Orākei Local Board

OPEN MINUTES

Minutes of a meeting of the Orākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 5 June 2014 at 3.30pm.

present

Chairperson	Desley Simpson, JP
Deputy Chairperson	Mark Thomas
Members	Ken Baguley
	Kate Cooke
	Colin Davis, JP
	Kit Parkinson

APOLOGIES

Member

Troy Churton

ALSO PRESENT

Councillor

Cameron Brewer

Orākei Local Board 05 June 2014

1 Welcome

2          Apologies

Resolution number OR/2014/1

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:

That the Orākei Local Board:

a) accepts the apology from Board Member Churton.

CARRIED

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number OR/2014/2

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:

That the Orākei Local Board:

a) confirms the ordinary minutes of its meeting, held on Thursday, 1 May 2014, including the confidential section, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1	Bryce Bartley - Ellerslie Residents Association
	Bryce Bartley, representing Ellerslie Residents Association, was in attendance to provide an overview of issues raised by the Association. A PowerPoint presentation was tabled in support of his deputation. A copy of the tabled PowerPoint presentation has been attached to the official copy of these minutes and can be viewed on the Auckland Council website.
	Resolution number OR/2014/3 MOVED by Chairperson DEC Simpson, seconded by Member KH Baguley: That the Orākei Local Board: a)         thanks Bryce Bartley –Ellerslie Residents Association for his presentation. b)        notes that the transport issues raised have been reported to Auckland Transport on 22 May 2014 as noted in Board Member Baguley’s tabled report at item 27 on the agenda. c)         notes that a combined meeting for Orākei Residents Associations will be held within the next quarter of 2014. CARRIED
	Attachments a     Ellerslie Residents Association Issues Presentation

9 Public Forum

Items 9.4, 9.2 and 9.3 were heard at this point.

9.1	Daniel Farrow - Auckland Cricket Association
	Resolution number OR/2014/4 MOVED by Chairperson DEC Simpson, seconded by Member CC Parkinson: That the Orākei Local Board: a)      thanks Daniel Farrow, Cricket Operations Manager, Auckland Cricket and Richard Walker, Auckland University Cricket for their presentation. b)      notes that the Orākei Local Board will be leading a masterplan process for Colin Maiden Park. CARRIED

9.2	Megan McGaw - Meadowbank Pony Club
	Megan McGaw, representing Meadowbank Pony Club, was in attendance to provide an introduction to the board. A PowerPoint presentation was tabled in support of her public forum. A copy of the tabled PowerPoint presentation has been attached to the official copy of these minutes and can be viewed on the Auckland Council website.
	Resolution number OR/2014/5 MOVED by Member CC Parkinson, seconded by Member CRJ Davis: That the Orākei Local Board: a)      thanks Megan McGaw, Meadowbank Pony Club for her presentation. CARRIED
	Attachments a     Meadowbank Pony Club Presentation

9.3

Mark Goldstine - Mission Bay Business Association

Resolution number OR/2014/6 MOVED by Chairperson DEC Simpson, seconded by Member KH Baguley: That the Orākei Local Board: a)      thanks Mark Goldstine, Chairperson - Mission Bay Business Association, Zena Thomas, Facilities Manager – RHL and Tony McFall, Deco Light for their presentation. b)      notes that the Mission Bay Business Association application to the Business Association Support Fund will be discussed at item 18. CARRIED

9.4	Ruth Mackintosh - Meadowbank and St Johns Residents Association
	Resolution number OR/2014/7 MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis: That the Orākei Local Board: a)      thanks Ruth Mackintosh, Meadowbank and St Johns Residents Association for her presentation. b)      notes that the Meadowbank and St Johns Residents Association application to the Residents Group Support Fund will be discussed at item 20. CARRIED

9.5	Don Stock - Mission Bay Kohimarama Residents Association
	Resolution number OR/2014/8 MOVED by Chairperson DEC Simpson, seconded by Member CC Parkinson: That the Orākei Local Board: a)      thanks Don Stock, Mission Bay Kohimarama Residents Association for his presentation. b)      notes that the Mission Bay Kohimarama Residents Association application to the Residents Group Support Fund will be discussed at item 21. CARRIED

9.6	Hon Peter Salmon - Remuera Residents Association
	Resolution number OR/2014/9 MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis: That the Orākei Local Board: a)      thanks Hon Peter Salmon - Deputy Chairman Remuera Residents Association for his presentation. b)      notes that the Remuera Residents Association application to the Residents Group Support Fund will be discussed at item 22. CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

11.1	Notice of Motion - Financial Planning for Extreme Weather Events
	This item was withdrawn.

12	Orākei Local Board Community Development, Arts and Culture Work Programme 2014 - 2015
	This item was withdrawn.

13	Orākei Local Board 2014/2015 Proposed Local Library Renewals
	Kim Taunga, Manager Customer Experience – South and East Libraries and Katherine Dace, Manager – Planning and Performance was in attendance to speak to the report.
	Resolution number OR/2014/10 MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis: That the Orākei Local Board: a)      receives the Orākei Local Board 2014/2015 Proposed Property Renewals report. b)      notes that Board Members Davis (St Heliers) and Churton (Remuera) are portfolio leaders for libraries with Board Member Cooke (St Heliers) and Thomas (Remuera) as alternates. c)      approves the property renewals programme 2014/2015 for Libraries as follows:           i) replacing fire sensors at Remuera library ($7,000)           ii) replacing the main switch board at St Heliers library ($15,000). d)      delegates responsibility to portfolio holders and the Manager Assets Planning and Business – Libraries to approve any minor changes to the budget, in the event that there is a variation to identified costs for its property renewals programme. e)      approves that any project surplus renewals be held as contingency for other Library renewals projects in the Orākei Local Board area. CARRIED

14	Orākei Local Board Performance Report - March 2014
	Resolution number OR/2014/11 MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson M Thomas: That the Orākei Local Board: a)      receives the Performance Report for the period ending March 2014. b)      notes with concern that Auckland Council has not been able to deliver projects as budgeted and approved by Orākei Local Board. CARRIED

15	Infrastructure and Environmental Services Update Report
	Theresa Pearce, Relationship Advisor – Infrastructure and Environmental Services was in attendance to speak to the report. A memorandum was tabled in support of the update report. A copy of the tabled document has been attached to the official copy of these minutes and can be viewed on the Auckland Council website.
	Resolution number OR/2014/12 MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis: That the Orākei Local Board: a)      receives the Infrastructure and Environmental Services update reports. CARRIED
	Attachments a     Memorandum - Infrastructure and Environmental Services Report

16

Auckland Transport Update – Orākei Local Board: May 2014

Resolution number OR/2014/13 MOVED by Chairperson DEC Simpson, seconded by Member KH Baguley: That the Orākei Local Board: a)      receives the May 2014 report from Auckland Transport. b)      amends Resolution OR/2014/16 of the Board’s meeting on 13 February 2014, relating to a Local Board Transport Capital Fund allocation to a revolving electronic sign for Omahu Road, Ohinirau Street and Aitkin Ave, to refer instead to Omahu Road, Ohinirau Street, Meadowbank Road and Maskell Street. c)      requests Auckland Transport to proceed to detailed design on Local Board Transport Capital Fund Project 24 – Remuera Village Upgrade (REVup) sub-project 2.3: Remuera Road entrance to Village Green – Footpath upgrade, at an estimated cost of $50,000. d)      requests Auckland Transport to proceed to detailed design on Local Board Transport Capital Fund Project 26 – Remuera Village Upgrade (REVup)  sub-project 2.5: Clonbern Lane upgrade, with a design incorporating coloured concrete, at an estimated cost of $120,000. e)      requests Auckland Transport to proceed to detailed design on Local Board Transport Capital Fund Project 28 – Remuera Village Upgrade (REVup) sub-project 2.7: Lane wall:  wall panels of perforated metal screens, at an estimated cost of $40,000. f)       notes that the Regional Parking Survey is currently out for feedback with submissions closing 30 June 2014. g)      requests that Auckland Transport brief the Orākei Business Associations on the draft strategy as soon as possible. h)      requests that Auckland Transport attend any Residents Association meeting as required on the draft parking strategy. CARRIED

17	Auckland Transport Quarterly Update to Local Boards For the quarter - 1 January to 31 March 2014
	Melanie Dale, Relationship Manager – Auckland Transport was in attendance to speak to the report.
	Resolution number OR/2014/14 MOVED by Chairperson DEC Simpson, seconded by Member KH Baguley: That the Orākei Local Board: a)      receives the Auckland Transport Quarterly Report. CARRIED

18

Business Association Support Fund Application - Mission Bay Business Association

Resolution number OR/2014/15 MOVED by Chairperson DEC Simpson, seconded by Member KH Baguley: That the Orākei Local Board: a)      receives the Mission Bay Business Association Business Association Support Fund application and approves $14,498.75 from its 2013/2014 Business Association Support Fund to the Mission Bay Business Association for the Norfolk Pine Lighting project. b)      requests that the Orākei Local Board’s financial assistance be acknowledged in a tangible way. c)      notes that Mission Bay Kohimarama Residents Association has been consulted with and supports this project. CARRIED

19	Business Association Support Fund Application - St Heliers Village Business Association
	Resolution number OR/2014/16 MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis: That the Orākei Local Board: a)      receives the St Heliers Village Business Association Business Association Support Fund application and approves $5,000 from its 2013/2014 Business Association Support Fund to the St Heliers Village Business Association towards St Heliers Village events in 2014. CARRIED

20

Residents Group Support Fund Application- Meadowbank and St Johns Residents Association

Resolution number OR/2014/17 MOVED by Chairperson DEC Simpson, seconded by Member CH Cooke: That the Orākei Local Board: a)      receives the Meadowbank and St Johns Residents Association Residents Group Support Fund Application and approves $3,779 from its 2013/2014 Residents Group Support Fund to the Meadowbank and St Johns Residents Association to further develop the Association’s community website. CARRIED

21

Residents Group Support Fund Application - Mission Bay Kohimarama Residents Association

Resolution number OR/2014/18 MOVED by Chairperson DEC Simpson, seconded by Member CC Parkinson: That the Orākei Local Board: a)      receives the Mission Bay Kohimarama Residents Association Residents Group Support Fund Application  and approves $5,000 from its 2013/2014 Residents Group Support Fund to the Mission Bay Kohimarama Residents Association to improve the Associations capability for informing, consulting with and representing the views of local residents. CARRIED

22	Residents Group Support Fund Application- Remuera Residents Association
	Resolution number OR/2014/19 MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson M Thomas: That the Orākei Local Board: a)      receives the Remuera Residents Association Residents Group Support Fund Application and approves $3,891.60 from its 2013/2014 Residents Group Support Fund to the Remuera Residents Association to develop a community website. CARRIED

23	Urgent Decision - 2013/2014 Community Funding: Round Two
	Resolution number OR/2014/20 MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson M Thomas: That the Orākei Local Board: a)      notes the urgent decision on the 2013/2014 Community Funding: Round Two. CARRIED

24	Urgent Decision - Orākei Local Board Business Association Support Fund Allocation: Ellerslie Business Association
	Resolution number OR/2014/21 MOVED by Chairperson DEC Simpson, seconded by Member CH Cooke: That the Orākei Local Board: a)      notes the urgent decision on the Orākei Local Board Business Association Support Fund Allocation - Ellerslie Business Association to fund the Night Lighting for the Ellerslie Garden Mosaic project. CARRIED

25	Urgent Decision - 2013/14 Operational Expenditure Budget Reallocation
	Resolution number OR/2014/22 MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson M Thomas: That the Orākei Local Board: a)      notes the urgent decision on the 2013/2014 Operational Expenditure budget reallocation. CARRIED

26

Chairperson's Report

Resolution number OR/2014/23 MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson M Thomas: That the Orākei Local Board: a)         receives the June 2014 Chairperson’s report. b)         requests that planning officers report back on the decision made by the former Auckland City Council to approve the Stonefields development to include a potable water system which Watercare advise is neither safe nor viable, and whether some form of compensation is appropriate for residents who have been financially disadvantaged by the original decision. c)         notes with concern that with 35 planners and 10 technicians involved in processing the proposed Auckland Unitary Plan, the Orākei Local Board is not able to receive suburban Unitary Plan submission summaries for our area. CARRIED

27	Board Member Reports
	Member Baguley tabled his report. A copy of the tabled report has been attached to the official copy of these minutes and can be viewed on the Auckland Council website.
	Resolution number OR/2014/24 MOVED by Chairperson DEC Simpson, seconded by Member KH Baguley: That the Orākei Local Board: a)      receives the June 2014 Board Member reports. b)      receives Board Member Baguley’s report, which was tabled at the meeting.  c)      requests that the Heritage team provide as soon as possible, an indication of the work involved, including interpretative signage, and a rough order of cost for the restoration of the three heritage searchlight emplacements on Tamaki Drive at Bastion Point. d)      requests Auckland Transport to proceed to prepare a Rough Order of Costs for Local Board Transport Capital Fund allocation to the Upland Road/Benson Road safety and streetscape project with an indicative estimated cost of $60,000. e)      requests Auckland Transport to proceed to prepare a Rough Order of Costs for Local Board Transport Capital Fund allocation to the installation of secure Bike Racks at Meadowbank and Orākei train stations. f)       requests Auckland Transport to proceed to prepare a Rough Order of Costs for Local Board Transport Capital Fund allocation to the establishment of separated walkways and cycleways along the border of the area known as The Landing and Tamaki Drive. CARRIED
	Attachments a     Board Member Baguley - May 2014 Board Member Report b     Board Member Baguley - Auckland Transport Issues Report c    Board Member Baguley - Transport Capital Fund Summary

28	Local Board Workshop Record of Proceedings
	Resolution number OR/2014/25 MOVED by Chairperson DEC Simpson, seconded by Member CH Cooke: That the Orākei Local Board: a)         receives the record of proceedings for the Orākei Local Board workshops held on 8, 14, 15 and 22 May 2014. CARRIED

29	Resolutions Pending Action
	Resolution number OR/2014/26 MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis: That the Orākei Local Board: a)         receives the resolutions pending action report. CARRIED

30        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

5.18 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Orākei Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................