Agenda of Puketāpapa Local Board

Puketāpapa Local Board

26 June 2014

Smoke-free Policy Implementation

File No.: CP2014/10457

Purpose

This report is to provide the Puketapapa Local Board (‘the Board’) with recommendations on the implementation of the Auckland Council Smoke-free Policy 2013 (‘the Policy’) in their local board area.

Executive summary

The Policy sets out a regional position on smoke-free public places and events. The exact detail of the implementation will be a matter for local board discretion, as local boards have been allocated non-regulatory decision making responsibilities for local activities.

Local Boards can:

· choose to progress the implementation of smoke-free public places wider and faster than identified in the Policy

· determine the exact signage requirements for promoting local smoke-free public places and any additional budget allocation for this

· decide on promotion and communication activities for smoke-free public places in their local area

· determine the extent of smoke-free messaging and promotion at local board events.

To assist local boards progress the implementation of the Policy, staff have made recommendations pertaining to the extent of smoke-free public places, signage requirements, promotion activities and other matters.

In terms of signage for smoke-free public places, staff do not recommend smoke-free signage in all areas affected by the Policy. Instead, placing additional smoke-free signs in certain ‘high priority sites’ will bear greater benefits in promoting smoke-free public places.

In April 2014, a workshop with the Puketapapa Local Board was held to confirm high priority sites for the immediate installation of additional smoke-free signage. At this workshop, 15 high priority sites were confirmed. Staff recommend additional budget be allocated for smoke-free signs in these sites. The cost of additional signage is estimated at $4,500. This value can vary depending on signage printing, size and installation.

In order to promote the smoke-free status of these sites, staff recommend that the Board publicises smoke-free public places in their local board area as the Board deems appropriate.

Recommendation/s

That the Puketāpapa Local Board:

a) allocates budget for printing and installation of additional smoke-free signs in 15 high priority sites which include:

i) Keith Hay Park

ii) Three Kings Reserve

iii) Margaret Griffen Park

iv) May Road War Memorial Park

v) Monte Cecillia Park

vi) Lynfield Reserve

vii) Bob Bodt Reserve

viii) Fearon and Harold Long Reserves

ix) Hillsborough Park

x) John Moore Reserve

xi) Taylors Bay Road Reserve

xii) Turner Reserve

xiii) Waikowhai Park

xiv) Wairaki Stream Reserve 1

xv) Molley Green Reserve

b) promotes the smoke-free status of smoke-free public places in Puketāpapa as the Board deems appropriate

Comments

Background

The Auckland Council Smoke Free Policy 2013 (‘the Policy’) sets out council’s position on smoke-free public places, events, tobacco control advocacy and workplace smoking cessation.

As local boards have been allocated non-regulatory decision making responsibilities for local activities, the implementation of the Policy at a local level is a matter for local board discretion.

Local boards can

· choose to progress the implementation of smoke-free public places wider and faster than identified in the Policy

· determine the exact signage requirements for promoting local smoke-free public places and any additional budget allocation for this

· decide on promotion and communication activities for smoke-free public places in their local area

· determine the extent of smoke-free messaging and promotion at local board events.

According to the 2013 census, Puketapapa Local Board (‘the Board) area has an 11 percent smoking rate (12.8 per cent for the region). The Board has a three percent smoking rate for those aged 15-24 years, compared to two percent for the region.

The goal for a Smoke-free Auckland, as stated in the Auckland Plan and the Policy, would mean that no more than a five percent smoking rate for the region.

Policy Implementation

Smoke-free Public Places

Smoke-free in public places aims to discourage the community from smoking in certain public outdoor areas in order to de-normalise smoking behaviour. As the Policy is non-regulatory, compliance is voluntary and relies on the public being well informed about these smoke-free areas. As such smoke-free signs need to communicate the smoke-free status of a space.

However, the cost of installing smoke-free signage in all public places identified in the Policy outweighs its benefit. Therefore, staff recommend placing smoke-free signs in certain areas where the smoke-free message will have the greatest impact.

In order to identify these sites, staff developed a criteria based on the objectives and principles of the Policy. The criteria focused on:

· areas that are frequented by children and youth

· council-owned facilities

· areas that are well used and popular within their community

· sites where several smoke-free public places are clustered in close proximity.

Based on scores against the criteria, sites were then divided into four categories. Smoke-free signage implementation varies according to the categories. Sites that are scored highly are ‘Category A sites’ or high priority sites, where there is an opportunity for a higher level of smoke-free signage installation. Table one summarises these categories and smoke-free signage installation.

Table 1 Site priority and level of signage installation

Category		Level of smoke-free signage installation
A	High priority sites	· additional smoke-free signs + · temporary smoke-free stickers to be installed on existing signs, until signage replacement or upgrades occurs
B	Medium priority sites	· temporary smoke-free stickers to be installed on existing signs, until signage replacement or upgrades
C	Low priority sites	· smoke-free logo incorporated onto signs as they are replaced or upgraded
D	No priority sites	· no smoke-free signage installation

High priority smoke-free sites

Staff had prepared recommendations on the high priority (Category A) and medium priority (Category B) sites within the Puketapapa local board area. In April 2014 a workshop with the Board was held to gather feedback and confirm these high priority sites. Table two outlines the high priority smoke-free sites determined at this workshop.

Table 2 High priority smoke-free sites for Puketapapa local board area

Site Name	Rationale	Approximate signage cost
Keith Hay Park (includes Cameron Pool)	· Site includes indoor pool and gym, regional gymnastics facility, football and cricket clubrooms, sports fields, perimeter track and two playgrounds. · Five schools and a pre-school either adjacent or in close proximity · Very well used space by sports clubs, youth, children and families · High profile site and strongly associated with the Council	· Signs are on playgrounds · Logo has been incorporated into new signs · 3 new signs to be installed
Three Kings Reserve (includes Mt Roskill Community Library, Tennis pavilion and Fickling Centre)	· Site includes library, tennis pavilion and Fickling Convention Centre with local board office, and sport fields. · Large area used for a variety of purposes including sport, venue for hire, library etc.	· Approximate 3-4 signs · Est. cost $492
Margaret Griffen Park (includes Lynfield Recreation Centre and Youth Centre)	· Site includes recreation and youth centre, sports fields, passive recreation space and playground · Well frequented by youth, associated with sports and recreation	· Approximate 3-4 signs · Est. cost $492
May Road War Memorial Park (includes Roskill Youth Zone, Wesley Community Centre, Mt Roskill War Memorial Hall)	· Site contains community centre, youth centre with café, community hall, war memorial, athletic club and track, sports fields and perimeter walkway with exercise circuit, playground and skate park · Frequently used by variety of sports clubs and families for informal recreation · Well used community centre space · Auckland International Festival and other events held onsite	· Approximately 4 signs · Est. cost $615
Monte Cecillia Park (includes Pah Homestead)	· Site includes historic homestead with art gallery and café, large areas of passive open space with walking tracks. · Primary school adjacent to park	· Approximately 3 signs · Est. cost $400
Bob Bodt Reserve	· Park providing connection between streets that is home to pre-school and scout building	· Approximately 2 · Est. cost $240
Fearon and Harold Long Reserves	· Park is home to tennis and rugby clubs, with sports fields, courts and playground and kindergarten on site.	· Approximately 3 signs · Est. cost $400
Hillsborough Park	· Well used sports park with adjacent primary school	· Approximately 1 sign · Est. cost $123
John Moore Reserve	· Park has playground that is in progress of being upgraded, is adjacent to two schools and is going to have a new cycle path constructed through it. ·	· Approximately 1 sign · Est. cost $123
Lynfield Reserve	· Park has playground and skate park and new pedestrian/ cycle path	· Approximately 2 · Est. cost $240
Taylors Bay Road Reserve	· Popular beachside park with playground	· Approximately 2 · Est. cost $240
Turner Reserve	· Park with playground, soon to be upgraded, and basketball hoops well used by local youth	· Approximately 2 · Est. cost $240
Waikowhai Park	· Well used park with playground and base for those using the Waikowhai coast walking tracks	· Approximately 3 signs · Est. cost $400
Wairaki Stream Reserve 1	· Park with playground close to coast and walking tracks	· Approximately 2 · Est. cost $240
Molley Green Reserve	· Park has playground, basketball half court and is well used by local youth	· Approximately 2 · Est. cost $240

NB: these cost estimates are based on (300x150mm and 300x400mm) sizes

Smoke-free signage installation in other areas

The Board has opted to include sites that have scored moderately against the criteria or ‘medium priority’ (Category B) sites, as Category A. To reduce the initial outlay of signage cost, smoke-free stickers can be used for some of these sites, or the Board could stagger the installation of the smoke-free signs.

‘Low priority’ (Category C) sites will have the smoke-free logo incorporated onto signs as they due for upgrades or replacement. ‘No priority’ (Category D) sites are areas that do not currently have any signage installed.

Smoke-free public places promotion

As the Policy is non-regulatory, raising public awareness around de-normalising smoking behaviour and the council’s position on achieving a smoke-free Auckland is important.

To assist the Board in the promotion of the Policy staff suggest the following for consideration:

· an article in the local paper or magazine when majority of the smoke-free signs have been installed

· a launch event at a high priority site when majority of the smoke-free signs have been installed

· raise awareness through social media (i.e. local board Facebook page or a website)

· raise awareness through the Board’s local networks as appropriate

Consideration

Local board views and implications

Staff consulted with the Board throughout the development of the Policy in 2012-2013.

In April 2014, staff attended a workshop with the Board to confirm the high and medium priority sites for the implementation of the Policy. The Board was also provided with an indicative cost of introducing additional signage in the identified high priority sites.

At the workshop, the Board had made the following comments:

· it is very supportive of smoke-free public places and smoke-free promotion

· it would like to include all sites categorized under ‘B’ to be promoted to a Category A

· it would like to have an event or ‘launch’ to promote the smoke-free message

· it would like to promote the smoke-free message at the Roskill Youth Zone event as part of youth week

· it would consider investing in smoke-free collateral to be used for local board events

Maori impact statement

The New Zealand Tobacco Use Survey (2009) found that the smoking rate amongst Maori (44 percent) is significantly higher than that of the non-Maori population (18 percent).

Through the development of the Policy, many stakeholders highlighted the disparity between Maori and non-Maori smoking rates within the region as a cause for disproportionate health outcomes for Maori.

The Policy aims to address Maori smoking rates through:

· the creation of smoke-free public places

· smoke-free signs to contain awareness based messages in Maori

· focus on the Southern Initiative smoke-free work stream

Implementation

There will be additional costs to the local board relating to the printing and installation of smoke-free signage in the high priority sites identified in the report.

Staff recommend wall- mounted smoke-free signage as these are hard wearing, have a longer life span and minimises signage pollution.

The approximate cost of additional smoke-free signs in the 15 identified sites (Table two) in Phase one is estimated at $4,500. The exact costs will vary depending on:

· the exact number of smoke-free signs required on each site

· if there are many smoke-free messages (e.g. mass printing of one message is more cost effective)

· the positioning and installation of the smoke-free signs

These estimated costs are one off costs. Any ongoing costs will be covered within signage maintenance and renewal budgets.

Attachments

There are no attachments for this report.

Signatories

Authors

Jasmin Kaur - Policy Analyst

Michael Sinclair - Team Leader, Regionwide Social Policy

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

26 June 2014

Oakley Creek Stormwater Naturalisation

File No.: CP2014/10682

Purpose

1. To update the Puketapapa Local Board on the Oakley Creek stormwater naturalisation project and request the appointment of a Local Board spokesperson for the project.

Executive summary

2. Te Auaunga (Oakley Creek) passes through Walmsley and Underwood reserves, which are located within the Puketapapa Local Board (PLB) area. The PLB is the administering body of the parks which are classified as recreation reserves under the Reserves Act 1977.

3. Oakley Creek is currently susceptible to flooding and floods 98 identified properties in the vicinity of Walmsley and Underwood reserves. In order to mitigate flood risk and improve ecosystem health, major physical works are proposed to increase the capacity of the stream channel and return it to a more natural state between Richardson and the Sandringham Road extension.

4. Council’s stormwater unit is funding and leading the project. A detailed design contract is currently being awarded and the project is due to commence at the end of June 2014. It will be a landscape design-led project.

5. Staff recommend that the PLB appoints a spokesperson(s) as the formal point of contact during the detailed design phase of the project. The project governance arrangements will be finalised following appointment of the detailed design consultant, in discussion with the PLB and the Albert-Eden Local Board (AELB).

6. The project consultation strategy will also be finalised in discussion with the PLB after the detailed design contract has been awarded. The consultation strategy will ultimately be endorsed by the PLB, the AELB and relevant delegated staff.

7. Current funding for the project is limited to the delivery of stormwater related infrastructure only. The PLB will have an opportunity to allocate additional funds for non-stormwater related enhancements to the reserve, which could include play equipment for example.

Recommendation/s

That the Puketāpapa Local Board:

a) receives this report

b) Appoints a spokesperson(s) to represent the Local Board in relation to the Oakley Creek stormwater naturalisation project.

Comments

Te Auaunga (Oakley Creek)

8. Te Auaunga (Oakley Creek) is 12 kilometres in length, and is the longest surface watercourse in the Auckland isthmus. It collects and conveys a 1400 hectare catchment. The stream has a peak elevation of 105 metres at the Hillsborough southern boundary, dropping to sea level at the Waitemata. The creek is highly modified in parts, for example in the upper reaches and within the Walmsley and Underwood reserves, where it is an engineered channel. The creek is a very poor habitat in these sections due to the extensive channel modification, and the mid to lower reaches exhibit better ecosystem quality as they occur in a more natural state.

9. The stream currently has inadequate capacity to accommodate flows in a 100 year storm event. As a result there are 98 properties that are susceptible to flooding in the 100 year ARI flood event.

10. The stream reaches that are the focus of this report extend from Richardson Road to the Sandringham Road extension. In order to mitigate flood risk to 89 properties and improve the ecosystem habitat of the stream, the proposal is to increase the hydraulic capacity of Oakley Creek through Underwood and Walmsley Reserves, and increase the culvert capacity under Sandringham, Beagle and Richardson Roads. The PLB is the administering body for both reserves, which are described in more detail below. Under the Reserves Act 1977 the PLB is delegated decision maker for any works proposed in the parks. Attachment A shows the site location and the extent of flood risk to surrounding properties.

Walmsley and Underwood Reserves

11. Walmsley Reserve (3.7 hectares) and Underwood Reserve (4.2 hectares) are located in Mt Roskill. They were vested in the mid-1950s as recreation reserves and are zoned Open Space 2 in terms of the Auckland Council District Plan (Isthmus Section) 1999. The stream and associated reserves are an important connection between War Memorial Park, Alan Hendon Reserve, and the State Highway 20 cycleway. The reserves feature a paved path that runs east-west through the length of the parks.

12. The reserves are subject to a combined Reserve Management Plan that was adopted in 1988.

13. The PLB has previously prioritised improvements to the reserves by allocating funding within its 2011 Local Board Plan.

Oakley Creek Stormwater Naturalisation Project

14. The project is being funded by Council’s stormwater unit. The business owner is Council’s Infrastructure and Environmental Services (Stormwater) unit, who are currently in the process of awarding a detailed design contract to an external consultant. It is anticipated that the preferred consultant will be appointed by the end of June 2014.

15. The major physical works will include 1.3 kilometres of stream realignment and restoration, three new bridges across Sandringham, Beagle and Richardson Roads and rehabilitation/reinstatement of the Walmsley and Underwood reserves. This will increase the capacity of the stream channel and return it to a more natural state. It will be a landscape design-led project. There are multiple objectives associated with the project, including :

· Flood protection to the habitable floors of 89 properties in a 100 year ARI plus climate change event;

· Restore ecological and habitat function of the stream. This includes increasing the ecological linkage with downstream restoration done as part of State Highway 20 works; and

· Deliver amenity improvements to Walmsley and Underwood reserves including enhanced pedestrian and cycleway connections and other features such as outdoor classroom concept, exploratory play features.

16. The project has a detailed design timeline of approximately 18 months. Construction is predicted to take approximately two years. Construction will be staged to ensure (as far as possible) that both reserves are not closed simultaneously. The necessary resource consent applications are programmed to be lodged approximately nine months after commencement of detailed design.

Project Communication and Governance

17. The stormwater unit’s project leader is Tom Mansell, who has overall responsibility for the day-to-day delivery of the project.

18. The internal staff liaison person for the PLB and the ALB will be Rebecca Eng, Principal Policy Analyst (Community Policy & Planning). It is anticipated that Rebecca will attend fortnightly project team meetings and coordinate feedback from the PLB and the ALB, Parks, Sport & Recreation and other internal council specialists for day-to-day design development. Staff will report to the Local Board on a monthly basis.

19. The governance structure and communications protocol will be finalised following appointment of the detailed design consultant. Staff recommend that the PLB appoints a spokesperson to represent the Local Board for the duration of the project, including the construction phase.

20. As there are a number of affected properties on the northern boundary of the reserves that fall within the AELB area, the AELB will also be asked to appoint a spokesperson for the project.

Consultation Strategy

21. The detailed design will be the subject of extensive public consultation. A draft consultation strategy has been prepared by staff in Council’s stormwater team. The draft states “this document identifies the stakeholders that need to be consulted with, the stages of the project the communication is planned to take place in and the nature and extent of communication required for the successful outcome of the project”.

22. Staff propose that the draft consultation strategy will be finalised when the detailed design consultant is appointed and subsequently endorsed by the PLB, the AELB and delegated staff, comprising of (but not limited to): Stormwater, Community Policy & Planning, Parks Sport & Recreation and Community Development, Arts & Culture (CDAC). It is proposed that staff and Local Board representatives will have the opportunity to comment on an advanced version of the strategy before it is adopted. The final consultation strategy will be reported to the Local Board at a later date (likely late August 2014).

Small Local Improvement Projects funds

Play Features

23. In 2013, the PLB commissioned LA Works to prepare a draft concept plan for Walmsley and Underwood Reserves. The design intent of the draft concept plan was “to provide further opportunities particularly for active recreation for a range of ages, for community food opportunities, outdoor teaching, creativity and wayfinding”. It included features such landscape planting, explorative play area, bridge linking Underwood Reserve to Owairaka Park (discussed further below), outdoor classroom, flying fox and boundary planting. See Attachment B.

24. The 2011 the PLB included expenditure of $605,000 to “implement the Walmsley and Underwood park concept plan”. In addition, the PLB set aside $5,000 operational expenditure to consult with the public on the draft concept plan.

25. In anticipation of the forthcoming stormwater naturalisation project, the Local Board did not progress with consultation on the concept plan project and subsequently resolved to cancel the SLIPs funds for consultation (PKTPP/2014/24, dated 27 February 2014). The stormwater naturalisation project will include rehabilitation of both reserves, incorporating a number of the non-stormwater related development assets which could include the same or similar features as those indicated in the draft concept plan.

26. The stormwater naturalisation project will be the subject of extensive public consultation which might affect the final form of recreational features within the reserves. Staff are currently unable to make a recommendation for the specific funds that the Local Board should set aside for non-stormwater related assets such as those envisaged by the draft concept plan. Further information will be available as the project is progressed and staff expect to report on this at a later date during the consultation and detailed design phases.

Owairaka Park pedestrian and cycle bridge

27. The PLB and the AELB resolved to jointly fund the detailed design and construction of a pedestrian and cycle bridge over Oakley Creek, linking Owairaka Park and Underwood Reserve. A portion of that budget was spent on detailed design of the bridge and resource consent application documentation. The Local Boards subsequently placed the proposal on hold in anticipation of the stormwater naturalisation project, given that the bridge design would become obsolete following a potential realignment of Oakley Creek. The funds allocated to the project within the PLB SLIPs budget were removed (resolution PKTPP/2014/24 dated 27 April 2014).

28. Detailed design of a revised pedestrian and cycle bridge is included in the design brief for the appointed consultant. However, as it is not directly related to the stormwater naturalisation project objectives, staff note that the PLB may need to allocate funds for implementation of the pedestrian footbridge. Staff are unable to confirm the required funds until the detailed design has progressed. An approximate indication of when funds might be required will be provided as an update at the PLB business meeting.

Summary of SLIPs funding programme 2013-14

29. The current situation with regard to SLIPs funding is summarised in the table below, for the Local Board’s information.

Project

Funds allocated initially

Subsequent resolution

Funds now required

Draft concept plan consultation

$5,000 operating expenditure

Allocation removed.

27 February 2014 (PKTPP/2014/24)

No funds for consultation. Funds required for non-stormwater related development assets e.g. play space to be confirmed during detailed design.

Owairaka Park pedestrian and cycle bridge

$150,000

Remove the allocation to the Owairaka/Underwood bridge budget of $150,000 capex, noting that the budget can be replenished in the 2014/15 budget if needed.

Funds for implementation of bridge to be confirmed during detailed design.

Consideration

Local board views and implications

30. No Local Board views have been sought in preparing this report. The Local Board is asked to receive this report and appoint a spokesperson, as stated in the recommendations.

Maori impact statement

31. Maori views have not been sought in relation to the Oakley Creek stormwater naturalisation project. Iwi will be engaged as part of consultation on the detailed design. The scope and approach to consultation, particularly with mana whenua, will be defined in a consultation strategy.

Implementation

32. No implementation issues have been identified for the purpose of this report as the project has not formally commenced.

Attachments

No.	Title	Page
a View	Attachment A: Properties at Risk of Flooding	21
b View	Attachment B: Draft Walmsley and Underwood Reserve Concept Plan	23

Signatories

Authors

Rebecca Eng - Principal Policy Analyst

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

26 June 2014

Infrastructure and Environmental Services Update Report

File No.: CP2014/10139

Purpose

1. To inform the local board about the activities of the Infrastructure and Environmental Services (I&ES) department during the period from February 2014 to April 2014. This includes both local board based and regional activities undertaken by the three units of I&ES – Environmental Services, Solid Waste and Stormwater.

2. This report also tracks the delivery and expenditure of environmental budget lines from the 2013/2014 Local Board Agreement (LBA), as assigned to I&ES.

Executive summary

3. I&ES delivers on the Auckland Plan and local board plans through the provision of environment and sustainability programmes, regional waste and stormwater services, as well as the maintenance and enhancement of Auckland's natural environment.

4. This report has been written to inform the local board about the delivery of activities and work programmes by I&ES. A number of these regional activities have a distinct local involvement and impact and are detailed in the attachments to this report.

Recommendation

That the Puketāpapa Local Board:

a) Notes the information in the Infrastructure and Environmental Services update report.

Comments

5. Local board priorities: This report and attachments specifically detail the activities delivered by the three units of I&ES within the local board area which support and contribute to the following local board plan priorities and initiatives:

Priority:

Initiatives:

Improving and enjoying our parks and natural environment

· Support ongoing pine tree removal, weed management and eradication and pest control along the Manukau Harbour foreshore with the involvement of local groups.

· Develop a management plan for the Manukau Harbour foreshore and implement proposed changes

· Implement restoration planting and re-naturalisation projects along the Oakley Creek as part of the Puketapapa Greenways Project

6. Local board projects: The local board is supporting the delivery of local environmental programmes through its budget for Oakley Creek restoration. Key project highlights and milestones are noted in the table below with additional detail provided in Attachment A.

Budget Line

Projects

Highlights:

Budget

Oakley Creek restoration

Industry pollution prevention project

· The contractor is engaged and due to start in the Stoddard Road area in late May 2014.

· Work will be completed by financial year end and reported to the Board in due course.

$10,000.00

7. Local and regional activities: Local environmental initiatives are also supported through regional funding. Highlights of our regional activities are noted in the table below with additional detail provided in Attachment B.

*Unit*	*Highlights:*
Environmental Services	· The Retrofit Your Home Programme has been selected as a finalist for the EECA Awards 2014. In 2012/2013 3,211 households took advantage of the Retrofit programme assistance. So far this year 2,751 households have joined with more applications expected as the colder months approach.
Solid Waste	· The Waste Minimisation and Innovation Fund, small grants (applications less than $5,000), opened for applications on 19 March 2014. The fund was advertised through over 300 emails, a mail out to 474 to stakeholders and in approximately 15 suburban newspapers. Officers received 44 applications and are now working through the eligibility screening. The applications will be assessed over the next few weeks, and the final decisions will be notified to applicants by late June.
Stormwater	· The stormwater unit has worked closely with the Housing Project Office (HPO) to identify Special Housing Areas (SHA) for the recently announced Tranche 3 areas including developing stormwater management solutions and management plans for existing SHAs. · Development and delivery of a stormwater NCEA level two and three resource for secondary schools. This resource will allow youth to delve into stormwater issues and work towards sustainability. The resource was developed by council in partnership with schools and the community and it allows students to gain several achievement standards. It is available electronically on council’s website (search ‘secondary schools stormwater ncea’) and contains four editable assessment tasks or activities, including one NZQA approved task, a junior programme, and fun resources to support learning. · Stormwater capital projects for 2013/14 are progressing as per the final attachment to this report, or as previously reported.

Consideration

Local Board Views

8. This is a report prepared specifically to inform the local board.

Maori Impact Statement

9. While this report is for information only and does not require any decision making, it is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

Implementation Issues

10. The activities detailed in this report are within budget. Any decisions arising from discussions and planned changes to work programmes will have financial and resourcing implications which will need to be managed.

Attachments

No.	Title	Page
a View	Local Infrastructure and Environmental Services Activity	29
b View	Regional Infrastructure and Environmental Services Activity	31
c View	Local Stormwater Capital Projects	33
d View	Stormwater update Oakley Street Widening	35

Signatories

Authors

Emma Cordery - Relationship Advisor

Mara Bebich - Stakeholder Liasion Manager

Authorisers

Victoria Villaraza - Relationship Manager

John Dragicevich - Manager Infrastructure and Environmental Services

Puketāpapa Local Board

26 June 2014

Puketapapa Local Board Community Development, Arts and Culture Work Programme 2014 - 2015

File No.: CP2014/12673

Purpose

1. The purpose of this report is to present the Community Development, Arts and Culture (CDAC) 2014 - 15 Puketapapa Local Board work programme for approval.

Executive summary

2. This report provides information to support local boards to make decisions required to approve the CDAC 2014 – 2015 work programme.

3. The draft CDAC work programme aims to provide a defined work programme of the 2014 – 2015 financial year. They cover the following areas:

· community development and safety

· arts and culture

· events

· community facilities

4. The CDAC work programme for the Puketapapa Local Board has been aligned to the following 2011 – 2013 Puketapapa Local Board Plan priorities:

· creating quality places for our people

· bringing our people together

· building local prosperity

5. Local Boards are now being requested to approve the CDAC work programme 2014 – 2015.

Recommendations

That the Puketāpapa Local Board:

a) approves the Community Development, Arts and Culture work programme 2014 – 2015 (Attachment A)

b) approves the community lease work plan for 2014 - 2015 see Attachment B

c) approves the recommended community arts and facilities capital and renewals work programme 2014/2015 as listed in attachment C and D and:

i) Delegates responsibility to specified member/s to approve any moderate changes to the budget, in the event that there is a variation to identified costs for this capital and renewals work programme

ii) Asks that council staff report on any reduction in project costs to enable a review of budget options

d) endorse the scoping for public art integration within Dominion Road (Auckland Transport and regional public art capex-funded).

e) approves funding of $150,000.00 (uninflated opex budget) for the James Wallace Arts Trust at Pah Homestead (subject to the funding being approved by the local board chair if required).

Comments

6. This is the second year of development for the CDAC work programme for local boards. The work programmes for 2014 – 2015 have been developed using a co-ordinated departmental approach. Each CDAC unit has aligned their projects and initiatives to the Auckland Plan directives, the local board plan 2011 – 2013 and the local board draft annual plan priorities.

7. The CDAC work programmes align to the following 2011 – 2013 Local Board Plan priorities:

· creating quality places for our people

· bringing our people together

· building local prosperity

CDAC recognises that new local board plan outcomes and the Long Term Plan 2015 – 2025 are currently being developed and these outcomes and priorities will be incorporated into the 2015 – 2016 CDAC work programmes.

The CDAC work programme 2014 – 2015 for the Puketapapa Local Board (see Attachment A: CDAC - work programme FY15 - Puketapapa Local Board) includes the following areas of activity:

· Community Development and Safety: These projects and programmes aim to deliver a range of social outcomes including activating community space, neighbourhood development, Puketapapa shared space, youth development, youth connections, local food and gardening initiatives, community funding, funding champions, graffiti vandalism prevention and safety advice, and social enterprise

· Arts and Culture: This includes the delivery of a range of programmes and centres including: community art programmes, public art installation and integration for Dominion Road, Matariki Festival 2015 and Pah Homestead funding agreement and operational costs

· Events: This will deliver a range of community events including: ANZAC day, Three Kings Carols by Candlelight, local event funding, local civic functions and citizenship ceremonies

· Community Facilities: This includes the provision of community facilities, the marketing and promotion of community facilities, community leasing, providing an integrated booking system, renewals and levels of service, strengthening youth development, supporting social enterprise and innovation and venue hire (see Attachment B and C).

8. The work programmes include scoped initiatives, the allocation of budgets and established timelines. Workshops have been conducted with local boards and CDAC staff on 21 May, to ensure alignment with the local board priorities and they meet the needs of the local community.

9. Local Boards are requested to approve the CDAC work programme for 2014 – 15. CDAC staff will continue to work with relevant portfolio holders and the local board to ensure the delivery of these projects and their evaluation. Portfolio holders and the local board will also be consulted on the prioritisation of the community facilities renewal projects and community leases.

Consideration

Local board views and implications

10. The draft 2014 – 2015 work programme was considered by the local board at a workshop on 21 May 2014. The views expressed by local board members are reflected in Attachment A.

Maori impact statement

11. Improving Maori outcomes is a priority for the region. One of the Auckland Plan targets is to increase targeted support to Maori community development projects. The CDAC work programme deliverables aim to improve well-being among Maori living in the local board area. The focus of this CDAC work programme is to support Maori targeted initiatives.

Implementation

12. CDAC staff will continue to meet with portfolio holders to provide updates on the work programme and ensure it is progressed in a timely way. The CDAC work programme will be implemented within the annual plan 2014 – 2015 budget.

Attachments

No.	Title	Page
a View	Attachment A Community Development Arts and Culture - 2014/2015 Work Programme	41
b View	Attachment B Puketapapa Local Board Community Facilities Community Lease Workplan 2014/2015	45
c View	Attachment C Puketapapa Local Board Proposed Renewals Programme	47
d View	Attachment D Puketapapa Local Board Proposed Renewals Programme	49

Signatories

Authors

Louise Mason - Manager Community Development, Arts and Culture

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

26 June 2014

Puketapapa Local Board Community Facilities Community Lease Workplan 2014 / 15

Group	Location	Building Ownership / Ground or Bldg Lease	Lease Expiry Date	Renewal?	Rent Amount	Notes

Category One: New leases, renewals and projects that are currently underway and will be reported to Board in due course

Category Two: Leases and renewals that have expired, together with other projects, that will be the next focus area for action
Auckland Playcentres Association Inc - Hillsborough	21 Currie Ave Hillsborough		31/10/2013	Nil new lease required	10c
Auckland Kindergarten Association Inc - Roskill South	1325-1327 Dominion Rd		30/11/2013	1x 5 years	10c

Category Three: Leases and renewals that are due to expire, together with other projects, that will be the final focus area for action
Eden Roskill District Cricket Club	13 Noton Rd, Mt Roskill		23/09/2014	2x 5 years	$250pa
Three Kings United Soccer Club Inc	660 Richardson Rd, Mt Roskill		31/12/2014	Nil new lease required	$50pa
Fairholme Tennis Club Inc	6-8 Fairholme Avenue, Mt Roskill		28/02/2015	2x 5 years	$500pa
The Waiata Epsom Tennis Club Inc	22-24 Fernleigh Avenue, Mt Roskill		28/02/2015	2x 5 years	$250pa
New Zealand Kannada Koota Inc	1011 Mt Eden Rd		31/03/2015	1x 5 years	$500pa
Winstone Park Tennis Club Inc	17 Akarana Ave Mt Roskill		7/09/2015	1x 5 years	$500pa

Category Four: Lease matters requiring additional work due to complex factors
Auckland Kindergarten Association Inc - Hillsborough	668 Richardson Rd, Hillsborough	Lessee	31/10/2015	Nil new lease required	10c	Subject of region wide lease negotiations
The Scout Association of NZ - Western Bays Sea Scout Group	19 Griffen Park Rd Lynfield		30/06/2016	1x 5 years	$250pa	Subject of region wide lease negotiations

Puketāpapa Local Board

26 June 2014

Puketāpapa Local and sports parks annual work programme 2014-2015

File No.: CP2014/11177

Purpose

1. The purpose of this report is to present the final 2014-2015 Local and Sports Parks operations, capital works and renewals programme for the Puketāpapa Local Board’s approval.

Executive summary

2. This report presents Local and Sports Parks annual work programme for the 2014-2015 financial year. It includes park asset renewals, capital works and the parks maintenance programmes.

3. The work programme does not generally include the SLIPs programme of works or any works associated unfunded works with external agency projects.

4. Should unforeseen works arise or work priorities change from those attached and approved, the parks advisor will discuss this with the local board’s park portfolio holder.

Recommendation/s

That the Puketāpapa Local Board:

a) approves the Local and Sports Parks annual work programme for 2014-2015 as detailed in Attachment A to this report;

b) delegates the approval for any changes to the renewal work programme to the parks advisor, Local and Sports Parks Central, subject to consultation with the parks portfolio holder of the Puketāpapa Local Board.

Comments

5. This report presents Local and Sports Parks proposed work programme for the 2014-2015 financial year, but reflects the three year view of outlying years. It includes park asset renewals, capital works and the parks maintenance programmes. It also includes deferred projects from 2013-2014. It is not a budget report and as such budget figures are indicative only. In particular, renewals budgets do not usually match the value of works proposed. Works will be delivered within the total renewal budget bottom line. However, for consistency, budget lines that the local board will see throughout the year are shown.

6. Officers attended a workshop with the Puketāpapa Local Board on 30 April 2014, at which the Local and Sports Parks annual work programme 2014-2015 including renewals, was received and endorsed. This annual work programme is reflected in Attachment A.

7. The Local and Sports Parks annual work programme 2014-2015 has a strategic focus, in so far as many projects will be delivered over a couple of financial years. Some flexibility is needed in delivery of parks works to adapt to changing environments including external factors beyond council control such as (weather, vandalism, theft etc.) as well issues that may arise during detailed planning, community engagement, consenting. Any of these factors may affect project delivery outcomes singly or in combination.

8. In particular staff may need to adjust asset renewal priorities as unforeseen renewals arise during the year or complexities in delivering planned renewals arise. Given the scale of the work programme, the limited amount of time to get the work done and the dynamic nature of the parks asset base it is recommended that delegation for changes to the parks renewal work programme be given to the park advisor (particularly urgent or unforeseen works) subject to consultation with the parks portfolio holders of the Puketāpapa Local Board.

9. Although the SLIPs programme is alluded to in the attached programme it is not part of this work programme. Similarly, projects in parks resulting from external agency projects are not included. These will be reported separately to the local board.

10. The renewals programme includes works on volcanic cones. These items were not workshopped with the local board. These works reflect the required minimum of work on volcanic cones as advised by the Regional and Specialist Parks team. Although the volcanic cones are not within the governance jurisdiction of the local board the budget for these was given to the local board and therefore any renewal work on volcanic cones needs to form part of the local board budget allocation.

Consideration

Local board views and implications

11. The Puketāpapa Local Board has provided feedback on the proposed Local and Sports Parks work programme 2014-2015 at workshops on 19 February and 30 April 2014. Feedback from these sessions has been taken into account in the proposed work programme.

12. A number of projects are included without a specific budget – this is for two reasons: cost estimates are dependent on further scoping of the projects and the local board has not yet made a formal resolution to continue or commence the projects.

Maori impact statement

13. Parks and open spaces contribute significantly to Maori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate consultation will follow.

Attachments

No.	Title	Page
a View	Draft Puketapapa 2015 Parks Work Programme	53

Signatories

Authors

Annette Campion - Project coordinator

Lynda Lucas - Team Leader Parks Liaison and Development

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

26 June 2014

Auckland Transport Report, May/June 2014

File No.: CP2014/13330

Purpose

1. The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the local board area since the last report.

Executive summary

2. The Transport Portfolio Lead briefing on transport matters in the Puketapapa area took place on 22 May. Matters discussed included:

· Consultations forwarded to the Local Board

· Updates on recent requests for service

· Update on capital projects

2. Site visits for several other matters of concern were also undertaken on 22 May. These matters are detailed below in the issues section.

3. During May, Auckland Transport held workshops for elected members on the Parking Strategy discussion document.

4. On 27 May a site visit to Potters Avenue and Fearon Park area was undertaken to consider possible projects for the transport capital fund.

5. A final meeting of the Village Design Group was held on 29 May to discuss detailed planning for the Dominion Road village upgrades.

Recommendation/s

That the Puketāpapa Local Board:

a) receives the report.

Comments

Reporting Back

Consultation Report

Road changes that have been forwarded to the Local Board for comment are shown in Attachment A.

Local Board Capital Projects

6. Auckland Transport welcomes any opportunity to work with the Local Board to identify future improvement projects. An update on the projects currently under development is below.

Waikowhai School Safety Improvements (Resolution CP2013/27880)

7. Approval from Auckland Transport for the installation of the Active Warning Signs for Waikowhai Primary School has been obtained and the school has signed a Memorandum of Understanding with Auckland Transport, as the school will control the operation of the signs. Installation is complete and the signs should be operational by mid June.

Halsey Drive School Safety Improvements

8. The school expressed support for the amended design which minimizes parking loss. The improvements are expected to be completed before the end of June.

Mt Albert Road Pedestrian Crossing Facility

9. Final approval for the improvements is being sought from Auckland Transport’s Traffic Control Committee. Construction of the pedestrian refuge is to expected to begin in late July or early August

Richardson Road/Oakdale Intersection improvements

10. Tender documents were prepared for this project in May. The improvements are expected to be constructed in July.

Mt Roskill Safe Routes Scheme Update

11. Auckland Transport has awarded the tender for the detailed design of the cycleway to GHD and the detailed design of the cycle routes is now underway. A meeting with Auckland Council officers and the design team was held in June to discuss the design of the Keith Hay Park lighting section. It is expected that the detailed design phase will be completed by late November.

12. After some public engagement through information days, a tender will be let for construction. This is programmed for the 2015.

Dominion Road Main Corridor Update

13. The project aims to provide continuous bus lanes along Dominion Road from SH 20 to View Road in an effort to improve bus travel times down this important route and include necessary road widening between Mt Albert Road and SH 20.

14. Other features include the removal of indented bus bays, to be replaced by in line stops to allow bus passengers to board efficiently and buses to continue their journey without having to merge with general traffic. The upgrade will see footpaths upgraded and widened through the three villages, safety improvements for pedestrians and improved optimisation of traffic signals. Undergrounding of powerlines is also an important feature of the upgrade.

15. The Dominion Road Village Design group had its final meeting in May. This forum has provided an opportunity for Local Board members, iwi and business associations to work with designers, consultants and officers on streetscape designs for the village centres.

16. The design for the main corridor works is almost completed and it is expected that the project will go to tender on 16 June, with tenders closing on 31 July.

17. The tenders will be evaluated and it is anticipated that a contract will be awarded by late August 2014. If these dates are met, work on site should begin towards the end of September.

Dominion Road Parallel Cycling Routes

18. The parallel routes will provide a safer alternative for cyclists during the construction of the main corridor improvements on Dominion Road. They will also link to reserves in Puketapapa Local Board area and to the proposed Mt Roskill Safe Routes scheme.

19. The tender process for construction has been completed and the contract was awarded to Dempsey Wood on 8 May. Work started on site on 3 June and is expected to be complete by late November.

Corridor Management Plan Update

20. Auckland Transport is progressing two Corridor Management Plans (CMP) which have some presence in the Puketapapa Local Board area. Corridor Management Plans attempt to identify issues along transport corridors and plan for improvements over a 30 year period. The CMPs being undertaken are for Mt Albert Road, Manukau Road plus (Pah Road stub). These were discussed with the transport portfolio leads in March and the draft corridor management plans will be shared with the Local Board for feedback in a workshop session in July.

AMETI East West Link

21. The focus for the East West improvements will be on the north side of the Manukau Harbour for at least the next decade. Improvements being considered for the area include better access for freight and commercial vehicles as well as maximizing opportunities for public transport improvements.

22. Although still a joint project, NZTA are now the lead agency as the work will focus on improving connections between the state highways.

23. The government announced a further $10m in the budget to further develop the scope of the East West Link. Consultants will begin work in July to further develop the Onehunga/Penrose connections and to develop more certainty over the cost of the project.

24. It is expected that a round of public and stakeholder engagement will take place in June/July to get feedback on the transport issues and priorities identified by the work to date.

Auckland Transport Parking Strategy Discussion Document

25. Following on from cluster workshops which were attended by local board members in early-mid May, Auckland Transport has now distributed copies of the Parking Strategy discussion document to elected members and key stakeholder groups, including community organisations.

26. The discussion document is the first to comprehensively review issues associated with parking region-wide. Key elements of the discussion document include an analysis of issues associated with the city centre, the city fringe, metropolitan and town centres and residential streets across the region. There is a clear link to the region’s public transport strategy through consideration of the role of park-and-rides, and the needs of the forthcoming (bus) Frequent Transport Network, and the possibility that the AT HOP card may be able to be used for payment for parking, in some situations.

27. The discussion document will be made publicly available on-line on 31 May in anticipation of a month-long period of public consultation that will extend until 30 June. Auckland Transport is keen that as many Local Boards as possible make submissions to the discussion document. Submissions are expected to be considered during July and August, and then a report made to the September meeting of the Auckland Transport Board.

Pedestrian Phases at Signalised Crossings

28. At the monthly catch up with the transport portfolio leader the length of the pedestrian phases at two intersections in the Local Board area were brought to Auckland Transport’s attention. The intersections concerned are Maioro/Richardson Rds and Stoddart Rd/Sandringam Rd Extension. These intersections were logged for investigation and Auckland Transport’s Traffic Systems group provided the following clarification on the current operation of the pedestrian crossing arrangements in Auckland, and then specifically any changes proposed for these intersections.

29. At the start of the pedestrian crossing operation, the "green man" displays for a few seconds (generally six seconds). This time is to allow a pedestrian to start walking and get off the kerb. After this period of six seconds, the “flashing red man” appears which indicates the time allotted for the pedestrian to complete the crossing. The green man plus the flashing red man time interval is based on the total crossing distance and is adequate time to allow a safe crossing. This is how pedestrian crossings are designed nationwide for this type of intersection. The flashing red man only indicates that a pedestrian may not have time to finish crossing safely, should they step out onto the crossing while it is displayed. It does not expect a pedestrian that starts crossing during the green man to finish crossing by the time the flashing red man appears.

30. The second important factor is the protection time. When a pedestrian crossing is in operation, any left turning conflicting traffic will be held on a red signal for a certain period of time. This time varies from intersection to intersection. At some intersections, the conflicting traffic is held on a red signal for the duration of the pedestrian green man, and after the green man changes to a flashing red man the left turning conflicting traffic can move but they must give way to pedestrians. At some locations with high pedestrian activity (e.g. a CBD environment), the conflicting left turning traffic is held on a red for the duration of green man plus some part of flashing red man. At some other intersections it could be for the whole duration of the pedestrian operation (usually for a CBD environment).

31. When designing and calculating pedestrian protection time at an intersection, many factors are taken into consideration. These factors include number of vehicles, general pedestrian activity, size of the pedestrian crossing, daily traffic volumes, any other design considerations.

32. If the left turning red arrows are applied for the whole duration of the pedestrian operation for all the pedestrian crossings at an intersection, this will result in an increase in the total cycle time and will increase delays for traffic and also for pedestrians. Too much delay could be frustrating for both the motorists and pedestrians and could result in unsafe driving behaviours and road rage. To avoid this, a balance is maintained.

33. There are some intersections where the green man time is temporarily increased during school start and finish times. This is done to allow more school children to start walking at the same time. After school hours, the green man time is reverted back to the standard six seconds.

34. At the intersection of Richardson Road and Maioro Street, the pedestrian crossings across Maioro Street have a standard green man time of six seconds plus the flashing red man time (17 to 18 seconds). The conflicting traffic is held on a red for 15 seconds. After 15 seconds, the red light for the traffic drops off, and the vehicles are allowed to move but they must give way to pedestrians.

35. As a result of this investigation, Auckland Transport has increased the green man time at this intersection to 10 seconds during school start and finish times but the total protection time remains unchanged.

36. At the intersection of Sandringham Road and Stoddard Road the pedestrian times are as per Auckland operational standards and have not been changed as the investigation found them to be operating efficently as currently programmed.

Hillsborough Road Cemetery “Carfew”

37. The Hillsborough cemetery is bisected by Clifton Road which provides access to the residential properties behind the cemetery. There are issues with the road being accessed for inappropriate purposes at night and a request was made from the Local Board to Auckland Transport as to whether the installation of gate to be shut at night could be investigated.

38. Auckland Transport reported back that a gate cannot be installed as Clifton Road is a public road and it needs to be able to be accessed by emergency vehicles at all times. AT then proposed a “carfew” which is a ban under clause 15 of the AT Traffic Bylaw 2012 that prohibits people who are not going to specific premises adjoining a specified road from being there between 9pm and 4am in light vehicles. At that time, the NZ Police were reluctant to support this restriction so the matter was left to lie on the table.

39. However, more lately, the NZ Police have reviewed this stance and the matter of the “carfew” is now being re-investigated by Auckland Transport. A consultation letter to affected parties will soon be drafted.

Berm Management

40. Berm management policy was set out in a report to Auckland Council’s Regional Strategy and Finance Committee, 4 February 2014, entitled grass and vegetation management. Auckland Council now expects most berms in the residential areas to be mowed by residents. The report sets out how the berms in the region are divided for management into Types A, B and C. The specifications of the berm types are appended to this report as Attachment B.

41. The residential berms in the Puketapapa area fall into the Type C specification and are cut six to eight times per year depending on growth rate to keep them within the Type C specification of not exceeding 200mm in height. The Type C berms that are not maintained by the adjoining property owner and meet or exceed the 200mm height are managed by a ‘service cut” that takes the berm to about 75mm in height. These berms which are not maintained by the adjoining property owner and that do require the ‘service cut’ will not look as tidy as those that are privately maintained.

42. Contractors have confirmed in May that they have completed one full cut of all Type C berms in the Puketapapa Local Board area and at the time of writing had almost completed the second cut – i.e. most berms not being maintained by the adjoining property owners in the Puketapapa Local Board area have now been cut twice now.

43. The Sandringham, Owairaka, Mt Roskill, Mt Roskill South and White Swan Road town centres are all cut 24 to 26 times per year again depending on the rate of growth in order to maintain them within the Type A and B specifications.

44. Contractors will check the berms identified as untidy by the Local Board’s Transport lead to ensure that they are still within the relevant specifications and any lumps of concrete found will be removed.

45. Removal of rubbish and waste left by illegal dumping is dealt with by the Auckland Council Solid Waste contractors.

Auckland Transport News

Road Safety Week – May 19 – 26

46. For Road Safety Week, Auckland Transport’s Community Transport team delivered two large young driver road safety events. These events are a part of the on-going support offered to secondary schools through Auckland Transport’s young driver programme.

47. On 19 May, for parents and caregivers of young drivers, clinical psychologist Nigel Latta delivered a presentation offering practical advice on how to support young drivers to develop safer driving skills. The evening was entertaining and informative, and was attended by approximately 400 parents/caregivers from across Auckland.

48. On 22 May, approximately 600 secondary school students from across Auckland attended the ‘Make it Home Expo’ at the Vodafone Events Centre in Manukau. The aim of the day was to encourage young people to keep themselves and their friends safe on the road. There were three components of the day: a dramatised crash scenario; discussion sessions led by experienced youth facilitators; and interactive activities to reinforce learning.

Record numbers of Aucklanders using Public Transport

49. In March there was a big jump in the number of people using public transport in Auckland. There were 7.3 million trips, an increase of 4% on March last year. The year to March also saw strong growth with just over 71 million trips.

50. Rail continues to be the star performing with more than 11 million trips in the year to March, up 14% on an annual basis. The first electric trains started in April on the Onehunga line.

51. The Northern Express bus service also had a record month in March, up 6% for the year. Other bus services carried 52 million passengers in the year to March, an annual increase of 3%.

52. Meanwhile, there was an increase of 9% in cycling in March compared to March 2013.

Public Transport Fast Facts:

· More than 71 million passenger trips were made in the year to the end of March 2014 and more than 120,000 people travel each weekday on Auckland public transport services

· Auckland’s bus services travel some 164,000km every weekday -the equivalent of four and a half times around the world

· Auckland’s public transport patronage is growing at around 4% per year

· Auckland’s new electric trains began operating in April on the Onehunga Line and will be progressively rolled out across the region through to 2015.

New Bus Shelters for Auckland

53. Auckland Transport wants the public to have a say on three new bus shelter designs to be unveiled in the central city (diagram attached).

54. The three shelters being built on Symonds St are prototypes which Auckland Transport will use to gather feedback from the public. The new designs will then be adapted for most bus stop locations and gradually be rolled out across the region.

55. Before a final design or designs is chosen, Auckland Transport want to make sure that the shelter is enjoyable and functional from a customer perspective. It also needs to look good and be cost effective. Auckland Transport is also looking at how cycle parking, retail kiosks, and technology might be incorporated into new shelter designs.

56. Two of the Symonds St shelters are complete and the third will be completed in the first week of July. From 7 July 2014 the public will be able to input into the final design by going to http://www.at.govt.nz/busshelter

57. There will also be “ambassadors” on site during the consultation period answering questions and handing out information and feedback forms. Feedback closes on 22 August 2014.

Save More Money by Carpooling

58. Kiwi Carpool Week started on Monday 9 June. By encouraging more people in each car there will be fewer cars on the road helping speed up the traffic flow and making big savings for everyone.

59. Carpooling is a great way to reduce to daily transport costs - the more people in the car, the more money can be saved. In Auckland you could save around $10 per day if there are two sharing a car.

60. The savings for two persons sharing a car and commuting 15kms each day are:

· Petrol prices = $1.50 each

· Parking cost = up to $9 per day each

· Total daily cost = $21

· Savings per person = $10.50 per day; $52.50 per week (carpooling 5 days); $210.00 per month (carpooling 5 days a week for 4 weeks); $2,550 per year

61. Use the cost calculator on the Let’s Carpool site to fund out how much can be saved – www.letscarpool.govt.nz

62. The site will help to find people living and working near each other who are looking to join a carpool. There are currently just under 5000 people registered in Auckland for Let’s Carpool, so there’s a reasonable chance of finding a match.

Rules on Election Signage

63. Auckland Transport is proposing changes to its Election Signs bylaw. Changes have been based on feedback and the practical experience of the October 2013 local elections. The proposed changes will provide greater clarity and certainty for candidates, political parties and the public.

64. Public submissions on the changes opened on 2 May and closed on 3 June 2014. It is expected that any final changes to the bylaw will be adopted by the end of June, and will be in place in time for the general election on Saturday, 20 September 2014.

65. A copy of the proposed bylaw amendments may be viewed on the Auckland Transport website www.at.govt.nz/about-us/bylaws

AT HOP WiFi Launching at Train Stations

66. Following the introduction of Auckland’s new electric trains, free WiFi internet access was launched at train stations on 26 May. Full WiFi access will be available for eligible registered AT HOP card users through a new service called “AT HOP WiFi”.

67. Auckland Transport, in conjunction with Telecom New Zealand, is initially introducing the service for eligible registered AT HOP users at 40 train stations on its public transport network. WiFi is scheduled to be phased onto the network’s 14 ferry wharfs and 11 bus terminals over the coming months.

68. Eligible AT HOP users can access free WiFi with no daily time limit, although a data usage cap of 1GB per day will apply. Customers without an AT HOP card will be able to connect to the free WiFi service for 10 minutes a day.

69. For more information, or to register your AT HOP card to be eligible for free WiFi, go to www.AT.govt.nz/athop.

Issues Raised through/ by Board Members

Location or Name of Issue

Description

AT Response

Potter Avenue /McDonnell Avenue Parking layout

A site visit was requested to view the current layout of the parking for the businesses and to discuss the issues around any possible moving of the kerblines.

The Road Corridor Operations team made some observations at the site. Generally the parking area was operating safely and although some vehicles were parking too closely to the corner this provided a “traffic calming” effect rather than a safety concern. Some vehicles were parking on the yellow lines and this was noted for follow up by Enforcement. As the current parking arrangements are not causing any safety concerns, altering the parking layout at this intersection cannot be considered for inclusion on AT’s minor safety programme. However if the Local Board wished to make some improvements at this local shopping area it could be considered through the Local Board’s Transport Capital Fund.

Royal Oak Primary School

A request from the Local Board to work with the school on improving the environment for pupils crossing Pah Road .

Auckland Transport has been working with Royal Oak School since 2011 and a number of engineering changes have been made to the pedestrian crossing in that time. These include warning signs and flashing studs and skid resistant surfacing. The more recent additions include additional black and white striped poles on the kerb build outs,additional belisha beacons and new warning signs outside #74 and 81 Pah Road. Active warning signs are also to be installed.

Maioro Road & Richardson Road Intersection

Request to increase pedestrian phase

Addressed in the body of the report.

Stoddart Rd & Sandringham Rd Extn intersection

Request to increase pedestrian phase

Addressed in the body of the report.

5-9 Glenveagh Rd

Chipseal has failed on corner. Safety issues - install catseyes?

Logged

385 Hillsborough Road

Flooding into the garage reported since the works on Hillsborough Road were completed.

Logged

20 Carr Road

There are visibility issues for cars exiting the supermarket. Suggestion is to remove a car park and install BYLs

AT’s onsite observations revealed that the vehicle driveway generates high traffic movements. Therefore it is recommended that consultation be carried out to remove the on-street parking spaces east of the driveway. AT will be preparing consultation letters for the affected businesses and property owners in the near future.

Frost Rd/Mt Albert Rd intersection

Visibility issues for cars turning right onto Mt Albert Rd. Suggestion to move bus stop further toward Mt Eden Road.

An assessment of this intersection was made by the area traffic engineer and no visibility issues were observed during the site visit. The CAS (crash data base) was checked and none of the reported accidents were related to the right turn from Frost Rd into Mt Albert Rd. Therefore AT is not proposing any action here.

SH 20 Cycleway Lighting

Request for the lighting along the State Highway 20 cycleway between Sandringham Rd and Dominion Rd to be reviewed urgently as many of the lights are not working.The lighting in Keith Hay Park also needs to be remedied.

The faults have now largely been remedied. However some lights have been water damaged and will need to be replaced.

These areas are formally checked twice a year but AT do rely on customers/users to report faults when they occur.

Fearon Avenue Parau Street

There is 15 minute parking outside the dairy but parking is unrestricted in front of nearby shops

A consultation on parking restrictions was carried out in this area in 2012. At that time the other shop owners/operators did not support restrictions outside their facilities. Therefore only the time restriction outside the dairy was proceeded with. If there is an indication that anything has changed in this location, AT could look at this again.

Street sign Mt Eden Road

Request for Airport signage to be added to Mt Eden Road Advance Destination sign

This suggestion is considered a good idea. Auckland Transport will install an airport symbol onto the Advance Destination Sign (ADS) sign on Mt Eden Road. This is expected to be completed by 31 July 2014.

White Swan Road/Richardson Rd improvements

Request for information on when the improvements at the White Swan Road/Richardson Road intersection are to begin.

These improvements are due for delivery in August/September 2014.

Berm Management

Various overgrown berms on Pah Road, Hillsborough Road and Dominion Road Extension and rubbish accumulating.

Addressed in the body of the report.

Attachments

No.	Title	Page
a View	Consultations	67
b View	Vegetation Management Guidelines	69

Signatories

Authors	Lorna Stewart, Elected Member Relationship Manager, Auckland Transport
Authorisers	Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Puketāpapa Local Board

26 June 2014

Auckland Transport Quarterly Update to Local Boards
(for the quarter, 1 January to 31 March 2014

File No.: CP2014/13334

Purpose

1. The purpose of this report is to inform Boards about progress on activities undertaken by Auckland Transport in the three months January - March 2014, and the planned activities anticipated to be undertaken in the three months April – June 2014.

Executive summary

2. Attachments include:

· A – Auckland Transport activities, broken down by Local Board

· B – Decisions of the Transport Co-ordinating Committee, by Board

· C – Report against local board advocacy issues

· D – Report on the status of the Board’s projects under the Local Board Transport Capital Fund

Recommendation/s

That the Puketāpapa Local Board:

a) receives the Auckland Transport Quarterly Report from 1 January to 31 March 2014.

Comments

Significant activities during the period under review

Key Agency Initiatives

SMART (South Western Multimodal Airport Rapid Transit) Project

Investigation into protecting a corridor to expand the rail network to the Airport.

As part of planning for the future public transport network, Auckland Transport has been talking to Auckland Airport about making provision for a potential rapid transit corridor in their master plan. Rail has been identified as the best long term public transport option for improving transport in Auckland’s airport and south western area. The Auckland Airport has allowed for a rail corridor and station at the terminal as part of their latest master plan. There are no confirmed alignments for rapid transit links outside the airport property yet and further work is required to confirm this and the timing of any construction. The project is currently in the development phase and public consultation will be carried out when more certainty on feasible alignments and station locations are reached.

East West Link

The primary objective of the project is to provide an improved freight connection between SH20 SH1 and the Onehunga/Penrose industrial aria. Public Transport, Cycling and safety upgrades will also be considered.

The project team has started the process for procurement of professional services contract for the production of the Detailed Business Case in FY 2014/15, subject to approval of funding. The contract will be led by the Transport Agency, as principal, but the project will continue to be jointly led by AT and the Transport Agency. Indicatively, the construction is scheduled to start by 2016/2017 with forecast completion by 2019/2020.

AMETI Package 1 - Panmure Phase 2

This phase encompasses the replacement of existing Panmure roundabout with a signalised intersection. Construction of a two lane busway on the northern part of Lagoon Drive and a shared path for pedestrians and cyclists along the north side of Lagoon Drive from Queens Road / Jellicoe Road to the new Panmure Bridge, Re-allocation of road space within existing kerb lines to provide for bus priority, cycle lanes, improved footpaths and landscaping along Ellerslie-Panmure Highway from Forge Way to Mt Wellington Highway. Widening of existing footpaths to provide shared footpath/cycle paths at Mt Wellington Highway. This piece of work is part of the AMETI Programme.

The base design is complete. The design will be updated to align with the requirements of the proposed Auckland Unitary Plan and to ensure effects (e.g. on cultural heritage sites) are appropriately mitigated. Work has commenced on the consenting phase and a designer is being procured.

PT Development

Distributed Stabling - Detailed Design

The project entails the development of outstabling facilities which support Rail Services throughout the region. These facilities are located in Auckland South/CBD and West and comprise facilities for overnight stabling of trains, staff facilities for operational staff as well as lighting and security systems for the remote monitoring of the facilities.

Platform Extensions

Extending the platforms of 11 stations 5-15m each to bring them into line with other platforms on the network addressed by KiwiRails DART projects and to accommodate the stopping of 6 car EMU services (147m in length + stopping distances)

First three stations with platform extensions are now nearing completion. Good progress is being made on the next 4 stations. Project Manager has accelerated works to complete all extensions by June 2014.

City Rail Link

The City Rail Link (CRL) is a 3.5km double track underground electrified rail line running under Auckland City centre from Britomart Station to the Western Line near the existing Mt Eden Station. Britomart would become a through station and provide for 3 intermediate stations in the Aotea, Karangahape Road and Newton areas.

The Independent Commissioners’ recommendations, in relation to Auckland Transport’s Notice of Requirement for the designation to construct and operate the CRL, have been received and are under review. The Principal Technical Advisor has completed their Establishment Phase and has commenced the Design Definition Phase in preparation of the Reference Design. The project team continue preparations to be collated in an integrated project office by early April.

Upgrade Downtown Ferry Terminals

Scope of work is being worked through with Public Transport Operations. A new covered waiting area will be installed on Pier 2 by the end of April 2014

Upgrade Downtown Ferry Terminal Pier 3 & 4 - Scoping and initiation works under development is in coordination with the Harbour Edge Programme.

Harbour Bridge Pathway

Harbour Bridge Pathway The purpose of the project is to construct a cycle/foot-bridge below/alongside the Auckland Harbour Bridge.

Road Design and Development

Route optimisation CBD

Improving Auckland Transport's transport network by maximising use of existing infrastructure, considering all transport modes, improve consistency and customer experience, with a high focus in the City Centre on moving people.

Corridor Management Plans (CMPs)

Corridor Management Plans identify the long term (< 30 year) strategic vision for each corridor, based on projected growth and development. Potential network deficiencies, across all modes, are analysed and the CMPs set an integrated transport and land use approach to enable the anticipated growth. CMPs also inform Network Operating Plans, for the day-to-day management of the corridor and influence the planning for other AT projects and operations. A key focus for CMPs is to create robust implementation plans of prioritised projects to address future issues – creating a large portion of AT’s forward programme.

January- March 2014

Onewa Rd CMP starts

Mt Albert Rd-Carrington Rd CMP starts

Great South Rd Stage 3 starts

Greenlane East/West starts

Manukau Rd CMP starts

New North Rd CMP starts

Pakuranga Rd CMP underway

Great North Rd CMP underway

Brigham Creek Rd CMP finishes

Oteha Valley Rd CMP finishes

April-June 2014 (planned)

Mangere-Otahuhu-Sylvia Park CMP starts

Great North Rd CMP finishes

Onewa Rd CMP finishes

Mt Albert Rd-Carrington Rd CMP finishes

Great South Rd Stage 3 finishes

Greenlane East/West finishes

Manukau Rd CMP finishes

New North Rd CMP finishes

Pakuranga Rd CMP finishes

Great North Rd CMP finishes

Community Transport

School Transport Programme and Road Safety Education

· The number of schools signed onto the TravelWise Programme has now reached 387.

· Key activities that were undertaken with the schools included, safety at the school gate parking enforcement, speed enforcement campaigns undertaken with the NZ Police, cycle training, scooter training, school leadership programme for intermediate and high school students and school curriculum transport related activities targeted at road safety and school travel options.

· Walking School Buses now number 362 in the region with a continued programme of recruitment and recognition for the volunteers who accompany the buses.

· Demand for cycle training is still strong from schools and greater partnerships with the NZ Police, Sports Trusts and Bike NZ have been developed to deliver cycle training and cycle safety.

· The following regional road safety education campaigns are being delivered over the for the coming six months:

1. Local speed campaign – focused at all road users

2. Pedestrian safety campaign – focused on youth and at risk sites

3. Cycle safety- winter campaign focused on be bright be seen

4. Back to school speed campaign - focused on targeting drivers speed around schools

Travel Planning and Cycle and Walking

· Commute travel planning packages and personal journey plans being delivered across the region targeting business, communities, business associations and tertiary institutions.

· The development of the Auckland Cycle network continues with priority being placed on working with the NZTA on Grafton Gully and Waterview, working with Local Board Greenway proposals, Beach Road, Great South Road, Puhinui Road and the New Zealand Cycle Trail network expansion programme of the Airport to City route.

Road Corridor Access

Corridor Access Request Applications (CAR)

There were 1,366 CAR applications approved in March with 80% processed within 5 working days and 94% processed within 15 working days of lodgement.

In the last 3 months to the end of March 2014 there have been 3,872 CAR applications approved to carry out work on the road network.

Ultra-Fast Broadband Rollout (UFB)

There continues to be a high volume of work underway on the network as Chorus looks to complete the Year 3 (2013/14) build before the deadline set by Crown Fibre Holdings of 31 May 2014. As at the end of March there have been 252 cabinet areas completed of which 133 of these have been signed off and commenced their warranty period.

To date 478 of the 522 Year 1 (2011/12) and Year 2 (2012/13) cabinet areas have had the outstanding remedial work completed and have either been moved into warranty or are awaiting final sign off. The completion of the remaining work remains a high priority for both VisionStream and Chorus and it is expected that the remedial work on the remaining cabinet areas will be fully completed by the end of May 2014.

The demand for customer connections is continuing to grow as the rollout of fibre continues and more retailers enter the market. Due to improved architecture, Year 3 connections are less disruptive however the connections relating to the Year 1 and Year 2 cabinet areas sometimes require additional deployment and excavation to be undertaken.

Watercare Hunua 4 Bulk Watermain

There are currently three crews working at Tidal Road in Mangere, Tutare Road in Papatoetoe and Mountain Road in Mangere Bridge.

The works on Tidal Road are currently taking place between Gee Place and Waokauri Place. The works are moving northwards and when they reach the industrial part of Tidal Road the work will be undertaken in shorter sections to minimise the impact for adjoining businesses as much as possible.

Discussions are underway with Watercare on future stages of this project between Onehunga and Campbell Crescent and then from Campbell Crescent through to the Khyber Pass reservoir. Despite best endeavours from Watercare they have not been able to obtain approval from the Cornwall Park Trust Board to install the pipeline through Cornwall Park and therefore they now intend to follow local roads around the perimeter of Cornwall Park. The proposed route follows Campbell Road, Wheturangi Road, Wapiti Avenue and Market Road. This outcome is disappointing as the construction of the pipeline will result in considerable disruption and inconvenience to residents and road users along the proposed route. Investigation is also underway to determine the preferred route and construction methodology between Campbell Crescent and the Khyber Pass reservoir. Watercare are investigating the use of tunnelling and other trenchless methods so as to reduce the traffic impacts.

Road Corridor Maintenance

North

· Good progress has been made with the resurfacing programme with 16.2 km of asphaltic concrete (AC) resurfacing and 88.4 km of chipsealing completed to date.

· There has been 19.3 km of pavement renewals completed to date with projects recently completed on Bentley Avenue and Whangaripo Valley Road.

Central

· The chipsealing programme was completed by the end of March and comprised the resealing of 32.3 km of sealed roads in the central area

· To date this year there has been 19.9 km of footpaths either resurfaced or replaced in the central area. The UFB rollout has adversely impacted on the delivery of the footpath renewal programme as it has it has affected the availability of suitable resources to carry out the concrete works and the need for coordination of works.

West

· There has been 13.2 km of AC resurfacing and 33.5 km of chip sealing completed to end of March.

· There has been 10.1 km of footpaths either resurfaced or replaced to date.

South

· There has been 17.8 km of AC resurfacing and 140.4 km of chipsealing completed to date. The remainder of the chipsealing programme will be completed in April with the remaining AC resurfacing carried out during April and May.

· There has been 13.2 km of pavement renewals completed to date with projects recently completed Great South Rd (Coles Crescent to Subway Road), Carruth Rd

Streetlights

· To date there has been 2,903 luminaires renewed and 603 street light poles replaced this year.

Road Corridor Operations

1) Route Optimisation: Investigation and analysis.

Focus for this year is central Auckland.

The Central City has been divided into five key zones and each zone has an assigned technical lead.

Stage 1 Investigation and traffic signal optimisation has now been completed on the following routes:

Road/Street	From	To
Quay Street	Lower Hobson St	Solent St
Customs Street	Lower Hobson St	The Strand
Victoria Street	Hobson	Stanley St
Wellesley Street	Hobson	Grafton Rd
The Strand	Quay St	Alten Rd
Albert Street	Quay St	Wellesley
Queen Street	Quay St	Newton Rd
Mayoral Drive/Cook Street	Wellesley St W	Wellesley St E
Nelson Street	SH1	Fanshawe St
Hobson Street	Quay St	SH1
Karangahape Road	Ponsonby Road	Grafton Rd
Wellington Union	Franklin	Karangahape Road
Symonds Street	Mt Eden	Customs
Grafton Road	Khyber Pass	Symonds St

Route optimisation has also begun on:

- Highbrook Drive

- Jervois Road

- Ponsonby Road, and

- Rosebank Road.

2) Network Safety & Operations Improvement Programme

This programme is part of the region wide School Travel Planning process. 2013/14. Safety engineering programme developed for 25 Schools and advance designs for 20 Schools for 2014/15 implementation:

As at 31^st March 2014:

15 projects at design stage

13 projects under construction

30 projects have been completed

18 projects at procurement stage

Advance Design for 2014/15 schools programme developed for 20 schools:

As at 31^st March 2014:

11 projects under investigation

60 projects at scheme stage

67 projects at design stage

40% of 2013/14 Minor Safety Improvement Programme delivered to date and 40% of 2013/14 Regional Safety Programme is under construction

3) Urban Kiwi RAP and Red Light Camera Programmes

Kiwi RAP

Version 1 of the Urban KiwiRAP risk mapping software has been developed and all Auckland routes, intersections, and vulnerable user groups are mapped and prioritised.

Urban KiwiRAP star-rating tender responses have been evaluated and the tender is expected to be awarded by the end of April.

Red Light Cameras

A meeting with NZ Police in February updated AT on the tender process and investigated the possibility of AT buying poles in advance of NZ Police procurement of cameras, expected to be in early 2015.

Parking and Enforcement

City Centre Parking Zone price review

The project entails adjustment of on-street tariff based on the demand as per the price adjustment policy that was approved by the AT Board in 2012. The policies both state that prices should be adjusted regularly to achieve gradual behaviour change and ensure parking is available for customers to use. The price changes will be first since the implementation of the City Centre Parking Zone in December 2012. The proposed on-street price changes will be communicated to LB and Heart of the City. These will also be made available on AT web site.

Newmarket parking review

The proposal is to remove time limits from paid parking areas in Newmarket and move towards a demand responsive pricing approach similar to the Central City Parking Zone.

Howick village parking study

"The purpose of this parking review is to provide guidance on parking management within the Howick town centre to support existing activities and future growth. The scope of the Howick Village parking review was to:

(i) Review the existing parking demand and determine the public parking supply in Howick Village.

(ii) Identify the location and nature of parking problems.

(iii) Identify and evaluate potential measures to address the problems and improve the overall parking management.

(iv) Recommend specific short -term actions for implementation and longer term options for future parking management.

The development of the Howick Village parking review involved:

(i) Parking utilisation and turnover survey

(ii) Local business perception survey

(iii) Consultation with internal and external stakeholders (the Howick Local Board and the Howick Village Business Association).

Privately owned and controlled parking provision was not included in this review.

Public Transport

Rail Electrification

The delivery of 9 from 57 new electric trains, of which seven have been commenced and two are currently being tested and commissioned.

KiwiRail is continuing the installation of the overhead system and the section from Wiri to Otahuhu was commissioned to allow night time testing of the trains. Some Sunday to Thursday evening services have been replaced by buses on the Western and Eastern lines to progress the installation of the overhead power supply.

Rail patronage for the twelve months to March 2014 exceeded 11 million, an increase of 11% on the same period the previous year and a new record for heavy rail in the Auckland region.
Rail service punctuality continues to improve and was 87.9% for the twelve months to March 2014, an improvement from 82.9% the previous year. In January 2014, service punctuality was 91.7% the first time on record that punctuality has exceeded 90%.

Bus - Improvements

The major marketing campaign that went live late 2013 is on-going for the “Central Corridors” (Mt Eden Road, Sandringham Road, Dominion Road, Great North Road and New North Road) and is focused on breaking down “myths” and encouraging non-users to change their perceptions of bus travel. The campaign will rolled out to the North Shore region in April 2014. Targeted local direct marketing campaigns providing an overview of local bus services and free tickets to generate trial by non-users that went live late 2013 is on-going with 7,400 households in Tamaki Drive and Albany Central targeted the first quarter of 2014. NZTA has tendered the Total Mobility (TM) Administration System and is expected to better manage the TM scheme leading to efficiencies and reduced risk of fraud. AT Public Transport staff have been involved in the specification development and the subsequent tender evaluation (which is currently on-going) is expected to reach is successful conclusion.

Bus - Integrated ticketing & fares

In March 2014, with the implementation of Auckland Integrated Fare System (AIFS) “HOP” on the remainder of the buses, HOP is now available across over 100% of the bus network marking a major milestone for PT. AT staff were on the road at key locations to support drivers and customers during the entire roll-out process that began in late 2013.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the third quarter (2013/14) ending 31 March 2014 and forward works programme for the fourth quarter (2013/14) ending 30 June 2014	79
b View	Traffic Control Committee Decisions	97
c View	Local Board Advocacy Panel	99
d View	Local Board Transport Capital Fund Report	101