Regional Strategy and Policy Committee

 

OPEN MINUTES

 

 

Minutes of a meeting of the Regional Strategy and Policy Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 5 June 2014 at 9.34am.

 

present

 

Chairperson

Cr George Wood, CNZM

 

 

 

Deputy Chairperson

Cr Anae Arthur Anae

 

 

 

Members

Cr Cameron Brewer

 

 

 

 

Cr Dr Cathy Casey

 

 

 

 

Cr Bill Cashmore

 

 

 

 

Cr Ross Clow

From 10:03am item 10

 

 

 

Cr Linda Cooper, JP

Until 12:32pm item C3

 

 

 

Cr Chris Darby

 

 

 

 

Cr Alf Filipaina

 

 

 

 

Cr Hon Christine Fletcher, QSO

From 9:59am item 10

 

 

 

Cr Penny Hulse

From 9:52am item 9

 

 

 

Cr Denise Krum

From 10:40am item 11;

Until 12.29pm item C2

 

Cr Mike Lee

 

 

 

 

Cr Calum Penrose

 

 

 

 

Cr Dick Quax

Until 11:31am item 12

 

 

 

Cr Sir John Walker, KNZM, CBE

 

 

 

 

Cr Wayne Walker

 

 

 

 

Cr John Watson

Until 12:32pm item C3

 

 

 

Cr Penny Webster

 

 

 

 

Glenn Wilcox

 

 

 

IMSB Alternate

Karen Wilson

 

 

 

 

APOLOGIES

 

Mayor Len Brown, JP

Absence

 

 

 

Kris MacDonald

Absence

 

 

 

Cr Sharon Stewart, QSM 

Absence

 

 

 


Regional Strategy and Policy Committee

5 June 2014

 

 

1          Apologies

 

Resolution number REG/2014/70

MOVED by Chairperson GS Wood, seconded by Cr WD Walker:  

That the Regional Strategy and Policy Committee:

a)         accept the apologies from Mayor Len Brown for absence on council business, Councillor Sharon Stewart and Member Kris MacDonald for non-attendance, Councillors Christine Fletcher and Denise Krum for lateness, and Councillor Dick Quax for early departure.

CARRIED

 

2          Declaration of Interest

 

There were no declarations of interest.

 

3          Confirmation of Minutes

 

Resolution number REG/2014/71

MOVED by Chairperson GS Wood, seconded by Cr D Quax:  

That the Regional Strategy and Policy Committee:

a)         confirm the ordinary minutes of its meeting, held on Tuesday 13 May 2014, including the confidential section, as a true and correct record.

CARRIED

 

4          Petitions

 

There were no petitions.

 

5          Public Input

 

There was no public input.

 

6          Local Board Input

 

There was no local board input.

 

7          Extraordinary Business

 

There was no extraordinary business.

 

8          Notices of Motion

 

There were no notices of motion.


 


9

Low Carbon Auckland: A proposed action plan and governance options

 

Staff were in attendance to speak to the item and tabled an extract from the Environment, Climate Change & Natural Heritage Committee meeting resolutions of 28 May 2014.

A copy of the extract has been placed on the official copy of these minutes and can be viewed on the Auckland Council website as a minutes attachment.

 

Cr PA Hulse entered the meeting at 9:52 am.

 

Resolution number REG/2014/72

MOVED by Cr WD Walker, seconded by Cr C Darby:  

That the Regional Strategy and Policy Committee:

a)      adopt the Low Carbon Auckland Action Plan (Attachment B of the report)

b)      endorse the self-organising network (Option 2b) as the ideal end state governance arrangement for effective implementation of the Low Carbon Auckland Action Plan, and the establishment of a cross-sector stewardship group (Option 2a) as a transition step

c)      delegate authority to the Chief Planning Officer and the committee chair to make any final editorial changes to the Low Carbon Auckland Action Plan.

CARRIED

 

Secretarial note:    Pursuant to Standing Order 3.15.5 Councillors Dick Quax and Cameron Brewer requested that their dissenting votes against the motion be recorded.

 

Attachments

a     Extract from the Environment Climate Change & Natural Heritage Committee

 

 

10

Providing quality policy advice to elected members

 

Staff were in attendance to speak to the item and gave a powerpoint presentation.

A copy of the presentation has been placed on the official copy of these minutes and can be viewed on the Auckland Council website as a minutes attachment.

 

Cr CE Fletcher entered the meeting at 9:59 am.

Cr WD Walker left the meeting at 10:02 am.

Cr RI Clow entered the meeting at 10:03 am.

Member G Wilcox left the meeting at 10:10 am.

IMSB Alternate Karen Wilson left the meeting at 10:10 am.

Cr WD Walker returned to the meeting at 10:19 am.

 

Resolution number REG/2014/73

MOVED by Cr CM Casey, seconded by Cr PA Hulse:  

That the Regional Strategy and Policy Committee:

a)      agree to support a pilot survey on the quality of policy advice contained in committee reports

b)      note that a presentation will be made to the monthly meeting of local board chairs seeking feedback on the establishment of such a survey for local boards

c)      agree to send a copy of this report to all local boards and the Independent Māori Statutory Board for their information.

CARRIED

 

Attachments

a     Presentation

.

11

Strategy and Policy Forward Programme: Quarterly Monitoring Update

 

Staff were in attendance to speak to the item and gave a powerpoint presentation.

A copy of the presentation has been placed on the official copy of these minutes and can be viewed on the Auckland Council website as a minutes attachment.

 

Member G Wilcox returned to the meeting at 10:21 am.

Cr WD Walker left the meeting at 10:29 am.

Cr WD Walker returned to the meeting at 10:33 am.

IMSB Alternate Karen Wilson returned to the meeting at 10:33 am.

Cr PA Hulse left the meeting at 10:34 am

Cr C Darby left the meeting at 10:39 am.

Cr DA Krum entered the meeting at 10:40 am.

Cr PA Hulse returned to the meeting at 10.45 am.

 

Resolution number REG/2014/74

MOVED by Cr CE Fletcher, seconded by Cr LA Cooper:  

That the Regional Strategy and Policy Committee:

a)      note the progress on the development and implementation of items in the forward programme at Attachment A of the report

b)      endorse the proposed approach for making changes to the forward programme

c)      agree to add the Significance and Engagement Policy to the forward programme.

CARRIED

 

Attachments

a     Presentation

 

 

12

Commercial Sponsorships Proposed Policy

 

Staff were in attendance to speak to the item and gave a powerpoint presentation.

A copy of the presentation has been placed on the official copy of these minutes and can be viewed on the Auckland Council website as a minutes attachment.

 

Cr C Darby returned to the meeting at 10:53 am.

Cr D Quax retired from the meeting at 11:31 am.

Cr CE Fletcher left the meeting at 11:42 am.

Cr CE Fletcher returned to the meeting at 11:48 am.

 

MOVED by Chairperson GS Wood, seconded by Cr CE Fletcher

That the Regional Strategy and Policy Committee:

a)      note that the Commercial Sponsorships Political Working Group recommends that a council group-wide policy would assist staff to enter into sponsorship agreements in a responsive and empowered way

b)      note that the six Council-controlled Organisations (CCOs) consulted during the development of this policy indicated that they are comfortable with the contents and direction of the draft policy

c)      agree that the attached draft Auckland Council Sponsorship Policy be adopted.

d)      agree that a Auckland Council Commercial Partnership Policy be prepared.  That this work is supported by the political working group and approved by the Regional Strategy and Policy Committee

e)      agree that, once adopted, the policy will apply to Auckland Council and its CCOs

f)       agree that delegated authority be given to the Chief Executive to review and approve the Commercial Sponsorship Operating Guidelines in support of the Policy.

 

Cr Casey moved: Cr Walker seconded: by way of amendment to the policy document

Section 6 exclusions:

Bullet point 2: add “including alcohol and gambling”.

A division was called for, voting on which was as follows:

For

Cr CM Casey

Cr C Darby

Cr ME Lee

IMSB Alternate K Wilson

Cr WD Walker

Member G Wilcox

Against

Deputy Chairperson AJ Anae

Cr CE Brewer

Cr WB Cashmore

Cr RI Clow

Cr LA Cooper

Cr AM Filipaina

Cr CE Fletcher

Cr PA Hulse

Cr DA Krum

Cr CM Penrose

Cr JG Walker

Cr J Watson

Cr MP Webster

Chairperson GS Wood

Abstained

 

The division was declared lost by 14 votes to 6.

 

Cr Casey moved: Cr Walker seconded: by way of amendment to the policy document

Section 7: replace bullet point 1 with “The identification and selection of potential sponsors and sponsorship agreements must be consistent with the council’s values, principles and strategic direction, legal mandate, purpose and policies.”

A division was called for, voting on which was as follows:

For

Cr CM Casey

Cr C Darby

Cr AM Filipaina

Cr ME Lee

IMSB Alternate K Wilson

Cr WD Walker

Cr J Watson

Member G Wilcox

Against

Deputy Chairperson AJ Anae

Cr CE Brewer

Cr WB Cashmore

Cr RI Clow

Cr LA Cooper

Cr CE Fletcher

Cr PA Hulse

Cr DA Krum

Cr CM Penrose

Cr JG Walker

Cr MP Webster

Chairperson GS Wood

Abstained

 

The division was declared lost by 12 votes to 8.

 

 

 

Cr Casey moved: Cr Walker seconded: by way of amendment to the policy document

Section 7: add to last bullet point: “excluding libraries, community centres, corporate headquarters and service centres”

 

 

 

 

 

A division was called for, voting on which was as follows:

For

Cr CM Casey

Cr C Darby

Cr AM Filipaina

Cr ME Lee

IMSB Alternate K Wilson

Cr WD Walker

Cr J Watson

Member G Wilcox

Against

Deputy Chairperson AJ Anae

Cr CE Brewer

Cr WB Cashmore

Cr RI Clow

Cr LA Cooper

Cr CE Fletcher

Cr PA Hulse

Cr DA Krum

Cr CM Penrose

Cr JG Walker

Cr MP Webster

Chairperson GS Wood

Abstained

 

The division was declared lost by 12 votes to 8.

 

The Chair put the substantive motion:

 

Resolution number REG/2014/75

MOVED by Chairperson GS Wood, seconded by Cr CE Fletcher:  

That the Regional Strategy and Policy Committee:

a)      note that the Commercial Sponsorships Political Working Group recommends that a council group-wide policy would assist staff to enter into sponsorship agreements in a responsive and empowered way

b)      note that the six council-controlled organisations (CCOs) consulted during the development of this policy indicated that they are comfortable with the contents and direction of the draft policy

c)      agree that the attached draft Auckland Council Sponsorship Policy be adopted

d)      agree that a Auckland Council Commercial Partnership Policy be prepared.  That this work is supported by the political working group and approved by the Regional Strategy and Policy Committee

e)      agree that, once adopted, the policy will apply to Auckland Council and its CCOs

f)       agree that delegated authority be given to the Chief Executive to review and approve the Commercial Sponsorship Operating Guidelines in support of the Policy.

CARRIED

 

Secretarial note:    Pursuant to Standing order 3.15.5 Cr Casey requested that her dissenting vote against the motion be recorded.

 

Attachments

a     Presentation

 


 

13

Submission to Ministry for Primary Industries on Further Temporary Closure of Umupuia Beach, Manukau, to the Harvest of Cockles

 

Resolution number REG/2014/76

MOVED by Member G Wilcox, seconded by Cr C Darby:  

That the Regional Strategy and Policy Committee:

a)      give retrospective approval for the submission to Ministry for Primary Industries (MPI) to support a further two-year closure on the harvest of cockles at Umupuia Beach

b)        request that staff report back on how an understanding of the recovery of shellfish abundance across Auckland’s harbours and coastal marine area could be progressed with the Ministry for Primary Industries.

CARRIED

 

14        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

 

15        Procedural motion to exclude the public

Resolution number REG/2014/77

MOVED by Chairperson GS Wood, seconded by Cr CE Fletcher:  

That the Regional Strategy and Policy Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Stormwater Land Acquisition - Flat Bush School Road

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains information regarding the valuation of the proposed land to be acquired.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

 

C2       Stormwater Land Acquisition - Ormiston Road, Flat Bush

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains information regarding the valuation of the proposed land to be acquired.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C3       Stormwater Land Acquisition - Barry Curtis Park Vicinity, Flat Bush

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information regarding the valuation of the proposed land to be acquired.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

12:18 pm         The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

After consideration of the above items it was resolved:

Resolution number REG/2014/78

MOVED by Chairperson GS Wood, seconded by Cr CE Fletcher:  

That the Regional Strategy and Policy Committee:

a)         reopen the meeting to the public.

CARRIED

 

 

12.34 pm         The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Stormwater Land Acquisition - Flat Bush School Road

 

Confirm there be no restatement of the confidential report, attachments or resolutions for the acquisition/compensation of the property in Flat Bush until settlement of the purchase, and then only the resolution is to be restated.

 

C2

Stormwater Land Acquisition - Ormiston Road, Flat Bush

 

Confirm there be no restatement of the confidential report, attachments or resolutions for the acquisition/compensation of the property in Flat Bush until settlement of the purchase, and then only the resolution is to be restated.

 

C3

Stormwater Land Acquisition - Barry Curtis Park Vicinity, Flat Bush

 

Confirm there be no restatement of the confidential report, attachments or resolutions for the acquisition/compensation of the property in Flat Bush until settlement of the purchase, and then only the resolution is to be restated.

 

 

12:34pm                                             The Chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

 

 

 

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Regional Strategy and Policy Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................