Agenda of Upper Harbour Local Board

	Portfolio Activity	Responsibilities	Board Lead/s and Alternate
1	Governance	· Board Leadership · Board-to-Council Relationships · Board-to-Board Relationships · Civic Duties · Advocacy (local, regional, and central government) · Relationships with Maoridom · Relationships with government departments and agencies · Relationship with Property CCO · Relationship with Auckland Waterfront Development · Advocacy with Governing Body (Local Board Plan; Local Board Agreements) · Unitary Plan · Local area plan	Brian Neeson Lisa Whyte
2	Regulatory & Bylaws / Civil Defence Emergency Management .	· Resource consents · Heritage · Liquor · Gambling · Swimming pools fencing · Trees · Bylaws · Relationships with the Civil Defence Emergency Management Group · Community preparedness, disaster response, relief, and recovery	Callum Blair John McLean Christine Rankin-MacIntyre Margaret Miles (Resource Consents only)
3	Events / Arts and Culture	· Community celebration · Community identity · Neighbourhood gatherings and renewal · Event compliance · Relationship with ATEED · Relationship with Regional Facilities CCOs · Tourism · Artistic and cultural service levels · Promoting all aspects of artistic endeavour · Development of public art strategy and policy	Margaret Miles
4	Community and social well-being / Local Facilities	· Community development · Neighbourhood relationships · Funding for neighbourhood projects · Community safety (excl. town centres) · Graffiti removal · Community advocacy · Relationships with Youth · Leisure centres · Community houses · Halls · Community hubs · Arts facilities · Community Partnerships · Asset Management	Callum Blair Margaret Miles

	Portfolio Activity	Responsibilities	Board Lead/s and Alternate
5	Libraries	· Stewardship of libraries · Mobile library	Christine Rankin-MacIntyre Lisa Whyte
6	Sports parks and recreation (active) / Parks, Reserves and playgrounds (passive)	· Stewardship of sports parks · Stewardship of recreation facilities · Relationship with sports clubs · Neighbourhood parks and reserves (incl. esplanade reserves and the coastline) · Design and maintenance · Plantings, playgrounds, bollards, and walkways · Skateparks · Track Network development	Margaret Miles Lisa Whyte
7	Town Centres	· Town centre renewal · Design and maintenance · Community safety within town centres · Business Improvement Districts liaison · Urban design · Built Heritage	Margaret Miles Brian Neeson
8	Transport / Regional Transport and CBD development	· Local transport projects and public transport (incl. roading, footpaths, cycleways) · Liaison on regional Transport matters · 2^nd harbour crossing · Bridge walk cycleway · Inner City Rail Link · Waterfront development · CBD master plan	John McLean Margaret Miles
9	Natural Environment .	· Restoration of wetlands, streams, and waterways · Local priorities in relation to regional environmental management · Costal management including mangrove encroachment and erosion mitigation · Relationships with Watercare · Waste minimisation strategy · Bio security	John McLean Callum Blair Lisa Whyte (waste minimisation only)
10	Economic Development / Financial oversight	· Key relationship with Business Development Manager in Auckland Tourism Events and Economic Development team · Establish and promote local opportunities for increased tourism and economic development · Budgets · Project expenditure · Monitor GB strategy and Finance · Service Levels · Local funding policy	Lisa Whyte Margaret Miles

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Upper Harbour Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 27 May 2014, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days’ notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

11.1 Notice of Motion - Hobsonville Point Boat Building Sheds

In accordance with Standing Order 3.11.1, the following Notice of Motion has been received from the chairperson for inclusion on the agenda for the Upper Harbour Local Board meeting being held on, Tuesday, 10 June 2014:

Recommendation/s

That the Upper Harbour Local Board:

a) request the applicable department of Auckland Council and / or the relevant CCO to commission an independent property and needs assessment of the boat building sheds at Hobsonville Point, with a view to converting the existing sheds for use as indoor sporting facilities.

b) contribute a maximum of $60,000 from its 2014/2015 SLIPs funding towards an independent property and needs assessment of the boat building sheds at Hobsonville Point.

Background

1. The purpose of this Notice of Motion is for the Upper Harbour Local Board to request of the applicable department of Auckland Council and / or the relevant CCO to commission an independent property and needs assessment of the boat building sheds at Hobsonville Point, with a view to converting the existing sheds for use as indoor sporting facilities.

2. There is a significant shortage of indoor sporting facilities across the Auckland Region, but specifically in the Upper Harbour Local Board area, as detailed in Section 4.4 and Section 5 of the Sport New Zealand, National Facilities Strategy for Indoor Sports, dated 20 November 2013, attached to this Notice of Motion as attachment A.

3. The 2013 census data indicates that the Upper Harbour Local Board area is currently the fastest growing area within the Auckland Region. Particular areas of extreme growth are Hobsonville, Hobsonville Point, Scott Point and Whenuapai, which are experiencing residential intensification and include identified special housing areas (SHAs).

4. The increasing population will require open space and sports and recreation facilities. There are currently boat building sheds at Hobsonville Point off of Hudson Bay and Boundary Roads. It is the Upper Harbour Local Board’s opinion that prior to these boating shed being demolished, that an independent property assessment be conducted to see if the existing buildings can be retrofitted or converted to accommodate indoor sporting activities.

5. In conjunction with the property assessment, an indoor sporting facilities needs assessment should be conducted to identify whether there is a shortage of indoor facilities in the Upper Harbour area and if so, which sporting codes are impacted.

Attachments

a Section 4.4 and Section 5 of the Sport New Zealand, National Facilities Strategy for Indoor Sports.................................................................... 269

11.2 Notice of Motion - Development Contributions

In accordance with Standing Order 3.11.1, the following Notice of Motion has been received from Local Board Member Callum Blair for inclusion on the agenda for the Upper Harbour Local Board meeting being held on, Tuesday, 10 June 2014:

Recommendation/s

That the Upper Harbour Local Board:

a) request of the Finance department that the Auckland Council Development Contributions Policy 2012 be reviewed, as part of the Auckland Council Long-term Plan review in 2015, to reflect in more detail how development contributions are expended.

b) request that the resolutions be forwarded to all local boards for consideration and comment.

c) recommend that resolutions be forwarded to the Finance and Performance Committee pending input from the other local boards.

Background

1. The purpose of this Notice of Motion is to signal the preference of the Upper Harbour Local Board for the Auckland Council Development Contributions Policy 2012 to be reviewed as part of the Auckland Council Long-term Plan review in 2015.

2. Development contributions have existed since 2004, with the latest policy revision taking place as part of the Auckland Council Long-Term Plan 2012-2022. This policy came into effect on 1 July 2012 and will remain in effect until 30 June 2015. This policy is reviewed annually and may be amended earlier using a special consultative procedure (SCP). Consents granted prior to the 1 July 2012 are considered under legacy contribution policies.

3. Development contributions are charges that council requires from developers when it grants consents for new developments. The fees are collected to service new developments by funding community and network infrastructure, such as stormwater, transport networks, public transport, community centres and libraries. Development contributions also pay for the acquisition of open space, parks and reserves, and sports parks and recreation centres.

4. They also ensure that the costs of new developments are shared by developers rather than funded entirely by ratepayers.

5. The Auckland Council Development Contributions Policy 2012 does not specifically indicate how development contributions are expended locally and is too vague in its terminology. The Upper Harbour Local Board would like to see the policy reviewed to provide more detail on how locally gathered development contributions are used.

6. In February 2014, Auckland Council made a submission to the Local Government and Environment Committee in relation to the proposed changes in the Local Government Act 2002 Amendment Bill (No 3).

7. The Upper Harbour Local Board supports council’s submission points 9 through to 13 of the executive summary, which state that:

9. Conversely, Auckland Council strongly opposes aspects of the proposed changes to the development contributions system. In particular, Auckland Council opposes the narrowed definition of community infrastructure, the lack of transitional provisions for this definition to take effect and the proposed independent objections process.

10. These changes to the development contributions system:

• will result in a substantial subsidisation of new ratepayers by existing ratepayers, which could produce an increase in the rates bills for Auckland households of 8.5 percent by 2021/22;

• could significantly damage the council’s ability to deliver the local infrastructure necessary to accommodate the growth expected across the region;

• could undermine the liveability of new communities in greenfield areas;

11. Auckland Council expects to spend $480 million of capital expenditure on community infrastructure over the next ten years based on the long term plan adjusted for estimated projections of changes in response to growth. This figure is based on an expectation that much of the debt incurred in undertaking the investment will be recouped through development contributions, as per the current legislation. The Bill limits the ability of the council to do this. This leaves the council with two choices – either have inadequate infrastructure or fund the cost of borrowing from existing ratepayers. The former option runs counter to the very reason why Auckland Council was established. The second option, however, will transfer part of the costs of growth from those who directly benefit from it (i.e. developers and new residents) to existing ratepayers. The additional debt servicing costs and costs of the objection process will cumulatively add around 8.5 percent to the average rates bill of Auckland households by 2021/22. Rate rises of this magnitude will increase the likelihood that some of the planned investment will not go ahead. In other words the changes proposed could result in a substantial subsidisation of new ratepayers by existing ratepayers and may undermine the liveability of new communities by potentially denying them ready access to local infrastructure such as libraries, swimming pools and sports facilities.

12. It is crucial that the Bill recognise that these community assets are not “nice to haves” – they are integral to the success of new communities and the well-being of their residents. As such Auckland Council seeks the broadening of the proposed definition of community infrastructure to include libraries, swimming pools and sports infrastructure and other public amenities.

13. If the definition of community infrastructure remains as proposed in the Bill then Auckland Council would also seek the insertion of transition clauses in the Bill. These clauses would ensure that development contribution revenue planned to be collected for community infrastructure already built (or partially built) is continued, even if the infrastructure concerned no longer fits the definition proposed in the Bill.

8. Local Government Act 2002 Amendment Bill (No 3), Amendment 197AB Development contributions principles (d)(ii), states that:

development contributions must be used –

ii. in the district or the part of the district in which the development contributions were required:

Auckland Council’s submission proposes a change of the wording that states:

development contributions must be used –

ii. for the district or the part of the district in which the development contributions were required:

9. The Upper Harbour Local Board does not agree with Auckland Council’s proposed revised wording as this is contrary to our opinion that development contributions collected within a local board area should be specifically expended within its local board boundaries.

Upper Harbour Local Board

10 June 2014

Adoption of Local Board Agreement 2014/2015

File No.: CP2014/11475

Purpose

1. This report seeks formal adoption of the Local Board Agreement 2014/2015 to form part of the Annual Plan 2014/2015.

Executive summary

2. For each financial year, Auckland Council must have a local board agreement (as agreed between the governing body and the local board) for each local board area.

3. The local board agreement is largely based on year three of the Long-term Plan 2012-2022^{^[1]} (LTP) and reflects the priorities in the local board plan, shows intended provision of local activities, and the capital and operating expenditure required to fund these activities.

4. A draft local board agreement was agreed in December 2013 as part of the draft Annual Plan 2014/2015 and consulted on between late January to late February 2014. The Local Board Agreement 2014/2015 has since been updated to reflect:

a) budget prioritisation decisions made during the local board meeting in April;

b) the impact, if any, of final decisions made by the Budget Committee on 8 May;

c) budget adjustments, if any, arising from new information;

d) the allocation of central costs (including depreciation, interest, corporate overheads and staff costs).

5. The governing body will meet to adopt Auckland Council’s Annual Plan 2014/2015, including 21 local board agreements, on 26 June 2014.

Recommendation/s

That the Upper Harbour Local Board:

a) adopt its local content for the Annual Plan 2014/2015, which includes a:

i) Local Board Agreement 2014/2015 with advocacy; and

ii) message from the Chairperson.

b) note that:

i) local budgets have been updated to reflect local board prioritisation decisions, impacts (if any) of final budget decisions made by the Budget Committee on 8 May 2014, budget adjustments (if any) arising from new information and the allocation of central costs;

ii) if there are outstanding (not yet agreed) matters in the local board agreement, the board should include an explanation of these matters in the Chairperson’s message at the front of the local board agreement;

iii) the resolutions of this meeting will be reported back to the governing body when it adopts the Annual Plan 2014/2015 on 26 June 2012;

iv) the local board agreement could be subject to minor changes following this meeting.

c) delegate to the Chairperson the authority to make any final minor changes to the local board content for the Annual Plan 2014/2015 before publication.

Comments

6. For each financial year, Auckland Council must have a local board agreement (as agreed between the governing body and the local board) for each local board area.

7. The local board agreement is largely based on year three of the Long-term Plan 2012-2022 (LTP) and reflects the priorities in the local board plan, shows intended provision of local activities, and the capital and operating expenditure required to fund these activities.

8. The governing body will meet to adopt the Annual Plan 2014/2015 on 26 June 2014, which must include the local board agreement for each local board.

9. The draft local board agreement was consulted on between late January and late February 2014. In finalising their local board agreement, local boards:

a) took into account the submissions received and hearings held as part of the special consultative procedure and any other new information now available;

b) held a prioritisation workshop to re-evaluate their 2014/2015 budgets;

c) made final budget prioritisation decisions at their meeting in April.

10. On 29 and 30 April, local boards met with the Budget Committee to discuss local priorities and key issues (if any), after which the Budget Committee formally met on 8 May to make final decisions on the Annual Plan 2014/2015.

11. Local board agreements and financial statements were then further updated to reflect any impacts of Budget Committee decisions, budget adjustments arising from new information and the allocation of central costs (including depreciation, interest, corporate overheads and staff costs).

12. This report seeks formal adoption of local content for the Annual Plan 2014/2015 (Attachment A), which includes a:

a) Local Board Agreement 2014/2015 with advocacy; and

b) message from the Chairperson.

13. The resolutions of this meeting will be reported to the governing body on 26 June 2014, when it meets to adopt the Annual Plan 2014/2015.

Consideration

Local board views and implications

14. This report seeks adoption from the local board on its content for the Annual Plan 2014/2015. Engagement with the community, including consultation, and a number of workshops and meetings have been held by the board to finalise their local board agreement and introduction to the agreement.

Maori impact statement

15. Many local board decisions are of importance to Maori and there is a need to continue to build relationships between local boards and relevant iwi. The local board agreement is based on the local board plan and the LTP, which have both been developed through engagement with the community, including Maori.

Implementation

16. The resolutions of this meeting will be reported to the governing body on 26 June 2014, when it meets to adopt the Annual Plan 2014/2015.

17. The timeline to develop and produce the Annual Plan 2014/2015 document is tight. It is possible that minor changes may need to be made to the attachments before the annual plan is adopted, such as:

a) correction of any errors identified;

b) minor wording changes.

18. Officers therefore recommend that the board delegates authority to the Chairperson to make final changes if necessary.

Attachments

No.	Title	Page
a View	Upper Harbour Local Board Agreement 2014/2015	17

Signatories

Authors

Kate Marsh - Financial Planning Manager - Local Boards

Authorisers

Matthew Walker - Manager Financial Plan Policy and Budgeting

Karen Lyons - Manager Local Board Services

Eric Perry - Relationship Manager

Upper Harbour Local Board

10 June 2014

Approval of the draft local board plan 2014

File No.: CP2014/09870

Purpose

1. To approve the Upper Harbour draft Local Board Plan 2014, and the summary document, for public consultation.

Executive summary

2. Each local board is required to complete a local board plan for adoption by 31 October 2014.

3. The draft plan is attached to this report, along with the summary document, for the local board to approve for community consultation.

4. Consultation using the special consultative procedure (SCP) is taking place 7 July to 6 August 2014.

Recommendation/s

That the Upper Harbour Local Board:

a) approve the draft Upper Harbour Local Board Plan 2014 for public consultation using the special consultative procedure.

b) approve the draft Upper Harbour Local Board Plan 2014 summary document.

c) delegate to the Chairperson to make any minor wording changes that may be necessary for the draft local board plan or summary document.

Comments

5. The Local Government (Auckland Council) Act 2009 requires each local board to develop a local board plan every three years. The first local board plan was adopted in 2011. This second local board plan must be adopted by 31 October 2014.

6. Local board plans are strategic plans for the following three years and beyond. The plans reflect the priorities and preferences of the community. They guide how the local board:

· make decisions on local activities and projects

· provide input into regional strategies and policies

· work with other agencies that play a key role in the area, including central government agencies and council-controlled organisations (CCOs).

7. The plans inform the development of council’s 10-year Long-term Plan. The plans also form the basis for development of the annual local board agreement for the following three financial years.

8. The local board is required to use the SCP to consult on the draft local board plan. The period for the SCP is 7 July to 6 August 2014.

9. The SCP requirements include providing a summary of the information in the draft local board plan.

Consideration

10. The draft plan has been developed by considering a range of strategic issues, as well as the Auckland Plan and other regional strategies and policies. Community views and advice from subject matter experts have also been important in developing the draft plan.

11. The draft plan and associated budgets, as well as the summary document are attached.

Summary of community views and strategic issues

12. The local board consulted with the community during February and March 2014.

13. Community views included the need for secure and smooth footpaths, additional public transport, good urban design principles and safe, clean and healthy open spaces.

Local board views and implications

14. The local board’s views have driven the development of the draft plan attached to this report.

Māori impact statement

15. The local board plan contributes to improving wellbeing in Māori communities, as well as the community in general.

Implementation

16. The next steps in the local board plan process are shown below.

Attachments

No.	Title	Page
a View	Upper Harbour Draft Local Board Plan	31
b View	Upper Harbour Local Board Plan Draft Capital Expenditure	75
c View	Upper Harbour Local Board Plan Draft Operating Expenditure	77
d View	Summary document	79

Signatories

Authors

Karen Marais - Local Board Services

Authorisers

Karen Lyons - Manager Local Board Services

Eric Perry - Relationship Manager

Upper Harbour Local Board

10 June 2014

Upper Harbour Local Board Extraordinary Community Grant Fund applications

File No.: CP2014/11366

Purpose

1. For the Upper Harbour Local Board to make funding decisions on applications to the Upper Harbour Local Board Extraordinary Community Grant Fund.

Executive summary

2. 21 applications for funding have been received, requesting a total of $469,887 from the fund.

3. A total of $84,565 is available to disburse. As this is operational expenditure, any unspent funds cannot be carried over in to the next financial year and would instead be used as organisational savings.

Recommendation/s

That the Upper Harbour Local Board:

a) determine funding for the following Upper Harbour Local Board Extraordinary Community Grant Fund applications:

Applicant	Application purpose / project	Funding requested	Funding approved
Age Concern North Shore Inc	For wages / salaries and mileage expenses of community workers, transport for isolated seniors, and volunteer expenses.	$20,000
Albany CoCo Inc	Resources for the Albany Social Clubs and Youth Centre, particularly art supplies, Lego for the Lego club, and musical instruments for the youth centre and future music in community programmes.	$14,447.02
Children's Autism Foundation	For venue hire, salaries of family consultants, service and volunteer support, and equipment for the robotic programme, for the community programme for children / youth with autism and their parents.	$26,818
Citizens Advice Bureau North Shore	Operating costs (salaries / wages, admin, utilities, volunteer expenses, premises etc.) for a new expanded Albany CAB service.	$25,557
Greenhithe Community Trust	Funding is sought for 12 different projects (detailed on application cover sheet).	$10,394
Greenhithe Residents Ratepayers and Community Hall Association Trust	Marketing, advertising and other costs associated with centenary celebrations of the Greenhithe Community Village Hall.	$5,171
Hobsonville Community Trust	Funding sought towards salary costs of the youth worker employed by the Hobsonville Community Trust and based at Buckley Avenue, and it is proposed that this youth worker will increase from 0.6FTE to 0.8FTE.	$20,000
Hobsonville Hall Society	Funding sought for new kitchen renovation (new kitchen units, replacement doors for cupboards, plumbing, and wall repairs), and retrospective funding also sought for repairs to disabled toilet floor.	$10,000
Muscular Dystrophy Northern	For salary costs of a field worker to provide services to muscular dystrophy sufferers and their families within Upper Harbour.	$10,000
North Harbour BMX	Extension of the roof at the start gate at the North Harbour BMX track: purchasing roofing iron and costs of construction.	$37,682.50
North Harbour Business Association	1. Asian Business Crime Prevention Project 2. Ultrafast broadband education and implementation 3. Cybersecurity support for businesses 4. Feasibility study and trial for shuttle bus service in NHBID area 5. Feasibility study for recycling education and investigation of demand for e-waste and inorganic collections.	$65,000
North Harbour Hockey	Turf dividers for Harbour Hockey stadium, to enable turfs to be divided in 1/8, 1/4 and 1/2 turfs for the Hockey NZ Junior programme. Dividers will also allow Harbour Hockey to introduce Hockey 5s, a summer social hockey competition and a 3 day annual national tournament in this format.	$15,532.75
North Harbour Softball Association	Purchase of a replacement quad bike for use at Rosedale Park North.	$11,915
North Shore Women's Centre	Wages for information, support and referral helpline.	$20,000
Raeburn House (North Shore Community Health Network)	Wages, admin costs and marketing / promotion for an Upper Harbour Business Sector and Migrant Volunteer Pilot.	$18,750
Sustainable Paremoremo Group Inc	For signage for community hub at Sanders Reserve, shipping container to store equipment to maintain yard, and various grounds keeping equipment and materials.	$21,145.36
Tennis Charitable Trust	1. Repair to Albany tennis centre roof 2. Installation of lighting on bottom hard tennis court 3. Removal of old More FM sign.	$50,000
Urban EcoLiving Charitable Trust	Operational funding for the Tread Lightly Caravan, an environmental programme for school children in Upper Harbour.	$12,464
Vagahu Niue Trust	Funding for Upper Harbour Youth Pacific Enterprise (U-HYPE), to establish a formal network focused on Pacific youth issues, a needs analysis, hosting a series of meetings, and submitting a U-HYPE plan.	$40,000
YES Disability Resource Centre (Application 1)	Funding for youth worker support, venue hire and development of core materials for 'Growing Young Leaders' programme.	$15,000
YES Disability Resource Centre (Application 2)	Funding for The Cube Youth Engagement Group - transport costs of the group coordinator, travel costs and meeting fees for young people, and administration costs.	$20,000
	Total	$469,877

Comments

4. The Upper Harbour Local Board resolved in March to run an extraordinary community grant round to disburse the remainder of its discretionary opex fund. The board passed the following resolutions:

That the Upper Harbour Local Board:

b) establish a one-off extraordinary community grant fund with guidelines and criteria as outlined in Attachment A to the agenda report, and with expressions of interest opening on 31 March and closing on 25 April.

c) approve expenditure of up to $3,000 for the marketing and advertising of the extraordinary community grant fund, with any unspent money to be returned to the funds available for disbursement as grants.

d) ring-fence all remaining funds ($83,585) from the Upper Harbour Local Board discretionary opex fund for grants from the extraordinary community grant fund.

5. Of the $3,000 approved for marketing and advertising, $2,020 was spent. This now brings the total funds available for disbursement to $84,565.

6. 21 applications were received from a wide range of organisations from within and outside the Upper Harbour Local Board area, requesting a total of $469,887. They are as follows:

Applicant	Application purpose / project	Funding requested
Age Concern North Shore Inc	For wages / salaries and mileage expenses of community workers, transport for isolated seniors, and volunteer expenses.	$20,000
Albany CoCo Inc	Resources for the Albany Social Clubs and Youth Centre, particularly art supplies, Lego for the Lego club, and musical instruments for the youth centre and future music in community programmes.	$14,447.02
Children's Autism Foundation	For venue hire, salaries of family consultants, service and volunteer support, and equipment for the robotic programme, for the community programme for children / youth with autism and their parents.	$26,818
Citizens Advice Bureau North Shore	Operating costs (salaries / wages, admin, utilities, volunteer expenses, premises etc.) for a new expanded Albany CAB service.	$25,557
Greenhithe Community Trust	Funding is sought for 12 different projects (detailed on application cover sheet).	$10,394
Greenhithe Residents Ratepayers and Community Hall Association Trust	Marketing, advertising and other costs associated with centenary celebrations of the Greenhithe Community Village Hall.	$5,171
Hobsonville Community Trust	Funding sought towards salary costs of the youth worker employed by the Hobsonville Community Trust and based at Buckley Avenue, and it is proposed that this youth worker will increase from 0.6FTE to 0.8FTE.	$20,000
Hobsonville Hall Society	Funding sought for new kitchen renovation (new kitchen units, replacement doors for cupboards, plumbing, and wall repairs), and retrospective funding also sought for repairs to disabled toilet floor.	$10,000
Muscular Dystrophy Northern	For salary costs of a field worker to provide services to muscular dystrophy sufferers and their families within Upper Harbour.	$10,000
North Harbour BMX	Extension of the roof at the start gate at the North Harbour BMX track: purchasing roofing iron and costs of construction.	$37,682.50
North Harbour Business Association	1. Asian Business Crime Prevention Project 2. Ultrafast broadband education and implementation 3. Cybersecurity support for businesses 4. Feasibility study and trial for shuttle bus service in NHBID area 5. Feasibility study for recycling education and investigation of demand for e-waste and inorganic collections.	$65,000
North Harbour Hockey	Turf dividers for Harbour Hockey stadium, to enable turfs to be divided in 1/8, 1/4 and 1/2 turfs for the Hockey NZ Junior programme. Dividers will also allow Harbour Hockey to introduce Hockey 5s, a summer social hockey competition and a 3 day annual national tournament in this format.	$15,532.75
North Harbour Softball Association	Purchase of a replacement quad bike for use at Rosedale Park North.	$11,915
North Shore Women's Centre	Wages for information, support and referral helpline.	$20,000
Raeburn House (North Shore Community Health Network)	Wages, admin costs and marketing / promotion for an Upper Harbour Business Sector and Migrant Volunteer Pilot.	$18,750
Sustainable Paremoremo Group Inc	For signage for community hub at Sanders Reserve, shipping container to store equipment to maintain yard, and various grounds keeping equipment and materials.	$21,145.36
Tennis Charitable Trust	1. Repair to Albany tennis centre roof 2. Installation of lighting on bottom hard tennis court 3. Removal of old More FM sign.	$50,000
Urban EcoLiving Charitable Trust	Operational funding for the Tread Lightly Caravan, an environmental programme for school children in Upper Harbour.	$12,464
Vagahu Niue Trust	Funding for Upper Harbour Youth Pacific Enterprise (U-HYPE), to establish a formal network focused on Pacific youth issues, a needs analysis, hosting a series of meetings, and submitting a U-HYPE plan.	$40,000
YES Disability Resource Centre (Application 1)	Funding for youth worker support, venue hire and development of core materials for 'Growing Young Leaders' programme.	$15,000
YES Disability Resource Centre (Application 2)	Funding for The Cube Youth Engagement Group - transport costs of the group coordinator, travel costs and meeting fees for young people, and administration costs.	$20,000
	Total	$469,877

7. Applications and supporting material have been circulated to board members prior to this meeting.

8. When considering these applications, the board should have regard to the fund guidelines and criteria adopted in March. These are attached as Attachment A. Of particular note are the following criteria:

· The minimum grant will be $10,000. Only in exceptional circumstances will smaller grants be considered.

· Initiatives must fit with at least one of the board’s priorities as stipulated in the Upper Harbour Local Board Plan.

· Initiatives must take place in, or mostly within, the Upper Harbour Local Board area and be of benefit to Upper Harbour Local Board residents.

· Initiatives must not be a core service provided by central government (e.g. primary healthcare or education).

· Initiatives must not have already taken place before the board has the opportunity to consider the application (unless the board accepts there are genuine mitigating circumstances).

· Legal costs, debt repayment or activities promoting particular political goals or religious ministry are ineligible for funding.

Consideration

Maori impact statement

9. No particular impacts on Maori communities have been identified.

Implementation

10. Decisions on funding are required at this meeting so that funding agreements can be entered in to before the end of this financial year.

Attachments

No.	Title	Page
a View	Upper Harbour Extraordinary Community Grant Guidelines	95

Signatories

Authors	James Liddell - Senior Advisor Local Board Services
Authorisers	Eric Perry - Relationship Manager

Upper Harbour Local Board

10 June 2014

Smoke-free Policy Implementation- Upper Harbour Local Board

File No.: CP2014/10743

Purpose

1. This report is to provide the Upper Harbour Local Board (‘the board’) with recommendations on the implementation of the Auckland Council Smoke-free Policy 2013 (‘the Policy’) in its local board area.

Executive summary

2. The Policy sets out a regional position on smoke-free public places and events. The exact detail of the implementation will be a matter for local board discretion, as local boards have been allocated non-regulatory decision making responsibilities for local activities.

3. Local boards can:

· choose to progress the implementation of smoke-free public places wider and faster than identified in the Policy

· determine the exact signage requirements for promoting local smoke-free public places and any additional budget allocation for this

· decide on promotion and communication activities for smoke-free public places in their local area

· determine the extent of smoke-free messaging and promotion at local board events.

4. To assist local boards in progressing the implementation of the Policy, staff have made recommendations pertaining to the extent of smoke-free public places, signage requirements, promotion activities and other matters.

5. In terms of signage for smoke-free public places, staff do not recommend smoke-free signage in all areas affected by the Policy. Instead, placing additional smoke-free signs in certain ‘high priority sites’ will bear greater benefits in promoting smoke-free public places.

6. In May 2014, a workshop with the Upper Harbour Local Board was held to confirm high priority sites for the immediate installation of additional smoke-free signage. At this workshop, 10 high priority sites were confirmed. Staff recommend additional budget be allocated for smoke-free signs in these sites. The cost of additional signage is estimated at $4,850, which will vary depending on signage volume requested, size and installation.

7. In order to promote the smoke-free status of these sites, staff recommend that the board publicises smoke-free public places in their local board area as it deems appropriate.

Recommendation/s

That the Upper Harbour Local Board:

a) allocate budget for the printing and installation of additional smoke-free signs in 10 priority sites which include:

i) Albany Lakes

ii) Christmas Beach

iii) Collins Park

iv) Herald Island Domain

v) Hooton Reserve

vi) Kell Park

vii) Luckens Reserve

viii) Meadowood Reserve and Community House

ix) Sanders Reserve

x) Unsworth Reserve.

b) promotes the smoke-free status of smoke-free public places in Upper Harbour as the board deems appropriate.

Comments

8. The Auckland Council Smoke Free Policy 2013 (‘the Policy’) sets out council’s position on smoke-free public places, events, tobacco control advocacy and workplace smoking cessation.

9. As local boards have been allocated non-regulatory decision making responsibilities for local activities, the implementation of the Policy at a local level is a matter for local board discretion.

10. Local boards can:

· choose to progress the implementation of smoke-free public places wider and faster than identified in the Policy

· determine the exact signage requirements for promoting local smoke-free public places and any additional budget allocation for this

· decide on promotion and communication activities for smoke-free public places in their local area

· determine the extent of smoke-free messaging and promotion at local board events.

11. According to the 2013 census, the Upper Harbour Local Board area has a nine percent smoking rate (12.9 per cent for the region). The area has a 2.7 percent smoking rate for those aged 15-24 years, compared to two percent for the region.

12. The goal for a Smoke-free Auckland, as stated in the Auckland Plan and the Policy, would mean no more than a five percent smoking rate in the region.

Policy Implementation

Smoke-free Public Places

13. Smoke-free in public places aims to discourage the community from smoking in certain public outdoor areas to de-normalise smoking behaviour. As the Policy is non-regulatory, compliance is voluntary and relies on the public being well informed about these smoke-free areas. As such, smoke-free signs need to communicate the smoke-free status of a space.

14. However, the cost of installing smoke-free signage in all public places identified in the Policy outweighs its benefit. Therefore, staff recommend placing smoke-free signs in certain areas where the smoke-free message will have the greatest impact.

15. In order to identify these sites, staff developed criteria based on the objectives and principles of the Policy. The criteria focused on:

· areas that are frequented by children and youth

· council-owned facilities

· areas that are well used and popular within their community

· sites where several smoke-free public places are clustered in close proximity.

16. Based on scores against the criteria, sites were then divided into four categories. Smoke-free signage implementation varies according to the categories. Sites that are scored highly are ‘Category A sites’ or high priority sites, where there is an opportunity for a higher level of smoke-free signage installation. Table one summarises these categories and smoke-free signage installation.

Table 1 Site priority and level of signage installation

Category		Level of smoke-free signage installation
A	High priority sites	· additional smoke-free signs + · temporary smoke-free stickers to be installed on existing signs, until signage replacement or upgrades occurs
B	Medium priority sites	· temporary smoke-free stickers to be installed on existing signs, until signage replacement or upgrades
C	Low priority sites	· smoke-free logo incorporated onto signs as they are replaced or upgraded
D	No priority sites	· no smoke-free signage installation

High priority smoke-free sites

17. Staff had prepared recommendations on the high priority (Category A) and medium priority (Category B) sites within the Upper Harbour Local Board area. In May 2014, a workshop with the board was held to gather feedback and confirm these high priority sites. Table two outlines the high priority smoke-free sites determined at this workshop.

Table 2 High priority smoke-free sites for Upper Harbour Local Board area

Site Name	Rationale	Approximate signage cost
Albany Lakes	· Numerous events are held at this space, only green space in Albany Metro area · Well frequented civic park	· 2 standalone & 1 wall mounted · Est cost $800
Christmas Beach	· Close to Herald Island Domain · Destination playground, well used beach/reserve space	· 2 wall mounted · Est. cost $250
Collins Park	· Very popular local village park with playground, skate park, cricket pitch and on site crèche	· 2 standalone · Est. cost $670
Herald Island Domain	· Site contains park, playground, village hall and petanque · Well used site, especially by families, children and youth village hall	· 3-4 wall mounted · Est. cost $400-$500
Hooton Reserve	· Site contains destination skate park, playground and walking track: well used reserve space	· 6 wall mounted · Est. cost $740
Kell Park	· Destination playground in the village centre, picnic area, remnant orchard with two play areas and harbour side walking tracks	· 3 wall mounted · Est. cost $370
Luckens Reserve	· Largest park in West Harbour, destination playground with basketball court and coastal walking tracks	· 3 wall mounted · Est. cost $370
Meadowood Reserve and Community House	· Popular local reserve with playground and community centre, frequented by young children	· 4-5 wall mounted · Est. cost $500-$615
Sanders Reserve	· Destination park, with mountain bike tracks, kids playground, off leash dog walking and equestrian area.	· 2 wall mounted · Est. cost $250
Unsworth Reserve	· Large popular local reserve, with playground, fitness equipment, cycleway and bush walks	· 4 wall mounted · Est $500

NB: these cost estimates are based on (300x150mm and 300x400mm) sizes

Smoke-free signage installation in other areas

18. Sites that have scored moderately against the criteria, or ‘medium priority’ (Category B) sites will have temporary smoke-free sticker logo attached onto existing signs (in accordance with council’s signage manual). As signs are replaced and upgraded, the signs will incorporate the permanent smoke-free logo.

19. For the Upper Harbour Local Board area, the medium priority sites are:

i) Albany Library

ii) Wainoni Park

iii) Greenhithe War Memorial

iv) Rosedale Park

v) Albany Domain

vi) Hobsonville War Memorial

20. ‘Low priority’ (Category C) sites will have the smoke-free logo incorporated onto signs as they are due for upgrades or replacement. ‘No priority’ (Category D) sites are areas that do not currently have any signage installed.

Smoke-free public places promotion

21. As the Policy is non-regulatory, raising public awareness around the danger of smoking and council’s position on achieving a smoke-free Auckland is important.

22. To assist the board in the promotion of the Policy, staff suggest the following for consideration:

· an article in the local paper or magazine when the majority of smoke-free signage has been installed

· a launch event at one of the high priority sites when the majority of smoke-free signage has been installed

· raise awareness through social media (i.e. board Facebook page or a website)

· raise awareness through the board’s local networks as appropriate.

Consideration

Local board views and implications

23. Staff consulted with the board throughout the development of the Policy in 2012-2013.

24. In May 2014, staff attended a workshop with the board to confirm the high and medium priority sites for the implementation of the Policy. The board was also provided with an indicative cost of introducing additional signage in the identified high priority sites.

25. At the workshop, the board made the following comments:

· it is very supportive of smoke-free public places and smoke-free promotion

· it is supportive of smoke-free messages to build awareness, and commented that some of the messages might need to be in other languages

· it would be keen to have a ‘launch’ event or some promotion when the signs are installed.

Maori impact statement

26. The New Zealand Tobacco Use Survey (2009) found that the smoking rate amongst Maori (44 percent) is significantly higher than that of the non-Maori population (18 percent).

27. Maori and non-Maori smoking rates within the region have been identified as a cause for disproportionate health outcomes for Maori.

28. The Policy aims to address Maori smoking rates through:

· the creation of smoke-free public places

· smoke-free signage to contain awareness based messages in Maori

· focus on the Southern Initiative smoke-free work stream.

Implementation

29. There will be additional costs to the local board relating to the printing and installation of smoke-free signage in the high priority sites identified in the report.

30. Staff recommend wall- mounted smoke-free signage as these are hard wearing, have a longer life span and minimises signage pollution.

31. The approximate cost of additional smoke-free signs in the ten identified sites (Table two) in Phase one is between $4,850. The exact costs will vary depending on:

· the exact number of smoke-free signs required on each site

· if there are many smoke-free messages (e.g. mass printing of one message is more cost effective)

· the positioning and installation of the smoke-free signs.

32. These estimated costs are one off costs. Any ongoing costs will be covered within signage maintenance and renewal budgets.

Attachments

There are no attachments for this report.

Signatories

Authors

Jasmin Kaur - Policy Analyst

Michael Sinclair - Team Leader, Regionwide Social Policy

Authorisers

Penny Pirrit - Regional and Local Planning Manager

Eric Perry - Relationship Manager

Upper Harbour Local Board

10 June 2014

Upper Harbour Local Board Community Development, Arts and Culture Work Programme 2014-2015

File No.: CP2014/10937

Purpose

1. The purpose of this report is to present the Community Development, Arts and Culture (CDAC) 2014/2015 Upper Harbour Local Board work programme for approval.

Executive summary

2. This report provides information to support local boards to make decisions required to approve the CDAC 2014/2015 work programme.

3. The draft CDAC work programmes aim to provide a defined work programme for the 2014/2015 financial year. They cover the following areas:

· Community Development and Safety

· Arts and Culture

· Events

· Community Facilities.

4. The CDAC work programme for the Upper Harbour Local Board has been aligned to the following 2011–2013 Upper Harbour Local Board Plan priorities:

· Providing our people with the very best lifestyle Auckland has to offer

· Maintaining our communities’ unique identities.

5. Local boards are now being requested to approve the CDAC work programme 2014/2015.

Recommendations

That the Upper Harbour Local Board:

a) approve the Community Development, Arts and Culture work programme 2014/2015 (Attachment A).

b) endorse the scoping for public art integration within the Albany Community Hub.

c) approve the 2014/2015 community centre term grant for Meadowood Community House for $51,065.

d) approve the community lease work plan for 2014/2015 (Attachment B).

e) approve the recommended community facility capital and renewals work programme 2014/2015 as listed in Attachment C, and:

(i) delegate responsibility to specified member/s to approve any moderate changes to the budget, in the event that there is a variation to identified costs for this capital and renewals work programme.

(ii) ask that council staff report on any reduction in project costs to enable a review of budget options.

f) approve the renewal of the funding agreement with the Albany CoCo Trust for a further year to the value of $49,521.

Comments

6. This is the second year of development for the CDAC work programme for local boards. The work programmes for 2014/2015 have been developed using a coordinated departmental approach. Each CDAC unit has aligned their projects and initiatives to the Auckland Plan directives, local board plans 2011-2013 and local board draft annual plan priorities.

7. The CDAC work programmes align to the following 2011–2013 Upper Harbour Local Board Plan priorities:

· Maintaining our communities unique identities

· Providing our people with the very best lifestyle Auckland has to offer.

8. CDAC recognises that new local board plan outcomes and the Long Term Plan 2015–2025 are currently being developed. These outcomes and priorities will be incorporated into the 2015/2016 CDAC work programmes.

9. The CDAC work programme 2014/2015 for the Upper Harbour Local Board includes the following areas of activity:

· Community Development and Safety: These projects and programmes aim to deliver a range of social outcomes including place-making, youth development, local food and gardening initiatives, community funding, community-led development and partnering, graffiti vandalism prevention and safety advice, inclusion and diversity and community economic development.

· Arts and Culture: This includes the delivery of a range of programmes and centres including: community art programmes, public art installation and integration at the Albany community hub and Hobsonville Point.

· Events: A range of community events will be delivered including: ANZAC day, volunteer appreciation awards, local event support funding, local civic functions, and citizenship ceremonies.

· Community Facilities: This includes the provision of community facilities, the marketing and promotion of community facilities, community leasing, providing an integrated booking system, renewals and levels of service, strengthening community led centres, social housing, venue hire and redevelopment of Hobsonville House.

10. The 2014/2015 term grant for Meadowood Community House for $51,065 is also being requested to be approved by the Upper Harbour Local Board. Refer:

· Attachment A: CDAC - work programme FY15 - Upper Harbour

· Attachment B: Upper Harbour LB CF Community Lease work plan 2014/2015

· Attachment C: Upper Harbour proposed renewals programme community facilities

11. The work programmes include scoped initiatives, the allocation of budgets and established timelines. Workshops have been conducted with the local board and CDAC staff on 13 May, to ensure alignment with local board priorities and that proposed programmes, projects and initiatives meet the needs of the local community.

12. Local boards are requested to approve the CDAC work programme for 2014/2015. CDAC staff will continue to work with relevant portfolio holders and local boards to ensure the delivery of these projects and their evaluation. Portfolio holders and local boards will also be consulted on the prioritisation of the community facilities renewal projects and community leases.

Consideration

Local board views and implications

13. The draft 2014/2015 work programme was considered by the Upper Harbour Local Board at a workshop on 13 May 2014. The views expressed by board members are reflected in Attachment A

Maori impact statement

14. Improving Maori outcomes is a priority for the region. One of the Auckland Plan targets is to increase targeted support to Maori community development projects. The CDAC work programme deliverables aim to improve well-being among Maori living in the Upper Harbour Local Board area. The focus of this CDAC work programme is to support Maori targeted initiatives.

Implementation

15. CDAC staff will continue to meet with portfolio holders to provide updates on the work programme and ensure it is progressed in a timely way. The CDAC work programme will be implemented within the Annual Plan 2014/2015 budget.

Attachments

No.	Title	Page
a View	Community Development Arts and Culture - 2014/2015 Work Programme	109
b View	Upper Harbour Local Board Community Facilities Community Lease Workplan 2014/2015	111
c View	Upper Harbour Local Board proposed renewals programme	113

Signatories

Authors

Louise Mason - Manager Community Development, Arts and Culture

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Eric Perry - Relationship Manager

Upper Harbour Local Board

10 June 2014

Auckland Transport Quarterly Update to Local Boards

File No.: CP2014/11470

Executive summary

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport in the three months January - March 2014, and the planned activities anticipated to be undertaken in the three months April – June 2014.

2. Attachments include:

· A – Auckland Transport activities, broken down by local board

· B – Decisions of the Transport Co-ordinating Committee, by local board

· C – Report against local board advocacy issues

· D – Report on the status of the board’s projects under the Local Board Transport Capital Fund.

Recommendation/s

That the Upper Harbour Local Board:

a) receive the Auckland Transport Quarterly Update to Local Boards report.

Significant activities during the period under review

Key Agency Initiatives

3. SMART (South Western Multimodal Airport Rapid Transit) Project

Investigation into protecting a corridor to expand the rail network to the Airport.

As part of planning for the future public transport network, Auckland Transport has been talking to Auckland Airport about making provision for a potential rapid transit corridor in their master plan. Rail has been identified as the best long term public transport option for improving transport in the Auckland airport and south western area of the region. The Auckland Airport has allowed for a rail corridor and station at the terminal as part of their latest master plan. There are no confirmed alignments for rapid transit links outside the Airport property yet, and further work is required to confirm this and the timing of any construction. The project is currently in the development phase, and public consultation will be carried out when more certainty on feasible alignments and station locations are reached.

4. East West Link

The primary objective of the project is to provide an improved freight connection between SH20-SH1 and the Onehunga/Penrose industrial area. Public transport, cycling and safety upgrades will also be considered.

The project team has started the process for procurement of a professional services contract for the production of the detailed business case in FY2014/15, subject to approval of funding. The contract will be led by the New Zealand Transport Agency (NZTA), as principal, but the project will continue to be jointly led by AT and the NZTA. Indicatively, the construction is scheduled to start by 2016/2017 with forecast completion by 2019/2020.

5. AMETI Package 1 - Panmure Phase 2

This phase encompasses the replacement of the existing Panmure roundabout with a signalised intersection. Construction of a two lane busway on the northern part of Lagoon Drive and a shared path for pedestrians and cyclists along the north side of Lagoon Drive from Queens Road / Jellicoe Road to the new Panmure Bridge. The project also allows for re-allocation of road space within existing kerb lines to provide for bus priority, cycle lanes, improved footpaths and landscaping along Ellerslie-Panmure Highway from Forge Way to Mt Wellington Highway. The widening of existing footpaths will provide shared footpath/cycle paths at Mt Wellington Highway. This piece of work is part of the AMETI Programme.

The base design is complete, and will be updated to align with the requirements of the Proposed Auckland Unitary Plan (PAUP) and to ensure effects (e.g. on cultural heritage sites) are appropriately mitigated. Work has commenced on the consenting phase and a designer is being procured.

Public Transport Development

6. Distributed Stabling - Detailed Design

The project entails the development of outstabling facilities which support Rail Services throughout the region. These facilities are located in Auckland South/CBD and West and comprise facilities for overnight stabling of trains, staff facilities for operational staff as well as lighting and security systems for the remote monitoring of the facilities.

7. Platform Extensions

Extending the platforms of 11 stations 5-15m each to bring them into line with other platforms on the network addressed by KiwiRails DART projects and to accommodate the stopping of 6 car EMU services (147m in length + stopping distances)

The first three stations with platform extensions are now nearing completion. Good progress is being made on the next 4 stations. The Project Manager has accelerated works to complete all extensions by June 2014.

8. City Rail Link

The City Rail Link (CRL) is a 3.5km double track underground electrified rail line running under Auckland CBD from Britomart Station to the Western Line near the existing Mt Eden Station. Britomart would become a through station and provide for 3 intermediate stations in the Aotea, Karangahape Road and Newton areas.

The Independent Commissioners’ recommendations, in relation to Auckland Transport’s Notice of Requirement for the designation to construct and operate the CRL, have been received and are under review. The Principal Technical Advisor has completed their establishment phase and has commenced the design definition phase in preparation of the reference design. The project team continue preparations to be collated in an integrated project office by early April.

9. Upgrade Downtown Ferry Terminals

Scope of work is being worked through with Public Transport Operations. A new covered waiting area will be installed on Pier 2 by the end of April 2014.

Upgrade Downtown Ferry Terminal Pier 3 & 4 - Scoping and initiation works under development in coordination with the Harbour Edge Programme.

10. Harbour Bridge Pathway

The purpose of the project is to construct a cycle/foot-bridge below/alongside the Auckland Harbour Bridge.

Road Design and Development

11. Route optimisation in the CBD

Improving Auckland Transport's transport network by maximising use of existing infrastructure, considering all transport modes, improve consistency and customer experience, with a high focus in the City Centre on moving people.

12. Corridor Management Plans (CMPs)

Corridor Management Plans (CMPs) identify the long term (< 30 year) strategic vision for each corridor, based on projected growth and development. Potential network deficiencies across all modes are analysed, and the CMPs set an integrated transport and land use approach to enable the anticipated growth. CMPs also inform Network Operating Plans for the day-to-day management of the corridor and influence the planning for other AT projects and operations. A key focus for CMPs is to create robust implementation plans of prioritised projects to address future issues, thus creating a large portion of AT’s forward programme.

13. CMPs for January- March 2014

Onewa Rd

Mt Albert Rd-Carrington Rd

Great South Rd Stage 3

Greenlane East/West

Manukau Rd

New North Rd

Pakuranga Rd

Great North Rd

Brigham Creek Rd

Oteha Valley Rd

14. Planned CMPs for April-June 2014

Mangere-Otahuhu-Sylvia Park

Great North Rd

Onewa Rd

Mt Albert Rd-Carrington Rd

Great South Rd Stage 3

Greenlane East/West

Manukau Rd

New North Rd

Pakuranga Rd

Great North Rd

Community Transport

15. School Transport Programme and Road Safety Education

· The number of schools signed onto the TravelWise Programme has now reached 387.

· Key activities that were undertaken with the schools included:- safety at the school gate parking enforcement, speed enforcement campaigns undertaken with the NZ Police, cycle training, scooter training, school leadership programme for intermediate and high school students and school curriculum transport related activities targeted at road safety and school travel options.

· Walking School Buses now number 362 in the region, with a continued programme of recruitment and recognition for the volunteers who accompany the buses.

· Demand for cycle training is still strong from schools, and greater partnerships with the NZ Police, sports trusts and Bike NZ have been developed to deliver cycle training and cycle safety.

· The following regional road safety education campaigns are being delivered over the coming six months:

1. Local speed campaign – focused at all road users

2. Pedestrian safety campaign – focused on youth and at risk sites

3. Cycle safety- winter campaign focused on ‘be bright, be seen’

4. Back to school speed campaign - focused on targeting drivers speed around schools.

16. Travel Planning and Cycle and Walking

· Commute travel planning packages and personal journey plans being delivered across the region targeting business, communities, business associations and tertiary institutions.

· The development of the Auckland Cycle network continues with priority being placed on working with the NZTA on Grafton Gully and Waterview, working with local board Greenway proposals, Beach Road, Great South Road, Puhinui Road and the New Zealand Cycle Trail network expansion programme of the Airport to City route.

Road Corridor Access

17. Corridor Access Request Applications (CAR)

There were 1,366 CAR applications approved in March, with 80% processed within 5 working days and 94% processed within 15 working days of lodgement.

In the last 3 months to the end of March 2014, there have been 3,872 CAR applications approved to carry out work on the road network.

18. Ultra-Fast Broadband Rollout (UFB)

There continues to be a high volume of work underway on the network as Chorus looks to complete the Year 3 (2013/14) build before the deadline set by Crown Fibre Holdings of 31 May 2014. As at the end of March there have been 252 cabinet areas completed, of which 133 of these have been signed off and commenced their warranty period.

To date 478 of the 522 Year 1 (2011/12) and Year 2 (2012/13) cabinet areas have had the outstanding remedial work completed and have either been moved into warranty or are awaiting final sign off. The completion of the remaining work remains a high priority for both VisionStream and Chorus, and it is expected that the remedial work on the remaining cabinet areas will be fully completed by the end of May 2014.

The demand for customer connections is continuing to grow as the rollout of fibre continues and more retailers enter the market. Due to improved architecture, Year 3 connections are less disruptive. However, the connections relating to the Year 1 and Year 2 cabinet areas sometimes require additional deployment and excavation to be undertaken.

19. Watercare Hunua 4 Bulk Watermain

There are currently three crews working at Tidal Road in Mangere, Tutare Road in Papatoetoe and Mountain Road in Mangere Bridge.

The works on Tidal Road are currently taking place between Gee Place and Waokauri Place. The works are moving northwards, and when they reach the industrial part of Tidal Road the work will be undertaken in shorter sections to minimise the impact for adjoining businesses as much as possible.

Discussions are underway with Watercare on future stages of this project between Onehunga and Campbell Crescent, and then from Campbell Crescent through to the Khyber Pass reservoir. Despite best endeavours from Watercare they have not been able to obtain approval from the Cornwall Park Trust Board to install the pipeline through Cornwall Park, and therefore they now intend to follow local roads around the perimeter of the park. The proposed route follows Campbell Road, Wheturangi Road, Wapiti Avenue and Market Road. This outcome is disappointing as the construction of the pipeline will result in considerable disruption and inconvenience to residents and road users along the proposed route. Investigation is also underway to determine the preferred route and construction methodology between Campbell Crescent and the Khyber Pass reservoir. Watercare are investigating the use of tunnelling and other trenchless methods so as to reduce the traffic impacts.

Road Corridor Maintenance

20. North

· Good progress has been made with the resurfacing programme, with 16.2 km of asphaltic concrete (AC) resurfacing and 88.4 km of chipsealing completed to date.

· There has been 19.3 km of pavement renewals completed to date, with projects recently completed on Bentley Avenue and Whangaripo Valley Road.

21. Central

· The chipsealing programme was completed by the end of March and comprised the resealing of 32.3 km of sealed roads in the central area.

· To date there has been 19.9 km of footpaths either resurfaced or replaced in the central area. The UFB rollout has adversely impacted on the delivery of the footpath renewal programme, as it has it has affected the availability of suitable resources to carry out the concrete works and the need for coordination of works.

22. West

· There has been 13.2 km of AC resurfacing and 33.5 km of chip sealing completed to end of March.

· There has been 10.1 km of footpaths either resurfaced or replaced to date.

23. South

· There has been 17.8 km of AC resurfacing and 140.4 km of chipsealing completed to date. The remainder of the chipsealing programme will be completed in April, with the remaining AC resurfacing carried out during April and May.

· There has been 13.2 km of pavement renewals completed to date, with projects recently completed in Great South Rd (Coles Crescent to Subway Road) and Carruth Rd.

24. Streetlights

· To date there has been 2,903 luminaires renewed and 603 street light poles replaced this year.

Road Corridor Operations

25. Route Optimisation: Investigation and analysis.

Focus for this year is central Auckland.

The Central City has been divided into five key zones and each zone has an assigned technical lead.

Stage 1 Investigation and traffic signal optimisation has now been completed on the following routes:

Road/Street	From	To
Quay Street	Lower Hobson St	Solent St
Customs Street	Lower Hobson St	The Strand
Victoria Street	Hobson	Stanley St
Wellesley Street	Hobson	Grafton Rd
The Strand	Quay St	Alten Rd
Albert Street	Quay St	Wellesley
Queen Street	Quay St	Newton Rd
Mayoral Drive/Cook Street	Wellesley St W	Wellesley St E
Nelson Street	SH1	Fanshawe St
Hobson Street	Quay St	SH1
Karangahape Road	Ponsonby Road	Grafton Rd
Wellington Union	Franklin	Karangahape Road
Symonds Street	Mt Eden	Customs
Grafton Road	Khyber Pass	Symonds St

Route optimisation has also begun on:

- Highbrook Drive

- Jervois Road

- Ponsonby Road

- Rosebank Road.

26. Network Safety & Operations Improvement Programme

This programme is part of the region wide School Travel Planning process 2013/14. Safety engineering programme developed for 25 schools and advance designs for 20 schools for 2014/15 implementation:

As at 31^st March 2014:

15 projects at design stage

13 projects under construction

30 projects have been completed

18 projects at procurement stage.

Advance Design for 2014/15 schools programme developed for 20 schools:

As at 31^st March 2014:

11 projects under investigation

60 projects at scheme stage

67 projects at design stage.

40% of 2013/14 Minor Safety Improvement Programme delivered to date and 40% of 2013/14 Regional Safety Programme is under construction

27. Urban Kiwi RAP and Red Light Camera Programmes

Kiwi RAP

Version 1 of the Urban KiwiRAP risk mapping software has been developed and all Auckland routes, intersections, and vulnerable user groups are mapped and prioritised.

Urban KiwiRAP star-rating tender responses have been evaluated and the tender is expected to be awarded by the end of April.

Red Light Cameras

A meeting with NZ Police in February updated AT on the tender process and investigated the possibility of AT buying poles in advance of NZ Police procurement of cameras, expected to be in early 2015.

Parking and Enforcement

28. City Centre Parking Zone price review

The project entails adjustment of on-street tariff based on the demand as per the price adjustment policy that was approved by the AT Board in 2012. The policies both state that prices should be adjusted regularly to achieve gradual behaviour change and ensure parking is available for customers to use. The price changes will be the first since the implementation of the City Centre Parking Zone in December 2012. The proposed on-street price changes will be communicated to the Waitematā Local Board and Heart of the City. These will also be made available on AT web site.

29. Newmarket parking review

The proposal is to remove time limits from paid parking areas in Newmarket and move towards a demand responsive pricing approach similar to the Central City Parking Zone.

30. Howick village parking study

The purpose of this parking review is to provide guidance on parking management within the Howick town centre to support existing activities and future growth. The scope of the Howick Village parking review was to:

(i) Review the existing parking demand and determine the public parking supply in Howick Village.

(ii) Identify the location and nature of parking problems.

(iii) Identify and evaluate potential measures to address the problems and improve the overall parking management.

(iv) Recommend specific short -term actions for implementation and longer term options for future parking management.

The development of the Howick Village parking review involved:

(i) Parking utilisation and turnover survey

(ii) Local business perception survey

(iii) Consultation with internal and external stakeholders (the Howick Local Board and the Howick Village Business Association).

Privately owned and controlled parking provision was not included in this review.

Public Transport

31. Rail Electrification

The delivery of 9 from 57 new electric trains, of which seven have been commenced and two are currently being tested and commissioned.

KiwiRail is continuing the installation of the overhead system and the section from Wiri to Otahuhu was commissioned to allow night time testing of the trains. Some Sunday to Thursday evening services have been replaced by buses on the Western and Eastern lines to progress the installation of the overhead power supply.

Rail patronage for the twelve months to March 2014 exceeded 11 million, an increase of 11% on the same period the previous year and a new record for heavy rail in the Auckland region.

Rail service punctuality continues to improve and was 87.9% for the twelve months to March 2014, an improvement from 82.9% the previous year. In January 2014, service punctuality was 91.7% the first time on record that punctuality has exceeded 90%.

32. Bus - Improvements

The major marketing campaign that went live late 2013 is on-going for the central corridors (Mt Eden Road, Sandringham Road, Dominion Road, Great North Road and New North Road) and is focused on breaking down “myths” and encouraging non-users to change their perceptions of bus travel. The campaign will be rolled out to the North Shore region in April 2014.

Targeted local direct marketing campaigns providing an overview of local bus services and free tickets to generate trial by non-users that went live late 2013 is on-going with 7,400 households in Tamaki Drive and Albany Central targeted the first quarter of 2014. NZTA has tendered the Total Mobility (TM) Administration System and is expected to better manage the TM scheme leading to efficiencies and reduced risk of fraud.

AT Public Transport staff have been involved in the specification development and the subsequent tender evaluation (which is currently on-going) is expected to reach is successful conclusion.

33. Bus - Integrated ticketing & fares

In March 2014, with the implementation of Auckland Integrated Fare System (AIFS) “HOP” on the remainder of the buses, HOP is now available across 100% of the bus network marking a major milestone for public transport. AT staff were on the road at key locations to support drivers and customers during the entire roll-out process that began in late 2013.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the third quarter (2013/14) ending 31 March 2014 and forward works programme for the fourth quarter (2013/14) ending 30 June 2014	187
b View	Traffic Control Committee Decisions	213
c View	Local Board Advocacy Report	215
d View	Local Board Transport Capital Fund Report	219

Signatories

Authors

Various Auckland Transport authors

Authorisers

Jonathan Anyon – Auckland Transport Elected Member Relationship Team Manager

Eric Perry - Relationship Manager

Upper Harbour Local Board

10 June 2014

Auckland Transport Report - June 2014 - Upper Harbour

File No.: CP2014/11469

Purpose

1. The purpose of the report is to respond to local board requests on transport-related matters, and to provide information to elected members about Auckland Transport (AT) activities in the board area.

Executive summary

2. This report covers matters of specific application and interest to the Upper Harbour Local Board and its community, matters of general interest relating to Auckland Transport activities or the transport sector, and relevant Auckland Transport media releases for the information of the board and community.

3. In particular, this report provides an update on:

· Local Board Capital Transport Fund

· Upper Harbour Highway Update

· Portfolio Meetings update

· Issues register.

Recommendation/s

That the Upper Harbour Local Board:

a) receive the Auckland Transport Report – June 2014.

Comments

Reporting back

Local Board Capital Transport Fund

4. The board has resolved to contribute a total of $674.132, being it’s full allocation of funding through the Local Board Capital Transport Fund for 2012/2013 and 2013/2014, to the upgrading of Tauhinu Road, Greenhithe.

5. As reported to the board in November 2013, there have been a signification number of implementation challenges that has delayed the construction of the project.

6. During the board meeting on 11 March 2014, the board resolved to (UH/2014/1435), part b) - “urgently request that the issue relating to stormwater pertaining to Tauhinu Road be escalated to David Warburton, Chief Executive of Auckland Transport”.

7. On 6 March 2014, the board, via the chairperson, received a reply by way of a letter from David Warburton.

8. On 17 March 2014, Auckland Transport received a further update from Auckland Council stormwater department, saying Auckland Council has completed its CCTV inspection of the existing stormwater network and that they are in reasonable condition and should not affect Auckland Transport’s proposed works.

9. Auckland Transport is now making final changes to the proposed stormwater system, and once completed they will be given to council’s stormwater department for sign off.

10. Once final sign off is received, the project is likely to commence in the next construction period in spring 2014.

11. The board has requested an estimate of costs for the final stage of the project from Auckland Transport; which is currently with the Infrastructure Development team and will be reported on once received.

12. A verbal update will be given at the meeting.

Upper Harbour Highway Construction

13. Funding for this project has been confirmed, with the following project scope:

· Road widening from Bush Road/Schnapper Rock Road intersection in the south to Albany Expressway in the north (approximately 3.8km).

· Two traffic lanes, each direction. One lane in each direction will operate as a High Occupancy Vehicle (HOV) lane on weekdays 7-9am and 3-6pm.

· Roundabouts at Rosedale Road, Bass Road and Wharf Road will be changed to signalised intersections.

· A new four-lane bridge will be built over the Oteha Stream.

· Relocation and undergrounding of services.

· The stormwater system will be upgraded to help reduce pollution from the road flowing into local streams.

· Landscaping and urban design will provide a road corridor that is attractive as well as functional.

14. Auckland Transport has shortlisted three contractors and is looking to award the contract by late June/early July 2014.

15. July and August will be used as a detailed planning phase, i.e.:

· Completing the construction management plan, traffic management plans and detailed programme.

· Engaging with stakeholder organisations, the local community and users of the route and developing on going communication plans.

16. Construction is expected to start on site in September 2014 and is estimated to take two and a half years to complete.

Portfolio Meeting updates

Upper Harbour Drive Walking and Cycling

17. Ali Rajaiy from the walking and cycling team presented a project update regarding the Upper Harbour Drive walking and cycling enhancements, to Members Margaret Miles and John McLean.

18. The project scope is:

· On road cycle lanes, both sides of the road.

· Provide a continuous footpath on the western side.

· Provide improvements to intersections to allow cycle facilities and pedestrian crossing points.

· 3.0 meter wide traffic lanes.

· 1.9 meter wide cycle lanes.

· 0.5 meter buffer between cycle and traffic lanes.

· Minimum 1.0 meter wide flush medium.

19. Recent consultation provided positive feedback, however still requires discussion regarding a proposed boardwalk that is required to transverse a retaining wall along the route.

20. Detailed design to be completed by June 2014, followed by a tender period during July and August 2014.

21. Construction is expected to start late 2014.

New Network for Public Transport Hibiscus Coast

22. Suresh Patel and Yvonne Gwyn, Public Transport Planners, presented to Members Margaret Miles and John McLean on the proposed changes to the Hibiscus Coast Public Transport Network.

23. The new Network principles from September 2014 are:

· High frequency service, “frequency is freedom” / “turn up and go”.

· Frequent Service network, 7am to 7pm 15 minutes interval’s.

· Simplicity – reducing the complexity of Auckland’s network.

· Higher frequencies forming a connected network – connections easy, convenient and attractive.

24. Hibiscus Coast New Network Overview:

· Consultation planned July 2014.

· Includes Northern Express extension and enhanced local feeder network.

· Implementation early 2015 by negotiation with operators.

· Interim arrangements pending construction of Hibiscus Coast Busway Station, expected to expand from 104 to 485 spaces.

· Increase in buses from Hibiscus Coast Busway Station to City Centre via Northern Busway, currently hourly during the day, change to 30 minute interval’s during the day 7 days a week increasing to 15 minute interval’s at peak times.

25. A need was identified due to inefficiencies in the current services, i.e.:

· Low frequency.

· Poor connections.

· Complex.

· Some communities not connected.

· Not meeting customer drivers for growth of frequency.

26. Public consultation will start in July 2014, and will include brochures sent to households, drop in days, information days, seniors days, youth workshops, posters at bus stops and e mail updates for those who wish to sign up.

27. Detailed information and feedback forms can be found on the Auckland Transport website at: https://at.govt.nz/projects-roadworks/new-public-transport-network/

Media

Devonport Wharf going under cover

28. Auckland Transport wants Aucklander’s to have their say on proposed improvements to the passenger facilities at Devonport Wharf.

29. The improvements include a new canopy on the western side of the wharf building, removal of the existing run-down canopy and the extension of the roof at the front of the wharf building, a new bus shelter and the redirection of the existing internal pedestrian pathway.

30. Auckland Transport’s Group Manager, Public Transport, Mark Lambert describes the wharf as a key transport and community hub through which residents, visitors and tourists enter the seaside village.

31. “Passenger comfort and convenience is a major focus of the proposals, providing better weather protection while also preserving views of the harbour and city. It is important that the wharf’s transport facilities are suitable for ferry and bus passengers as well as creating an attractive gateway to Devonport.”

32. Mr Lambert says “The project complements but is separate from the upgrades to Marine Square and the Devonport Wharf, which once completed will provide better connections between the main street, the waterfront and the wharf”.

33. Project ambassadors will be handing out information, answering questions and providing feedback forms throughout the consultation, which runs through to Friday 6 June.

34. More information and online feedback form is available at www.AT.govt.nz/devonportwharf

Auckland Transport HOP Wireless

35. On Monday, 26 May 2014, Auckland Transport HOP WiFi went live at railway stations across Auckland.

36. In the first few hours several hundred people signed on for the service.

37. Auckland Transport, in conjunction with Telecom New Zealand, is initially introducing the WiFi service for eligible registered AT HOP users at 40 train stations on its public transport network.

38. WiFi is scheduled to be phased onto the network's 14 ferry wharfs and 11 bus terminals over the coming months.

39. Users of the new WiFI service to stations were enthusiastic on Twitter, commenting on the speed and quality of the signal and the value of the service.

40. From Lou tee-oh: "Yay free WiFi at Middlemore Station. Thanks ... I almost don’t want the train to come".

41. From Alex Burgess: "Currently taking full advantage of the 1GB free WiFi at Papakura Station".

42. Some Twitter users asked why WiFi is not also available on trains. WiFi on trains, buses and ferries is being reviewed as a possibility in the future by Telecom and Auckland Transport, but is dependent upon available technology.

43. Eligible AT HOP cardholders will be able to access free WiFi with no daily time limit, although a data usage cap of 1GB per day will apply. Customers without an AT HOP card will be able to connect to the free WiFi service for 10 minutes a day.

44. To connect to the service, customers can log-on using the last seven digits on their AT HOP card, no matter who their current mobile provider is.

45. For more information, or to register your AT HOP card to be eligible for free WiFi visit www.AT.govt.nz/athop

Issues Update

46. The following Issues Update comprises issues raised by elected members and Local Board Services staff to 24 March 2014:

Location	Issue	Status
The Avenue/SH17 intersection, Albany	Request for safety assessment of The Avenue/SH17 intersection, Albany	Scoping investigation phase complete. Feasibility study complete. Scheme assessment complete. The detail design is programmed for the 13/14 and 14/15 financial years and will take about 9 months to complete. The project is not included in the current LTP 2012/22. AT is working to see if this project can be brought forward. As part of the State Highway revocation agreement, NZTA has agreed to fund 50% of the project, which should enable AT to raise the priority of the project.
Totara Road, Whenuapai	Road calming measures	After having received feedback from the community and the local board, Auckland Transport has revisited the project and has sent out a further revised proposal for consultation. Feedback currently being considered.
Hobsonville Road Footpath	· Broken footpath on Hobsonville Road between Westpark Drive and Clark Road · Grass growing over the footpath on Hobsonville Road opposite the War Memorial Park · Mowing of grass on corner of Clark and Hobsonville Roads	AT has temporarily fixed the hazards to make these locations safe for pedestrians. In addition, AT’s Area Engineer will be conducting further investigations of this area. No update available at time of print.
Clemow’s subdivision	· Footpaths damaged by the roots of large trees · Temporarily patched · May pose further issue’s for users if not extensively repaired	Three options have been identified and will be discussed with the local board and wider community to seek their views and agreement on preferred resolve. Local board and public consultation is expected to take approximately 2 months.

Consideration

Local board views and implications

47. The board’s views will be incorporated during consultation on any proposed schemes.

Maori impact statement

48. No specific issues with regard to the Maori Impact Statement are triggered by this report.

General

49. The activities detailed in this report do not trigger the Significance Policy. All programmes and activities are within budget/in line with the council’s annual plan and LTP documents and there are no legal or legislative implications arising from the activities detailed in this report.

Implementation

50. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

There are no attachments for this report.

Signatories

Authors

Ivan Trethowen – Auckland Transport Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Auckland Transport Elected Member Relationship Team Manager

Eric Perry - Relationship Manager

Upper Harbour Local Board

10 June 2014

Infrastructure and Environmental Services Update Report

File No.: CP2014/10536

Purpose

1. To inform the local board about the activities of the Infrastructure and Environmental Services (I&ES) department during the period from February 2014 to April 2014. This includes both local and regional activities undertaken by the three units of I&ES – Environmental Services, Solid Waste and Stormwater.

2. This report also tracks the delivery and expenditure of environmental budget lines from the 2013/2014 Local Board Agreement (LBA), as assigned to I&ES.

Executive Summary

3. I&ES delivers on the Auckland Plan and local board plans through the provision of environment and sustainability programmes, regional waste and stormwater services, as well as the maintenance and enhancement of Auckland's natural environment.

4. This report has been written to inform the local board about the delivery of activities and work programmes by I&ES. A number of these regional activities have a distinct local involvement and impact and are detailed in the attachments to this report.

Recommendation/s

That the Upper Harbour Local Board:

a) note the information in the Infrastructure and Environmental Services update report.

Comments

5. Local board priorities: This report and attachments specifically detail the activities delivered by the three units of I&ES within the local board area, which support and contribute to the following local board plan priorities and initiatives:

Priority:

Initiatives:

Protecting our beautiful environment for all to enjoy

· Restore Upper Harbour tidal flows

· Restore and improve Christmas Beach

· Tidy reserve plantings

· Protect and promote heritage sites

6. Local board projects: The local board is supporting the delivery of local environmental programmes through its budget for upper harbour tidal flows. This budget was allocated in the 2013/2014 financial year by the Upper Harbour Local Board for an investigation into the tidal flows around Herald Island. It was agreed at a workshop that Research Investigations and Monitoring Unit (RIMU) officers report to the local board with a proposal for the expenditure. At its business meeting on 11 March 2014, the local board allocated this budget to a project for broad-scale modelling of sediment loads, sources and deposition in the upper Waitematā Harbour, to be delivered by RIMU officers.

7. Local environmental initiatives: Local environmental activities are also supported through regional funding. Highlights of our regional activities are noted in Table 2 below with additional detail provided in Attachment B.

*Unit*	*Highlights:*
Environmental Services	· The Retrofit Your Home Programme has been selected as a finalist for the EECA Awards 2014. In 2012/2013 3,211 households took advantage of the Retrofit programme assistance. So far this year 2,751 households have joined with more applications expected as the colder months approach.
Solid Waste	· The Waste Minimisation and Innovation Fund, small grants (applications less than $5,000), opened for applications on 19 March 2014. The fund was advertised through over 300 emails, a mail out to 474 to stakeholders and in approximately 15 suburban newspapers. Officers received 44 applications and are now working through the eligibility screening. The applications will be assessed over the next few weeks, and the final decisions will be notified to applicants by late June.
Stormwater	· The stormwater unit has worked closely with the Housing Project Office (HPO) to identify Special Housing Areas (SHA) for the recently announced Tranche 3 areas including developing stormwater management solutions and management plans for existing SHAs. · Development and delivery of a stormwater NCEA level two and three resource for secondary schools. This resource will allow youth to delve into stormwater issues and work towards sustainability. The resource was developed by council in partnership with schools and the community and it allows students to gain several achievement standards. It is available electronically on council’s website (search ‘secondary schools stormwater ncea’) and contains four editable assessment tasks or activities, including one NZQA approved task, a junior programme, and fun resources to support learning. · The Rosedale West Pond Phase 2 and Rosedale East Pond Upgrade projects are both in the design phase at present. The projects will reduce frequency of flooding over Rosedale Road and downstream and increase water treatment efficiency.

Consideration

Local board views and implications

8. This is a report prepared specifically to inform the Upper Harbour Local Board.

Maori Impact Statement

9. While this report is for information only and does not require any decision making, it is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

Implementation

10. The activities detailed in this report are within budget. Any decisions arising from discussions and planned changes to work programmes will have financial and resourcing implications which will need to be managed.

Attachments

No.	Title	Page
a View	I and ES Local Update	231
b View	I and ES Regional Update	233

Signatories

Authors

Mara Bebich - Stakeholder Liaison Manager

Theresa Pearce - Relationship Advisor

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Eric Perry - Relationship Manager

Upper Harbour Local Board

10 June 2014

Applications for Special exemptions under Section 6 of the Fencing of Swimming Pools Act 1987

File No.: CP2014/11258

Purpose

1. The Upper Harbour Local Board is requested to approve the recommendations of the Swimming Pool Fencing Exemption Working Party.

Executive summary

2. The Upper Harbour Local Board Swimming Pool fencing Exemption Working Party, consisting of local board members Neeson, Blair and Rankin-MacIntyre, were requested to consider two applications for special exemption under Section 6 of the fencing of Swimming Pools Act 1987.

3. Due to the applications pertaining to above ground spa pools and the officer’s recommendation of granting the exemptions with conditions, the working party did not conduct site visits and the applicants were not contacted to appear before the working party to speak to their applications for special exemption.

4. After consideration of the applications, the working party’s recommendations are as follows:

· 3 Meteor Place, Schnapper Rock (above ground spa pool compliant with NZS 8500-2006). Recommends granting the swimming pool fencing exemption application under the condition that ongoing compliance with section 3.10 of NZS 8500-2006 is maintained at all times.

· 71 Fairview Road, Albany (above ground spa pool compliant with NZS 8500-2006). Recommends granting the swimming pool fencing exemption application under the condition that ongoing compliance with section 3.10 of NZS 8500-2006 is maintained at all times.

Recommendation/s

That the Upper Harbour Local Board:

a) approve the recommendations of the Upper Harbour Local Board Swimming Pool Fencing Exemption Working Party.

Comments

5. Each property, which is the subject of an application before the Upper Harbour Local Board, has been inspected by Auckland Council pool inspectors. In each case, the swimming pool fencing does not comply with that Act. The details of non-compliance are specified in the attachments to this report. The applicants have chosen to seek a special exemption from the requirements of the Act.

6. The purpose of the Act is stated to be “to promote the safety of young children by requiring the fencing of … swimming pools”.

7. The Act requires pool owners to fence their pool with a fence. Specific detail on the means of achieving compliance with the Act is contained in the schedule to the Act. If a pool is not fenced with a complying fence it is an offence under the Act, unless exempt.

8. An exemption can only be granted by the local board after a consideration of the particular characteristics of the property and the pool, other relevant circumstances and taking into account any conditions it may impose. Then, only if “satisfied that an exemption would not significantly increase the danger to young children”, can an exemption be granted.

9. Defining the immediate pool area will be relevant to considerations concerning the property and the pool. The immediate pool area means the land in or on which the pool is situated and as much of the surrounding area that is used for activities or purposes related to the use of the pool. The Act provides that the fence should be situated to prevent children moving directly to the pool from the house, other buildings, garden paths and other areas of the property that would normally be available to young children.

10. Another common consideration for local boards in exemption applications will be instances where a building forms part of the pool fence. Where doors from a building open into the pool area, the Territorial Authority may grant an exemption from compliance with clauses 8 to 10 of the schedule to the Act. It may exempt if it is satisfied that compliance with the Act is impossible, unreasonable or in breach of any other Act, regulation or bylaw, and the door is fitted with a locking device that when properly operated prevents the door from being readily opened by children under the age of 6 years. If the local board is satisfied that a door within a wall in a building meets that test, the local board must also be satisfied that an exemption would not significantly increase the danger to young children.

11. When granting a special exemption, the local board may impose such other conditions relating to the property or the pool as are reasonable in the circumstances (section 6(2) of the Act). Issues to be considered include:

i) Will the exemption be personal to the applicant so that on a sale of the property a new owner will need to apply for a new exemption? This might be appropriate where the personal circumstances of the applicant have been considered as a relevant circumstance and had a bearing on the exercise of the discretion

ii Will the exemption be granted for a fixed term and irrespective of changes of ownership so that the exemption runs with the property?

iii) Are there any other conditions which should be imposed, repairs to existing fencing, or a requirement for more frequent inspection of the pool (currently pools are inspected every three years).

12. Any exemption granted or condition imposed may be amended or revoked by the local board by resolution. The rules of natural justice would however dictate that this action should not be taken without prior notice to the pool owner and allowing the pool owner an opportunity to be heard.

13. The recommendations contained within this report fall within the local board’s delegated authority.

14. The Act enables an exemption to be granted from clause 11 of the Schedule to the Act (doors in walls of buildings) if the local board is satisfied that compliance with the Act is impossible, unreasonable or in breach of any other Act, regulation or bylaw and the door is fitted with a locking device that when properly operated prevents the door from being readily opened by children under the age of 6 years.

15. The overarching consideration in terms of the Act is that a resolution to grant an exemption may only be made after having regard to the particular characteristics of the property and the pool, any other relevant circumstances and any conditions it may impose, and only if it is satisfied that such an exemption would not significantly increase the danger to young children.

16. The local board may resolve to grant, grant subject to conditions, or decline an application for special exemption.

17. If an application is declined the applicant will be required to fence their pool in accordance with the Act.

18. The exemption hearing process under the Act does not trigger the significance policy but it is an important statutory function.

19. The council is committed to ensuring that Auckland is a safe place for children to live and play in. Pool fencing issues have a strong relationship with the council’s strategic priorities for community safety.

Consideration

Local board views and implications

20. The local board is the decision maker in relation to exemption applications under the Act.

21. Compliance with the Act is a mandatory requirement for all pool owners unless exempt.

22. Council’s pools inspectors have consulted with the applicants in each case. Applicants have been made aware of the council’s requirements to ensure fencing is compliant with the Act. The applicants have elected to seek a special exemption for individual reasons.

Maori impact statement

23. This report does not raise issues of particular significance for Maori.

Implementation

24. The decision must be made by resolution.

Attachments

No.	Title	Page
a View	Swimming Pool Evaluation Checklist	261
b View	3 Meteor Place, Schnapper Rock (Under Separate Cover) - Confidential
c View	71 Fairview Road, Albany (Under Separate Cover) - Confidential

Signatories

Authors

Phil Curtis – Senior Swimming Pool Specialist

Authorisers

Ian McCormick – Manager Building Control

Eric Perry - Relationship Manager

[1] Financial statements are based on the Long-term Plan 2012-2022, reflecting reprioritisations made during the annual planning process for 2013/2014 and 2014/2015 and revised budgets endorsed by the Budget Committee on 8 May 2014 to achieve a 2.5% rates increase for 2014/2015. Budgets have also been updated to reflect the allocation of central costs (including depreciation, interest, corporate overheads and staff costs)

Chairperson	Brian Neeson, JP
Deputy Chairperson	Lisa Whyte
Members	Callum Blair
	John McLean
	Margaret Miles, JP
	Christine Rankin-MacIntyre

Authors	Lesley Sharp - Local Board Democracy Advisor
Authorisers	Eric Perry - Relationship Manager