Parks, Recreation and Sport Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Parks, Recreation and Sport Committee held in the Level 2, Auckland Town Hall, 301-305 Queen Street, Auckland on Tuesday, 10 June 2014 at 9.30am.

 

present

 

Chairperson

Hon Christine Fletcher, QSO

 

Deputy Chairperson

Calum Penrose

 

Members

Cr Dr Cathy Casey

 

 

Cr Bill Cashmore

 

 

Cr Ross Clow

From 10.00am, part item 9

 

Cr Linda Cooper

 

 

Cr Chris Darby

 

 

Cr Alf Filipaina

From 10.14am, part item 9

 

Cr Mike Lee

 

 

Deputy Mayor Penny Hulse (Ex-officio)

From 10.19am, part item 10

 

Cr Dick Quax

 

 

Cr Sir John Walker, KNZM, CBE

 

 

Cr Wayne Walker

 

 

Cr John Watson

 

 

Member Karen Wilson

 

 

Cr George Wood

 

 

 

 

 

APOLOGIES

 

 

Mayor Len Brown, JP (Ex-officio)

 

 

Cr Clow

For lateness

 

Cr Alf Filipaina

For lateness

 

Deputy Mayor Penny Hulse (Ex-officio)

For lateness

 

Cr Sharon Stewart

For absence

 

Member Glenn Wilcox

For absence on council business

 

 

 

 

 

 

 

ALSO PRESENT

 

 

Sandra Coney, Chair, Waitakere-Ranges Local Board

 

 

Brenda Steele, Chair Rodney Local Board

 

 

 

 

 


Parks, Recreation and Sport Committee

10 June 2014

 

 

 

1          Apologies

 

Resolution number PAR/2014/22

MOVED by Chairperson CE Fletcher, seconded by Deputy Chairperson CM Penrose:  

That the Parks, Recreation and Sport Committee:

a)         accept the apologies from Mayor Brown and Member Wilcox for absence on council business and Councillor Stewart for absence and Councillors Alf Filipaina and Ross Clow and Deputy Mayor Hulse for lateness.

CARRIED

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

3          Confirmation of Minutes

 

Resolution number PAR/2014/23

MOVED by Chairperson CE Fletcher, seconded by Deputy Chairperson CM Penrose:  

That the Parks, Recreation and Sport Committee:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 4 March 2014, including the confidential section, as a true and correct record.

CARRIED

 

 

4          Petitions

 

There were no petitions.

 

 

5          Public Input

 

There were none.

 

 

6          Local Board Input

 

There were none.

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 

8          Notices of Motion

 

There were no notices of motion.


 


9

Parks, Sports & Recreation - Manager's Report

 

Cr Clow entered the meeting at 10.00am

Cr Filipaina entered the meeting at 10.14am

 

Resolution number PAR/2014/24

MOVED by Chairperson CE Fletcher, seconded by Cr WD Walker:  

That the Parks, Recreation and Sport Committee:

a)      receive the update report from the Manager, Parks, Sports & Recreation Department.

CARRIED

 

 

10

Proposed reclassification of part of Mervan Reserve, Mangere, to allow for an additional Early Childhood Education Centre lease

 

Deputy Mayor Hulse entered the meeting at 10.19 am.

 

Resolution number PAR/2014/25

MOVED by Chairperson CE Fletcher, seconded by Cr AM Filipaina:  

That the Parks, Recreation and Sport Committee:

a)      support the intent to lease 918m2 of Mervan Reserve for Early Childhood Education Centre by Tavaesina Trust, and gives approval to proceed with public notification to seek submissions on reclassifying part of Mervan Reserve from recreation reserve to local purpose (community buildings) reserve under s24(2) and s24(2)(b) of the Reserves Act 1977.

b)      require that all costs of the reclassification are met by the Tavesina Trust.

c)      appoint three committee members (or delegates to Mangere-Otahuhu Local Board) for hearings under the Reserves Act 1977 as the decision-making body, if submissions are received in opposition or wish to be heard.

d)      delegate decision making to Mangere-Otahuhu Local Board if no opposition is received and no submitter wishes to be heard.

e)      note that consent from the Minister of Conservation is required for reclassification to be authorised prior to lodging a gazette notice with Land Information NZ.

f)       note that successful reclassification of the site would allow for a lease to be entered into with Tavaesina Trust without public notification under s61(2A) of the Reserves Act 1977 (subject to necessary regulatory consents being granted).

A division was called for, voting on which was as follows:

For

Cr WB Cashmore

Cr RI Clow

Cr AM Filipaina

Chairperson CE Fletcher

Deputy Chairperson CM Penrose

Cr JG Walker

Cr J Watson

Against

Cr CM Casey

Cr C Darby

Member PA Hulse

Cr ME Lee

Cr D Quax

Cr WD Walker

Member  Wilson

Abstained

 

The division was declared equal.

The chair exercised her casting vote for so motion was Carried

CARRIED

 

 

 

 

11

Draft Waikumete Cemetery Reserve Management Plan

 

Resolution number PAR/2014/26

MOVED by Chairperson CE Fletcher, seconded by Cr C Darby:  

That the Parks, Recreation and Sport Committee:

a)      approve for public notification, the Draft Waikumete Cemetery Reserve Management Plan pursuant section 41(6) of the Reserves Act 1977 and,

b)      endorse the appointment of an Independent Hearings Commissioner (chair), three appointed members of affected Local Boards and Councillor Clow to hear the submissions and recommend a final Reserve Management Plan for adoption by the Parks, Recreation and Sport Committee.

c)      note that the that Urupa Komiti chair has the opportunity to make formal input to the draft reserve management.

CARRIED

 

 

12

Parks and Open Space Policy Programme

 

Resolution number PAR/2014/27

MOVED by Chairperson CE Fletcher, seconded by Cr WD Walker:  

That the Parks, Recreation and Sport Committee:

a)      note the current open space policy and planning work programme priorities.

CARRIED

 

 

13

New licence request to manage and operate Rose Hellaby House

 

Resolution number PAR/2014/28

MOVED by Chairperson CE Fletcher, seconded by Cr WB Cashmore:  

That the Parks, Recreation and Sport Committee:

a)      approve the granting of a licence agreement to Karen Lawson to manage and operate Rose Hellaby House for a term of 5 years on the same terms and conditions as are contained in the recently expired licence between Auckland Regional Council and Karen Lawson (dated 11/01/10).

CARRIED

 

 

14

Interim Open Space Provision Guidelines

 

Staff presented a power point presentation on this item. A copy of which is attached to the official copy of these minutes and is available on the Auckland Council website as a minutes attachment.

 

The chair and in agreement with the meeting, agreed that the recommendations of the report be deferred to the 22 July 2014 meeting and after the Committee workshop the issues contained in the report.

 

 

Attachments

a     Presentation  

 

 

 

15

Sustainability of sport and recreation panel

 

Resolution number PAR/2014/29

MOVED by Chairperson CE Fletcher, seconded by Cr WB Cashmore:  

That the Parks, Recreation and Sport Committee:

a)      agree the establishment of a Sustainability of Sport and Recreation Panel to lead an investigation into the issues and long term viability of the Auckland sport and recreation sector,

b)      appoint Parks Recreation and Sport Committee members to form the Sustainability of Sport and Recreation Panel comprised of Councillors Fletcher (panel chair) Penrose, Clow, Watson and Sir John Walker to represent each of the four sectors (north, south, central, west)

c)      request staff to work with the Chair of the Parks Recreation and Sport Committee, panel members and Local Board Services to establish the panel including: development and confirmation of the Terms of Reference and delivery of four fora across Auckland.

d)      agree that the Sustainability of Sport and Recreation Panel report back to the December 2014 Parks, Recreation and Sport Committee meeting.

CARRIED

 

 

16        Consideration of Extraordinary Items

 

There were extraordinary items.  

 

 

17        Procedural motion to exclude the public

Resolution number PAR/2014/30

MOVED by Chairperson CE Fletcher, seconded by Deputy Chairperson CM Penrose:  

That the Parks, Recreation and Sport Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

 

 

 

 

 

 

 

C1       Proposal to acquire land at Oratia, West Auckland

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information on property values..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       Acquisition of land for public open space in Flat Bush

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information on property values..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

C3       Takapuna Beachfront Precinct

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains financial information related to the acquisition of land..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

 

 

 

 

 

 

C4       Proposal for a building removal in Mt Roskill

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains information on proposed budgets for building removal prior to tenders being sought..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C5       Regional park acquisition programme update

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information on property values.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions was made available to the public who were present at the meeting and form part of the minutes of the meeting.

CARRIED

 

11.45pm          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

12.56 pm         The public was re-admitted.

 


 

restatementS

 

It was resolved while the public was excluded:

 

C1

Proposal to acquire land at Oratia, West Auckland

 

Resolution number PAR/2014/31

That the Parks, Recreation and Sport Committee inter alia:

d)         agree that neither this report nor the resolutions be restated in the public minutes until the reason for confidentiality can be removed.

 

 

C2

Acquisition of land for public open space in Flat Bush

 

Resolution number PAR/2014/32

That the Parks, Recreation and Sport Committee inter alia:

b)         confirm that there be no restatement of the confidential report for the acquisition of the property in Flat Bush, or the resolutions of the Parks, Recreation and Sport Committee until settlement of the purchase and then only the resolution is to be restated.

 

 

C3

Takapuna Beachfront Precinct

 

Resolution number PAR/2014/33

That the Parks, Recreation and Sport Committee:

a)      agree that the option to realign The Strand, endorsed at the Regional Development and Operations Committee meeting in September 2011, no longer be pursued

c)      confirm that there be no restatement except for resolution a) above of the confidential report for the acquisition of property in The Strand, Takapuna, or the resolutions of the Parks, Recreation and Sport Committee until settlement of the purchase and only then is the resolution to be restated.

 

 

C4

Proposal for a building removal in Mt Roskill

 

Resolution number PAR/2014/34

That the Parks, Recreation and Sport Committee inter alia:

b)      confirm that there be no reinstatement of the confidential report of the proposal for building removal, or the resolutions of the Parks, Recreation and Sport committee until the building has been removed, and only then is the resolution to be restated.

 

 

C5

Regional park acquisition programme update

 

Resolution number PAR/2014/35

That the Parks, Recreation and Sport Committee inter alia:

h)         confirm that there is no restatement of the confidential report or the resolutions of the Parks, Recreation and Sport Committee until settlement of the relevant acquisitions, and only then is the resolution to be restated.

  

 

 

12.58 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Parks, Recreation and Sport Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................