Agenda of Upper Harbour Local Board

	Portfolio Activity	Responsibilities	Board Lead/s and Alternate
1	Governance	· Board Leadership · Board-to-Council Relationships · Board-to-Board Relationships · Civic Duties · Advocacy (local, regional, and central government) · Relationships with Maoridom · Relationships with government departments and agencies · Relationship with Property CCO · Relationship with Auckland Waterfront Development · Advocacy with Governing Body (Local Board Plan; Local Board Agreements) · Unitary Plan · Local area plan	Brian Neeson Lisa Whyte
2	Regulatory & Bylaws / Civil Defence Emergency Management .	· Resource consents · Heritage · Liquor · Gambling · Swimming pools fencing · Trees · Bylaws · Relationships with the Civil Defence Emergency Management Group · Community preparedness, disaster response, relief, and recovery	Callum Blair John McLean Christine Rankin-MacIntyre Margaret Miles (Resource Consents only)
3	Events / Arts and Culture	· Community celebration · Community identity · Neighbourhood gatherings and renewal · Event compliance · Relationship with ATEED · Relationship with Regional Facilities CCOs · Tourism · Artistic and cultural service levels · Promoting all aspects of artistic endeavour · Development of public art strategy and policy	Margaret Miles
4	Community and social well-being / Local Facilities	· Community development · Neighbourhood relationships · Funding for neighbourhood projects · Community safety (excl. town centres) · Graffiti removal · Community advocacy · Relationships with Youth · Leisure centres · Community houses · Halls · Community hubs · Arts facilities · Community Partnerships · Asset Management	Callum Blair Margaret Miles

	Portfolio Activity	Responsibilities	Board Lead/s and Alternate
5	Libraries	· Stewardship of libraries · Mobile library	Christine Rankin-MacIntyre Lisa Whyte
6	Sports parks and recreation (active) / Parks, Reserves and playgrounds (passive)	· Stewardship of sports parks · Stewardship of recreation facilities · Relationship with sports clubs · Neighbourhood parks and reserves (incl. esplanade reserves and the coastline) · Design and maintenance · Plantings, playgrounds, bollards, and walkways · Skateparks · Track Network development	Margaret Miles Lisa Whyte
7	Town Centres	· Town centre renewal · Design and maintenance · Community safety within town centres · Business Improvement Districts liaison · Urban design · Built Heritage	Margaret Miles Brian Neeson
8	Transport / Regional Transport and CBD development	· Local transport projects and public transport (incl. roading, footpaths, cycleways) · Liaison on regional Transport matters · 2^nd harbour crossing · Bridge walk cycleway · Inner City Rail Link · Waterfront development · CBD master plan	John McLean Margaret Miles
9	Natural Environment .	· Restoration of wetlands, streams, and waterways · Local priorities in relation to regional environmental management · Costal management including mangrove encroachment and erosion mitigation · Relationships with Watercare · Waste minimisation strategy · Bio security	John McLean Callum Blair Lisa Whyte (waste minimisation only)
10	Economic Development / Financial oversight	· Key relationship with Business Development Manager in Auckland Tourism Events and Economic Development team · Establish and promote local opportunities for increased tourism and economic development · Budgets · Project expenditure · Monitor GB strategy and Finance · Service Levels · Local funding policy	Lisa Whyte Margaret Miles

Upper Harbour Local Board

10 June 2014

ITEM TABLE OF CONTENTS PAGE

1 Welcome 7

2 Apologies 7

3 Declaration of Interest 7

4 Confirmation of Minutes 7

5 Leave of Absence 7

6 Acknowledgements 7

7 Petitions 7

8 Deputations 7

9 Public Forum 7

10 Extraordinary Business 8

11 Notices of Motion 9

11.1 Notice of Motion - Hobsonville Point Boat Building Sheds 9

11.2 Notice of Motion - Development Contributions 9

12 Adoption of Local Board Agreement 2014/2015 13

13 Approval of the draft local board plan 2014 29

14 Upper Harbour Local Board Plan 2014-2017 hearing dates 87

15 Upper Harbour Local Board Extraordinary Community Grant Fund applications 89

16 Smoke-free Policy Implementation- Upper Harbour Local Board 99

17 Upper Harbour Local Board Community Development, Arts and Culture Work Programme 2014-2015 105

18 Auckland Transport Parking Discussion Document 115

19 Auckland Transport Quarterly Update to Local Boards 179

20 Auckland Transport Report - June 2014 - Upper Harbour 221

21 Infrastructure and Environmental Services Update Report 227

22 Regional Facilities Auckland Third Quarter Report 2013-14 235

23 Applications for Special exemptions under Section 6 of the Fencing of Swimming Pools Act 1987 257

24 Board Members' Reports 263

25 Consideration of Extraordinary Items

PUBLIC EXCLUDED

26 Procedural Motion to Exclude the Public 265

23 Applications for Special exemptions under Section 6 of the Fencing of Swimming Pools Act 1987

b. 3 Meteor Place, Schnapper Rock 265

c. 71 Fairview Road, Albany 265

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Upper Harbour Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 27 May 2014, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days’ notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

11.1 Notice of Motion - Hobsonville Point Boat Building Sheds

In accordance with Standing Order 3.11.1, the following Notice of Motion has been received from the chairperson for inclusion on the agenda for the Upper Harbour Local Board meeting being held on, Tuesday, 10 June 2014:

Recommendation/s

That the Upper Harbour Local Board:

a) request the applicable department of Auckland Council and / or the relevant CCO to commission an independent property and needs assessment of the boat building sheds at Hobsonville Point, with a view to converting the existing sheds for use as indoor sporting facilities.

b) contribute a maximum of $60,000 from its 2014/2015 SLIPs funding towards an independent property and needs assessment of the boat building sheds at Hobsonville Point.

Background

1. The purpose of this Notice of Motion is for the Upper Harbour Local Board to request of the applicable department of Auckland Council and / or the relevant CCO to commission an independent property and needs assessment of the boat building sheds at Hobsonville Point, with a view to converting the existing sheds for use as indoor sporting facilities.

2. There is a significant shortage of indoor sporting facilities across the Auckland Region, but specifically in the Upper Harbour Local Board area, as detailed in Section 4.4 and Section 5 of the Sport New Zealand, National Facilities Strategy for Indoor Sports, dated 20 November 2013, attached to this Notice of Motion as attachment A.

3. The 2013 census data indicates that the Upper Harbour Local Board area is currently the fastest growing area within the Auckland Region. Particular areas of extreme growth are Hobsonville, Hobsonville Point, Scott Point and Whenuapai, which are experiencing residential intensification and include identified special housing areas (SHAs).

4. The increasing population will require open space and sports and recreation facilities. There are currently boat building sheds at Hobsonville Point off of Hudson Bay and Boundary Roads. It is the Upper Harbour Local Board’s opinion that prior to these boating shed being demolished, that an independent property assessment be conducted to see if the existing buildings can be retrofitted or converted to accommodate indoor sporting activities.

5. In conjunction with the property assessment, an indoor sporting facilities needs assessment should be conducted to identify whether there is a shortage of indoor facilities in the Upper Harbour area and if so, which sporting codes are impacted.

Attachments

a Section 4.4 and Section 5 of the Sport New Zealand, National Facilities Strategy for Indoor Sports.................................................................... 269

11.2 Notice of Motion - Development Contributions

In accordance with Standing Order 3.11.1, the following Notice of Motion has been received from Local Board Member Callum Blair for inclusion on the agenda for the Upper Harbour Local Board meeting being held on, Tuesday, 10 June 2014:

Recommendation/s

That the Upper Harbour Local Board:

a) request of the Finance department that the Auckland Council Development Contributions Policy 2012 be reviewed, as part of the Auckland Council Long-term Plan review in 2015, to reflect in more detail how development contributions are expended.

b) request that the resolutions be forwarded to all local boards for consideration and comment.

c) recommend that resolutions be forwarded to the Finance and Performance Committee pending input from the other local boards.

Background

1. The purpose of this Notice of Motion is to signal the preference of the Upper Harbour Local Board for the Auckland Council Development Contributions Policy 2012 to be reviewed as part of the Auckland Council Long-term Plan review in 2015.

2. Development contributions have existed since 2004, with the latest policy revision taking place as part of the Auckland Council Long-Term Plan 2012-2022. This policy came into effect on 1 July 2012 and will remain in effect until 30 June 2015. This policy is reviewed annually and may be amended earlier using a special consultative procedure (SCP). Consents granted prior to the 1 July 2012 are considered under legacy contribution policies.

3. Development contributions are charges that council requires from developers when it grants consents for new developments. The fees are collected to service new developments by funding community and network infrastructure, such as stormwater, transport networks, public transport, community centres and libraries. Development contributions also pay for the acquisition of open space, parks and reserves, and sports parks and recreation centres.

4. They also ensure that the costs of new developments are shared by developers rather than funded entirely by ratepayers.

5. The Auckland Council Development Contributions Policy 2012 does not specifically indicate how development contributions are expended locally and is too vague in its terminology. The Upper Harbour Local Board would like to see the policy reviewed to provide more detail on how locally gathered development contributions are used.

6. In February 2014, Auckland Council made a submission to the Local Government and Environment Committee in relation to the proposed changes in the Local Government Act 2002 Amendment Bill (No 3).

7. The Upper Harbour Local Board supports council’s submission points 9 through to 13 of the executive summary, which state that:

9. Conversely, Auckland Council strongly opposes aspects of the proposed changes to the development contributions system. In particular, Auckland Council opposes the narrowed definition of community infrastructure, the lack of transitional provisions for this definition to take effect and the proposed independent objections process.

10. These changes to the development contributions system:

• will result in a substantial subsidisation of new ratepayers by existing ratepayers, which could produce an increase in the rates bills for Auckland households of 8.5 percent by 2021/22;

• could significantly damage the council’s ability to deliver the local infrastructure necessary to accommodate the growth expected across the region;

• could undermine the liveability of new communities in greenfield areas;

11. Auckland Council expects to spend $480 million of capital expenditure on community infrastructure over the next ten years based on the long term plan adjusted for estimated projections of changes in response to growth. This figure is based on an expectation that much of the debt incurred in undertaking the investment will be recouped through development contributions, as per the current legislation. The Bill limits the ability of the council to do this. This leaves the council with two choices – either have inadequate infrastructure or fund the cost of borrowing from existing ratepayers. The former option runs counter to the very reason why Auckland Council was established. The second option, however, will transfer part of the costs of growth from those who directly benefit from it (i.e. developers and new residents) to existing ratepayers. The additional debt servicing costs and costs of the objection process will cumulatively add around 8.5 percent to the average rates bill of Auckland households by 2021/22. Rate rises of this magnitude will increase the likelihood that some of the planned investment will not go ahead. In other words the changes proposed could result in a substantial subsidisation of new ratepayers by existing ratepayers and may undermine the liveability of new communities by potentially denying them ready access to local infrastructure such as libraries, swimming pools and sports facilities.

12. It is crucial that the Bill recognise that these community assets are not “nice to haves” – they are integral to the success of new communities and the well-being of their residents. As such Auckland Council seeks the broadening of the proposed definition of community infrastructure to include libraries, swimming pools and sports infrastructure and other public amenities.

13. If the definition of community infrastructure remains as proposed in the Bill then Auckland Council would also seek the insertion of transition clauses in the Bill. These clauses would ensure that development contribution revenue planned to be collected for community infrastructure already built (or partially built) is continued, even if the infrastructure concerned no longer fits the definition proposed in the Bill.

8. Local Government Act 2002 Amendment Bill (No 3), Amendment 197AB Development contributions principles (d)(ii), states that:

development contributions must be used –

ii. in the district or the part of the district in which the development contributions were required:

Auckland Council’s submission proposes a change of the wording that states:

development contributions must be used –

ii. for the district or the part of the district in which the development contributions were required:

9. The Upper Harbour Local Board does not agree with Auckland Council’s proposed revised wording as this is contrary to our opinion that development contributions collected within a local board area should be specifically expended within its local board boundaries.

Upper Harbour Local Board

10 June 2014

Adoption of Local Board Agreement 2014/2015

File No.: CP2014/11475

Purpose

1. This report seeks formal adoption of the Local Board Agreement 2014/2015 to form part of the Annual Plan 2014/2015.

Executive summary

2. For each financial year, Auckland Council must have a local board agreement (as agreed between the governing body and the local board) for each local board area.

3. The local board agreement is largely based on year three of the Long-term Plan 2012-2022^{^[1]} (LTP) and reflects the priorities in the local board plan, shows intended provision of local activities, and the capital and operating expenditure required to fund these activities.

4. A draft local board agreement was agreed in December 2013 as part of the draft Annual Plan 2014/2015 and consulted on between late January to late February 2014. The Local Board Agreement 2014/2015 has since been updated to reflect:

a) budget prioritisation decisions made during the local board meeting in April;

b) the impact, if any, of final decisions made by the Budget Committee on 8 May;

c) budget adjustments, if any, arising from new information;

d) the allocation of central costs (including depreciation, interest, corporate overheads and staff costs).

5. The governing body will meet to adopt Auckland Council’s Annual Plan 2014/2015, including 21 local board agreements, on 26 June 2014.

Recommendation/s

That the Upper Harbour Local Board:

a) adopt its local content for the Annual Plan 2014/2015, which includes a:

i) Local Board Agreement 2014/2015 with advocacy; and

ii) message from the Chairperson.

b) note that:

i) local budgets have been updated to reflect local board prioritisation decisions, impacts (if any) of final budget decisions made by the Budget Committee on 8 May 2014, budget adjustments (if any) arising from new information and the allocation of central costs;

ii) if there are outstanding (not yet agreed) matters in the local board agreement, the board should include an explanation of these matters in the Chairperson’s message at the front of the local board agreement;

iii) the resolutions of this meeting will be reported back to the governing body when it adopts the Annual Plan 2014/2015 on 26 June 2012;

iv) the local board agreement could be subject to minor changes following this meeting.

c) delegate to the Chairperson the authority to make any final minor changes to the local board content for the Annual Plan 2014/2015 before publication.

Comments

6. For each financial year, Auckland Council must have a local board agreement (as agreed between the governing body and the local board) for each local board area.

7. The local board agreement is largely based on year three of the Long-term Plan 2012-2022 (LTP) and reflects the priorities in the local board plan, shows intended provision of local activities, and the capital and operating expenditure required to fund these activities.

8. The governing body will meet to adopt the Annual Plan 2014/2015 on 26 June 2014, which must include the local board agreement for each local board.

9. The draft local board agreement was consulted on between late January and late February 2014. In finalising their local board agreement, local boards:

a) took into account the submissions received and hearings held as part of the special consultative procedure and any other new information now available;

b) held a prioritisation workshop to re-evaluate their 2014/2015 budgets;

c) made final budget prioritisation decisions at their meeting in April.

10. On 29 and 30 April, local boards met with the Budget Committee to discuss local priorities and key issues (if any), after which the Budget Committee formally met on 8 May to make final decisions on the Annual Plan 2014/2015.

11. Local board agreements and financial statements were then further updated to reflect any impacts of Budget Committee decisions, budget adjustments arising from new information and the allocation of central costs (including depreciation, interest, corporate overheads and staff costs).

12. This report seeks formal adoption of local content for the Annual Plan 2014/2015 (Attachment A), which includes a:

a) Local Board Agreement 2014/2015 with advocacy; and

b) message from the Chairperson.

13. The resolutions of this meeting will be reported to the governing body on 26 June 2014, when it meets to adopt the Annual Plan 2014/2015.

Consideration

Local board views and implications

14. This report seeks adoption from the local board on its content for the Annual Plan 2014/2015. Engagement with the community, including consultation, and a number of workshops and meetings have been held by the board to finalise their local board agreement and introduction to the agreement.

Maori impact statement

15. Many local board decisions are of importance to Maori and there is a need to continue to build relationships between local boards and relevant iwi. The local board agreement is based on the local board plan and the LTP, which have both been developed through engagement with the community, including Maori.

Implementation

16. The resolutions of this meeting will be reported to the governing body on 26 June 2014, when it meets to adopt the Annual Plan 2014/2015.

17. The timeline to develop and produce the Annual Plan 2014/2015 document is tight. It is possible that minor changes may need to be made to the attachments before the annual plan is adopted, such as:

a) correction of any errors identified;

b) minor wording changes.

18. Officers therefore recommend that the board delegates authority to the Chairperson to make final changes if necessary.

Attachments

No.	Title	Page
a View	Upper Harbour Local Board Agreement 2014/2015	17

Signatories

Authors

Kate Marsh - Financial Planning Manager - Local Boards

Authorisers

Matthew Walker - Manager Financial Plan Policy and Budgeting

Karen Lyons - Manager Local Board Services

Eric Perry - Relationship Manager

Upper Harbour Local Board

10 June 2014

Approval of the draft local board plan 2014

File No.: CP2014/09870

Purpose

1. To approve the Upper Harbour draft Local Board Plan 2014, and the summary document, for public consultation.

Executive summary

2. Each local board is required to complete a local board plan for adoption by 31 October 2014.

3. The draft plan is attached to this report, along with the summary document, for the local board to approve for community consultation.

4. Consultation using the special consultative procedure (SCP) is taking place 7 July to 6 August 2014.

Recommendation/s

That the Upper Harbour Local Board:

a) approve the draft Upper Harbour Local Board Plan 2014 for public consultation using the special consultative procedure.

b) approve the draft Upper Harbour Local Board Plan 2014 summary document.

c) delegate to the Chairperson to make any minor wording changes that may be necessary for the draft local board plan or summary document.

Comments

5. The Local Government (Auckland Council) Act 2009 requires each local board to develop a local board plan every three years. The first local board plan was adopted in 2011. This second local board plan must be adopted by 31 October 2014.

6. Local board plans are strategic plans for the following three years and beyond. The plans reflect the priorities and preferences of the community. They guide how the local board:

· make decisions on local activities and projects

· provide input into regional strategies and policies

· work with other agencies that play a key role in the area, including central government agencies and council-controlled organisations (CCOs).

7. The plans inform the development of council’s 10-year Long-term Plan. The plans also form the basis for development of the annual local board agreement for the following three financial years.

8. The local board is required to use the SCP to consult on the draft local board plan. The period for the SCP is 7 July to 6 August 2014.

9. The SCP requirements include providing a summary of the information in the draft local board plan.

Consideration

10. The draft plan has been developed by considering a range of strategic issues, as well as the Auckland Plan and other regional strategies and policies. Community views and advice from subject matter experts have also been important in developing the draft plan.

11. The draft plan and associated budgets, as well as the summary document are attached.

Summary of community views and strategic issues

12. The local board consulted with the community during February and March 2014.

13. Community views included the need for secure and smooth footpaths, additional public transport, good urban design principles and safe, clean and healthy open spaces.

Local board views and implications

14. The local board’s views have driven the development of the draft plan attached to this report.

Māori impact statement

15. The local board plan contributes to improving wellbeing in Māori communities, as well as the community in general.

Implementation

16. The next steps in the local board plan process are shown below.

Attachments

No.	Title	Page
a View	Upper Harbour Draft Local Board Plan	31
b View	Upper Harbour Local Board Plan Draft Capital Expenditure	75
c View	Upper Harbour Local Board Plan Draft Operating Expenditure	77
d View	Summary document	79

Signatories

Authors

Karen Marais - Local Board Services

Authorisers

Karen Lyons - Manager Local Board Services

Eric Perry - Relationship Manager

Upper Harbour Local Board

10 June 2014

Upper Harbour Local Board Plan 2014-2017 hearing dates

File No.: CP2014/09456

Purpose

1. This report seeks approval for the Upper Harbour Local Board Plan 2014-2017 hearings, workshop and formal adoption dates.

Executive summary

2. Legislation requires a special consultation process for the 2014-2017 Upper Harbour Local Board Plan. Local board plans must be adopted by 31 October 2014.

3. The proposed key dates are as follows:

i) Hearing: Tuesday, 2 September 2014, 12.30pm to 4:30pm with a reserve day of Friday, 5 September 2014, 10:00am to 2:00pm

ii) Deliberations: Tuesday, 9 September 2014 Upper Harbour Local Board business meeting

iii) Workshop: Tuesday, 16 September 2014, 9.30am to 12.30pm

iv) Formal adoption of the local board plan: Tuesday, 14 October 2014 business meeting.

Recommendation/s

That the Upper Harbour Local Board:

a) approve the 2014-2017 Upper Harbour Local Board Plan hearings dates as follows:

i) Hearing: Tuesday, 2 September 2014, 12.30pm to 4:30pm

ii) Reserve day: Friday, 5 September 2014, 10:00am to 2:00pm

iii) Deliberations: Tuesday, 9 September 2014 Upper Harbour Local Board business meeting.

b) approve the 2014-2017 Upper Harbour Local Board Plan workshop date as follows:

i) Tuesday, 16 September 2014, 9.30am to 12.30pm.

c) adopt the 2014-2017 Upper Harbour Local Board Plan at the ordinary Upper Harbour Local Board business meeting scheduled for Tuesday, 14 October 2014 at 9.30am in the Upper Harbour Local Board Office, 30 Kell Drive, Albany.

Comments

4. Local boards are required to adopt a local board plan no later than 31 October in the year immediately following the triennial general election. The special consultative procedure must be used. [Section 20(1)(a) and (b) of the Local Government (Auckland Council) Act 2009].

5. A local board plan is for a three year period.

6. The purpose of the local board plan is to:

i) reflect the priorities and preferences of the local board’s communities

ii) identify and describe the interests and preferences of the people within the local board area

iii) provide a basis for developing the local board agreement

iv) inform the development of the next long-term plan

v) provide a basis for accountability of the local board to the community in its area.

7. The public will have an opportunity to provide submissions on local board plans during 7 July to 6 August 2014.

8. Local board hearings will be conducted between 26 August and 9 September 2014.

9. Workshops will be held in early and mid-September 2014.

10. Local boards will formally adopt their local board plans at their October 2014 meetings.

Consideration

Local board views and implications

11. The Upper Harbour Local Board has undertaken public consultation and wide engagement to inform the draft 2014-2017 Upper Harbour Local Board Plan. Local Board Services staff will discuss the hearings options with the board once the volume of submissions is known.

Maori impact statement

12. The Upper Harbour Local Board recognises the significance of Maori and is working to strengthen relationships.

Implementation

13. There are no implementation issues.

Attachments

There are no attachments for this report.

Signatories

Authors	Lesley Sharp - Local Board Democracy Advisor
Authorisers	Eric Perry - Relationship Manager

Upper Harbour Local Board

10 June 2014

Upper Harbour Local Board Extraordinary Community Grant Fund applications

File No.: CP2014/11366

Purpose

1. For the Upper Harbour Local Board to make funding decisions on applications to the Upper Harbour Local Board Extraordinary Community Grant Fund.

Executive summary

2. 21 applications for funding have been received, requesting a total of $469,887 from the fund.

3. A total of $84,565 is available to disburse. As this is operational expenditure, any unspent funds cannot be carried over in to the next financial year and would instead be used as organisational savings.

Recommendation/s

That the Upper Harbour Local Board:

a) determine funding for the following Upper Harbour Local Board Extraordinary Community Grant Fund applications:

Applicant	Application purpose / project	Funding requested	Funding approved
Age Concern North Shore Inc	For wages / salaries and mileage expenses of community workers, transport for isolated seniors, and volunteer expenses.	$20,000
Albany CoCo Inc	Resources for the Albany Social Clubs and Youth Centre, particularly art supplies, Lego for the Lego club, and musical instruments for the youth centre and future music in community programmes.	$14,447.02
Children's Autism Foundation	For venue hire, salaries of family consultants, service and volunteer support, and equipment for the robotic programme, for the community programme for children / youth with autism and their parents.	$26,818
Citizens Advice Bureau North Shore	Operating costs (salaries / wages, admin, utilities, volunteer expenses, premises etc.) for a new expanded Albany CAB service.	$25,557
Greenhithe Community Trust	Funding is sought for 12 different projects (detailed on application cover sheet).	$10,394
Greenhithe Residents Ratepayers and Community Hall Association Trust	Marketing, advertising and other costs associated with centenary celebrations of the Greenhithe Community Village Hall.	$5,171
Hobsonville Community Trust	Funding sought towards salary costs of the youth worker employed by the Hobsonville Community Trust and based at Buckley Avenue, and it is proposed that this youth worker will increase from 0.6FTE to 0.8FTE.	$20,000
Hobsonville Hall Society	Funding sought for new kitchen renovation (new kitchen units, replacement doors for cupboards, plumbing, and wall repairs), and retrospective funding also sought for repairs to disabled toilet floor.	$10,000
Muscular Dystrophy Northern	For salary costs of a field worker to provide services to muscular dystrophy sufferers and their families within Upper Harbour.	$10,000
North Harbour BMX	Extension of the roof at the start gate at the North Harbour BMX track: purchasing roofing iron and costs of construction.	$37,682.50
North Harbour Business Association	1. Asian Business Crime Prevention Project 2. Ultrafast broadband education and implementation 3. Cybersecurity support for businesses 4. Feasibility study and trial for shuttle bus service in NHBID area 5. Feasibility study for recycling education and investigation of demand for e-waste and inorganic collections.	$65,000
North Harbour Hockey	Turf dividers for Harbour Hockey stadium, to enable turfs to be divided in 1/8, 1/4 and 1/2 turfs for the Hockey NZ Junior programme. Dividers will also allow Harbour Hockey to introduce Hockey 5s, a summer social hockey competition and a 3 day annual national tournament in this format.	$15,532.75
North Harbour Softball Association	Purchase of a replacement quad bike for use at Rosedale Park North.	$11,915
North Shore Women's Centre	Wages for information, support and referral helpline.	$20,000
Raeburn House (North Shore Community Health Network)	Wages, admin costs and marketing / promotion for an Upper Harbour Business Sector and Migrant Volunteer Pilot.	$18,750
Sustainable Paremoremo Group Inc	For signage for community hub at Sanders Reserve, shipping container to store equipment to maintain yard, and various grounds keeping equipment and materials.	$21,145.36
Tennis Charitable Trust	1. Repair to Albany tennis centre roof 2. Installation of lighting on bottom hard tennis court 3. Removal of old More FM sign.	$50,000
Urban EcoLiving Charitable Trust	Operational funding for the Tread Lightly Caravan, an environmental programme for school children in Upper Harbour.	$12,464
Vagahu Niue Trust	Funding for Upper Harbour Youth Pacific Enterprise (U-HYPE), to establish a formal network focused on Pacific youth issues, a needs analysis, hosting a series of meetings, and submitting a U-HYPE plan.	$40,000
YES Disability Resource Centre (Application 1)	Funding for youth worker support, venue hire and development of core materials for 'Growing Young Leaders' programme.	$15,000
YES Disability Resource Centre (Application 2)	Funding for The Cube Youth Engagement Group - transport costs of the group coordinator, travel costs and meeting fees for young people, and administration costs.	$20,000
	Total	$469,877

Comments

4. The Upper Harbour Local Board resolved in March to run an extraordinary community grant round to disburse the remainder of its discretionary opex fund. The board passed the following resolutions:

That the Upper Harbour Local Board:

b) establish a one-off extraordinary community grant fund with guidelines and criteria as outlined in Attachment A to the agenda report, and with expressions of interest opening on 31 March and closing on 25 April.

c) approve expenditure of up to $3,000 for the marketing and advertising of the extraordinary community grant fund, with any unspent money to be returned to the funds available for disbursement as grants.

d) ring-fence all remaining funds ($83,585) from the Upper Harbour Local Board discretionary opex fund for grants from the extraordinary community grant fund.

5. Of the $3,000 approved for marketing and advertising, $2,020 was spent. This now brings the total funds available for disbursement to $84,565.

6. 21 applications were received from a wide range of organisations from within and outside the Upper Harbour Local Board area, requesting a total of $469,887. They are as follows:

Applicant	Application purpose / project	Funding requested
Age Concern North Shore Inc	For wages / salaries and mileage expenses of community workers, transport for isolated seniors, and volunteer expenses.	$20,000
Albany CoCo Inc	Resources for the Albany Social Clubs and Youth Centre, particularly art supplies, Lego for the Lego club, and musical instruments for the youth centre and future music in community programmes.	$14,447.02
Children's Autism Foundation	For venue hire, salaries of family consultants, service and volunteer support, and equipment for the robotic programme, for the community programme for children / youth with autism and their parents.	$26,818
Citizens Advice Bureau North Shore	Operating costs (salaries / wages, admin, utilities, volunteer expenses, premises etc.) for a new expanded Albany CAB service.	$25,557
Greenhithe Community Trust	Funding is sought for 12 different projects (detailed on application cover sheet).	$10,394
Greenhithe Residents Ratepayers and Community Hall Association Trust	Marketing, advertising and other costs associated with centenary celebrations of the Greenhithe Community Village Hall.	$5,171
Hobsonville Community Trust	Funding sought towards salary costs of the youth worker employed by the Hobsonville Community Trust and based at Buckley Avenue, and it is proposed that this youth worker will increase from 0.6FTE to 0.8FTE.	$20,000
Hobsonville Hall Society	Funding sought for new kitchen renovation (new kitchen units, replacement doors for cupboards, plumbing, and wall repairs), and retrospective funding also sought for repairs to disabled toilet floor.	$10,000
Muscular Dystrophy Northern	For salary costs of a field worker to provide services to muscular dystrophy sufferers and their families within Upper Harbour.	$10,000
North Harbour BMX	Extension of the roof at the start gate at the North Harbour BMX track: purchasing roofing iron and costs of construction.	$37,682.50
North Harbour Business Association	1. Asian Business Crime Prevention Project 2. Ultrafast broadband education and implementation 3. Cybersecurity support for businesses 4. Feasibility study and trial for shuttle bus service in NHBID area 5. Feasibility study for recycling education and investigation of demand for e-waste and inorganic collections.	$65,000
North Harbour Hockey	Turf dividers for Harbour Hockey stadium, to enable turfs to be divided in 1/8, 1/4 and 1/2 turfs for the Hockey NZ Junior programme. Dividers will also allow Harbour Hockey to introduce Hockey 5s, a summer social hockey competition and a 3 day annual national tournament in this format.	$15,532.75
North Harbour Softball Association	Purchase of a replacement quad bike for use at Rosedale Park North.	$11,915
North Shore Women's Centre	Wages for information, support and referral helpline.	$20,000
Raeburn House (North Shore Community Health Network)	Wages, admin costs and marketing / promotion for an Upper Harbour Business Sector and Migrant Volunteer Pilot.	$18,750
Sustainable Paremoremo Group Inc	For signage for community hub at Sanders Reserve, shipping container to store equipment to maintain yard, and various grounds keeping equipment and materials.	$21,145.36
Tennis Charitable Trust	1. Repair to Albany tennis centre roof 2. Installation of lighting on bottom hard tennis court 3. Removal of old More FM sign.	$50,000
Urban EcoLiving Charitable Trust	Operational funding for the Tread Lightly Caravan, an environmental programme for school children in Upper Harbour.	$12,464
Vagahu Niue Trust	Funding for Upper Harbour Youth Pacific Enterprise (U-HYPE), to establish a formal network focused on Pacific youth issues, a needs analysis, hosting a series of meetings, and submitting a U-HYPE plan.	$40,000
YES Disability Resource Centre (Application 1)	Funding for youth worker support, venue hire and development of core materials for 'Growing Young Leaders' programme.	$15,000
YES Disability Resource Centre (Application 2)	Funding for The Cube Youth Engagement Group - transport costs of the group coordinator, travel costs and meeting fees for young people, and administration costs.	$20,000
	Total	$469,877

7. Applications and supporting material have been circulated to board members prior to this meeting.

8. When considering these applications, the board should have regard to the fund guidelines and criteria adopted in March. These are attached as Attachment A. Of particular note are the following criteria:

· The minimum grant will be $10,000. Only in exceptional circumstances will smaller grants be considered.

· Initiatives must fit with at least one of the board’s priorities as stipulated in the Upper Harbour Local Board Plan.

· Initiatives must take place in, or mostly within, the Upper Harbour Local Board area and be of benefit to Upper Harbour Local Board residents.

· Initiatives must not be a core service provided by central government (e.g. primary healthcare or education).

· Initiatives must not have already taken place before the board has the opportunity to consider the application (unless the board accepts there are genuine mitigating circumstances).

· Legal costs, debt repayment or activities promoting particular political goals or religious ministry are ineligible for funding.

Consideration

Maori impact statement

9. No particular impacts on Maori communities have been identified.

Implementation

10. Decisions on funding are required at this meeting so that funding agreements can be entered in to before the end of this financial year.

Attachments

No.	Title	Page
a View	Upper Harbour Extraordinary Community Grant Guidelines	95

Signatories

Authors	James Liddell - Senior Advisor Local Board Services
Authorisers	Eric Perry - Relationship Manager

Chairperson	Brian Neeson, JP
Deputy Chairperson	Lisa Whyte
Members	Callum Blair
	John McLean
	Margaret Miles, JP
	Christine Rankin-MacIntyre