Parks, Recreation and Sport Committee
OPEN MINUTES
|
Minutes of a meeting of the Parks, Recreation and Sport Committee held in the Level 2, Auckland Town Hall, 301-305 Queen Street, Auckland on Tuesday, 10 June 2014 at 9.30am.
Chairperson |
Hon Christine Fletcher, QSO |
|
Deputy Chairperson |
Calum Penrose |
|
Members |
Cr Dr Cathy Casey |
|
|
Cr Bill Cashmore |
|
|
Cr Ross Clow |
From 10.00am, part item 9 |
|
Cr Linda Cooper |
|
|
Cr Chris Darby |
|
|
Cr Alf Filipaina |
From 10.14am, part item 9 |
|
Cr Mike Lee |
|
|
Deputy Mayor Penny Hulse (Ex-officio) |
From 10.19am, part item 10 |
|
Cr Dick Quax |
|
|
Cr Sir John Walker, KNZM, CBE |
|
|
Cr Wayne Walker |
|
|
Cr John Watson |
|
|
Member Karen Wilson |
|
|
Cr George Wood |
|
|
|
|
APOLOGIES
|
Mayor Len Brown, JP (Ex-officio) |
|
|
Cr Clow |
For lateness |
|
Cr Alf Filipaina |
For lateness |
|
Deputy Mayor Penny Hulse (Ex-officio) |
For lateness |
|
Cr Sharon Stewart |
For absence |
|
Member Glenn Wilcox |
For absence on council business |
|
|
|
|
|
|
ALSO PRESENT
|
Sandra Coney, Chair, Waitakere-Ranges Local Board |
|
|
Brenda Steele, Chair Rodney Local Board |
|
|
|
|
Parks, Recreation and Sport Committee 10 June 2014 |
|
1 Apologies
Resolution number PAR/2014/22 MOVED by Chairperson CE Fletcher, seconded by Deputy Chairperson CM Penrose: That the Parks, Recreation and Sport Committee: a) accept the apologies from Mayor Brown and Member Wilcox for absence on council business and Councillor Stewart for absence and Councillors Alf Filipaina and Ross Clow and Deputy Mayor Hulse for lateness. |
2 Declaration of Interest
There were no declarations of interest.
3 Confirmation of Minutes
Resolution number PAR/2014/23 MOVED by Chairperson CE Fletcher, seconded by Deputy Chairperson CM Penrose: That the Parks, Recreation and Sport Committee: a) confirm the ordinary minutes of its meeting, held on Tuesday, 4 March 2014, including the confidential section, as a true and correct record. |
4 Petitions
There were no petitions.
5 Public Input
There were none.
6 Local Board Input
There were none.
7 Extraordinary Business
There was no extraordinary business.
8 Notices of Motion
There were no notices of motion.
9 |
|
|
Cr Clow entered the meeting at 10.00am Cr Filipaina entered the meeting at 10.14am |
|
Resolution number PAR/2014/24 MOVED by Chairperson CE Fletcher, seconded by Cr WD Walker: That the Parks, Recreation and Sport Committee: a) receive the update report from the Manager, Parks, Sports & Recreation Department. |
10 |
Proposed reclassification of part of Mervan Reserve, Mangere, to allow for an additional Early Childhood Education Centre lease |
|||
|
Deputy Mayor Hulse entered the meeting at 10.19 am. |
|||
|
Resolution number PAR/2014/25 MOVED by Chairperson CE Fletcher, seconded by Cr AM Filipaina: That the Parks, Recreation and Sport Committee: a) support the intent to lease 918m2 of Mervan Reserve for Early Childhood Education Centre by Tavaesina Trust, and gives approval to proceed with public notification to seek submissions on reclassifying part of Mervan Reserve from recreation reserve to local purpose (community buildings) reserve under s24(2) and s24(2)(b) of the Reserves Act 1977. b) require that all costs of the reclassification are met by the Tavesina Trust. c) appoint three committee members (or delegates to Mangere-Otahuhu Local Board) for hearings under the Reserves Act 1977 as the decision-making body, if submissions are received in opposition or wish to be heard. d) delegate decision making to Mangere-Otahuhu Local Board if no opposition is received and no submitter wishes to be heard. e) note that consent from the Minister of Conservation is required for reclassification to be authorised prior to lodging a gazette notice with Land Information NZ. f) note that successful reclassification of the site would allow for a lease to be entered into with Tavaesina Trust without public notification under s61(2A) of the Reserves Act 1977 (subject to necessary regulatory consents being granted). A division was called for, voting on which was as follows:
The division was declared equal. The chair exercised her casting vote for so motion was Carried |
|||
|
|
11 |
|
|
Resolution number PAR/2014/26 MOVED by Chairperson CE Fletcher, seconded by Cr C Darby: That the Parks, Recreation and Sport Committee: a) approve for public notification, the Draft Waikumete Cemetery Reserve Management Plan pursuant section 41(6) of the Reserves Act 1977 and, b) endorse the appointment of an Independent Hearings Commissioner (chair), three appointed members of affected Local Boards and Councillor Clow to hear the submissions and recommend a final Reserve Management Plan for adoption by the Parks, Recreation and Sport Committee. c) note that the that Urupa Komiti chair has the opportunity to make formal input to the draft reserve management. |
12 |
|
|
Resolution number PAR/2014/27 MOVED by Chairperson CE Fletcher, seconded by Cr WD Walker: That the Parks, Recreation and Sport Committee: a) note the current open space policy and planning work programme priorities. |
13 |
New licence request to manage and operate Rose Hellaby House |
|
Resolution number PAR/2014/28 MOVED by Chairperson CE Fletcher, seconded by Cr WB Cashmore: That the Parks, Recreation and Sport Committee: a) approve the granting of a licence agreement to Karen Lawson to manage and operate Rose Hellaby House for a term of 5 years on the same terms and conditions as are contained in the recently expired licence between Auckland Regional Council and Karen Lawson (dated 11/01/10). |
14 |
|
|
Staff presented a power point presentation on this item. A copy of which is attached to the official copy of these minutes and is available on the Auckland Council website as a minutes attachment. |
|
The chair and in agreement with the meeting, agreed that the recommendations of the report be deferred to the 22 July 2014 meeting and after the Committee workshop the issues contained in the report.
|
|
a Presentation |
15 |
|
|
Resolution number PAR/2014/29 MOVED by Chairperson CE Fletcher, seconded by Cr WB Cashmore: That the Parks, Recreation and Sport Committee: a) agree the establishment of a Sustainability of Sport and Recreation Panel to lead an investigation into the issues and long term viability of the Auckland sport and recreation sector, b) appoint Parks Recreation and Sport Committee members to form the Sustainability of Sport and Recreation Panel comprised of Councillors Fletcher (panel chair) Penrose, Clow, Watson and Sir John Walker to represent each of the four sectors (north, south, central, west) c) request staff to work with the Chair of the Parks Recreation and Sport Committee, panel members and Local Board Services to establish the panel including: development and confirmation of the Terms of Reference and delivery of four fora across Auckland. d) agree that the Sustainability of Sport and Recreation Panel report back to the December 2014 Parks, Recreation and Sport Committee meeting. |
16 Consideration of Extraordinary Items
There were extraordinary items.
Resolution number PAR/2014/30 MOVED by Chairperson CE Fletcher, seconded by Deputy Chairperson CM Penrose: That the Parks, Recreation and Sport Committee: a) exclude the public from the following part(s) of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
C1 Proposal to acquire land at Oratia, West Auckland
C2 Acquisition of land for public open space in Flat Bush
C3 Takapuna Beachfront Precinct
C4 Proposal for a building removal in Mt Roskill
C5 Regional park acquisition programme update
The text of these resolutions was made available to the public who were present at the meeting and form part of the minutes of the meeting. |
11.45pm The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
12.56 pm The public was re-admitted.
restatementS
It was resolved while the public was excluded:
C1 |
|
|
Resolution number PAR/2014/31 That the Parks, Recreation and Sport Committee inter alia: d) agree that neither this report nor the resolutions be restated in the public minutes until the reason for confidentiality can be removed. |
C2 |
|
|
Resolution number PAR/2014/32 That the Parks, Recreation and Sport Committee inter alia: b) confirm that there be no restatement of the confidential report for the acquisition of the property in Flat Bush, or the resolutions of the Parks, Recreation and Sport Committee until settlement of the purchase and then only the resolution is to be restated. |
C3 |
|
|
Resolution number PAR/2014/33 That the Parks, Recreation and Sport Committee: a) agree that the option to realign The Strand, endorsed at the Regional Development and Operations Committee meeting in September 2011, no longer be pursued c) confirm that there be no restatement except for resolution a) above of the confidential report for the acquisition of property in The Strand, Takapuna, or the resolutions of the Parks, Recreation and Sport Committee until settlement of the purchase and only then is the resolution to be restated. |
C4 |
|
|
Resolution number PAR/2014/34 That the Parks, Recreation and Sport Committee inter alia: b) confirm that there be no reinstatement of the confidential report of the proposal for building removal, or the resolutions of the Parks, Recreation and Sport committee until the building has been removed, and only then is the resolution to be restated. |
C5 |
|
|
Resolution number PAR/2014/35 That the Parks, Recreation and Sport Committee inter alia: h) confirm that there is no restatement of the confidential report or the resolutions of the Parks, Recreation and Sport Committee until settlement of the relevant acquisitions, and only then is the resolution to be restated. |
12.58 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Parks, Recreation and Sport Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................