I hereby give notice that an extraordinary meeting of the Orākei Local Board will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Thursday, 12
June 2014
5.00pm
St Chads
Church and Community Centre
38 St Johns Road
Meadowbank
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Orākei Local Board
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Desley Simpson, JP
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Deputy Chairperson
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Mark Thomas
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Members
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Ken Baguley
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Troy Churton
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Kate Cooke
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Colin Davis, JP
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Kit Parkinson
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(Quorum 4 members)
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Georgina Morgan
Democracy Advisor
6 June 2014
Contact Telephone: (09) 521 7021
Email: georgina.morgan@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Orākei
Local Board
12 June 2014
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Leave of Absence 5
5 Acknowledgements 5
6 Petitions 5
7 Deputations 5
8 Public Forum 5
8.1 Sally Eustace - Ellerslie ANZAC Mosaic Project 5
9 Extraordinary Business 6
10 Notices of Motion 6
11 Approval of the draft Orakei Local Board Plan 2014 7
12 Orakei Local Board Plan 2014-2017 hearing dates 79
13 Adoption of Local Board Agreement 2014/2015 81
14 Orākei Local and sports parks annual work programme 2014-2015 103
15 Orakei Local Board Local Improvement Projects (SLIPs)
programme 2013-2014 update 111
16 Early Childhood Education at Ellerslie Recreation Centre 119
17 Consideration of Extraordinary
Items
2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
4 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
5 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
6 Petitions
At the close of
the agenda no requests to present petitions had been received.
7 Deputations
At the close of
the agenda no requests for deputations had been received.
8 Public Forum
A period of time (approximately
30 minutes) is set aside for members of the public to address the meeting on
matters within its delegated authority. A maximum of 3 minutes per item is
allowed, following which there may be questions from members.
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8.1 Sally Eustace -
Ellerslie ANZAC Mosaic Project
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Purpose
1. Sally Eustace
- Town Centre Manager, Ellerslie Business Association will be in
attendance to speak in support of the Ellerslie ANZAC Mosaic project.
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Recommendation/s
That the Orākei Local
Board:
a) thanks Sally
Eustace - Town Centre Manager, Ellerslie Business Association for her
presentation.
b) notes that the Ellerslie ANZAC Mosaic project will be discussed with the Orakei
Local Board Local Improvement Projects (SLIPs) programme 2013-2014 update
during item 10.
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9 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time
when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be
delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item
is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general
business of the local authority; and
(ii) the presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be
discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of the
local authority for further discussion.”
10 Notices of Motion
At the close of
the agenda no requests for notices of motion had been received.
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Orākei
Local Board
12 June 2014
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Approval of the
draft Orakei Local Board Plan 2014
File No.: CP2014/09885
Purpose
1. To approve the
Orakei Local Board draft local board plan 2014, and the summary document, for
public consultation.
Executive
summary
2. Each local
board is required to complete a local board plan for adoption by 31 October
2014.
3. The draft plan
is attached to this agenda, along with the summary document, for the local
board to approve for community consultation.
4. Consultation
using the special consultative procedure (SCP) is taking place 7 July to 6
August 2014.
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Recommendation/s
That the Orākei Local
Board:
a) approves the
draft Orakei Local Board Local Board Plan 2014 for public consultation using
the special consultative procedure.
b) approves the
draft Orakei Local Board Local Board Plan 2014 summary document.
c) delegates to
the Chair to make any minor wording changes that may be necessary for the
draft local board plan or summary document.
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Comments
5. The Local
Government (Auckland Council) Act 2009 requires each local board to develop a
local board plan every three years. The first local board plan was adopted in
2011. This second local board plan must be adopted by 31 October 2014.
6. Local board
plans are strategic plans for the following three years and beyond. The
plans reflect the priorities and preferences of the community. They guide how
the local board:
· makes decisions on local activities and
projects
· provides input into regional strategies
and policies
· works with other agencies
that play a key role in the area, including central government
agencies and council-controlled organisations.
7. The plans inform the development of council’s 10-year Long-term
Plan. The plans also form the basis for development of the annual local board
agreement for the following three financial years.
8. The local board
is required to use the SCP to consult on the draft local board plan. The period
for the SCP is 7 July to 6 August 2014.
9. The SCP
requirements include providing a summary of the information in the draft local
board plan.
Consideration
10. The draft plan
has been developed by considering a range of strategic issues, as well as the
Auckland Plan and other regional strategies and policies. Community views and
advice from subject matters experts has also been important in developing the
draft plan.
11. The draft plan
and the summary document are attached.
Summary of community views and strategic issues
12. The local board
talked to the community during February and March 2014.
13. The Board held
three separate community Engagement Expos over February at Remuera, St Heliers
and Meadowbank. For each Expo, large A0 panels were erected, displaying the
Board’s proposed projects for seven theme areas: Transport, Rates, Heritage and
Environment; Parks and Recreation, Town Centres, and People and Places.
Residents were invited to walk around the expo, and indicate their preference
for projects. More than 1500 separate pieces of feedback were collected from
residents and stakeholders over the three events. The Board also held several
one-off meetings with residents’ associations and business associations to get
their feedback on locally specific matters.
14. Additionally,
residents were invited to complete an online survey, where they could indicate
their preference for a number of proposed projects, and provide any other
feedback to the board.
15. Overall, the
community’s views indicated support for: less congestion and more public
transport options; a world-class Tamaki Drive precinct; well-planned
neighbourhoods; improved community facilities and libraries, lower/fairer
rates; improved parks and reserves; pollution-free waterways; better heritage
and character protection; and a stronger local economy with thriving town
centres.
16. The Orakei Local
Board is the only fully re-elected Auckland Council local board team. As such,
the draft Orakei Local Board Plan reflects not only those community views
coming out of the informal engagement; it also reflects community views and
strategic issues developed over the last three years.
Many of these views are reflected in plans,
such as: the Tamaki Drive Master Plan, the Hobson Bay Action Plan, the
Crossfields Reserve, Glover Park and Madills Farm Masterplan, and the
Orākei Economic Action Plan. The board believes it’s important and
appropriate that the initiatives from these plans, which have been developed
with the community, be given effect theough the development of the draft Orakei
Local Board Plan.
The following strategic issues have
influenced the development of this draft Plan:
i. Reducing road
congestion and providing more public transport options
ii. Upgrading and
redeveloping local community facilities (e.g. the Meadowbank Community Centre,
the Remuera Citizen Advice Bureau and Plunket building, the St Heliers
Library).
iii. Reducing rates
(by way of an increased Uniform Annual Charge) and achieving greater local
control over rates revenues.
The draft Plan
also sets out the Orakei Local Board’s key Outcomes which include:
· A world-class Tamaki Drive precinct, and
well-designed neighbourhoods shaped by the community
· Free-flowing roads and public transport
that’s frequent and easy to access
· Well-built and improved community centres,
enhanced libraries, and safe and connected communities
· Fair rates and improved council services
for all of our ratepayers
· Pollution free waterways, leafy suburbs,
protected buildings, and acknowledged history
· Distinctive, people-centred town centres
and a thriving local economy
Local
board views and implications
17. The local
board’s views have driven the development of the draft plan attached to this
report.
Māori
impact statement
18. The local board
plan contributes to improving wellbeing in Māori communities, as well as the community in general.
19. The draft Orakei
Local Board Plan describes a number of initiatives where the Board intends to
work with mana whenua, particularly Ngāti Whātua Orākei.
These include: the Mission Bay to Whenua Rangatira (and Bastion Point) walkway
urban design and public art project; stream ‘daylighting’ (un-piping) at Okahu
Bay and Mission Bay; as well as projects for the still to be developed Mission
Bay Action Plan, and the implementation of the Tamaki Drive Master Plan and the
Orākei Visitor Strategy (e.g. the Ngāti Whātua Whai Maia (Tamaki
Hikoi) visitor trail.
Implementation
20. The next steps in the local board plan process are shown below.
Attachments
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No.
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Title
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Page
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aView
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Orakei Local Board Plan draft design
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11
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bView
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Orakei Local Board Plan draft with indicative budget
tables
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21
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cView
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Orakei Draft Local Board Plan Summary
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69
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Signatories
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Author
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Tony Chandler – Senior Local Board Advisor
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Authorisers
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Adam Milina - Acting Relationship Manager -
Albert-Eden & Orakei Local Boards
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Orākei
Local Board
12 June 2014
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Orākei
Local Board
12 June 2014
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Orākei
Local Board
12 June 2014
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Orākei
Local Board
12 June 2014
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Orākei
Local Board
12 June 2014
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Orākei Local
Board
12 June 2014
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Orākei Local
Board
12 June 2014
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Orakei Local Board Plan 2014-2017 hearing dates
File No.: CP2014/12403
Purpose
1. This report seeks approval for
the Orakei Local Board Plan 2014-2017 hearings, workshop and formal adoption
dates.
Executive
summary
2. Legislation requires a special
consultation process for the 2014-2017 Orakei Local Board Plan. Local board
plans must be adopted by 31 October 2014.
3. The proposed key dates are as
follows:
i) Hearings;
i) Hearing: Wednesday, 27 August 2014, 9.30am to 5.00pm
ii) Reserve day: Monday, 1 September 2014, 9.30am to
5.00pm
ii) Workshops;
i) Wednesday, 10 September,
9.30am-1.30pm
ii) Thursday, 18
September 2014, 1.30pm – 5.00pm
iii) Thursday, 25
September 2014, 1.30pm – 4.00pm
iv) Formal adoption of the local
board plan;
i) Thursday, 16 October 2014
Extraordinary Business meeting, 5.00pm.
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Recommendation/s
That the Orākei Local
Board:
a) approves the 2014-2017 Orakei
Local Board Plan hearings dates as follows:
i) Hearing: Wednesday, 27
August 2014, 9.30am to 5.00pm
ii) Reserve day: Monday, 1
September 2014, 9.30am to 5.00pm
b) approves the 2014-2017 Orakei
Local Board Plan workshop dates as follows:
i) Wednesday, 10 September,
9.30am-1.30pm
ii) Thursday, 18
September 2014, 1.30pm – 5.00pm
iii) Thursday,
25 September 2014, 1.30pm – 4.00pm
c) adopts the 2014-2017 Orakei
Local Board Plan at the Orakei Local Board Extraordinary business meeting
scheduled for Thursday, 16 October 2014 at 5.00pm in St Chads Church and
Community Centre, 38 St Johns Road, Meadowbank.
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Comments
4. Local boards are required to
adopt a local board plan no later than 31 October in the year immediately
following the triennial general election. The special consultative procedure
must be used. [Section 20(1)(a) and (b) of the Local Governing (Auckland
Council) Act 2009].
5. A local board plan is for a
three year period.
6. The purpose of the local board
plan is to:
i) reflect the priorities and
preferences of the local board’s communities
ii) identify and describe the
interests and preferences of the people within the local board area
iii) provide a basis for developing
the local board agreement
iv) inform the development of the
next Long-term Plan
v) provide a basis for
accountability of the local board to the community in its area.
7. The public will have an
opportunity to provide submissions on the local board plans during 7 July
to 6 August 2014.
8. The local board hearings will be
conducted between 26 August and 9 September 2014.
9. Workshops will be held in early
and mid September.
10. The Orakei Local Board will
formally adopt their 2014-2017 Local Board Plan during the 16 October 2014
extraordinary business meeting.
Consideration
Local
board views and implications
11. The Orakei Local
Board has undertaken public consultation and wide engagement to inform the
draft 2014-2017 Orakei Local Board Plan. Local Board Services staff will
discuss the hearings options with the board once the volume of submissions is
known.
Maori
impact statement
12. The Orakei
Local Board recognises the significance of Maori and is working to strengthen
relationships. The board has listened to mana whenua and their priorities
during the development of the local board plan.
Implementation
13. There are no implementation
issues.
Attachments
There are no attachments for
this report.
Signatories
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Authors
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Georgina Morgan - Democracy Advisor
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Authorisers
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Adam Milina - Acting Relationship Manager -
Albert-Eden & Orakei Local Boards
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Orākei
Local Board
12 June 2014
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Adoption of Local Board Agreement 2014/2015
File No.: CP2014/12398
Purpose
1. This report
seeks formal adoption of the Orakei Local Board Agreement 2014/2015 to form
part of the Annual Plan 2014/2015.
Executive
summary
2. For each financial year, the
Auckland Council must have a local board agreement (as agreed
between the Governing Body and the Local Board) for each local board area.
3. The local board
agreement is largely based on year three of the Long-term Plan 2012-2022 (LTP)
and reflects the priorities in
the local board plan, shows intended provision of local
activities, and the capital and operating expenditure required to fund these
activities.
4. A draft local board agreement was agreed in December 2013 as part of the draft Annual
Plan 2014/2015 and consulted on between late January to late February. The
Local Board Agreement 2014/2015 has since been updated to reflect:
i) budget
prioritisation decisions made during the local board meeting in April;
ii) the impact,
if any, of final decisions made by the Budget Committee on 8 May;
iii) budget
adjustments, if any, arising from new information;
iv) the allocation
of central costs (including depreciation, interest, corporate
overheads and staff
costs).
5. The governing
body will meet to adopt Auckland Council’s Annual Plan 2014/2015, including 21
local board agreements, on 26 June 2014.
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Recommendation/s
That the Orākei Local
Board:
a) adopts
its local content for the Annual Plan 2014/2015 which includes a:
i) Orakei Local
Board Agreement 2014/2015 with advocacy; and
ii) message from
the chair.
b) notes that:
i) local
budgets have been updated to reflect local board prioritisation decisions,
impacts (if any) of final budget decisions made by the Budget Committee on 8
May, budget adjustments (if any) arising from new information and the
allocation of central costs;
ii) if there are
outstanding (not yet agreed) matters in the local board agreement, the local
board should include an explanation of these matters in the Chair’s message
at the front of the local board agreement;
iii) that the
resolutions of this meeting will be reported back to the governing body when
it adopts the Annual Plan 2014/2015 on 26 June 2014;
iv) the local
board agreement could be subject to minor changes following this meeting.
c) delegates
authority to the Chair to make any final minor changes to the local board
content for the Annual Plan 2014/2015 before publication.
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Discussion
6. For each
financial year, the Auckland Council must have a local board agreement (as
agreed between the governing body and the Local Board) for each local board
area.
7. The local board
agreement is largely based on year three of the Long-term Plan 2012-2022 (LTP)
and reflects the priorities in the local board plan, shows intended provision
of local activities, and the capital and operating expenditure required to fund
these activities.
8. The governing body will meet to
adopt the Annual Plan 2014/2015 on 26 June 2014, which must include the local board agreement for each local board.
9. The draft local board agreement
was consulted on between late January and late February 2014.
In finalising their local board agreement, local boards:
i) took into account
the submissions received and hearings held as part of the special consultative
procedure and any other new information now available;
ii) held a
prioritisation workshop to re-evaluate their 2014/2015 budgets;
iii) made final
budget prioritisation decisions at their meeting in April.
10. On 29 and 30
April, local boards met with the Budget Committee to discuss local priorities
and key issues (if any), after which the Budget Committee formally met on 8 May
to make final decisions on the Annual Plan 2014/2015.
11. Local board agreements and
financial statements were then further updated to reflect any impacts of Budget
Committee decisions, budget adjustments arising from new information and the
allocation of central costs (including depreciation, interest, corporate
overheads and staff costs).
12. This report
seeks formal adoption of local content for the Annual Plan 2014/2015
(Attachment One), which includes a:
i) Local Board Agreement 2014/2015 with
advocacy; and
ii) message from the chair.
13. The resolutions
of this meeting will be reported to the governing body on 26 June 2014, when it
meets to adopt the Annual Plan 2014/2015.
Consideration
Local
board views and implications
14. This report
seeks adoption from the Orakei Local Board on its
content for the Annual Plan 2014/2015. Engagement with the community,
including consultation, and a number of workshops and meetings have been held
by the local board to finalise their local board agreement and introduction to
the agreement.
Maori
impact statement
15. Many local board
decisions are of importance to Maori and there is a need to continue to build
relationships between local boards and relevant Iwi. The local board agreement
is based on the local board plan and the LTP which have both been developed through
engagement with the community, including Maori.
Implementation
16. The resolutions
of this meeting will be reported to the governing body on 26 June 2014, when it
meets to adopt the Annual Plan 2014/2015.
17. The timeline to
develop and produce the Annual Plan 2014/2015 document is tight. It is possible
that minor changes may need to be made to the attachments before the annual
plan is adopted, such as:
i) correction of any errors identified;
ii) minor wording changes.
Officers therefore recommend that the local
board delegates authority to the Local Board Chair to make final changes if
necessary.
Attachments
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No.
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Title
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Page
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aView
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Draft Orakei Local Board Agreement
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85
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Signatories
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Author
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Kate Marsh, Financial Planning Manager – Local Boards
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Authorisers
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Adam Milina - Acting Relationship Manager -
Albert-Eden & Orakei Local Boards
Matthew Walker, Manager Financial Planning, Policy and
Budgeting
Karen Lyons, Manager Local Board Services
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Orākei
Local Board
12 June 2014
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Orākei Local
Board
12 June 2014
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Orākei Local and sports parks annual work
programme 2014-2015
File No.: CP2014/11358
Purpose
1. The purpose of
this report is to present the final 2014-2015 Local and Sports Parks
operations, capital works and renewals programme for the Orākei
Local Board’s approval.
Executive
summary
2. This report
presents Local and Sports Parks annual work programme
for the 2014-2015 financial year. It includes park
asset renewals, capital works and the parks maintenance programmes.
3. The work
programme does not generally include the SLIPs programme of works or any works
associated unfunded works with external agency projects.
4. Should
unforeseen works arise or work priorities change from those attached and
approved, the parks advisor will discuss this with the local board park
portfolio holders.
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Recommendation/s
That the Orākei Local
Board:
a) approves the Local and Sports Parks annual work programme for
2014-2015 as detailed in Attachment A to this report;
b) delegates approval of the renewal work programme to the
parks advisor, Local and Sports Parks Central, subject to the consultation
with the parks portfolio holders of the Orākei Local Board.
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Comments
5. This report
presents Local and Sports Parks proposed work programme for the 2014-2015 financial year, but reflects the
three year view of outlying years. It includes park asset renewals, capital
works and the parks maintenance programmes. It also includes deferred projects
from 2013-2014. It is not a
budget report and as such budget figures are indicative only. In particular,
renewals budgets do not usually match the value of works proposed. Works will
be delivered within the total renewal budget bottom line. However, for
consistency, budget lines that the local board will see throughout the year are
shown.
6. Officers attended a workshop with the Orākei Local Board
on 15 May 2014, at which the Local and Sports Parks annual
work programme 2014-2015 including renewals, was received and endorsed. This annual work programme is reflected in Attachment A.
7. The Local and
Sports Parks annual work programme 2014-2015 has a strategic focus, in so far
as many projects will be delivered over a couple of financial years. Some
flexibility is needed in delivery of parks works to adapt to changing
environments including external factors beyond council control such as
(weather, vandalism, theft etc.) as well issues that may arise during detailed
planning, community engagement, consenting. Any of these factors may affect
project delivery outcomes singly or in combination.
8. In particular staff may need to adjust asset renewal priorities as
unforeseen renewals arise during the year or complexities in delivering planned
renewals arise. Given the scale of the work programme, the limited amount of
time to get the work done and the dynamic nature of the parks asset base it is
recommended that delegation for changes to the parks renewal work programme be
given to the park advisor (particularly
urgent or unforeseen works) subject to consultation with the parks portfolio
holders of the Orākei Local Board.
9. Although the SLIPs programme is alluded to in the attached
programme it is not part of this work programme. Similarly, projects in parks
resulting from external agency projects are not included. These will be
reported separately to the local board.
10. The attached budget does not reflect current deferrals.
These will be calculated and added following the end of this financial year.
Consideration
Local
board views and implications
11. The Orākei
Local Board has provided feedback on the proposed Local and
Sports Parks work programme 2014-2015 at a workshop on 15 May 2014. Feedback
from this session has been taken into account in the proposed work programme.
12. Several projects
are included without a specific budget – this is for two reasons: cost
estimates are dependent on the final versions of development plans, which
haven’t yet been completed; or the local board hasn’t yet made a formal
resolution to continue with the project.
Maori
impact statement
13. Parks and open
spaces contribute significantly to Maori well-being, values, culture and
traditions. Where any aspects of the proposed work programme are anticipated
to have a significant impact on sites of importance to Tangata Whenua,
appropriate consultation will follow.
Attachments
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No.
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Title
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Page
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aView
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Orakei Local Board, Local and Sports Parks FY15 Annual
Work Program
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105
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Signatories
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Authors
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Lynda Lucas - Team Leader Parks Liaison and
Development
Pippa Somerville - Parks Advisor
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Authorisers
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Ian Maxwell - Manager Parks, Sports & Recreation
Adam Milina - Acting Relationship Manager -
Albert-Eden & Orakei Local Boards
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Orākei
Local Board
12 June 2014
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Orākei
Local Board
12 June 2014
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Orākei
Local Board
12 June 2014
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Orākei
Local Board
12 June 2014
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Orākei
Local Board
12 June 2014
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Orākei
Local Board
12 June 2014
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Orakei Local Board Local Improvement Projects (SLIPs)
programme 2013-2014 update
File No.:
CP2014/10812
Purpose
1. This
report provides an overview of the Orakei Local Board’s 2013/2014 Small Local
Improvement Projects (SLIPs) programme to year end 2013/2014 and recommends
projects for approval.
Executive Summary
2. The
Orakei Local Board has projects carried forward from
the 2011/2012 and 2012/2013 financial year. Information regarding these
projects is shown in the Orakei SLIPs programme
attachment.
3. The
Orakei Local Board has $400,000 SLIPs capital
expenditure and $83,458 SLIPs
operational funding available to allocate in the
2013/2014 financial year.
4. To
date the Orakei Local Board has allocated $327,023 or 82% (percentages rounded)
of their capital expenditure budget and $83,458 or 100% of their operational expenditure budget.
5. Approval of the
recommendations in this report will allocate 91% (percentages rounded) of the
available SLIPs capital expenditure.
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Recommendation/s
a) That the
Orakei Local Board Local Improvement Projects (SLIPs) programme update June
2013-2014 report be received.
b) Approves the
following projects from its 2013/2014 SLIPs Capital expenditure budget:
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Project
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Cost ($)
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Glendowie
Community Centre safety fence and gate
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$3430.00
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Ellerslie
ANZAC Mosaic and Verse Project
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$34,790.00
|
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Total
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$38,220.00
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Discussion
6. The
Orakei Local Board has $400,000 SLIPs capital
expenditure and $83,458 SLIPs
operational funding available to allocate in the
2013/2014 financial year.
7. To
date the Orakei Local Board has allocated $327,023 or 82% (percentages rounded)
of their capital expenditure budget and $84,150 or 100% of their operational
expenditure budget.
8. Approval of the
recommendations in this report will allocate 91% (percentages rounded) of the
available SLIPs capital expenditure.
Consideration
Local Board Views
9. This
report canvasses the views of the Orakei Local Board.
10. The
recommendations contained within this report fall within the Local Boards
delegated authority.
Maori Impact Statement
11. Parks
and open spaces contribute significantly to Maori well-being, values, culture
and traditions. Where any aspects of the proposed work programme are
anticipated to have a significant impact on sites of importance to Tangata
Whenua, appropriate consultation will follow.
General
12. Communities
are impacted by SLIPs projects. They provide an opportunity for staff and
elected representatives to engage with the communities on their specific
needs. SLIPs staff will liaise directly with all residents and stakeholders
impacted by any SLIPs or Discretionary funded projects to be delivered.
13. Funding
for the proposed projects within this report would be obtained from the Orakei
Local Board’s Small Local Improvement Project budget allocation. After
allocating budget to all the projects listed in this report and elsewhere, the
Orakei Local Board will still have SLIPs capital funding remaining
unallocated. Further reporting as part of the monthly work programme reporting
will be used to determine what other projects the board may wish to fund.
14. SLIPs
need to comply with all relevant legislation, including the Resource Management
Act 1991, the Local Government Act and all Auckland Council policies.
Implementation Issues
15. Most
projects will need eight months or more to be successfully delivered within the
current financial year. Projects that have budget allocated to them with less
then six months remaining within the current financial year, will be at risk of
not being completed by financial year end. As a result the project completion,
as per the agreed delivery programme, may be deferred across into the following
financial year for completion.
16. Longer term projects will result in SLIPs capital funding being
carried forward to the 2014/2015 financial year.
17. Budgets for projects funded from 2013/2014 SLIPs operational
expenditure must be fully expended within the 2013/2014 financial year.
18. The ability to spend/deliver outcomes is dependent on the
availability of experienced staff or consultant project management resource.
Attachments
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No.
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Title
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Page
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aView
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Summary for Orakei June 2014 report
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113
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Signatories
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Authors
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Grant Burke - SLIPs Project Portfolio leader
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Authorisers
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Katrina Morgan - Team Leaders SLIPs
Ian Maxwell - Manager Parks, Sports & Recreation
Adam Milina - Acting Relationship Manager -
Albert-Eden & Orakei Local Boards
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Orākei
Local Board
12 June 2014
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Orākei Local
Board
12 June 2014
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Early Childhood Education at Ellerslie Recreation
Centre
File No.: CP2014/12160
Purpose
1. The report is a
request for the Orakei Local Board to approve expenditure of up to $10,000 from
its 2013/2014 recreational facilities building renewals budget to enable an
extension to the outdoor boundary line of the Early Childhood Education (ECE)
Centre at Ellerslie Recreation Centre.
Executive
summary
2. Currently, the
ECE at Ellerslie Recreation Centre has a high demand for the morning sessions
and in particular full time spaces. Due to the unavailability of spaces, the
Ellerslie Recreation Centre is managed by the YMCA under contract to Auckland
Council, they are turning children away.
3. The extension
of the fence line boundary would allow the YMCA to offer more day spaces for
working families, while providing extra space for morning and afternoon
sessions. In terms of a renewals criteria this is not a high priority, however
this would meet an immediate community need at low cost.
4. Mike Gallagher,
Sports Turf Advisor for Local and Sports Parks, has confirmed that Parks are
comfortable with the land being used. The land runs around the outside perimeter
of the crèche play area which will allow the fence line extension. The land
consists of 2/3 car park spaces, a small footpath and kerb which runs alongside
the existing fence line. If the fence line was extended into this space it
would allow the roll to increase from 22 to 30 spaces.
5. There are
future plans within the renewal works programme for 2014/2015 financial year to
move the ECE to another location within the facility or make larger extensions
to accommodate a larger roll of up to fifty children; this interim extension
would relieve some of the pressure in the facility while enabling them to
accommodate for their clientele. It also allows for a robust project to be put
in place for the larger extensions planned for the future.
6. The estimated
projects cost is $10,000 with works as follows:
· To move panel fencing out to the new boundary
· Supply new posts and panels
· To supply and erect decking over the tar sealed areas
7. Recent child
care enquiries that were unable to be met are;
· January - 1 Child - wanting 2 mornings
· February - 4 children – 3 wanting full
time days and 1 wanting 3 mornings
· April – 2 children wanting morning
sessions – 3 children wanting full day sessions
· May - 2 children wanting morning sessions
– 3 children wanting full day sessions
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Recommendation/s
That the Orākei Local
Board:
a) approves up to
$10,000 from its 2013/2014 recreational facilities building renewals budget
to enable an extension to the outdoor boundary line of the Early Childhood
Education (ECE) Centre at Ellerslie Recreation Centre.
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Jane Franich – Contract Relationship Advisor
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Authorisers
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Adam Milina - Acting Relationship Manager -
Albert-Eden & Orakei Local Boards
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