Waiheke Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waiheke Local Board held in the Waiheke Local Board Office,
10 Belgium Street, Ostend, Waiheke Island on Thursday, 12 June 2014 at 4.15pm
.

 

present

 

Chairperson

Paul Walden

 

 

 

Deputy Chairperson

Shirin Brown

 

 

 

Members

Becs Ballard

 

 

 

 

Beatle Treadwell

From 4:53pm; Item 9.5

 

 

APOLOGIES

 

Member

John Meeuwsen

For leave of absence

 

ALSO PRESENT

 

Councillor

Mike Lee

 

 

 

 

 

 

 

 

 

 

 

 


Waiheke Local Board

12 June 2014

 

 

 

1          Welcome

 

Member Shirin Brown led the meeting in prayer.

 

 

2          Apologies

 

Resolution number WHK/2014/137

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)           Accepts apologies from Member BM Treadwell for lateness and from Member
JP Meeuwsen for absence.

CARRIED

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number WHK/2014/138

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)           Confirms the ordinary minutes of its meeting, held on Thursday, 22 May 2014, including the confidential section, as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

Resolution number WHK/2014/139

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)           Grants Leave of Absence for Member JP Meeuwsen (1 June 2014 to 30 June 2014 inclusive).

CARRIED

 

 

6          Acknowledgements

 

Resolution number WHK/2014/140

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)         Notes the significant damage on Great Barrier Island caused by the recent storm and on behalf of the people of Waiheke Island wishes the Board and the local community well with all the remediation work and clean up.

 

CARRIED

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

9.1

Hillary Lapsley - Waiheke Book Festival

 

Hillary Lapsley and Maureen Trebilcock were in attendance and presented to the Board regarding the funding application for the Waiheke Book Festival.

 

Resolution number WHK/2014/141

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson SD Brown:  

That the Waiheke Local Board:

a)      Thanks Hillary Lapsley and Maureen Trebilcock of the Waiheke Book Festival Charitable Trust for their attendance and presentation.

 

CARRIED

 

9.2

Dawn Jeffrey - Good Life - Eco Festival Waiheke

 

Dawn Jeffrey was in attendance and presented to the Board regarding the event funding application for the Good Life - Eco Festival Waiheke.

 

Resolution number WHK/2014/142

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)      Thanks Dawn Jeffrey of Waiheke Resources Trust for her attendance and presentation.

 

CARRIED

 

9.3

Jenny Holmes - Waiheke Winegrowers Association

 

Jenny Holmes of the Waiheke Winegrowers Association was in attendance and presented to the Board regarding the funding application for the Waiheke Wine Festival. 

 

Resolution number WHK/2014/143

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson SD Brown:  

That the Waiheke Local Board:

a)      Thanks Jenny Holmes of the Waiheke Winegrowers Association for her attendance and presentation.

 

CARRIED

 


 

9.4

Dr Robyn Manuel - Waiheketua Softball

 

Dr Robyn Manuel of Waiheketua Softball was in attendance and presented to the Board regarding the funding application for Waiheketua Softball 2014.

 

Resolution number WHK/2014/144

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson SD Brown:  

That the Waiheke Local Board:

a)      Thanks Dr Robyn Manuel for her attendance and presentation.

CARRIED

 

9.5

Karyn Johnston

 

Karyn Johnston and Jen Livingstone were in attendance and presented to the Board regarding street sealing at Marine View Road.

 

Member BM Treadwell joined the meeting at 4.53pm.

 

Resolution number WHK/2014/145

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)      Thanks Karyn Johnston and Jen Livingstone for their attendance and presentation.

b)      Requests Auckland Transport report back on the status and priority for all sealing projects identified for Waiheke.

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Local Events Fund, 2014/2015 Contestable Funding Criteria and 2013/2014 Discretionary Events Fund

 

Resolution number WHK/2014/146

MOVED by Chairperson PA Walden, seconded by Member BM Treadwell:  

That the Waiheke Local Board:

a)      Delegates final amendments and sign-off of the events funding criteria for the Local Events Support Fund to the Events portfolio holders Members Brown and Treadwell and the Chair.

b)      Approves the event funding proposal from Dawn Jeffery for The Good Life – Eco Festival Waiheke from the remaining events discretionary funding 2013/2014 budget of $4,695.

c)      Requests that the Events team develop and report back to the Board a process, including timeframes, for events applications and approvals for the 2014/2015 contestable events budget including the September round.

CARRIED


 

13

Waiheke Local Board Community Funding: Round Four 2013-2014

 

Resolution number WHK/2014/147

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson SD Brown:  

That the Waiheke Local Board :

a)      Considers the applications listed in Table 1 and agrees to fund, part-fund or decline each application in this round

Table One: Waiheke Local Board Community Funding Applications

Organisation name

Description of Project

Amount approved

Tagged to

The Good Life Eco Festival

Seeking costs associated with running The Good Life Eco Festival.

$3,265.00

Cinema hire, $1000, Local Food event $600, Hall hire $250, Doco $400, Tutors and expenses $700, Zero waste $315

Waiheke Island Historical Society Incorporated

Seeking bitumen costs for museum pathways and drive.

Declined

Referred to next financial year and/or SLIPs

Waiheke Book Festival Charitable Trust

Seeking costs associated with running Words on a Small Island: the Waiheke Island Book Festival 2014.

$2,780.00

 

Waiheke Gymnastics Club Inc

Seeking coaches’ reimbursement to provide Playgym for preschoolers on Waiheke.

$2,000.00

Towards purchase of equipment.

Waiheke Island Scottish Country Dance Club

Seeking band hire for the Waiheke Island Scottish Country Dance Club's Spring Fling

$833.00

 

Rocky Bay Memorial Cruising Club

Seeking costs associated with running the Rocky Bay Cruising Club Annual Regatta.

$1,500.00

 

Waiheke Island Playcentre

Seeking printing and advertising costs for Touch A Truck day 2014.

$1,561.00

Excluding catering.

Waiheketua Softball

Seeking equipment and recreation centre hireage to run Waiheketua Softball 2014

$3,789.00

Purchase of equipment, equipment to be gifted to High School if group stops functioning.

Waiheke Community Art Gallery

Seeking costs associated with running the Reclaim to Fame exhibition

$1,715.00

Design and promotional material, local media advertising.

Waiheke Citizens Advice Bureau

Seeking accommodation costs associated with attending the National Citizens Advice Conference

$1,126.00

 

Connected Media Charitable Trust

Seeking costs associated with running the Outlook for Someday Sustainability Film-making Workshops

$1,208.00

 

Waiheke Golf Club

Seeking funding towards a practice cage and mat

$1,000.00

Within existing nine hole golf course area as defined by original 1973 lease.

Organisation name

Description of Project

Amount approved

Tagged to

Show Me Shorts Film Festival Trust Board

Seeking costs associated with running the Show Me Shorts Film Festival - ‘Highlights’ and ‘Schools Screenings’ sessions on Waiheke

Declined

Regional not local.

Local Wild Food Challenge

Seeking costs associated with running the Waiheke Local Food Challenge

$1,500.00

 

Matiatia and Oneroa  Residents and Ratepayers Association

Seeking costs associated with electrical  upgrade

$6,900.00

 

Waiheke Island Wine Festival Limited

Seeking costs associated with running the Waiheke Vintage Festival 2015

Declined

Referred to Events funding round, accountability report.

Total

$29,177.00

 

 

 

CARRIED

 

 

14

Waiheke Small Local Improvement Projects (SLIPs) Programme 2013/2014

 

Resolution number WHK/2014/148

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)      Receives the Waiheke SLIPs 2013/2014 programme schedule.

b)      Approves the following SLIPs projects for 2013/2014 year and confirms the Project Spokesperson:

No

Project description

Capex/ Opex

Budget value

Local Board Spokesperson

1.

Opex Wash up –Support various restoration works.

Opex

$ 20,175.50

 

Chairperson Paul Walden

The detail regarding the above projects is attached to this report as the Attachment A- “SLIPS Project Summary for June 2014”.

c)      Approves the following SLIPs projects for 2014/ 2015 year and confirms the Project Spokesperson:

No

Project description

Capex/ Opex

Budget value

Local Board Spokesperson

1.

Pie Melon Corner bus shelter

Capex

$5,500

Chairperson Paul Walden

The detail regarding the above projects is attached to this report as the Attachment A- “SLIPS Project Summary for June 2014”.

d)      Approves $1,552.50 from the 2013/2014 opex funding to the Omiha Welfare and Recreation Society for the supply and installation of a road sign at Rocky Bay.

 

CARRIED

 


 

15

Ostend Domain - sandcarpeting and lighting of rugby league field

 

Resolution number WHK/2014/149

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)      Confirms its approval for the sand carpeting and installation of training lights on the Rugby League field at Ostend Domain, more or less as shown in
Option 1, with Stage I (design and consents) to be delivered during 2014/2015.

b)      Recognises the significant savings obtainable if the renewal of lights on the netball courts is combined with the Sports Field Capacity Development project to light the adjacent sports field, and confirms that the renewal funding for the netball lights be deferred from 2014/2015 to 2015/2016.

CARRIED

 

 

16

Ecological restoration budget approval

 

Resolution number WHK/2014/150

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)      Approves the allocation of $17,824 of the Parks Ecological Restoration budget for 2013/2014 to fund the smaller ecological restoration projects in parks and public places as listed below:

Group

Reserve

Proposed Project

Funding Approved

Kaitiaki of Newton Reserve

Newton Reserve

Ecological Restoration Plan plus City Parks’ help to prepare the sites in Daiquiri Bay and on the cliff edge by weeding.

$6,573

Friends of McKenzie Reserve

McKenzie Reserve

Mulching, planting, removal of weeds, Volunteer – Community Days

$3,725

Friends of Te Toki Reserve

Te Toki Reserve

Mulching

$500

Orapiu Volunteer Group

Hunterville Reserve

Planting

$1,145

Palm Beach Coast Care

Palm Beach Reserve

Annual dune planting day Pingao and Spinnifex.

$1,200

Onetangi Beach Coast Care

Onetangi Beach Reserve

Annual dune planting day Pingao and Spinnifex.

$1,200

 

 

 

 

 

Group

Reserve

Proposed Project

Funding Approved

Volunteer Group day

Onetangi Sports Park Historic Village

Planting the wetland area between the historic village and golf course.  There has been SLIPs project to clear the weeds and the area really needs to be planted now.

$1,054

Chris Palmer (through Auckland Council Parks)

Delamore Reserve (runs between Delamore Drive & Ocean View Road)

Cutting down all the tobacco-weed in the Reserve and applying cut ‘n paste to the trunks, removal of other weeds.

$1,268

Flynn Washington (through Auckland Council Parks)

Putiki Reserve (Esplanade below No 41 Causeway Road)

Manual weed work and planting.

$159

Tony King-Turner (through Auckland Council Parks)

School Wetland (owned by Ministry of Education)

Additional plants and mulch for wetland restoration project.

$1,000

Total

$17,824

 

CARRIED

 

 

Secretarial Note:  Councillor Mike Lee gave a brief Councillor’s update to the Board.

 

 

17

Approval of the draft local board plan 2014

 

Resolution number WHK/2014/151

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)      Approves the draft Waiheke Local Board Plan 2014 for public consultation using the special consultative procedure.

b)      Approves the draft Waiheke Local Board Plan 2014 summary document.

c)      Delegates to the Chair and Deputy Chair to make any minor wording changes that may be necessary for the draft local board plan or summary document.

 

CARRIED

 


 

18

Adoption of Local Board Agreement 2014/2015

 

Resolution number WHK/2014/152

MOVED by Chairperson PA Walden, seconded by Member BM Treadwell:  

That the Waiheke Local Board:

a)      Adopts its local content for the Annual Plan 2014/2015 which includes a:

i)       Local Board Agreement 2014/2015 with advocacy; and

ii)      message from the chair.

 

b)      Notes that:

i)       Local budgets have been updated to reflect local board prioritisation decisions, impacts (if any) of final budget decisions made by the Budget Committee on 8 May, budget adjustments (if any) arising from new information and the allocation of central costs;

ii)      If there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement;

iii)     That the resolutions of this meeting will be reported back to the governing body when it adopts the Annual Plan 2014/2015 on 26 June 2012;

iv)     The local board agreement could be subject to minor changes following this meeting.

c)      Delegates the authority to the Chair to make any final minor changes to the local board content for the Annual Plan 2014/2015 before publication.

 

CARRIED

 

 

19

Waiheke Local Board Plan 2014-2017 hearing dates

 

Resolution number WHK/2014/153

MOVED by Chairperson PA Walden, seconded by Member BM Treadwell:  

That the Waiheke Local Board:

a)      Approves the 2014-2017 Waiheke Local Board Plan hearings dates as follows:

i)       Hearing:  Wednesday, 3 September 2014, 10am to 6pm

ii)      Reserve day:  Thursday, 4 September 2014, 2pm to 5pm and

iii)     Deliberations:  Thursday, 11 September 2014 Waiheke Local Board business meeting.

b)      Adopts the 2014-2017 Waiheke Local Board Plan at the ordinary Waiheke Local Board business meeting scheduled for Thursday, 9 October 2014.

 

CARRIED

 


 

20

Non complying industrial activity at Putiki Road

 

Resolution number WHK/2014/154

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)      Receives the report.

b)      Provides the following comments on the consent application at 6 & 8A Putiki Road and 58 & 60 Wharf Road:

i)     Concerns regarding noise and hours. The application refers to reasonable and daylight hours for access. This must be tighter considering the intended use being storage for a transport company presumably with heavy trucks etc. There is a risk that trucks will be working on site pre and post first and last ferries to load and unload.

ii)    Objectives.  Concerns that the activity proposed will not have similar affects to what is envisaged by the plan by the commercial zoning. The activity is industrial and must be considered as such.

iii)   Cumulative effects.  Whilst the effects of the activity have been argued to be similar to what one may expect from an activity anticipated by the objectives and policies of the plan it is likely that when facing any subsequent application for a development on the road frontage portions of the sites the activity of container storage would likely be considered as secondary. Would expect any consideration to consider the potential cumulative effects of any subsequent and potentially permitted activity such as a child care centre or retail outlet.

iv)   Consideration of how the sites may look and function if developed as envisaged by the district plan on top of what is proposed the application the cumulative effects will be substantial and should be considered now in some fashion.

v)    Public notification.  Suggest that the effects of the application are minor or more than minor because the proposed activity is not what is envisaged by the plan and further that when considering other activities that would be provided for as permitted by the plan the cumulative effects would be substantial. Consideration should be given at least to limited notification to the adjacent neighbours.

CARRIED

 

 

21

Inward Correspondence

 

Resolution number WHK/2014/155

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)      Receives the inward correspondence of the Waiheke Local Board.

b)      Notes that the Board has written to the Waiheke Riding Club and will be seeking advice from the equestrian community and Parks team on how best to manage this issue.

CARRIED

 


 

22

Waiheke Local Board workshop record of proceedings

 

Resolution number WHK/2014/156

MOVED by Chairperson PA Walden, seconded by Member BM Treadwell:  

That the Waiheke Local Board

a)      Receives the record of proceedings of the Waiheke Local Board workshops held on 16 May and 23 May 2014.

CARRIED

 

 

23

Reports requested/pending

 

Resolution number WHK/2014/157

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson SD Brown:  

That the Waiheke Local Board

a)      Receives the report.

CARRIED

 

 

24        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

 

5.55 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

 

CHAIRPERSON:........................................................