Minutes of Upper Harbour Local Board

Upper Harbour Local Board

10 June 2014

1 Welcome

The Chairperson opened the meeting and welcomed those in attendance.

2 Apologies

Resolution number UH/2014/97

MOVED by Chairperson BK Neeson, seconded by Deputy Chairperson LM Whyte:

That the Upper Harbour Local Board:

a) accept the apology from Member Margaret Miles for lateness.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number UH/2014/98

MOVED by Member JG McLean, seconded by Deputy Chairperson LM Whyte:

That the Upper Harbour Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 27 May 2014, as a true and correct record.

CARRIED

5 Leave of Absence

There were no requests for leave of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

11.1

Notice of Motion – Hobsonville Point Boat Building Sheds

Secretarial Note: This Notice of Motion was received from Member Callum Blair and not Chairperson, Brian Neeson, as stated in the agenda.

Member Margaret Miles entered the meeting at 9.36am.

Resolution number UH/2014/99

MOVED by Member C Blair, seconded by Chairperson BK Neeson:

That the Upper Harbour Local Board:

a) request the applicable department of Auckland Council and / or the relevant CCO to commission an independent property and needs assessment of the boat building sheds at Hobsonville Point, with a view to converting the existing sheds for use as indoor sporting facilities.

b) contribute a maximum of $60,000 from its 2014/2015 SLIPs funding towards an independent property and needs assessment of the boat building sheds at Hobsonville Point.

CARRIED UNANIMOUSLY

11.2

Notice of Motion - Development Contributions

Secretarial Note: This Notice of Motion was received from Chairperson, Brian Neeson, and not Member Callum Blair as stated in the agenda.

Resolution number UH/2014/100

MOVED by Chairperson BK Neeson, seconded by Member MA Miles:

That the Upper Harbour Local Board:

a) further to previous resolutions and submissions (UH/2013/70 clause d) dated 16 April 2013, and UH/2014/9 dated 11 February 2014), now request of the Finance department that the Auckland Council Development Contributions Policy 2012 be reviewed, as part of the Auckland Council Long-term Plan review in 2015, to reflect in more detail how development contributions are expended.

b) request that the resolutions be forwarded to all local boards for consideration and comment.

c) recommend that resolutions be forwarded to the Finance and Performance Committee pending input from the other local boards.

CARRIED UNANIMOUSLY

Adoption of Local Board Agreement 2014/2015

Lead Financial Advisor was in attendance to speak to the report.

Secretarial Note: The Upper Harbour Local Board expressed its thanks to the Lead Financial Advisor for his work in relation to the Local Board Agreement 2014/2015.

Resolution number UH/2014/101

MOVED by Chairperson BK Neeson, seconded by Deputy Chairperson LM Whyte:

That the Upper Harbour Local Board:

a) adopt its local content for the Annual Plan 2014/2015, which includes a:

i) Local Board Agreement 2014/2015 with advocacy; and

ii) message from the Chairperson.

b) note that:

i) local budgets have been updated to reflect local board prioritisation decisions, impacts (if any) of final budget decisions made by the Budget Committee on 8 May 2014, budget adjustments (if any) arising from new information and the allocation of central costs;

ii) if there are outstanding (not yet agreed) matters in the local board agreement, the board should include an explanation of these matters in the Chairperson’s message at the front of the local board agreement;

iii) the resolutions of this meeting will be reported back to the governing body when it adopts the Annual Plan 2014/2015 on 26 June 2012;

iv) the local board agreement could be subject to minor changes following this meeting.

c) delegate to the Chairperson the authority to make any final minor changes to the local board content for the Annual Plan 2014/2015 before publication.

CARRIED

13	Approval of the draft local board plan 2014
	Advisor to the Upper Harbour Local Board was in attendance to speak to the report.
	Resolution number UH/2014/102 MOVED by Member C Blair, seconded by Chairperson BK Neeson: That the Upper Harbour Local Board: a) approve the draft Upper Harbour Local Board Plan 2014 for public consultation using the special consultative procedure. b) approve the draft Upper Harbour Local Board Plan 2014 summary document. c) delegate to the Chairperson to make any minor wording changes that may be necessary for the draft local board plan or summary document. CARRIED
	Secretarial Note: Members Christine Rankin-MacIntyre and Lisa Whyte requested that their objections to the continual bureaucratic overlay, which is forced on all local boards by council, regarding working with Maori, be recorded. All local boards have a different relationship with Maori and being prescribed to is a step too far.

Upper Harbour Local Board Plan 2014-2017 hearing dates

Resolution number UH/2014/103

MOVED by Deputy Chairperson LM Whyte, seconded by Member MA Miles:

That the Upper Harbour Local Board:

a) approve the 2014-2017 Upper Harbour Local Board Plan hearings dates as follows:

i) Hearing: Tuesday, 2 September 2014, 12.30pm to 4:30pm

ii) Reserve day: Friday, 5 September 2014, 10:00am to 2:00pm

iii) Deliberations: Tuesday, 9 September 2014 Upper Harbour Local Board business meeting.

b) approve the 2014-2017 Upper Harbour Local Board Plan workshop date as follows:

i) Tuesday, 16 September 2014, 9.30am to 12.30pm.

c) adopt the 2014-2017 Upper Harbour Local Board Plan at the ordinary Upper Harbour Local Board business meeting scheduled for Tuesday, 14 October 2014 at 9.30am in the Upper Harbour Local Board Office, 30 Kell Drive, Albany.

CARRIED

Upper Harbour Local Board Extraordinary Community Grant Fund applications

Resolution number UH/2014/104

MOVED by Chairperson BK Neeson, seconded by Deputy Chairperson LM Whyte:

That the Upper Harbour Local Board:

a) determine funding for the following Upper Harbour Local Board Extraordinary Community Grant Fund applications and resolve as follows:

Applicant	Application purpose / project	Funding Requested	Application Granted/ Declined	Amount Granted
Age Concern North Shore Inc	For wages / salaries and mileage expenses of community workers, transport for isolated seniors, and volunteer expenses.	$20,000	Declined	$0
Albany CoCo Inc	Resources for the Albany Social Clubs and Youth Centre, particularly art supplies, Lego for the Lego club, and musical instruments for the youth centre and future music in community programmes.	$14,447.02	Granted (in part)	$5,000
Children's Autism Foundation	For venue hire, salaries of family consultants, service and volunteer support, and equipment for the robotic programme, for the community programme for children / youth with autism and their parents.	$26,818	Declined	$0
Citizens Advice Bureau North Shore	Operating costs (salaries / wages, admin, utilities, volunteer expenses, premises etc.) for a new expanded Albany CAB service.	$25,557	Declined	$0
Greenhithe Community Trust	Funding is sought for 12 different projects (detailed on application cover sheet).	$10,394	Granted (in part)	$6,000
Greenhithe Residents Ratepayers and Community Hall Association Trust	Marketing, advertising and other costs associated with centenary celebrations of the Greenhithe Community Village Hall.	$5,171	Granted	$5,171
Hobsonville Community Trust	Funding sought towards salary costs of the youth worker employed by the Hobsonville Community Trust and based at Buckley Avenue, and it is proposed that this youth worker will increase from 0.6FTE to 0.8FTE.	$20,000	Declined	$0
Hobsonville Hall Society	Funding sought for new kitchen renovation (new kitchen units, replacement doors for cupboards, plumbing, and wall repairs), and retrospective funding also sought for repairs to disabled toilet floor.	$10,000	Granted (in part)	$7,000
Muscular Dystrophy Northern	For salary costs of a field worker to provide services to muscular dystrophy sufferers and their families within Upper Harbour.	$10,000	Declined	$0
North Harbour BMX	Extension of the roof at the start gate at the North Harbour BMX track: purchasing roofing iron and costs of construction.	$37,682.50	Granted (in part)	$11,394
North Harbour Business Association	1. Asian Business Crime Prevention Project 2. Ultrafast broadband education and implementation 3. Cybersecurity support for businesses 4. Feasibility study and trial for shuttle bus service in NHBID area 5. Feasibility study for recycling education and investigation of demand for e-waste and inorganic collections.	$65,000	Declined	$0
North Harbour Hockey	Turf dividers for Harbour Hockey stadium, to enable turfs to be divided in 1/8, 1/4 and 1/2 turfs for the Hockey NZ Junior programme. Dividers will also allow Harbour Hockey to introduce Hockey 5s, a summer social hockey competition and a 3 day annual national tournament in this format.	$15,532.75	Granted (in part)	$8,000
North Harbour Softball Association	Purchase of a replacement quad bike for use at Rosedale Park North.	$11,915	Granted (in part)	$7,000
North Shore Women's Centre	Wages for information, support and referral helpline.	$20,000	Declined	$0
Raeburn House (North Shore Community Health Network)	Wages, admin costs and marketing / promotion for an Upper Harbour Business Sector and Migrant Volunteer Pilot.	$18,750	Granted (in part)	$10,000
Sustainable Paremoremo Group Inc	For signage for community hub at Sanders Reserve, shipping container to store equipment to maintain yard, and various grounds keeping equipment and materials.	$21,145.36	Declined	$0
Tennis Charitable Trust	1. Repair to Albany tennis centre roof 2. Installation of lighting on bottom hard tennis court 3. Removal of old More FM sign.	$50,000	Granted (in part)	$25,000
Urban EcoLiving Charitable Trust	Operational funding for the Tread Lightly Caravan, an environmental programme for school children in Upper Harbour.	$12,464	Declined	$0
Vagahu Niue Trust	Funding for Upper Harbour Youth Pacific Enterprise (U-HYPE), to establish a formal network focused on Pacific youth issues, a needs analysis, hosting a series of meetings, and submitting a U-HYPE plan.	$40,000	Declined	$0
YES Disability Resource Centre (Application 1)	Funding for youth worker support, venue hire and development of core materials for 'Growing Young Leaders' programme.	$15,000	Declined	$0
YES Disability Resource Centre (Application 2)	Funding for The Cube Youth Engagement Group - transport costs of the group coordinator, travel costs and meeting fees for young people, and administration costs.	$20,000	Declined	$0
	Total Requested	$469,877	Total Allocated	$84,565

b) confirm that the grant of $25,000 awarded to the Tennis Charitable Trust must be used for the installation of lighting on the bottom hard tennis court, and any remaining balance must be used towards the repair to the Albany tennis centre roof.

CARRIED

Secretarial Note: The Upper Harbour Local Board had every intention of providing funding to as many applicants as possible. However, due to the overwhelming response/number of applications received to the Upper Harbour Local Board Extraordinary Community Grant Fund, the board was required to carefully consider which applications would provide the best community outcomes.

Smoke-free Policy Implementation- Upper Harbour Local Board

Resolution number UH/2014/105

MOVED by Chairperson BK Neeson, seconded by Member MA Miles:

That the Upper Harbour Local Board:

a) allocate budget for the printing and installation of additional smoke-free signs in 10 priority sites which include:

i) Albany Lakes

ii) Christmas Beach

iii) Collins Park

iv) Herald Island Domain

v) Hooton Reserve

vi) Kell Park

vii) Luckens Reserve

viii) Meadowood Reserve and Community House

ix) Sanders Reserve

x) Unsworth Reserve.

b) promote the smoke-free status of smoke-free public places in Upper Harbour as the board deems appropriate.

CARRIED

Upper Harbour Local Board Community Development, Arts and Culture Work Programme 2014-2015

Senior Community Development Facilitator (N/W) and Community Development Programme Manager (Henderson) were in attendance to speak to the report.

Resolution number UH/2014/106

MOVED by Member JG McLean, seconded by Member MA Miles:

That the Upper Harbour Local Board:

a) approve the Community Development, Arts and Culture work programme 2014/2015.

b) endorse the scoping for public art integration within the Albany Community Hub.

c) approve the 2014/2015 community centre term grant for Meadowood Community House for $51,065.

d) approve the community lease work plan for 2014/2015.

e) approve the recommended community facility capital and renewals work programme 2014/2015, and:

(i) delegate responsibility to specified member/s to approve any moderate changes to the budget, in the event that there is a variation to identified costs for this capital and renewals work programme.

(ii) ask that council staff report on any reduction in project costs to enable a review of budget options.

f) approve the renewal of the funding agreement with the Albany CoCo Trust for a further year to the value of $50,016.03.

CARRIED

Auckland Transport Parking Discussion Document

Auckland Transport Elected Member Relationship Manager was in attendance to speak to the report.

Resolution number UH/2014/107

MOVED by Member MA Miles, seconded by Member JG McLean:

That the Upper Harbour Local Board:

a) establish a working party consisting of Members Callum Blair, John McLean and Margaret Miles to provide comment on the Auckland Transport Parking Discussion Document by 30 June 2014.

CARRIED

Auckland Transport Quarterly Update to Local Boards

Auckland Transport Elected Member Relationship Manager was in attendance to speak to the report.

Resolution number UH/2014/108

MOVED by Member MA Miles, seconded by Deputy Chairperson LM Whyte:

That the Upper Harbour Local Board:

a) receive the Auckland Transport Quarterly Update to Local Boards report.

CARRIED

Auckland Transport Report - June 2014 - Upper Harbour

Auckland Transport Elected Member Relationship Manager was in attendance to speak to the report.

Resolution number UH/2014/109

MOVED by Member JG McLean, seconded by Member CK Rankin-MacIntyre:

That the Upper Harbour Local Board:

a) receive the Auckland Transport Report – June 2014.

CARRIED

Infrastructure and Environmental Services Update Report

Relationship Advisor was in attendance to speak to the report.

Resolution number UH/2014/110

MOVED by Member C Blair, seconded by Deputy Chairperson LM Whyte:

That the Upper Harbour Local Board:

a) note the information in the Infrastructure and Environmental Services update report.

CARRIED

Regional Facilities Auckland Third Quarter Report 2013-14

Resolution number UH/2014/111

MOVED by Chairperson BK Neeson, seconded by Member C Blair:

That the Upper Harbour Local Board:

a) receive the Regional Facilities Auckland Third Quarter Report 2013-14.

CARRIED

Applications for Special exemptions under Section 6 of the Fencing of Swimming Pools Act 1987

Resolution number UH/2014/112

MOVED by Chairperson BK Neeson, seconded by Member MA Miles:

That the Upper Harbour Local Board:

a) approve the following recommendations of the Upper Harbour Local Board Swimming Pool Fencing Exemption Working Party:

i) 3 Meteor Place, Schnapper Rock (above ground spa pool compliant with NZS 8500-2006). The swimming pool fencing exemption application is granted under the condition that ongoing compliance with section 3.10 of NZS 8500-2006 is maintained at all times.

ii) 71 Fairview Road, Albany (above ground spa pool compliant with NZS 8500-2006). The swimming pool fencing exemption application is granted under the condition that ongoing compliance with section 3.10 of NZS 8500-2006 is maintained at all times.

CARRIED

Board Members' Reports

Resolution number UH/2014/113

MOVED by Deputy Chairperson LM Whyte, seconded by Member C Blair:

That the Upper Harbour Local Board:

a) receive the verbal Board Members’ reports.

CARRIED

25 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

12.00pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Brian Neeson, JP
Deputy Chairperson	Lisa Whyte
Members	Callum Blair
	John McLean
	Margaret Miles, JP	[from 9.36am, item 11.1]
	Christine Rankin-MacIntyre