I hereby give notice that an ordinary meeting of the Puketāpapa Local Board will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Wednesday, 11
June 2014
10.30am
Fickling
Convention Centre
546 Mt Albert Road
Three Kings
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Puketāpapa Local Board
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Julie Fairey
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Deputy Chairperson
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Harry Doig
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Members
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David Holm
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Ella Kumar
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Nigel Turnbull
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Michael Wood
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(Quorum 3 members)
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Brenda Railey
Democracy Advisor
4 June 2014
Contact Telephone: 021 820 781
Email: brenda.railey@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Puketāpapa Local Board
11 June 2014
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
9 Public Forum 5
10 Extraordinary Business 5
11 Notices of Motion 6
12 Approval of the Draft Local Board Plan 2014 7
13 Adoption of Local Board Agreement 2014/2015 71
14 Puketapapa Local Board Small Local Improvement Projects
(SLIPs) Programme 2013/2014 89
15 Consideration of Extraordinary
Items
2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
4 Confirmation of Minutes
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That the Puketāpapa Local Board:
a)
confirm the ordinary minutes of its meeting,
held on Thursday, 29 May 2014, as a true and correct
record.
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5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
At the close of
the agenda no requests for deputations had been received.
9 Public Forum
A period of time (approximately
30 minutes) is set aside for members of the public to address the meeting on
matters within its delegated authority. A maximum of 3 minutes per item is
allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time
when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be
delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item
is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general
business of the local authority; and
(ii) the presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be
discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of the
local authority for further discussion.”
11 Notices of Motion
At the close of
the agenda no requests for notices of motion had been received.
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Puketāpapa
Local Board
11 June 2014
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Approval of the
Draft Local Board Plan 2014
File No.: CP2014/12037
Purpose
1. To approve the
Puketāpapa draft local board plan (LBP) 2014 and the summary document, for
public consultation.
Executive
summary
2. Each local
board is required to complete a local board plan for adoption by 31 October
2014.
3. The draft plan
is attached to this agenda, along with the summary document, for the local
board to approve for community consultation.
4. Consultation
using the special consultative procedure (SCP) is taking place 7 July to 6
August 2014.
5. As part of the
SCP the Board needs to schedule dates for hearings of verbal submissions
between 26 August and 3 September.
6. The final stage
of the SCP will be the adoption of the LBP in October.
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Recommendation/s
That the Puketāpapa Local
Board:
a) approves the
draft Puketāpapa Local Board Plan 2014 for public consultation using the
special consultative procedure
b) approves the
draft Puketāpapa Local Board Plan 2014 summary document
c) delegates to
the Chair to make any minor wording changes that may be necessary for the
draft local board plan or summary document.
d) agrees to
schedule a hearings meeting to hear Puketāpapa Local Board Plan
submissions on Wednesday 27 August commencing at 5pm. Any overflows will be
heard at the scheduled meeting of the Board on Thursday 28 August 2014.
e) agrees to
schedule an additional meeting of the Board 9 October 2014 to adopt the
Puktetāpapa Local Board Plan.
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Comments
7. The Local
Government (Auckland Council) Act 2009 requires each local board to develop a
local board plan every three years. The first local board plan was adopted in
2011. This second local board plan must be adopted by 31 October 2014.
8. Local board
plans are strategic plans for the following three years and beyond. The
plans reflect the priorities and preferences of the community. They guide how
the local board:
· makes decisions on local activities and
projects
· provides input into regional strategies
and policies
· works with other agencies
that play a key role in the area, including central government
agencies and council-controlled organisations.
9. The plans
inform the development of council’s 10-year Long-term Plan. The plans also form
the basis for development of the annual local board agreement for the following
three financial years.
10. The local board
is required to use the SCP to consult on the draft local board plan. The period
for the SCP is 7 July to 6 August 2014.
11. The SCP
requirements include providing a summary of the information in the draft local
board plan.
12. As part of the
SCP the Board needs to schedule dates for hearings of verbal submissions. It is
recommended that these hearings be held on Wednesday 27 August 5-8.30pm with
any overflows to be incorporated into the scheduled meeting of the Board on
Thursday 28 May.
13. The final stage
of the SCP will be the adoption of the LBP which the Board will need to do in
early October. An extraordinary meeting is proposed to be held on Thursday 9
October
Consideration
Local
board views and implications
14. The draft plan
has been developed by considering a range of strategic issues, as well as the
Auckland Plan and other regional strategies and policies. Community views and
advice from subject matters experts has also been important in developing the
draft plan.
15. The draft plan,
summary document and draft budget are attached.
Maori
impact statement
16. The local board
talked to the community during February and March 2014. It conducted a series
of targeted community meetings to gather feedback and identify gaps in their
proposed approach. In addition to the meetings, a survey was conducted with
copies delivered to every household and made available online.
17. The community
engagement was meaningful and brought in quality feedback in the six proposed
areas of focus. Some of the key strategic issues identified by the community
include but are not limited to:
(i) Empowering our
community
· The community values having a
dialogue/engagement with the Board
· Appreciation of local events and
opportunities that bring the diverse community groups together
· Local groups, children and young are
important constituencies that needs support (this reflects groups identified in
the feedback as key and does not suggest other constituencies are less
important)
· Jobs are a priority for many local people
· Community education, placemaking
(improving the ‘look and feel’ of the place) and addressing safety and
perception of safety issues are also a priority
(ii) Good local
jobs, thriving centres
· More vibrant centres are needed
· Jobs, incentives for new businesses and
better transport connections and infrastructure are very important
· Supporting the local business
association(s), encouraging business networking and encouraging people to shop
local are the areas where the Board can make a meaningful contribution
(iii) Improving and
enjoying our parks and natural environment
· Protection of waterways and harbour is a
high priority
· Community engagement and involvement in
environmental initiatives is desired e.g. volunteering, planting etc
· Promoting and supporting sustainability
initiatives is a good role for the Board eg community gardens/local food production,
waste management etc
· Maintenance, upgrade and safety of local
parks and playgrounds is a high priority
· Sports and recreation opportunities are
important for health and other reasons
· Various site-specific feedback received –
all of which will be passed on to officers and the Board to consider addressing
(iv) Promoting the
wellbeing of our people and places
· Problem issues highlighted which need
addressing include: alcohol, gambling, crime, drugs and psychoactive
substances, pollution including noise pollution, high voltage transmission
powerlines.
· Community development initiatives to
include programmes for everyone
· Support for local groups is important
· Other issues considered important are:
housing quality, infrastructure and amenities, health and heritage
· Three Kings development feedback
(v) Creating and
valuing local identity
· Cultural diversity is an asset and should
be celebrated
· Local events and gathering can showcase
diversity and encourage the community to learn about and be understanding of
the different cultures that exist in Puketāpapa
· Valuing local heritage and improving the
look and feel of the area is important
(vi) Real Transport
choices
· More and better public transport options
is a priority, including connections to key areas outside of Puketāpapa
e.g. city, airport
· Better walking and cycling infrastructure
is also a priority.
· Connections between town centres,
community centres and different suburbs are desirable.
Local board views and implications
18. The local board’s
views have driven the development of the draft plan attached to this report,
Māori
impact statement
19. The
local board plan contributes to improving wellbeing in Māori communities, as well as the
community in general.
Implementation
20. The next steps
in the local board plan process are shown below.
Attachments
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No.
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Title
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Page
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aView
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Draft Puketāpapa Local Board Plan, June 2014
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11
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bView
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Designed front end Draft Puketāpapa Local Board
Plan
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51
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cView
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Draft Puketāpapa Local Board Plan Summary and
Submission Form
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61
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Signatories
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Authors
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Shirley Atatagi-Coutts - Senior Local Board Advisor
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Authorisers
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Karen Lyons - Manager Local Board Services
Victoria Villaraza - Relationship Manager
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Puketāpapa
Local Board
11 June 2014
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Puketāpapa
Local Board
11 June 2014
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Puketāpapa
Local Board
11 June 2014
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Puketāpapa
Local Board
11 June 2014
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Puketāpapa
Local Board
11 June 2014
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Puketāpapa
Local Board
11 June 2014
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Puketāpapa
Local Board
11 June 2014
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Adoption of Local Board Agreement 2014/2015
File No.: CP2014/11128
Purpose
1. This report
seeks formal adoption of the Local Board Agreement 2014/2015 to form part of
the Annual Plan 2014/2015.
Executive
summary
2. For each
financial year, the Auckland Council must have a local board agreement (as
agreed between the Governing Body and the Local Board) for
each local board area.
3. The local board agreement is largely based on year three of the
Long-term Plan 2012-2022[1]
(LTP) and reflects the
priorities in the local board plan, shows intended
provision of local activities, and the capital and operating expenditure
required to fund these activities.
4. A draft local board agreement was agreed in December 2013 as part of the draft Annual
Plan 2014/2015 and consulted on between late January to late February. The
Local Board Agreement 2014/2015 has since been updated to reflect:
a) budget prioritisation decisions made during the local
board meeting in April;
b) the impact, if any, of final decisions made by the
Budget Committee on 8 May;
c) budget adjustments, if any, arising from new
information;
d) the allocation of central costs (including
depreciation, interest, corporate overheads and staff costs).
5. The governing
body will meet to adopt Auckland Council’s Annual Plan 2014/2015, including 21
local board agreements, on 26 June 2014.
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Recommendation/s
That the Puketāpapa Local Board:
a) adopts its local content for the Annual
Plan 2014/2015 which includes a:
1. Local Board Agreement 2014/2015 with
advocacy; and
2. message from the chair.
b) notes
that:
1. local budgets have been updated to
reflect local board prioritisation decisions, impacts (if any) of final
budget decisions made by the Budget Committee on 8 May, budget adjustments
(if any) arising from new information and the allocation of central costs;
2. if there are outstanding (not yet
agreed) matters in the local board agreement, the local board should include
an explanation of these matters in the Chair’s message at the front of the
local board agreement;
3. the resolutions of this meeting will be
reported back to the Governing Body when it adopts the Annual Plan 2014/2015
on 26 June 2012;
4. the local board agreement could be subject to minor
changes following this meeting.
c) agrees to delegate authority to the chairperson
to make any final minor changes to the local board content for the Annual
Plan 2014/2015 before publication.
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Discussion
6. For each
financial year, the Auckland Council must have a local board agreement (as
agreed between the governing body and the Local Board) for each local board
area.
7. The local board
agreement is largely based on year three of the Long-term Plan 2012-2022 (LTP)
and reflects the priorities in the local board plan, shows intended provision
of local activities, and the capital and operating expenditure required to fund
these activities.
8. The
governing body will meet to adopt the Annual Plan 2014/2015 on 26 June 2014,
which must include the local board agreement for each local
board.
9. The
draft local board agreement was consulted on between late
January and late February 2014. In finalising their local board agreement,
local boards:
a) took into account the submissions received and hearings held
as part of the special consultative procedure and any other new information now
available;
b) held a prioritisation workshop to re-evaluate their
2014/2015 budgets;
c) made final
budget prioritisation decisions at their meeting in April.
10. On 29 and 30 April, local boards met with the Budget Committee to
discuss local priorities and key issues (if any), after which the Budget
Committee formally met on 8 May to make final decisions on the Annual Plan
2014/2015.
11. Local
board agreements and financial statements were then further updated to reflect
any impacts of Budget Committee decisions, budget adjustments arising from new
information and the allocation of central costs (including depreciation,
interest, corporate overheads and staff costs).
12. This report
seeks formal adoption of local content for the Annual Plan 2014/2015
(Attachment One), which includes a:
a) Local Board Agreement 2014/2015 with advocacy;
and
b) message from the chair
13. The resolutions
of this meeting will be reported to the Governing Body on 26 June 2014, when it
meets to adopt the Annual Plan 2014/2015.
Consideration
Local Boards
14. This report
seeks adoption from the Local Board on its content for
the Annual Plan 2014/2015. Engagement with the community, including
consultation, and a number of workshops and meetings have been held by the
local board to finalise their local board agreement and introduction to the
agreement.
Maori Impact Statement
15. Many local board
decisions are of importance to Maori and there is a need to continue to build
relationships between local boards and relevant Iwi. The local board agreement
is based on the local board plan and the LTP which have both been developed
through engagement with the community, including Maori.
Implementation
16. The resolutions
of this meeting will be reported to the governing body on 26 June 2014, when it
meets to adopt the Annual Plan 2014/2015.
17. The timeline to
develop and produce the Annual Plan 2014/2015 document is tight. It is possible
that minor changes may need to be made to the attachments before the annual
plan is adopted, such as:
a) correction of any errors identified;
b) minor wording changes.
Officers therefore recommend that the local board
delegates authority to the Local Board Chair to make final changes, if
necessary.
Attachments
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No.
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Title
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Page
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aView
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Local Board Agreement 2014/2015
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75
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Signatories
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Authors
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Kate Marsh - Financial Planning Manager - Local Boards
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Authorisers
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Matthew Walker - Manager Financial Plan Policy and
Budgeting
Victoria Villaraza - Relationship Manager
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Puketāpapa
Local Board
11 June 2014
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Puketāpapa
Local Board
11 June 2014
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Puketapapa Local Board Small Local Improvement
Projects (SLIPs) Programme 2013/2014
File No.: CP2014/11943
Purpose
1. This report provides an overview
of the Puketapapa Local Board 2013/2014 Small Local Improvement Projects
(SLIPs) programme and recommends projects for scoping approval and
commencement.
Executive
summary
2. The Puketapapa Local Board has
$1,191,218 SLIPs capital funding (Capex) in the 2013/2014 financial year. Of
this, $581,052 has been allocated to projects in year 2012/2013 financial year
and deferred into year 2013/2014. At the time of this report, $1,191,218
capital expenditure has been approved totalling 100% of the total available
budget.
3. The Puketapapa Local Board has
$137,813 SLIPs operational funding (Opex) to allocate in the 2013/2014
financial year. Of this, $125,392 operational expenditure has been approved
totalling 91% of the total available budget.
4. The Puketapapa Local Board has
$113,140 deferred Local Board discretionary capital funding (Capex) in the
2013/2014 financial year. At the time of this report, $113,140 capital
expenditure has been approved totalling 100% of the total available budget.
5. Recommendations are being sought
in this report to allocate budget to the scope proposals as detailed below:
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1
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Mt Roskill Sign
unveiling event
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$700 SLIPs
Opex
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2
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Puketapapa Heritage Art for Public
Display
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$4,500 SLIPs Opex
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3
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Wesley Community Centre Reception concept
design
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$5,000 SLIPs Opex
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4
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Feasibility for accessible ramp at
Onehunga Foreshore Beaches
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To be confirmed at the meeting
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5
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Puketapapa Winter Tree planting
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$2,221 SLIP Opex
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6. Approval of the recommendations
in this report will allocate 100% of the available SLIPs capital expenditure
and 100% of the available SLIPs operational expenditure.
7. Eighty percent of 2013/2014
SLIPs projects should have budget allocated to them within the first quarter of
the 2013/2014 financial year to commence and be completed between 1 July 2013
and 30 June 2014. The remaining twenty percent to be allocated within the
second quarter of the 2013/2014 financial year to allow all projects to
commence and be completed between 1 July 2013 and 30 June 2014.
8. Most projects will need eight
months or more to be successfully delivered within the 2013/2014 financial
year. Projects that had budget allocated to them with less then eight months
remaining within the current financial year, are at risk of not being completed
by 2013/2014 financial year end. As a result the project completion, as per the
agreed delivery programme, may be deferred across into the following 2014/2015
financial year for completion.
9. Longer term projects will result
in SLIPs capital funding being carried forward to the 2014/2015 financial year
and these projects will not be delivered within the 2013/2014 financial year.
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Recommendation/s
That the Puketāpapa Local
Board:
a) That the Puketapapa Local
Board:
b) Acknowledge receipt of
Puketapapa Local Board 2013/2014 SLIPs funding summary programme.
c) Delegate authority to the
spokesperson to provide guidance and advice to the SLIPs team regarding their
allocated proposals and delegates authority to the spokesperson and chair of
the board, to be exercised together, to make additional funding decisions
where a variation to a project scope is needed due to unforeseen
circumstances.
d) Acknowledges $4,322 SLIPs
operational funding savings from the completed Business Breakfasts, to be
reallocated to the projects listed below.
e) Acknowledges $5,613 SLIPs
operational funding savings from the completed Waikowhai Coast Festival event
project, to be reallocated to the projects listed below.
f) Approves the Mt Roskill Sign
unveiling event and allocates $700 SLIPs operational budget.
g) Approves funding towards the
Puketapapa Heritage Art for Public Display and allocates $4,500 SLIPs
operational budget.
h) Approves the Wesley Community
Centre Reception concept design project and allocates $5,000 SLIPs
operational budget.
i) Approves the feasibility
report for accessible ramp at Onehunga Foreshore Beaches and SLIPs
operational budget.
j) Approves Puketapapa Winter
Tree planting and allocates $2,221 SLIPs operational budget.
k) Note upon approval of the above
recommendations 100% of the available SLIPs capital expenditure and SLIPs
operational expenditure will be allocated to projects.
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Comments
10. Communities are impacted by SLIPs
projects. They provide an opportunity for staff and elected representatives to
engage with the communities on their specific needs. SLIPs staff will liaise directly
with all residents and stakeholders impacted by any SLIPs funded projects to be
delivered.
11. Funding for the proposed projects
within this report will come from the Puketapapa Local Board’s SLIPs budget.
After allocating budget to all the projects listed in this report and
elsewhere, the Puketapapa Local Board will still have unallocated SLIPs capital
and operational funding. Further reporting as part of the monthly work
programme reporting will be used to determine what other projects the Board may
wish to fund.
12. SLIPs need to comply with all
relevant legislation, including the Resource Management Act 1991, the Local
Government Act and all Auckland Council policies.
Consideration
Local
board views and implications
13. This report canvasses the views
of the Puketapapa Local Board.
14. The recommendations contained
within this report fall within the Local Boards allocated authority.
Maori
impact statement
15. Parks and open spaces contribute
significantly to Maori well-being, values, culture and traditions. Where any
aspects of the proposed work programme are anticipated to have a significant
impact on sites of importance to Tangata Whenua, appropriate consultation will
follow.
Implementation
16. Eighty percent of 2013/2014 SLIPs
projects should have budget allocated to them within the first quarter of the
2013/2014 financial year to commence and be completed between 1 July 2013 and
30 June 2014. The remaining twenty percent to be allocated within the second
quarter of the 2012/2013 financial year to allow all projects to commence and
be completed between 1 July 2013 and 30 June 2014.
17. Most projects will need eight
months or more to be successfully delivered within the 2013/2014 financial
year. Projects that had budget allocated to them with less then eight months
remaining within the current financial year, are at risk of not being completed
by 2013/2014 financial year end. As a result the project completion, as per the
agreed delivery programme, may be deferred across into the following 2014/2015
financial year for completion.
18. Longer term projects will result
in SLIPs capital funding being carried forward to the 2014/2015 financial year
and these projects will not be delivered within the 2013/2014 financial year.
19. Budgets for projects funded from
2013/2014 SLIPs operational expenditure must be fully expended within the
2013/2014 financial year.
20. The ability to spend/deliver
outcomes is dependent on the availability of experienced staff or consultant
project management resource.
Attachments
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No.
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Title
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Page
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aView
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Puketapapa Local Board SLIPs Programme Year 2013-2014
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93
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Signatories
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Authors
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Vandna Kirmani - SLIPs Project Portfolio Leader
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Authorisers
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Katrina Morgan - Team Leaders SLIPs
Ian Maxwell - Manager Parks, Sports & Recreation
Victoria Villaraza - Relationship Manager
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Puketāpapa
Local Board
11 June 2014
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Puketāpapa
Local Board
11 June 2014
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Puketāpapa
Local Board
11 June 2014
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Puketāpapa
Local Board
11 June 2014
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Puketāpapa
Local Board
11 June 2014
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Puketāpapa
Local Board
11 June 2014
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