I hereby give notice that an ordinary meeting of the Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Thursday, 5 June 2014

1:30pm

Council Chamber
Orewa Service Centre
50 Centreway Road
Orewa

 

Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

 

 

Deputy Chairperson

 

 

Members

Janet Fitzgerald, JP

 

 

Beth Houlbrooke

 

 

Greg Sayers

 

 

Brenda Steele

 

 

(Quorum 2 members)

 

 

 

Raewyn Morrison

Local Board Democracy Advisor

 

3 June 2014

 

Contact Telephone: (09) 427 3399

Email: raewyn.morrison@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee

05 June 2014

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Election of a chairperson and deputy chairperson                                                   7

13        Rodney Heritage Item Assistance Fund Allocation 2013/2014                                 9  

14        Consideration of Extraordinary Items 

 

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

           

There were no minutes to confirm. The previous meetings of this subcommittee were held in the 2010 – 2013 electoral term.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee

05 June 2014

 

 

Election of a chairperson and deputy chairperson

File No.: CP2014/11519

 

  

 

Executive Summary

The Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee is required to elect a chairperson and deputy chairperson for the 2014/2015 year. The Relationship Manager will call for nominations.

 

 

Recommendation/s

That the Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee:

a)            elect a chairperson.

b)           elect a deputy chairperson.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Raewyn Morrison – Democracy Advisor

Authorisers

Lesley Jenkins – Relationship Manager

 


Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee

05 June 2014

 

 

Rodney Heritage Item Assistance Fund Allocation 2013/2014

 

File No.: CP2014/11058

 

  

 

Purpose

1.       This report presents the Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee with funding recommendations for applications received during the second funding round of the Rodney Heritage Item Assistance Fund (RHIAF).

Executive Summary

2.       Auckland Council considers there is a net public benefit derived from providing individuals and community groups caring for privately owned heritage features with funds towards maintenance and conservation costs.

3.       This report presents funding recommendations and information on the five applications to the RHIAF received from within the Rodney and Hibiscus Coast Local Board areas.

 

Recommendation/s

That the Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee:

a)         approve the following grant allocations from the Rodney Heritage Item Assistance Fund:

i)          Allocation of $457.70 to application RHIA1314004 from Jodi Pringle and Danielle Smith, as a contribution repairs of weatherboards and scribers around the meter box.

ii)         Allocation of $3,818 to application RHIA1314005 from Paul Grimmer as a contribution towards preparation of a heritage assessment and condition report.

iii)         Allocation of $1,710 to application RHIA13006 from the Church of St Peter and St Paul as a contribution towards removal of current concrete and replacement with new pebble concrete.

iv)        Allocation of $5,778.75 to application RHIA1314007 from the Anglican Parish of Christ Church Warkworth as a contribution towards painting

v)         Allocation of $8,500 to application RHIA1314008 from the Puhoi Centennial Hall as a contribution towards reroofing.

 

Discussion

4.       The Rodney Heritage Item Assistance Fund (RHIAF) is a legacy Rodney District Council contestable fund which is open to the public for the purpose of conserving, restoring, and protecting valued heritage items within the former Rodney District for the enjoyment and benefit of current and future generations.

5.       The RHIAF supports a wide cross-section of the local community and provides funding support to individuals and community groups for heritage preservation projects. The following types of projects are eligible for funding.

·    Physical works projects for heritage buildings, and archaeological sites such as fencing, painting or building work

·    Protective measures such as fencing to protect archaeological sites, earthquake strengthening or fire protection

·    Professional services e.g. research, conservation reports, conservation plans, heritage plans, conservation work specifications, management plans or supervision work

·    Maintenance of heritage trees such as pruning

 

6.       Applications to the RHIAF are assessed against the following criteria.

·    Significance: The project needs to have high heritage significance and regard will be given to whether the resource is scheduled for protection in the Auckland Council District Plan (Rodney Section). The project needs to enhance the qualities for which the heritage item is valued.

·    Funding necessity: Priority of the proposed works in the overall maintenance of the heritage values of the resource, including the necessity or urgency of the work. Consideration is given to whether alternative sources of funding are available for the proposed works, including the ability of the applicant to obtain funding from other agencies and their need for financial assistance.

·    Public access and educational value: The degree of physical or visual access or other clear public benefit such as educational value. The project relates to maintenance of the heritage resource in the public interest rather than works that are intended to provide private benefit. The project should enhance local amenity and public access to the heritage feature/site and benefit the wider community.

·    Compliance with good practice: The project meets the International Council on Monuments and Sites New Zealand Charter for the Conservation of Places of Cultural Heritage that provides recognised and standard principles for works proposed for heritage resources. The proposed project forms part of an overall plan for the restoration, conservation and/or protection of the heritage values of the resource (rather than ad-hoc work or routine maintenance).

·    Recognising Maori perspectives: Projects taking place on sites with significance to Maori or related to the care of marae artefacts and art works should be consistent with tikanga Maori and conservation techniques.

7.       The 2011/2012 interim approach to community funding endorsed by the Regional Development and Operations Committee (RDOC) in May 2011 allocated decision-making responsibility over the RHIAF to the Northern Local boards. In March 2013, the RDOC endorsed the extension of this interim approach to community funding for the 2013/2014 financial year.

8.       On 26 September 2012, the Northern Joint Funding Committee meeting resolved to establish two sub-committees to consider and determine the funding applications and funding amounts of the legacy Rodney District and North Shore City councils.  Authority to consider and determine all the Rodney District Council legacy funding applications, including applications to the RHIAF, was delegated to the Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee.

9.       The RHIAF opened for applications on 19 June 2013 and remains open until all available funding is allocated.  RHIAF grant allocation recommendations are presented to the Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee twice a year. 

Table One. Summary of RHIAF application assessment periods.

 

 

Application cut-off date

Funding decisions expected

Funding meeting 1

22 July 2013

October 2013

Funding meeting 2

28 March 2014

June 2014

 

10.     The availability of heritage funding and information on the 2013/2014 funding rounds has been promoted through the Auckland Council website, through Auckland Council publications, press advertisements in local print media, letters sent to owners of scheduled items and an email notification to community stakeholders.

Consideration

 

Current Applications

 

11.     Five applications to the RHIAF round two were received. In total $22,410.35 was requested by these applicants from an available funding pool of $24,764.75.

 

12.     All applications to the RHIAF met the scope of works and eligibility criteria for funding.  Application assessments have been completed by an Auckland Council Heritage Advisor and grant allocation recommendations are made in line with the RHIAF assessment criteria and funding policy. Detailed assessment summaries for each application were presented to the subcommittee for their consideration in a workshop session on 5 June 2014. Based on this assessment funding recommendations are presented for the subcommittee’s consideration.

 

13.     Based on the merit assessment of these applications it is recommended that the Rodney and Hibiscus Coast Local Board Funding Subcommittee allocate $20,264.45 to the five applications received. Funding is recommended as contributions towards conservation works for each project.

 

14.     If the recommended grant allocations are approved, $4,500.30 will remain unallocated at the end of during the second 2013/14 funding round.

 

Local Board Views

15.     This report seeks the views of affected local boards.

Maori Impact Statement

16.     The provision of community funding to support historic heritage initiatives provides opportunities for all Aucklanders to undertake projects, programmes and activities that benefit Maori.  The significance of the site to Maori and the extent to which applications recognise Maori Perspectives is considered as part of the application assessment process.

General

17.     Finance and resourcing requirements for the delivery of RHIAF 2013/2014 are within current heritage incentive budgets provided in the 2013/14 annual plan. 

18.     Annually $50,000 is available for allocation through the RHIAF.  In the first funding round the Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee approved allocation of $25,235.25 to two applications leaving $24,764.75 available for allocation in the second funding round.

Implementation Issues

19.     No implementation issues have been identified. The fund will be allocated in accordance with the decision of the Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee.

 

 

Attachments

No.

Title

Page

aView

Rodney Hertiage Item Assistance Fund application assessment summaries

13

bView

Rodney Heritage Item Assistance Fund guidelines

35

    

Signatories

Authors

Liana Middeldorp - Environmental Funding Coordinator

Fran Hayton - Environmental Funding Advisor

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Lesley Jenkins - Relationship Manager

 


Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee

05 June 2014

 

 






















Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee

05 June 2014