities incorporating large commercial focused Resource Recovery Parks (RRPs) connected to smaller locally focused Community Recycling Centres (CRCs) linked through common branding, trading systems and operational procedures.

9. CRCs are local facilities that will accept, and in some cases process, reusable and recyclable materials from local households and businesses. They can vary considerably in size (from 2000m² to a hectare). The purpose of CRCs is to provide residents and local businesses with a one-stop-shop recycling service where items and materials that cannot be recycled through kerbside recycling collections (including end of life products) can be taken.

10. CRCs can be operated by social enterprises on a sustainable business model that provides added benefits, such as employment and training opportunities as well as the creation of a creative and social hub in local communities.

Regional Context

11. A report is currently being prepared for the Governing Body outlining what is required to progress the RRN across the region. It will outline the strategy, current and planned resource recovery activity, and indicative funding to be included in Council’s Long Term Plan.

12. The first stage priority for regional funding for the RRN is the redesign and upgrade of four council-owned sites (at Henderson, Waiuku, Devonport and Helensville) as model facilities as well as the development of a site in the central area. These facilities will be developed as best practice sites, and will provide information on operational and financial implications to guide the establishment of additional facilities.

13. The central area site is being supported in the first stage of the RRN development by the three central local boards (Albert-Eden, Puketepapa and Waitemata) have prioritised the establishment of a CRC in their areas through jointly funding a scoping study and a subsequent business case.

14. The RRN is also being progressed through the Waste Minimisation and Innovation Fund (WMIF) which provides seed funding to community groups and businesses that want to explore options or start projects.

15. The RRN is a long-term project. The establishment of the network across all local board areas will need to be a staged development, in collaboration with community and business stakeholders. Funding of CRCs will require a combination of regional funding, WMIF and other potential partnerships.

Local Board Opportunities for the South

16. There has been increasing interest in the RRN from local boards in the south and southern communities over the last couple years. Possible steps for boards to progress the RRN in the south are detailed below.

Step 1: A Scoping Study

17. The purpose of a scoping study is to identify:

· potential sites – these may be new, existing or sites that could be modified;

· potential players – organisations, businesses, churches

18. Given the interest from the five southern local boards, a joint scoping study is a sensible option as it allows for costs to be shared. A scoping study identifies what resource recovery initiatives already exist and the potential for additional or new facilities. Information from the scoping study provides strategic context for developing resource recovery in the south but can also guide future investment from each board.

19. Upon completion of the scoping study, each local board may decide to progress their own approach to developing resource recovery facilities. For example they may not want to invest further, they may want to support building the capacity of identified local community organisations or they may wish to invest in an operational business plan.

Step 2: An Operational Business Case

20. An operational business case could be undertaken by local boards in their own communities. The business case will identify the pros and cons of particular sites, material flows, catchment areas, financial modelling and social and environmental benefits.

Step 3: Investment to Progress the Establishment of a CRC

21. This step would be bringing together an investment package to establish a CRC and could be a combination of regional funding and other potential partnerships.

Consideration

Local board views and implications

22. This report is in response to interest from a number of local boards in the south in further understanding how to progress resource recovery in their local board areas. In particular, boards have requested further information on required funding.

23. The Manurewa Local Board have expressed a view that as resource recovery supports implementation of the WMMP, no local funding should be required to progress resource recovery.

Maori impact statement

24. There has been engagement with interested Mana Whenua and Māori groups in the Auckland Region on the Resource Recovery Network.

25. The Māori Plan for Auckland includes an objective supporting sustainable energy use as part of its manaakitanga strategic direction. Recycling and reuse of materials otherwise destined for landfill support that objective.

Implementation

26. If the five southern local boards wish to progress with the implementation of a combined scoping study for the establishment of CRCs, the approximate cost would be $50,000.

27. The cost of an operational business case, which would be board specific, would be approximately $30,000 per local board area.

28. The information provided from both the scoping study and the operational business case would give each local board information for further investment.

Attachments

There are no attachments for this report.

Signatories

Authors

Jenny Chilcott - Project Manager Special Community Projects, Solid Waste

Parul Sood – Waste Planning Manager

Authorisers

Ian Stupple – Solid Waste Manager

John Dragicevich - Manager Infrastructure and Environmental Services

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

16 June 2014

Endorsement of the Draft Ōtara-Papatoetoe Area Plan for Community Engagement

File No.: CP2014/11145

Purpose

1. To seek the Board’s approval for the draft Ōtara-Papatoetoe Area Plan for public engagement for the period 21 July 2014 to 17 August 2014.

Executive summary

2. In February 2012 the Auckland Future Vision Committee endorsed the sequence and co-governance approach for Area Plans and endorsed the establishment of political working groups of relevant ward councillors and local board members nominated by their local board to oversee the development of the area plans. Two area plans currently being developed are the Ōtara-Papatoetoe and Devonport-Takapuna Area Plans. This report is specific to the Ōtara-Papatoetoe area plan.

3. From April to May 2014, the Ōtara-Papatoetoe political working group consisting of the full Ōtara-Papatoetoe Local Board and Councillors Anae and Filipaina have met on a regular basis with the area plan team to discuss the aspirations, key moves and ways the area plan can help to deliver on the outcomes and directions of the Auckland Plan. From these workshops a draft area plan for the Ōtara-Papatoetoe local board area has been developed. The draft area plan is included in Attachment A.

4. The Ōtara-Papatoetoe political working group and the area plan team have now prepared a draft area plan for community engagement. Approval is sought to submit a word version of the draft Ōtara-Papatoetoe Area Plan to the next Auckland Development Committee meeting on 10 July 2014. This will not be a published version and will enable the five week period before engagement commences on 21 July 2014 for document production (formatting, editing, insertion of graphics and images and printing) to be undertaken. It is proposed that the Chair, Efeso Collins and Deputy Chair, Ross Robertson be nominated to approve any minor amendments of an editorial nature and to approve the look and feel of the document prior to final production.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) Approves the draft Ōtara Papatoetoe Area Plan for public engagement for the period 21 July 2014 to 17 August 2014.

b) Delegates to the Chair of the Ōtara-Papatoetoe Local Board, Efeso Collins and Deputy Chair, Ross Robertson to approve minor amendments of an editorial nature that may be required to the Ōtara-Papatoetoe Area Plan as set out in Attachment A, prior to engagement on 21 July 2014.

c) Agrees that the unpublished version of the draft Ōtara-Papatoetoe Area Plan be considered at the Auckland Development Committee’s 10 July 2014 meeting.

Comments

5. In February 2012 the Auckland Future Vision Committee endorsed the sequencing of the area plans and also endorsed a co-governance approach to the area plans. The Committee resolved:

e) “That the Auckland Plan Committee supports a mechanism for local boards and the governing body to engage directly throughout the preparation of particular area plans, through establishment of a working group of relevant ward councillors and local board members nominated by their local board to oversee the development of the area plan.”

6. On 29 November 2013, the second round of area plans commenced. This included the Ōtara-Papatoetoe Area Plan and the Devonport-Takapuna Area Plan.

7. The current round of area plans are following a reviewed approach over a 12 month staged process, with the following modifications:

· The speeding up of the completion of area plans

· The more efficient use of staff resources

· No re-litigation of the Proposed Auckland Unitary Plan (30 year) land use direction

· Develop a shorter, more accessible document, but retain robust topic focussed foundation, key drivers and outcomes

· Use smarter, more creative community engagement, need to avoid “consultation fatigue”.

8. The first two pilot area plans each comprised 70 pages of maps, text and illustrations. The second round of area plans will follow the general format of earlier area plans but will be reduced to half the size. The draft Ōtara-Papatoetoe Area Plan has achieved this by:

· Significantly reducing the background and context section

· Key moves replace generic outcome statements

· Actions identified relate to significant transformational projects or initiatives – rather than business as usual outcomes. (A number of smaller projects or initiatives linked together can deliver a transformational outcome).

· Clearer maps (5 thematic maps to articulate the key moves will be included).

· Fewer images.

9. The focus of this round of area plans will be on transformational changes needed over the next 30 years to achieve Auckland Plan outcomes.

Process to date

10. The following diagram outlines the process followed to date.

Phase 2

11. Work commenced on the preparation of topic reports and SWOT sessions to help identify issues and opportunities and key projects underway were held with key departments across council in December 2013 and January 2014.

12. An internal stakeholders and CCO workshop was held on 4 February 2014 to prepare a first cut of the draft area plan theme maps. Approximately 50 staff from across council attended this session.

13. On completion of the topic reports, SWOT sessions and internal stakeholder workshop, subject matter experts from key topic areas across council (including representatives from Auckland Transport) were invited to participate in internal mapping sessions to inform the following theme maps:

· Economic and community development

· Transport

· Infrastructure

· Natural environment

· Heritage

14. An initial round of targeted engagement on the Ōtara-Papatoetoe Area Plan was undertaken through a series of six workshops with key stakeholders, key internal staff (subject matter experts) and local board members in March/April 2014. In total 71 key stakeholders attended. An online survey was also run through the “Have Your Say” page and Ōtara-Papatoetoe members of the Peoples Panel. A total of 46 responses were received.

15. Individual hui were also held with the following Mana Whenua groups during March and April 2014:

· Te Akitai

· Ngati Whanaunga

· Ngati Paoa

· Ngati Maru

· Ngati Te Ata

· Ngati Tamaoho

· Waikato Tainui

· Te Kawerau a Maki

· Ngai Tai ki Tamaki

16. Ngati Whatua o Orakei and Ngati Tamatera chose not to meet.

17. Feedback from the Mana Whenua, targeted stakeholder engagement and survey results were incorporated into the theme maps with support from subject matter experts from across council. Subject matter experts also attended local board workshops relevant to their expertise to respond to any technical questions.

18. The draft Ōtara-Papatoetoe Area Plan text and maps were presented to managers at a Project Overview Group meeting on 5 May 2014. Feedback from the Project Overview Group confirmed the need for clarity around funding and the importance of not raising community expectations. They also recommended that only transformational projects should be included and not “business as usual” projects.

19. The “Projects, initiatives and timeframes” section on page 15 of the draft area plan explains the financial constraints facing the council and in particular that all projects are currently under review through the Long Term Plan process.

20. The Ōtara Papatoetoe Local Board nominated board members Chair Efeso Collins, Ross Robertson, Lotu Fuli, Stephen Grey, Mary Gush, Donna Lee and John McCracken together with Councillors Anae and Filipaina to form a working group. The updated theme maps incorporating the feedback from the targeted stakeholder engagement and survey results were presented to the Ōtara-Papatoetoe Local Board Working Party through a series of three workshops to discuss the emerging content, issues and aspirations of the draft area plan.

21. The workshops with the Local Board Working Party confirmed the following:

· Draft Economic and Community Development Thematic Map and Actions (4 April 2014)

· Draft Transport Thematic Map and Actions (2 May 2014)

· Draft Infrastructure Thematic Map and Actions (2 May 2014)

· Draft Natural Environment and Heritage Thematic Map and Actions (2 May 2014)

· Confirming the key moves and content of the draft area plan (9 May 2014)

22. Since the 9 May 2014 workshop with the Local Board Working Party, further work has been undertaken on the draft area plan document as a result of editorial changes, formatting and managers review session. The changes were reported to and discussed with Efeso Collins on 26 May 2014 before finalising the current working draft for inclusion on this agenda.

Key components of the draft area plan

Alignment with the Auckland Plan

23. Area plans are driven by the Auckland Plan and are one mechanism used to implement the Development Strategy of the Auckland Plan. In achieving Auckland’s Vision of “The World’s most Liveable City”, the seven Auckland Plan outcomes: outlining what the vision means in 2040 have set the direction for what the Auckland Plan means for the local board area. This is set out in “The Strategic Context” (section 6.0) of the draft area plan.

24. The Southern Initiative (TSI) is one of two major initiatives in the Auckland Plan. The purpose of the TSI is:

“to plan and deliver a long-term programme of co-ordinated investment and actions to bring about transformational social, economic, and physical change. The Southern Initiative is an opportunity to improve the quality of life and wellbeing of local residents dramatically, reduce growing disparities, and increase business investment and employment opportunities, for the benefit of all of Auckland and New Zealand.”

25. There is also a focus to strengthen children and families and to support stable homes in an area of high social need. TSI includes the four local board areas of Ōtara-Papatoetoe, Māngere-Ōtāhuhu, Manurewa and Papakura. Key to the transformation of this area is educational achievement and developing the skills which lead to well-paid employment. Working collaboratively with other agencies and delivery partners will also be required to achieve the better community outcomes envisaged.

26. Many of the social components of TSI cannot be mapped spatially. However, the purpose of TSI has been integral to the development of the area plan for Ōtara-Papatoetoe.

Local Board Plans

27. The priorities identified in the Local Board Plan 2011 have helped inform the development of the area plan key moves, projects and community aspirations. Local board plans and their priorities are reviewed every three years which will enable appropriate parts of the area plans to be incorporated into subsequent local board plans. The draft Ōtara-Papatoetoe Local Board Plan 2014 is currently being prepared and where possible opportunities for alignment with the Area Plan engagement and content are being identified.

Key Moves of the Area Plan

28. The draft area plan promotes nine key moves. Key moves are outcomes that have a physical or spatial aspect and when realised will make a transformational contribution to making the local board area a great place to live, work and visit. These contribute to achieving the vision for Auckland to be the world’s most livable city. The key moves are summarised below:

· Value and protect Ōtara-Papatoetoe’s heritage, culture and identity in partnership with Mana Whenua and the community.

· The landscape, cultural, and ecological values of the Ōtara-Papatoetoe area, particularly Ōtara Lake and waterways, and Puhinui are recognised, protected and enhanced.

· Transition Manukau from a City Centre to a Metropolitan Centre.

· Ōtara (Ōtara Town Centre to Ōtara Lake) transformation and business and community partnerships.

· Strengthen and enhance the vitality of Papatoetoe and Hunters Corner Town Centres.

· Maintain and strengthen the economic role of the East Tamaki, Wiri, Bairds Road and Lovegrove Crescent industrial areas as key employment areas for Ōtara-Papatoetoe’s residents.

· Ōtara-Papatoetoe has safe, accessible and high quality parks and community facilities.

· Make transport more accessible and safer for Ōtara-Papatoetoe residents, with particular emphasis on cycling, walking and public transport.

· Utilities and services that support Ōtara-Papatoetoe’s growing population.

29. The delivery of the key moves is supported by a number of the projects and initiatives will be ‘quick wins’ or short-term improvements that are mostly funded and could be implemented over the next 5 years. Other projects and initiatives will need to be scoped, and require a collaborative approach to planning and have been identified for implementation over the next 6-30 years.

Content of the draft Area Plan

30. The draft area plan will be a 35-40 page document that will focus on communicating to the public the key moves for Ōtara-Papatoetoe for the next 30 years.

31. The draft area plan will include the following key sections:

· Purpose of the Ōtara-Papatoetoe Area Plan

· Vision for the future

· Benefits of the Area Plan

· The Ōtara-Papatoetoe area

· Developing the Area Plan

· The Strategic Context

· Key moves of the Area Plan

· Implementing the Area Plan

· Your Views Matter

· Glossary

Appendices:

· Heritage theme map

· Natural environment theme map

· Economic and community development theme map

· Transport theme map

· Infrastructure theme map

32. The theme maps in the appendices build on the key moves at a more local level by identifying projects and initiatives that can be mapped spatially. These themes include transport, infrastructure; economic and community development and natural environment and heritage. The particular grouping of themes can change to respond to each local board area.

33. The actions that have been identified to support the key moves recognise the current economic climate and focus on building partnerships with key stakeholders and mana whenua and identifying opportunities to leverage off existing projects and initiatives. This approach recognises that while a number of projects and initiatives independently may not be perceived to be transformational, when considered collectively they have the potential to result in transformational change.

34. The area plan also recognises mechanisms such as advocacy, policy development, recognition of places and values, provision of services and facilities and supporting future development. These steps would be taken not only by Auckland Council but also Council Controlled Organisations, delivery partners, infrastructure providers, land owners, developers and community groups/organisations.

Community Engagement

35. Community engagement is proposed to occur from 21 July to 17 August 2014. The focus of engagement will be to connect with existing community networks by presenting the draft area plan at network meetings and events. Email networks will also be connected with using an E-Flyer with links to Auckland Council’s “Have Your Say” page which will contain all of the necessary information on the draft Area Plan including an online feedback form.

36. A combined mana whenua hui is proposed in July 2014 and a youth event is proposed through libraries during this period.

37. There will be displays and copies of the draft area plan at a range of locations within the area such as libraries and community centres to engage with those members of the community who do not usually attend public meetings or formal events. A series of pop-up events will also be proposed at key locations such as train stations, markets and council facilities to hand out flyers and to inform people of the draft Area Plan.

38. Once the engagement period is over, the feedback will be reviewed, grouped into themes and amendments to the draft area plan will be discussed with the Ōtara Papatoetoe Area Plan working group before a final area plan is reported to the Ōtara Papatoetoe Local Board in October 2014 and the Auckland Development Committee for adoption in November 2014.

Consideration

39. The co-governance approach to the area plans requires reporting to both the local board and the Auckland Plan Committee. The development of the draft area plan has occurred in close collaboration with the political working group (made up of members of the local board and ward councillors).

40. Once community engagement on the draft plan has been completed, feedback will be considered by the political working group, the area plans will be updated accordingly and reported through to the Ōtara-Papatoetoe Local Board and Auckland Development Committee for adoption.

Local board views and implications

41. All members of the Ōtara-Papatoetoe Local Board chose to be part of the political working group with the ward councillors in developing the draft area plan. The working group consists of Efeso Collins (Chair), Ross Robertson, Lotu Fuli, Donna Lee, Stephen Grey, John McCracken and Mary Gush - the full Ōtara-Papatoetoe Local Board - and Councillors Anae and Filipaina. Three workshops were held with the area plan team and subject matter experts to discuss the aspirations, key moves and ways the area plan can help to deliver on the outcomes and directions of the Auckland Plan.

42. The draft area plan has been reported to the Ōtara-Papatoetoe Local Board and it has recommended that the Auckland Plan Committee endorse the draft area plan contained in Attachment A for community engagement.

43. Briefing sessions with local boards that share a common border with the Ōtara-Papatoetoe Local Board Area will be held to explain the area plan process and the content of the draft area plan prior to community engagement.

Maori impact statement

44. Between March and April 2014 the area plan team have held a series of individual hui with mana whenua to seek guidance on the maori outcomes for the Area Plan. Of the 11 mana whenua groups with an interest in the area (refer to “Background” for a list of the groups), only two chose not to participate. There are a number of mataawaka groups in this local board area. Mataawaka representatives were invited to attend key stakeholder workshops held in March and April 2014 to understand their aspirations for the Ōtara-Papatoetoe area.

45. The maori outcomes have been integrated throughout the draft Area Plan and further engagement with mana whenua and mataawaka is proposed in July 2014.

Implementation

46. The preparation of high quality and responsive area plans will require council-mandated application of resources and staff from across the organisation and beyond, to achieve an appropriate comprehensive place-based picture of the future for areas at the scale selected. The planning and delivery of new local town centre or precinct plans that stem from area plans will require agreements with delivery partners to manage the realisation of the outputs on the ground or in other ways such as the Proposed Auckland Unitary Plan.

Attachments

No.	Title	Page
a View	Draft Otara-Papatoetoe Area Plan (Under Separate Cover)

Signatories

Authors

David Wong - Principal Planner - Planning Central Islands

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

16 June 2014

Manukau Heritage Item Assistance Fund - Second Round of Funding

File No.: CP2014/11675

Purpose

1. This report presents the Ōtara-Papatoetoe Local Board with an application assessment summary and funding recommendation for one application received during the second funding round of the Manukau Heritage Item Assistance Fund.

Executive summary

2. Auckland Council considers there is a net public benefit derived from providing individuals and community groups caring for privately owned heritage features with financial support. Contestable heritage funding schemes are one mechanism through with owners of heritage items are encouraged to take action to protect these community assets.

3. For the 2013/14 financial year, contestable heritage funding is delivered through legacy council funding schemes and by applying legacy council funding policies. In the area covered by the former Manukau City, Franklin and Papakura Councils, heritage funding is delivered through the Manukau Heritage Item Assistance Fund.

4. One application from the Ōtara-Papatoetoe Local Board area is to be considered during the second funding round. This application has been assessed against fund criteria and a funding recommendation is presented to the board for their consideration.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) Receive the Manukau Heritage Item Assistance Fund 2013/2014 – Funding Round 2 report.

b) Consider the following grant allocations:

i) Declining application MHIA1314013 from the Papatoetoe Railway Station Preservation Trust as a contribution towards the cost of repairs to Wiri Railway Station building.

Comments

5. The Manukau Heritage Item Assistance Fund (MHIAF) is a legacy Manukau City Council fund that provides funding for projects involving:

a) A site or building listed in the Heritage Appendix of the Auckland Council District Plan (Manukau City, Franklin or Papakura) or a site that is known to contain an archaeological site recorded on the Auckland Council Cultural Heritage Inventory.

b) A property that has a heritage tree listed in the Heritage Appendix of the Auckland Council District Plan (Manukau City, Franklin or Papakura).

c) A heritage building or tree not currently listed, but is of sufficient merit to warrant listing.

6. Applications to the Fund are assessed by a Council heritage expert against the fund criteria stated in the Fund Guideline (attached). These include:

a) Significance: The project needs to have high heritage significance and regard will be given to whether the resource is scheduled for protection in the Auckland Council District Plan (Manukau City, Franklin or Papakura Section). The project needs to enhance the qualities for which the heritage item is valued.

b) Funding Necessity: Whether funding is important to securing the future of an at risk item or place.

c) Compliance with Best Practice: The extent to which the project reflects best practice as outlined in the International Council on Monuments and Sites (ICMOS) New Zealand Charter.

d) Public Access and Educational Value: The degree of physical access, visual access or educational value.

e) Extent to which projects recognise Maori perspectives.

7. This assessment forms the basis of funding recommendations presented to the Board for their consideration.

8. The 2011/2012 interim approach to community funding, endorsed by the Regional Development and Operations Committee (RDOC) in May 2011, allocated decision-making responsibility over the MHIAF to the Southern local boards. In March 2013 the RDOC endorsed the extension of this interim approach to community funding for the 2013/2014 financial year.

9. In total, $83,500 for MHIAF grants was set aside in the Annual Plan for the 2013/14 financial year. At the 27 May 2013 meeting of the Southern Joint Funding Committee it was resolved that the MHIAF would be allocated across the six southern local boards on an equivalent basis to the 2012/2013 financial year as follows:

Table One. Summary of MHIAF allocation split by local board

Franklin Local Board	Howick Local Board	Mangere-Otahahu Local Board	Manurewa Local Board	Otara-Papatoetoe Local Board	Papakura Local Board
$7,344	$30,000	$13,185	$14,000	$13,971	$5,000

10. This funding round, the spread of applications between boards and level of funding recommended based on merit assessment, is not aligned with the budget allocation. This means that if the budget allocation between boards is strictly adhered to, then based on the merit assessment, the fund would be under allocated by $34,845 (41%) at year end.

11. Given this, an alternative allocation scenario has been recommended to the Local Board Chairs. This scenario is based on managing the remaining MHIAF budgets jointly across the six southern local boards. Assuming the merit based funding assessments continue to guide the allocation, this scenario would reduce the overall budget underspend with $17,550 (25%) remaining unallocated rather than $34,845 (41%) managing the budget as per the status quo.

12. Neither funding scenario will impact on the current funding recommendation based on a merit assessment.

13. The Southern Joint Funding Committee agreed that the MHIAF would have two funding rounds, closing July 2013 and March 2014. The MHIAF opened for applications on 17 June 2013 and remained open until the final application cut-off date or until all available funding was allocated.

14. MHIAF grant allocation recommendations on eligible applications are presented to the Ōtara-Papatoetoe Local Board twice a year. Application deadlines are provided below. Any applications received after the first deadline were held until the next funding meeting and any applications received after the second deadline would not be considered during the 2013/2014 financial year.

Table Two. Summary of MHIAF application closing dates.

	Application cut-off date	Funding decisions expected
Funding meeting 1	22 July 2013	October 2013
Funding meeting 2	28 March 2014	June 2014

15. The availability of heritage funding and information on the 2013/2014 funding rounds have been promoted through the Auckland Council website, through Auckland Council publications, mail out to all heritage owners in Auckland as listed in the Unitary Plan, press advertisements in local print media and email notification to heritage stakeholders.

16. There were no applications to the MHIAF within the Ōtara-Papatoetoe Local Board area in the first funding round, so there is currently $13,971 available for allocation by the Ōtara-Papatoetoe Local Board this financial year.

Consideration

Local board views and implications

17. This report seeks the view of affected local boards.

Maori impact statement

18. The provision of community funding to support historic heritage initiatives provides opportunities for all Aucklanders to undertake projects, programmes and activities that benefit Maori. The significance of sites to Maori and the extent to which applications recognise Maori Perspectives is considered as part of the application assessment process.

Implementation

19. No implementation issues have been identified. The fund will be allocated in accordance with the decision of the Otara-Papatoetoe Local Board.

Attachments

No.	Title	Page
a View	MHIA 2013/2014 Funding Guidelines	157
b View	MHIA Otara-Papatoetoe Applicant Assessment	161

Signatories

Authors

Maria Hernandez - Environmental Funding Coordinator

Fran Hayton - Environmental Funding Advisor

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

16 June 2014

Approval of the Draft Ōtara-Papatoetoe Local Board Plan 2014

File No.: CP2014/09867

Purpose

1. To approve the draft Ōtara-Papatoetoe local board plan 2014, and the summary document, for public consultation.

Executive summary

2. Each local board is required to complete a local board plan for adoption by 31 October 2014.

3. The draft plan is attached to this agenda, along with the summary document, for the local board to approve for community consultation.

4. Consultation using the special consultative procedure (SCP) is taking place 7 July to 6 August 2014.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approves the draft Ōtara-Papatoetoe Local Board Plan 2014 for public consultation using the special consultative procedure.

b) approves the draft Ōtara-Papatoetoe Local Board Plan 2014 summary document.

c) delegates to the Chair to make any minor wording changes that may be necessary for the draft local board plan or summary document.

Comments

5. The Local Government (Auckland Council) Act 2009 requires each local board to develop a local board plan every three years. The first local board plan was adopted in 2011. This second local board plan must be adopted by 31 October 2014.

6. Local board plans are strategic plans for the following three years and beyond. The plans reflect the priorities and preferences of the community. They guide how the local board:

· makes decisions on local activities and projects

· provides input into regional strategies and policies

· works with other agencies that play a key role in the area, including central government agencies and council-controlled organisations.

7. The plans inform the development of council’s 10-year Long-term Plan. The plans also form the basis for development of the annual local board agreement for the following three financial years.

8. The local board is required to use the SCP to consult on the draft local board plan. The period for the SCP is 7 July to 6 August 2014.

9. The SCP requirements include providing a summary of the information in the draft local board plan.

Consideration

10. The draft plan has been developed by considering a range of strategic issues, as well as the Auckland Plan and other regional strategies and policies. Community views and advice from subject matters experts has also been important in developing the draft plan.

11. The board agreed to commence the development of its draft plan by adopting the outcomes and some initiatives from the current local board plan as a platform to engage and stimulate interest from its communities through its informal engagement plan.

12. The draft plan and the summary document are attached.

Summary of community views and strategic issues

13. The local board talked to the community during February and March 2014.

14. The board led several events at its town centres, market and community places using different engagement methods including online surveys and written submissions. A large quantity of feedback was collected from these events about the local communities’ aspirations and their suggestions for initiatives:

15. After the informal engagement reached its conclusion board members discussed the feedback at workshops, and identified seven outcomes to be included in the plan. It was evident that most outcomes from the current plan were still relevant. These seven outcomes are:

· A heart for Manukau

· Town centre vitality

· Parks and facilities that meet people’s needs

· Healthy harbours and waterways

· Thriving communities

· Age friendly communities

· Good transport connections

Two new outcomes were identified, Better Connections and Aged friendly communities, to include into the draft plan.

16. The board agreed to Better Connections, as the local population is increasing and demand for better transport networks. The draft plan proposes to advocate and improve transport connections to help everyone get around, by walking, cycling and public transport options, and have better road intersections.

17. The board wants everyone to be able to participate in the life of the community. The Auckland Plan states priorities for young and old, who are often disadvantaged. The community spoke about having more activities for the elderly, and youth to have more opportunities to obtain jobs and training. The board understands this and have included Aged friendly communities, as one of its outcomes.

18. Under each outcome, the draft plan states objectives and initiatives. The informal engagement put forward several new initiatives and aspirations which the board considered and agreed to include in the draft plan. These include, providing a ‘men’s shed’, supporting the Te Papa Manukau development, and providing free wifi access on Davies Ave Boulevard.

19. Other initiatives and themes were also identified that builds on from the current local board plan like, advocating to restore Ōtara Lake, continue to build stronger neighbourhoods and healthy communities, better parks and open spaces, more community and cultural events, support initiatives for more youth programmes, and the refurbishment of community centres.

20. The draft plan is designed to align with the Auckland Plan and proposed Unitary Plan. New initiatives such as Special Housing Areas, and changes in the areas demographics, have also been influential to the development of the draft plan.

21. The local board’s views have driven the development of the draft plan.

Local board views and implications

22. The local board’s views have driven the development of the draft plan.

Māori impact statement

23. The local board plan contributes to improving wellbeing in Māori communities, as well as the community in general.

24. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi/the Treaty of Waitangi and its broader statutory obligations to Māori. As part of this commitment, our local board will continue to build and formalise its relationship with mana whenua. Engaging rangatira ki te rangatira or chief to chief is the mechanism by which we will work and share information.

25. The outcomes in this plan, especially those aimed at improving education, business development and employment, are expected to improve the economic and social well-being of Māori people. The draft plan also makes proposals specific to Māori, in relation to marae development, papakainga, and supporting mana whenua in their Kaitiaki role.

26. A hui involving representatives of the six southern local boards and the relevant mana whenua was held on March 8th. Of the 13 iwi invited, eight attended. All gave positive feedback about the hui itself and five expressed a desire for ongoing engagement with the Ōtara-Papatoetoe Local Board.

Implementation

27. The next steps in the local board plan process are shown below.

Attachments

No.	Title	Page
a View	Ōtara-Papatoetoe Local Board Plan Mihi	187
b View	Ōtara-Papatoetoe Local Board Plan generic designed pages	189
c View	Ōtara-Papatoetoe Local Board Plan content	199
d View	Ōtara-Papatoetoe Local Board Plan summary document	231

Signatories

Authors	Daniel Poe - Local Board Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

16 June 2014

Bylaw review programme update - April 2014

File No.: CP2014/10756

Purpose

1. This report provides an update on bylaw review (policy) and bylaw implementation (operations), covering June 2013 to April 2014. This joint approach to reporting ensures that local boards have a comprehensive overview of the end-to-end programme through to 2015.

Executive Summary

2. Consultation on the proposed navigation safety bylaw closed on 17 March 2014. Staff are now preparing a summary of submissions alongside the full submissions to the hearings panel. The proposed cemeteries and crematoria bylaw was adopted by the Regulatory and Bylaws committee and Governing Body in March, and submissions opened from early April.

3. Further proposed bylaws will be presented to the Regulatory and Bylaws committee shortly covering the next set of topics: Outdoor fires; Stormwater; Trading in public places; Alcohol controls and Animal management (covering animals other than dogs).

4. The 2014 programme for review of local dog access rules is underway with the local boards that are proposing changes this year. Information about the proposed changes will be included with material provided as part of the annual dog registration cycle to minimise costs and ensure simplified communication with these customers.

5. Implementation projects are well underway for the upcoming commencement of Health and hygiene (from 1 July 2014) and Public safety and nuisance (from 26 May 2014). Planning for the new Health and hygiene bylaw and associated licensing has included particular attention for operators where the rules have changed significantly. The majority of these newly registered premises will receive a visit from a member of the environmental health team, and a welcome pack that summarises the standards they are required to meet.

6. The Alcohol licensing readiness project has now completed its key work relating to establishing the new licensing structures needed under the new alcohol act. These are running as intended from 18 December 2013.

7. Review work is continuing on further topics to support completion of the review programme by October 2015, alongside implementation planning for the resulting changes.

8. No formal requests for local board bylaws have been received over the period covered by this report.

9. An investment proposal for the integrated programme is being progressed, to be submitted for consideration as part of preparing the draft 2015-2024 Long-term Plan.

Recommendations

That the Ōtara-Papatoetoe Local Board:

a) Note the progress of bylaw review and implementation and the forward programme that will complete the review of the legacy bylaws by 2015.

Discussion

The bylaw review programme

10. The bylaw review programme was originally endorsed by the Regulatory and Bylaws committee in December 2010 (refer CP2010/00962) and February 2011 (refer CP2011/00453). It will review the legacy bylaws (that is, the bylaws inherited from the former councils) across approximately 30 topics. A new bylaw will be prepared for each topic where appropriate, or a recommendation made that the underlying issue or outcome is better handled another way.

11. The Regulatory and Bylaws Committee has ownership of the review and local boards are participating through individual workshops and reports. Local Boards are also able to propose that local bylaws are made, to apply only in their area (refer sections 24 to 28 of the Local Government (Auckland Council) Act 2009). Any requests for local bylaws are reported to the Regulatory and Bylaws committee. As stated above, there have been no local board proposals for local bylaws over the last period. This report covers the period June 2013 to April 2014.

12. As this is the first report on this programme since the 2013 local government elections, attachment A provides a brief background to bylaws, including an outline of each bylaw topic.

Update on review of bylaw topics

13. The current state of the review work programme is presented in the table below and the detailed comments for several topics that follow. Attachment B provides an overview of the timeline for the programme.

14. The table below includes reviews that have already been completed. It also covers bylaws that may be folded into other topics (Freedom camping; Arkles Bay Set Netting); the ongoing local boards’ review of dog access rules; and the review that must take place within five years of any bylaw’s adoption.

Table 1: Summary of status and next steps for review of bylaw topics

Topic	Status and Progress – 7 stages								Comments
	Status	1-Preparation	2-Pre-consultation	3-Options	4-Write Bylaw	5-Adopt draft	6-Spec Cons Proc	7-Adopt final
*Reviews completed*
Dog management	G								Completed
Election Signs	G								Completed
Food safety	G								Completed
General administration	G								Completed
Health & hygiene	G								Completed
Offensive trades	G								Completed
Public safety and nuisance	G								Completed
Solid waste (Waste m/ment)	G								Completed
Trade waste	G								Completed
Transport (Auckland Transport)	G								Completed

Work programme
Navigation Safety	G								See below
Outdoor / Rural fires	G
Trading in public places	G								See below
Stormwater management	G
Signs	G								See below
Election signs (amend)	G								See below
Alcohol licensing fees	G
Alcohol controls	G								See below
Animal management	G
Air quality	G
Boarding houses and hostels	G
Cemeteries and crematoria	G
Commercial sex industry	A								On hold pending unitary plan outcomes
Construction and development	G
Onsite wastewater	G
Hazardous Substances	G								See below
Orakei Basin	G
Recreational and cultural facilities	G
Transport (Parks / AC controlled land	G
Water supply and wastewater (reticulation)	G
Wharfs & Marinas	G

Other work
Review - local dog access rules	G								Reviews by local boards - ongoing
Filming fee review	G								See below
Freedom camping	G
Arkles Bay set netting	G
Five year reviews	B

Status summary codes

G	Green - Work is progressing as planned, due date will be met or any revised date will not have wider impacts
A	Amber – Original due date at risk of being missed and this may have wider impacts; or an issue has arisen.
R	Red - Due date has or will be missed and this will have wider impacts; or an issue has arisen that will have wider or significant impacts.
B	Blue - Not yet scheduled. However, background work is underway.

Table 2: Additional comments for particular topics in the bylaw review programme

Public safety & nuisance	On track	G
This bylaw topic crosses the jurisdiction of both Auckland Council and Auckland Transport (meaning there are two parallel bylaws). The new bylaws were adopted in 2013 and come into force in May 2014.

Navigation safety	On track	G
Public submissions were invited on this topic from 14 February to 17 March. Just under 400 submissions were received and are being reviewed. A range of communication approaches – including radio and attendance at relevant events – were used to help publicise the proposal and invite submissions. Hearings are expected in May.

Trading in public places (policy and bylaw)	On track	G
This review will deliver a single draft policy and two draft bylaws (for the council and Auckland Transport). Drafting of these is well underway. It is expected that these will be reported to the Regulatory and Bylaws committee and then the governing body in May. Any new bylaws could come into force for July 2015 (allowing any fee changes to also be put in place with the council’s long-term plan).

Signs

On track

Discussions with local boards are currently underway to identify their views on particular matters including local approaches to issues such as sandwich boards and cross-street banners. Comments from those discussions and other discussions with representatives of businesses and the signage industry will support the preparation of a draft bylaw later in 2014.

This project is also monitoring the progress of the Proposed Auckland Unitary Plan, as this plan also includes signage provisions.

Election signs (amendment)

On track

The Election signs bylaw was adopted by Auckland Transport in May 2013, and was in place for the 2013 local government election. A number of operational issues arose during that election period, and the clarity of relevant clauses is planned to be addressed through a series of drafting amendments that will support a better democratic process. These improve clarity for issues including the use of candidate and “team” signs, signs on private property, the readability of authoriser statements and the display of signs promoting election issues rather than candidates or teams. The amendments also provide for the possible later addition of explanatory notes into the bylaw, where desirable to provide further guidance.

The proposed amendments are being reported to the Auckland Transport Board in April, to allow for consultation on the proposed changes. Local boards will receive further information then.

Changes are also being considered to remove or adjust some of the specified sign sites in the western area. These follow a review of sites against criteria including practicality and safety, and are intended to address issues that arose in 2013. Those local boards where changes are being considered will receive further information on this.

Alcohol controls

On track

Each of the legacy councils had adopted an Alcohol Control bylaw, and put in place a series of alcohol controls through that bylaw. Alcohol controls (previously called liquor bans) prohibit the consumption of alcohol within a specified place, during a specified time.

Legislative changes introduced alongside the government’s reform of laws relating to the sale and supply of alcohol provide the council and police with enhanced powers in relation to alcohol controls. Those changes also require the council to review its existing alcohol controls against a new threshold, as part of any decision to carry those controls forward past October 2015. Following a review of available data, the majority of existing controls across Auckland are considered to meet the new requirements.

A proposed bylaw is planned to be reported to the Regulatory and Bylaws committee shortly. The existing bylaws are broadly similar, and so the new proposed bylaw will largely seek to continue the current arrangements. In line with consultation with local boards from 2011 (alongside other alcohol-related matters), the new bylaw will facilitate local board involvement in decisions on alcohol controls and an improved community-based focus on alcohol issues.

Community-focussed approaches may include crime prevention through environmental design, local community initiatives, discussions with nearby licensees, youth and leadership development programmes, partnering with central government agencies including the Police and the Ministry of Justice, and partnering with local agencies including sports clubs and iwi and town centre / business associations.

These non-regulatory approaches can often lead to significant reductions in alcohol harm and have better long-term effects than regulatory approaches such as making an alcohol control.

Hazardous substances

On track

The former Auckland City Council had a hazardous substances bylaw. A review of this bylaw has indicated that the issues it covered are now addressed adequately through other means, including provisions in other bylaws, the Resource Management Act, National environmental standards, and regulations made under various acts.

Comment is being sought from the local boards where the legacy bylaw currently applies, following which a proposed approach (that could include allowing the bylaw to lapse in 2015) will be brought to the Regulatory and Bylaws committee.

Dog access review

On track

Local boards are able to review dog access rules for local parks and local beaches in their areas on an annual basis. This allows a better response to community views than was possible under the legacy councils’ approaches.

For 2014 selected dog access are being reviewed by the following local boards: Kaipatiki, Orakei, Maungakiekie-Tamaki, Puketapapa, and Hibiscus and Bays.

To ensure that registered dog owners are advised of the proposed changes (as required by legislation) the local boards are including a joint notice within the dog registration package in June. This will reduce costs, and ensure that dog owners receive a single combined communication from the council, rather than multiple messages.

Filming fees review

On track

The Auckland Film Protocol was adopted in 2013, after wide consultation with local boards, the screen production industry, council-controlled organisations and other stakeholders. The protocol aims to create a film-friendly culture across Auckland, based on a two way commitment from the wider council organisation and from filmmakers. It also seeks to help deliver a customer driven service that provides certainty to filmmakers in a globally competitive market, and to enable public good will towards the film industry by setting out expectations of film crews when filming in public places.

Currently there is a range of filming fee structures in place, inherited from the former councils. A filming fees review is now underway to understand how this element of the filming process can be harmonised and improved. The Policies and Bylaws unit is working with ATEED on this project, and it is expected that local board input will be sought on this over the next few months.

Update on implementation of new bylaws

15. Detailed implementation planning is developed by the responsible operations division alongside the process for reviewing each of the bylaws, through a cross council programme called the Integrated Bylaw Review and Implementation (IBRI) programme. Initial planning for implementation starts when the bylaw topic review identifies the issues and options related to each topic. This approach provides the operations division an early indication of the possible shape of the bylaw and its implementation considerations.

16. This programme includes the main groups involved in operating bylaws and delivering the relevant services to our customers. The programme is also helping ensure bylaw reviews can be aligned to other related transformational changes such as the consolidation of information technology systems, customer service improvement programmes and the organisation’s capacity to implement those changes.

17. Implementation of new bylaws will generally cover

· ensuring that the council meets its statutory obligation;

· ensuring that effective operational practices on the control and enforcement of the new bylaws are implemented consistently across the region, and are made available to the general public;

· ensuring that communications to the general public and other stakeholders are well planned and implemented in a timely manner;

· developing and implementing standard business rules and processes that help achieve the council’s customer service standards;

· ensuring that internal services are planned and delivered when needed, and are in alignment with other transformation initiatives;

· putting any changes to fees in place; and

· ensuring that staff are informed throughout the process and are trained on delivering the new services.

18. The table below shows the current status of implementation projects.

Table 4: Summary of status and next steps for implementation projects

Implementation project name	Status and Progress					Link to bylaw topics / Other comments
	Status	1-Preparation	2-Planning	3-Implementation	4-Closure
*Underway*
Alcohol licensing readiness	G					Completed
Alcohol licensing fees	G					See below
Animals (Stage 1)	G					Completed
Dog access review	G
Electoral Signs 2013	G					Completed
Electoral Signs 2014	G
Environmental	G
Facilities	G
Food safety	G					Completed
Health protection	G					Health & hygiene bylaw and code of practice; See below
Marine	G
Public safety & nuisance	G
Revoked bylaws	G					General admin; Offensive trades; Others
Signage	G
Stormwater	G
Street trading / Trading in public places	G					Trading in public places policy and bylaw
Waste management	G					Solid waste bylaw

*Proposed future*
Air quality	B
Alcohol controls (liquor bans)	B
Animals (Stage 2)	B
Construction	B
Transport (AC land)	B

Table 5: Additional comments for particular implementation projects

Alcohol licensing readiness	On track	G
The alcohol licensing project has now completed successfully. This project set out to ensure that the council was able to implement the requirements of the Sale and Supply of Alcohol Act 2012, including the new licensing system and new fees that had to operate from 18 December 2013.

Alcohol licensing fees	On track	G
The Governing Body has resolved that the council adopt its own fees for licensed premises. This is provided for in the Sale and Supply of Alcohol Act 2012. The council can change the fee amounts, using the cost / risk fee categories that have been set by central government. Work is underway to capture actual information on costs, based on operating the new licensing system and the parts of those costs that can be recovered through licensing fees.

Health protection

On track

The Health protection project is implementing the new Health and hygiene bylaw and code of practice (which will come into force from 1 July 2014). A range of user-friendly brochures that summarise key provisions of the health protection code have been prepared to help communicate the requirements to all the people who operate these businesses.

A series of approaches are underway to help ensure operators are aware of the requirements to be followed. The new bylaw (with its risk-based approach) has resulted in some premises that are newly required to be registered, and the communication activities are focussed on these premises. Most of these will receive an individual visit, with an appropriate information pack.

There are also some premises that no longer need to be registered with the council, and this is also being communicated to them.

Funding for bylaw review and implementation

19. The scope and scale of the expected changes mean that implementation requires significant effort and resources, and cost, for some topics. The Strategy and Finance committee made an initial provision for funding the IBRI programme at its meeting of 9 May 2013 (in part; refer item 16, SF/2013/67).

20. As provided for in the resolution, a further investment proposal is being prepared for the 2015-2024 long-term plan. The programme continuously monitors its approach to each bylaw, and where possible captures any cost efficiencies and learnings for later bylaws.

Consideration

Local Board Views

21. Local boards are involved in the review of each bylaw topic (consistent with the review’s principles). This report provides an update on the programme for local boards.

Maori Impact Statement

22. This report does not raise any specific issues relating to Māori. The review of each topic includes considering whether that topic includes any elements of special interest to Māori, and if so the appropriate way to seek a greater level of engagement. Where appropriate, consultation with Māori (on a particular topic) may be linked to consultation on other related topics through the Unitary Plan or other initiatives.

General

23. The recommendations in this report do not trigger the council’s policy on significance.

Implementation Issues

24. Implementation issues are addressed as relevant to each topic, as noted above.

Attachments

No.	Title	Page
a View	Background to bylaws	255
b View	Overview of the timeline for the programme	263

Signatories

Authors

Andrew Simon Pickering - Manager, Planning, Policies and Bylaws

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Carol McKenzie-Rex - Relationship Manager

*Budget Line*	*Project*	*Highlights:*
Environmental Project	Otara Waterways	· Further support for the Wai Care project in Flat Bush was received from Contact Energy who have matched the Board’s funding for this project.

*Unit*	*Highlights:*
Environmental Services	· The Retrofit Your Home Programme has been selected as a finalist for the EECA Awards 2014. In 2012/2013 3,211 households took advantage of the Retrofit programme assistance. So far this year 2,751 households have joined with more applications expected as the colder months approach.
Solid Waste	· The Waste Minimisation and Innovation Fund, small grants (applications less than $5,000), opened for applications on 19 March 2014. The fund was advertised through over 300 emails, a mail out to 474 to stakeholders and in approximately 15 suburban newspapers. Officers received 44 applications and are now working through the eligibility screening. The applications will be assessed over the next few weeks, and the final decisions will be notified to applicants by late June.
Stormwater	· The stormwater unit has worked closely with the Housing Project Office (HPO) to identify Special Housing Areas (SHA) for the recently announced Tranche 3 areas including developing stormwater management solutions and management plans for existing SHAs. · Development and delivery of a stormwater NCEA level two and three resource for secondary schools. This resource will allow youth to delve into stormwater issues and work towards sustainability. The resource was developed by council in partnership with schools and the community and it allows students to gain several achievement standards. It is available electronically on council’s website (search ‘secondary schools stormwater ncea’) and contains four editable assessment tasks or activities, including one NZQA approved task, a junior programme, and fun resources to support learning. · Stormwater capital projects for 2013/14 are progressing as per the final attachment to this report, or as previously reported.

Chairperson	Fa'anana Efeso Collins
Deputy Chairperson	Ross Robertson, MP
Members	Lotu Fuli
	Stephen Grey
	Mary Gush
	Donna Lee
	John McCracken

Authors	Melanie Dale – Auckland Transport Elected Member Relationship Manager
Authorisers	Jonathan Anyon – Auckland Transport Elected Member Relationship Team Manager Carol McKenzie-Rex - Relationship Manager

Authors	Neil Taylor - Senior Local Board Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Authors	Carol McGarry - Democracy Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager