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Rodney Local
Board
09 June 2014
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Allocation of
Funding for Rodney Facilities and Initiatives
File No.: CP2014/12099
Purpose
1. This report seeks approval from
the Rodney Local Board to allocate the remaining operational funds from the
Rodney Local Board priorities and projects in the 2013/2014 financial year.
Executive
summary
2. The Rodney Local Board has
identified the following remaining unspent funds which can be allocated to
projects or initiatives by the Rodney Local Board:
‘Local Community Facilities Initiatives’ ($66,000)
‘Relationships with community/iwi/government groups’
($4,700)
‘Local Board Discretionary Initiatives’ ($29,869).
3. This report provides the
opportunity for the Rodney Local Board to consider whether to allocate the
remaining funds to community projects that require additional operational
support funding this financial year or leave unspent as savings towards the
council’s overall year end surplus.
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Recommendation/s
That the Rodney Local Board:
a) allocate a total of $100,569
from the ‘local Community Facility Initiatives’ ($66,000), ‘Local Board
Relationships with Community/Iwi/Governing groups’ ($4,700) and ‘Local Board
Discretionary Initiatives’ ($29,869) budgets for the 2013/2014 financial
year:
i) $1,700 towards the completion
of the painting required for the Kumeu Arts centre following the recent
renovation.
ii) A grant of $25,000 to the
Rodney Rams Rugby League Club for costs associated with the urgent
re-establishment of a club base including the replacement of club uniforms
and other sporting equipment.
iii) $3,500 each to the privately
run halls in the Rodney Local Board area network of community facilities
namely the Glorit Memorial Hall, Matakana Hall, Tomarata Public Hall,
Riverhead Citizens Hall, Hoteo North Hall, Mahurangi West Hall, Dairy Flat
Hall, Waitoki Public Hall, Taupaki Hall, Kumeu Community Centre and Puhoi
Community Hall.
iv) $25,000 for town centre toilet
upgrades in Kumeu ($4,000), Wellsford ($6,000) and Warkworth ($15,000).
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Comments
4. The Rodney
Local Board has unspent operational funds in the 2012/2013 financial year,
including Local Community Facility Initiatives ($66,000), Local Board
Relationships with Community/Iwi/Government groups ($4,700) and ‘Local Board Discretionary Initiatives’
($29,869), which can be allocated to projects or initiatives by the local
board. These budget lines were created during the 2012-2022 Long-term Plan and
were new local board priorities to support the initiatives in the 2011 Rodney
Local Board Plan.
5. The ‘Local
Community Facilities Initiatives’ budget includes the provision of community
halls, centres and houses that meet the recreational and social needs of the
community. A significant portion of this budget ($70,000) was allocated by the
Rodney Local Board to complete reports on signage, heating, ventilation,
interior and exterior lighting (RD/2013/272). The local board also resolved to
allocate $30,000 for specialised technical work as part of the north Rodney
swimming pool feasibility study (RD/2013/334). Officers working on the
swimming pool study have advised that “This funding
will not be spent in this financial year to undertake part of the feasibility
study. The main reasons being that the governing body will not be undertaking
any feasibility studies for new community facilities until the ‘Community
Facilities Network Plan’ has been completed and a priority list for facilities
been established. The network plan is not due to be completed until Oct/Nov
2014 and this will inform what funds should be identified for the next LTP for
community facilities.” Therefore the $30,000 can be
reallocated along with the remaining balance of $36,000 in this budget line.
6. There are a
number of community facilities in need of assistance in Rodney. The local
board may wish to allocate funds to the following:
· $1,700 towards the completion of the
painting following the recent renovation of the Kumeu Arts Centre. This
additional funding can be included in the current contract and the Project
Manager has been advised to instruct the contractor and that funding is being
considered at this meeting.
· $25,000 grant to the Rodney Rams Rugby
League Club for costs associated with the urgent re-establishment of a club
base including the replacement of club uniforms and other sporting equipment
when the clubrooms on the Whangateau Reserve were recently destroyed by fire.
· $39,300 could be used to grant funds to
privately run halls in Rodney which form part of the network of facilities in
the Rodney local board area, such as Glorit Memorial Hall, Matakana Hall,
Tomarata Public Hall, Riverhead Citizens Hall, Hoteo North Hall, Mahurangi West
Hall, Dairy Flat Hall, Waitoki Public Hall, Taupaki Hall, Kumeu Community
Centre and Puhoi Community Hall. If $3,500 is allocated to each hall this would
leave a balance of $800. This funding in the past has been used to meet
insurance and equipment costs.
7. The ‘Local
Board Relationships with Community/Iwi/Government groups’ budget assists with
building relationships and ongoing communication with Rodney stakeholders such
as community groups, iwi and youth. If the local board approves the
recommended $16,800 for the social media pilot that is being recommended in a
separate report to the June 2014 business meeting, then the remaining funds for
allocation in this budget line are $4,700. The Rodney Local Board may wish to
utilise these funds to further contribute to the grants to private halls.
8. The ‘Local Board Discretionary Initiatives’
budget was put in place by the Rodney Local Board to assist with the delivery
of projects and initiatives in the 2011 Rodney Local Board Plan. The local
board resolved to spend $10,000 to assist with the progression of the Ngati
Whatua Housing Initiative (RD/2013/289) and $20,000 to the Mahurangi River
Restoration Trust towards investigating related to dredging (RD/2014/93). The
remaining balance of funds in the budget is $29,869. The local board may choose
to allocate the remaining funds to undertaking additional maintenance work in three
town centre toilets in Rodney. Council’s property department have advised that
Kumeu ($4,000), Wellsford ($6,000) toilets require interior and exterior
repainting and that Warkworth toilets require an interior upgrade and repaint
($15,000). It is understood that these upgrades could be undertaken this
financial year.
9. The local board
may determine that the remaining budgets should not be allocated and should
contribute to savings for the Auckland Council overall 2013/2014 year end
surplus.
Consideration
Local
board views and implications
10. The budgets stated relate to
Rodney Local Board priorities and this report seeks a decision from the local
board regarding the allocation of these funds.
Maori
impact statement
11. The allocation of funding is for
the proposed projects and grants may benefit Maori. It is not considered that
specific consultation with iwi is necessary or required.
Implementation
12. The identified budgets are
operational budgets for the 2013/2014 financial year and as such must be allocated
and spent by 30 June 2014.
Attachments
There are no attachments for
this report.
Signatories
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Authors
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Kathryn Martin – Senior Local Board Advisor
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Authorisers
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Lesley Jenkins - Relationship Manager
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