Rodney Local Board

OPEN MINUTES

Minutes of a meeting of the Rodney Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Monday, 9 June 2014 at 1.00pm.

present

Chairperson	Brenda Steele
Deputy Chairperson	Steven Garner
Members	James Colville	until 4.45pm (Item 20)
	Thomas Grace
	Beth Houlbrooke
	John McLean
	Phelan Pirrie
	Greg Sayers

APOLOGIES

Member

Warren Flaunty

ALSO PRESENT

Councillor

Penny Webster

until 4.40pm (Item 29)

Rodney Local Board 09 June 2014

1 Welcome

The Chairperson opened the meeting and welcomed all those in attendance.

2          Apologies

Resolution number RD/2014/109

MOVED by Deputy Chairperson SR Garner, seconded by Member JG McLean:

That the Rodney Local Board:

a) accept the apology from Member WW Flaunty for absence.

CARRIED

3          Declaration of Interest

Member Pirrie declared a conflict of interest with regard to Items 14 (Establishing a Business Improvement District (BID) Partnership Programme and BID Target Rate in North West District Area) and 15 (Funding required to support the set up phase of the North West District Business Improvement Programme) as he is on the executive committee of the North West District Business Association. Member Pirrie took no part in the discussion or voting on those items.

4          Confirmation of Minutes

Resolution number RD/2014/110

MOVED by Member AG Sayers, seconded by Member PH Pirrie:

That the Rodney Local Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 12 May 2014 as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1	Warkworth Wellsford Hospice
	Darryl Soljan, Chairperson of the Warkworth Wellsford Hospice Advisory Board, in attendance for this item. Mr Soljan gave a PowerPoint presentation. A copy of the presentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. Mr Soljan outlined the services hospice offered and provided details on a proposed new purpose built facility in Warkworth of which construction is expected to start in 2015. Mr Soljan invited the local board members to visit the hospice and asked the local board members to help identify potential funding partners.
	Resolution number RD/2014/111 MOVED by Deputy Chairperson SR Garner, seconded by Member BP Houlbrooke: That the Rodney Local Board: a)      thank Darryl Soljan, Chairperson of the Warkworth Wellsford Hospice Advisory Board, for his presentation on the services Hospice offers and the update on a proposed new purpose-built Hospice building in Warkworth expected to start construction in early 2015. CARRIED
	Attachments a     Warkworth Wellsford Hospice

8.2	Regional Tourism Organisation, Matakana Coast and Country
	Warren Kitchin, Liz Bays, Kieran Rice and others in attendance for this item. The representatives gave a PowerPoint presentation. A copy of the presentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. Ms Bays gave an update on how the $12,460 the local board allocated to the Matakana Coast and Country in 2013 was spent. Mr Kitchin outlined the proposed future direction of the organisation and requested further funding to the value of $20,000 from the local board towards a tourism coordinator, website development and signage.
	Resolution number RD/2014/112 MOVED by Deputy Chairperson SR Garner, seconded by Member BP Houlbrooke: That the Rodney Local Board: a)      thank the representatives from the Regional Tourism Organisation, Matakana Coast and Country, for their report on activities and upcoming plans. CARRIED
	Attachments a     Matakana Coast and Country

8.3	Road Issue - Kauri Crescent, Muriwai
	Peta and Ian Hardley in attendance for this item. Ms Hardley gave a PowerPoint presentation, a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. Ms Hardley spoke about maintenance of the road and drains on Kauri Crescent, mapping and signage and the upgrade of the walking track. Ms Hardley invited the local board members to do a site visit.
	Resolution number RD/2014/113 MOVED by Member TP Grace, seconded by Member JG Colville: That the Rodney Local Board: a)      thank Peta and Ian Hardley of Kauri Crescent, Muriwai Valley for their presentation on issues regarding better road and drainage maintenance and signage of Kauri Crescent and the issue of the paper road section which is used as a walking track. CARRIED
	Attachments a     Presentation from Kauri Crescent

8.4	Riverhead Residents and Ratepayers Association
	Kylie Thompson and George Clarke in attendance for this item. Ms Thompson and Mr Clarke gave a PowerPoint presentation, a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.  Issues raised included the provision of footpaths, speed reduction, pedestrian crossings, walkways, heritage and paper roads. Ms Thompson invited local board members to do a site visit.
	Resolution number RD/2014/114 MOVED by Chairperson BM Steele, seconded by Member PH Pirrie: That the Rodney Local Board: a)      thank the representatives from Riverhead Residents and Ratepayers Association for their presentation on activities and issues in Riverhead. CARRIED
	Attachments a     Riverhead Residents and Ratepayers Association

8.5	Raeburn House
	Raeburn House representatives, Amberlee Wharton (Community Resource/Volunteer Centre Coordinator) and Carol Ryan (Chief Executive), in attendance for this item. Ms Ryan gave a PowerPoint presentation, a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. Local board members were provided with a copy each of the Raeburn House Directory of Support Services.
	Resolution number RD/2014/115 MOVED by Member AG Sayers, seconded by Member TP Grace: That the Rodney Local Board: a)      thank the representatives from Raeburn House on their presentation on the outcomes achieved and the future plans and projects in the Rodney Local Board area. CARRIED
	Attachments a     Raeburn House

8.6	North West District Business Association
	Bruce Cowan in attendance for this item. Mr Cowan gave a PowerPoint presentation, a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number RD/2014/116 MOVED by Chairperson BM Steele, seconded by Deputy Chairperson SR Garner: That the Rodney Local Board: a)      thank Bruce Cowan of the North West District Business Association for his presentation. CARRIED
	Attachments a     North West District Business Association

9 Public Forum

9.1	Roading issues around Warkworth - Matakana Link Road
	Martin Dancy in attendance for this item. Mr Dancy tabled a map of the proposal, a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. Mr Dancy sought the endorsement of the local board for proposed works at Hill Street intersection and to support in principle a Matakana link road from State Highway 1 to be built concurrently when the motorway is constructed.
	Resolution number RD/2014/117 MOVED by Member TP Grace, seconded by Member JG Colville: That the Rodney Local Board: a)      thank Martin Dancy for this presentation on roading issues around Warkworth and in particular the proposal for a Matakana link road. CARRIED
	Attachments a     Map

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Secretarial Note: Items were taken in the following order.

14

Establishing a Business Improvement District (BID) Partnership Programme and BID Target Rate in North West District Area

Resolution number RD/2014/118 MOVED by Deputy Chairperson SR Garner, seconded by Member JG McLean: That the Rodney Local Board: a)      approves the request from North West District Business Association to establish a Business Improvement District (BID) Partnership Programme as per the Auckland Regional BID Policy (2011). b)      recommends to the governing body the striking of a North West District Business Improvement District (BID) target rate amount of $180,000 as shown in the draft Annual Plan 2014/2015. CARRIED

15

Funding required to support the set up phase of the North West District Business Improvement Programme

Resolution number RD/2014/119 MOVED by Member BP Houlbrooke, seconded by Deputy Chairperson SR Garner: That the Rodney Local Board: a)      approves $16,000 from the line item ‘Business Improvement strategies in key towns’ ($3,000) and ‘Local job opportunities/Skills Development’ ($13,000) for FY 2013/2014  as a grant to the North West District Business Association for the purpose of completing the last remaining requirements to gain BID status prior to 1 July 2014. CARRIED

Secretarial Note:         Member Pirrie had earlier declared a conflict of interest with Items 14 and 15 and did not speak to these items and abstained from voting on the above resolutions.

12	Ward Councillor Update
	Resolution number RD/2014/120 MOVED by Member JG Colville, seconded by Member BP Houlbrooke: That the Rodney Local Board: a)      thank Cr Webster for her update to the Rodney Local Board on the activities of the governing body. CARRIED

3.10pm – 3.30pm Afternoon tea adjournment

13

Maori Economic Growth Forum - March 2014 - possible revocation of previous resolution

Resolution number RD/2014/121 MOVED by Member JG McLean, seconded by Member BP Houlbrooke: That the Rodney Local Board: a)      revoke resolution RD/2013/273 which allocated $10,000 from the ‘Relationship with community/iwi/government groups’ for the Mãori Economic Growth Forum noting that the meeting which was to have been held at the Te Hana Te Ao Marama Cultural Centre in the Rodney Local Board area has now become a regionally focused event to be held at Waipuna Hotel and Conference Centre. CARRIED

16

Funding application for business research - Snells Beach and Wellsford business areas

Resolution number RD/2014/122 MOVED by Member PH Pirrie, seconded by Member BP Houlbrooke: That the Rodney Local Board: a)      approves the funding from the line item ‘Local Job Opportunities/Skills Development’ (2013/2014 financial year budget) of $15,000 for business research in the Snells Beach business community. b)      approves the funding of $25,000 from the line items ‘Local Job Opportunities/Skills Development’ ($24,660)  and ‘Rodney Economic Development Implementation Plan’ ($340) (2013/2014 financial year budget) for business research in the Wellsford business community. CARRIED

17	Supporting Rodney towns and villages with tools for Community Visioning
	A document regarding this report was tabled. The document has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number RD/2014/123 MOVED by Member PH Pirrie, seconded by Member JG McLean: That the Rodney Local Board: a)      appoint Beacon Pathway Incorporated to undertake a Community Tool-box Exercise and allocate $23,101 from the ‘local job opportunities/skills development’ budget. CARRIED
	Attachments a     Beacon Pathway

18	South Kaipara Skills Development Initiative
	Sue Dodds (Senior Community Development Project Leader) in attendance for this item.
	Resolution number RD/2014/124 MOVED by Member TP Grace, seconded by Member PH Pirrie: That the Rodney Local Board: a)      approve funding of $15,000 from the ‘Local job opportunities/skill development’ budget line to the South Kaipara Men’s Trust/Men and Family Centre and the Helensville Enterprise Trust for the South Kaipara Skills Development Initiative. CARRIED

19	Social Media Pilot for Rodney Local Board
	Francis Martin (Senior Communications Advisor) in attendance for this item.
	Resolution number RD/2014/125 MOVED by Chairperson BM Steele, seconded by Member PH Pirrie: That the Rodney Local Board: a)      approve $16,800 from the ‘Relationships with community/iwi/government groups’ budget line for a 6 month social media pilot scheme. CARRIED

Secretarial Note:         Pursuant to Standing Order 3.15.5, Member Grace requested that his dissenting vote be recorded with regard to Item 19.

22	Reallocation of Snells Beach lighting to Sunrise Boulevard playground, Snells Beach 2014/15
	Don Lawson (Parks Advisor) in attendance for this item.
	Resolution number RD/2014/126 MOVED by Deputy Chairperson SR Garner, seconded by Member TP Grace: That the Rodney Local Board: a)      approves the reallocation of the remaining $32,877 budget, currently allocated to ‘Snells Beach walkway lighting’ project to the Sunrise Boulevard Reserve play space project 2014/2015. CARRIED

23	Boat ramp, launching and mooring facilities review
	Jan Grabowsky (Policy Analyst) in attendance for this item.
	Resolution number RD/2014/127 MOVED by Member JG McLean, seconded by Member BP Houlbrooke: That the Rodney Local Board: a)      receive the Auckland Council Northern Boat Ramps Research Results by Captivate Research and Communications dated February 2014 as attached as Attachment A to the agenda report. b)      support option two that will apply the research results for improving the management of boat launching facilities and the availability of boating related information. c)      support option four to undertake a feasibility study for the development of an all-tide boat ramp as an additional boating node in the north of Rodney. CARRIED

31	New Road Name - Gordon Way
	Frank Lovering (Land Surveyor/Senior Subdivision Advisor) in attendance for this item.
	Resolution number RD/2014/128 MOVED by Deputy Chairperson SR Garner, seconded by Member PH Pirrie: That the Rodney Local Board: a)      approve the new road name under section 319)j) of the Local Government Act 1974 of Gordon Way for the Greenwood subdivision off Pool Road, Tomarata, Council reference R39472. CARRIED

32	New Road Name - Kahika Grove
	Frank Lovering (Land Surveyor/Senior Subdivision Advisor) in attendance for this item.
	Resolution number RD/2014/129 MOVED by Deputy Chairperson SR Garner, seconded by Member PH Pirrie: That the Rodney Local Board: a)      approve the new road name under section 319(j) of the Local Government Act 1974 of Kahika Grove for the Douglas Family Trust #3 subdivision off Matua Road, Huapai, Council reference R61466. CARRIED

28	Auckland Transport Update to Rodney Local Board, June 2014
	Ellen Barrett (Elected Member Relationship Manager, Auckland Transport) in attendance for this item.
	Resolution number RD/2014/130 MOVED by Member TP Grace, seconded by Deputy Chairperson SR Garner: That the Rodney Local Board: a) receives the Auckland Transport Update to the Rodney Local Board for June 2014. b) requests that Auckland Transport progresses the connection of the two sections of Alnwick Street, Warkworth to enhance connectivity within the town. CARRIED

29	Auckland Transport Quarterly Update to Local Boards
	Ellen Barrett (Elected Member Relationship Manager, Auckland Transport) in attendance for this item.
	Resolution number RD/2014/131 MOVED by Member PH Pirrie, seconded by Deputy Chairperson SR Garner: That the Rodney Local Board: a)      receive the Auckland Transport Quarterly Update to Local Boards report. CARRIED

20	Rodney Local Board - Local Event Fund - Unallocated Funding 2013/2014
	Resolution number RD/2014/132 MOVED by Member PH Pirrie, seconded by Member BP Houlbrooke: That the Rodney Local Board: a)      approve the reallocation of returned discretionary events funds by Grandparents Raising Grandchildren of $450 to purchase one 2.1m local board branded tear drop flag. CARRIED

21	Allocation of funding for Rodney facilities and initiatives
	Resolution number RD/2014/133 MOVED by Member PH Pirrie, seconded by Deputy Chairperson SR Garner: That the Rodney Local Board a)      allocate $90,200 from the ‘Local Community Facility Initiatives’ ($65,200) and ‘Local Board Discretionary Initiatives’ ($25,000) budgets for the 2013/2014 financial year: i)       $1,700 towards the completion of the painting required for the Kumeu Arts centre following the recent renovation. ii)      A grant of $25,000 to the Rodney Rams Rugby League Club for costs associated with the urgent re-establishment of a club base including the replacement of club uniforms and other sporting equipment. iii)     $3,500 each to the privately run halls in the Rodney Local Board area network of community facilities namely the Glorit Memorial Hall, Matakana Hall, Tomarata Public Hall, Riverhead Citizens Hall, Hoteo North Hall, Mahurangi West Hall, Dairy Flat Hall, Waitoki Public Hall, Taupaki Hall, Kumeu Community Centre and Puhoi Centennial Hall. iv)     $25,000 for town centre toilet upgrades in Kumeu ($4,000), Wellsford ($6,000) and Warkworth ($15,000). CARRIED
	Secretarial Note:         Pursuant to Standing Order 3.15.5, Member McLean                                                           requested that his dissenting vote be recorded.                                     Member Grace requested that his abstaining vote be                                                           recorded.
	Resolution number RD/2014/134 MOVED by Member BP Houlbrooke, seconded by Chairperson BM Steele: That the Rodney Local Board: b)         expresses its concern and disappointment that the funds for the feasibility study for the north Rodney swimming pool have not been utilised, and requests that officers report back to the next local board business meeting to provide an update on the progress of the business case. CARRIED
	Secretarial Note:         The following items were considered in the following order before                                       returning to consider c) below; Items 26, 27, 30, 33, 34, 35, 24 and                                     25.
	Resolution number RD/2014/135 MOVED by Member PH Pirrie, seconded by Deputy Chairperson SR Garner: That the Rodney Local Board: c) allocate $80,369 from the ‘Relationships with Community/Iwi/Governing groups’ ($4,700), the ‘Local Community Facility Initiatives’ ($70,800 ) and the ‘Local Board Discretionary Initiatives’ ($4,869) budgets for the 2013/2014 financial year: i) $3,000 towards pest plant control at Shelly Beach. ii) $2,000 towards the replacement of bait stations at Omaha Spit. iii) $7,500 towards the chairperson and deputy chairperson attending a Study Tour to Victoria, Vancouver, Seattle and Portland entitled “Delivering medium density that works well” on 11 – 26 August 2014. iv) $5,000 to Mahurangi College to re-establish a community education programme for this year. v) $5,000 towards Neighbourhood Support in the Rodney Local Board area. vi) $5,000 towards the purchase of high visibility vests, identification tags and educational material for community response groups. vii) $14,869 in principle towards environmental work to improve the Kaipara River. viii) $10,000 to Parakai Recreation Reserve Board towards the upgrade of the cenotaph and immediate surrounding area at Parakai Recreation Reserve. ix) $15,000 to Muriwai Community Association towards a concrete pad for the skateboard ramp on the village green. x) $5,000 to Coatesville Residents and Ratepayers Association towards equipment for an exercise station at Coatesville Reserve. xi) $8,000 to Warkworth Lions Club towards the construction of boardwalks along the Mahurangi River to the Cement Works. CARRIED

26	Infrastructure and Environmental Services Quarterly Update Report
	Resolution number RD/2014/136 MOVED by Deputy Chairperson SR Garner, seconded by Member PH Pirrie: That the Rodney Local Board: a)      receive the Infrastructure and Environmental Services Quarterly Update Report. CARRIED

27

Rodney Local Board 2014/2015 Proposed Local Library Renewals

Resolution number RD/2014/137 MOVED by Member JG McLean, seconded by Member AG Sayers: That the Rodney Local Board: a)      approves the property renewals programme 2014/2015 for Libraries as listed in Attachment 1 to the agenda report. b)      delegates responsibility to the Manager Assets Planning and Business – Libraries to approve any moderate changes to the budget, in the event that there is a variation to identified costs for its property renewals programme and that any moderate change is reported to the local board for its information. c)      allows for any project surplus to be held as contingency for other renewals projects included within this report for the Rodney Local Board area.  CARRIED

30

Request for Extension to Grant - North Shore Youthworx Trust

Resolution number RD/2014/138 MOVED by Deputy Chairperson SR Garner, seconded by Member PH Pirrie: That the Rodney Local Board: a)      approve the request from North Shore Youthworx Trust for an extension of time, until 1 December 2014, to the grant of $1,250 allocated from the 2013-2014 Local Board Community Grants fund in September 2013 (resolution RD/2013/266) for funding towards an intergenerational forum with costs including venue hire, catering and resources, with the fund to be spent in the Rodney Local Board area. CARRIED

33	Rodney Local Board Feedback on Heritage Assets Stewardship Operational Policy, Low Carbon Auckland and Psychoactive Substances Regulations
	Resolution number RD/2014/139 MOVED by Member PH Pirrie, seconded by Member AG Sayers: That the Rodney Local Board: a)      endorses the feedback on Heritage Assets Stewardship Operational Policy, Low Carbon Auckland and Psychoactive Substances. CARRIED

34	Deputation/Public Forum Update
	Resolution number RD/2014/140 MOVED by Member BP Houlbrooke, seconded by Chairperson BM Steele: That the Rodney Local Board: a)      receive the Deputation/Public Forum Update. CARRIED

35	Rodney Local Board Workshop Records
	Resolution number RD/2014/141 MOVED by Member TP Grace, seconded by Member JG McLean: That the Rodney Local Board: a)      Workshop records for 5, 12 and 19 May 2014 be accepted. CARRIED

24

Adoption of the Rodney Local Board Agreement 2014/2015

Resolution number RD/2014/142 MOVED by Chairperson BM Steele, seconded by Member AG Sayers: That the Rodney Local Board: a)      adopts its local content for the Annual Plan 2014/2015 which includes a: i)       Local Board Agreement 2014/2015 with advocacy and a message from the chairperson. b)      notes that: i)       local budgets have been updated to reflect local board prioritisation decisions, impacts (if any) of final budget decisions made by the Budget Committee on 8 May, budget adjustments (if any) arising from new information and the allocation of central costs. ii)      the local board agreement could be subject to minor changes following this meeting. iii)     the resolutions of this meeting will be reported back to the governing body when it adopts the Annual Plan 2014/2015 on 26 June 2012. c)      restates that: i)       the local board does not support an increase in fees and charges for 2014/2015 for community halls and facilities booked by the council. ii)      the local board supports the inflation adjustments for 2014/2015 for community committee run halls and facilities. d)         requests that the governing body further consider the advocacy item in the Rodney Local Board Agreement which requests that the profits from logging at Ti Point be spent within the local area towards walkway/cycleway bridges which have the potential to form a regionally significant walkway/cycleway attraction. e)         requests that the governing body strike a North West District Business             Improvement District (BID) target rate amount of $180,000 as shown in the             draft Annual Plan 2014/2015. f)          delegates to the chairperson the authority to make any final minor changes to             the local board content for the Annual Plan 2014/2015 before publication. CARRIED

25	Approval of the draft Rodney Local Board Plan 2014
	Resolution number RD/2014/143 MOVED by Deputy Chairperson SR Garner, seconded by Member TP Grace: That the Rodney Local Board: a)      approves the draft Rodney Local Board Plan 2014 for public consultation using the special consultative procedure. b)      approves the draft Rodney Local Board Plan 2014 summary document for community consultation. c)      delegates to the chairperson to make any minor wording changes that may be necessary for the draft local board plan or summary document. d)      schedules a meeting for the hearing of Local Board Plan submissions on Monday, 1 September 2014 at 9.00am, with a reserve day of Tuesday, 2 September 2014 (if required) at the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa. e)      adopt the 2014-2017 Rodney Local Board Plan at the ordinary Rodney Local Board business meeting scheduled for Monday, 13 October 2014 at 1.00pm in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa. CARRIED
	Attachments a     Draft Rodney Local Board Plan and budget

36        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

5.45 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................