Agenda of Whau Local Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Whau Local Board:

a) Confirms the ordinary minutes of its meeting, held on Wednesday, 21 May 2014, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

8.1 Keep Waitakere Beautiful

Purpose

To update the Whau Local Board on the activities of Keep Waitakere Beautiful in the Whau area.

Executive Summary

Keep Waitakere Beautiful delivers environmental education and beautification projects throughout the three Western Local Board areas. The programme includes Little Sprouts, Clean Stream & Stream Watch, War on Weeds, Operation Spring Clean, Sweet Streets, and the Trees for Babies event series. This deputation is to update the Whau Local Board on what the Trust has been doing over the last year.

Recommendation/s

That the Whau Local Board:

a) Receives the deputation from Keep Waitakere Beautiful on the activities of the organization in the Whau local board area.

Attachments

a Keep Waitakere Beautiful Report.......................................................... 36

b Keep Waitakere Beautiful Presentation................................................. 36

8.2 Presentation from Waitakere Festival

Purpose

To update the Whau local board on the activities of Waitakere Festival in 2013 and upcoming activities for 2014.

Attachments

a Presentation from Waitakere Festival.................................................... 36

8.3 Chorus - UltraFast Broadband (UFB)

Purpose

Chorus would like to update the local board on the scale and timings for the UltraFast Broadband rollout within the Whau local board area for the 2014/2015 build year commencing on July 1^st2014.

Recommendation/s

That the Whau Local Board:

a) Receives the deputation from Chorus on the UltraFast Broadband rollout within the Whau local board area for the 2014/2015 build year commencing on July 1^st2014.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Whau Local Board Community Development, Arts and Culture Work Programme 2014 - 2015

File No.: CP2014/11994

Purpose

1. The purpose of this report is to present the Community Development, Arts and Culture (CDAC) 2014 - 15 Whau Local Board work programme for approval.

Executive summary

2. This report provides information to support local boards to make decisions required to approve the CDAC 2014 – 2015 work programme.

3. The draft CDAC work programme aims to provide a defined work programme of the 2014 – 2015 financial year. They cover the following areas:

 community development and safety

 arts and culture

 events

 community facilities

4. The CDAC work programme for the Whau Local Board has been aligned to the following 2011 – 2013 Whau Local Board Plan priorities:

 bustling towns, local and neighbourhood shops

 enriching arts and culture

 providing recreation choices and supporting our diverse communities

 co-ordinating the development of the New Lynn, Rosebank and Avondale opportunity area.

5. Local Boards are now being requested to approve the CDAC work programme 2014 – 2015.

Recommendations

That the Whau Local Board:

a) Approves the Community Development, Arts and Culture work programme 2014 – 2015 (Attachment A)

b) Approves the 2014 - 2015 term grants for Kelston Community Hub for $37,429, Blockhouse Bay Community House for $48,124 and Green Bay Community House for $37,429

c) approves the community lease work plan for 2014 - 2015 (Attachment B)

d) Approves funding of $74,117.75 (uninflated opex budget) for Portage Ceramics Trust (subject to the funding being approved by the local board chair if required)

e) Approves the recommended community and art facilities capital and renewals work programme 2014 - 2015 as listed in Attachment C and D:

(i) delegates responsibility to specified member/s to approve any moderate changes to the budget, in the event that there is a variation to identified costs for this capital and renewals work programme

(ii) asks that council staff report on any reduction in project costs to enable a review of budget options.

Comments

6. This is the second year of development for the CDAC work programme for local boards. The work programmes for 2014 – 2015 have been developed using a co-ordinated departmental approach. Each CDAC unit has aligned their projects and initiatives to the Auckland Plan directives, the local board plan 2011 – 2013 and the local board draft annual plan priorities.

7. The CDAC work programmes align to the following 2011 – 2013 Local Board Plan priorities:

 bustling towns, local and neighbourhood shops

 enriching arts and culture

 providing recreation choices and supporting our diverse communities

 co-ordinating the development of the New Lynn, Rosebank and Avondale opportunity area.

CDAC recognises that new local board plan outcomes and the Long Term Plan 2015 – 2025 are currently being developed and these outcomes and priorities will be incorporated into the 2015 – 2016 CDAC work programmes.

The CDAC work programme 2014 – 2015 for the Whau Local Board (see Attachment A: CDAC - work programme FY15 - Whau Local Board) includes the following areas of activity:

 Community Development and Safety: These projects and programmes aim to deliver a range of social outcomes including capacity building, place-making, youth development, youth connections, local food initiatives, community funding, graffiti vandalism prevention and safety advice, housing, inclusion and diversity and community economic development

 Arts and Culture: This includes the delivery of a range of programmes and centres including: community art programmes including community art activations, public art installation and integration in the New Lynn town centre, re-siting of the Millennium Waka work and funding agreements with arts facilities (see Attachment D: Whau Local Board proposed art facility renewals work programme)

 Events: This will deliver a range of community events including: ANZAC Day, local event funding, Rhythm at Riverside, local civic functions, and citizenship ceremonies

 Community Facilities: This includes the provision of community facilities, the marketing and promotion of community facilities, community leasing, providing an integrated booking system, renewals and levels of service, strengthening community led centres, individual community centre programming, social housing, venue hire and the redevelopment of the Avondale and New Lynn community centres (see Attachment B and C).

8. The work programmes include scoped initiatives, the allocation of budgets and established timelines. Workshops have been conducted with local boards and CDAC staff on 23 April, to ensure alignment with the local board priorities and they meet the needs of the local community.

9. Local Boards are requested to approve the CDAC work programme for 2014 – 15. CDAC staff will continue to work with relevant portfolio holders and the local board to ensure the delivery of these projects and their evaluation. Portfolio holders and the local board will also be consulted on the prioritisation of the community facilities renewal projects and community leases.

Consideration

Local board views and implications

10. The draft 2014 – 2015 work programme was considered by the local board at a workshop on 23 April 2014. The views expressed by local board members are reflected in Attachment A.

Maori impact statement

11. Improving Maori outcomes is a priority for the region. One of the Auckland Plan targets is to increase targeted support to Maori community development projects. The CDAC work programme deliverables aim to improve well-being among Maori living in the local board area. The focus of this CDAC work programme is to support Maori targeted initiatives.

Implementation

12. CDAC staff will continue to meet with portfolio holders to provide updates on the work programme and ensure it is progressed in a timely way. The CDAC work programme will be implemented within the annual plan 2014 – 2015 budget.

Attachments

No.	Title	Page
a View	Attachment A Community Development Arts and Culture - 2014/2015 Work Programme	15
b View	Attachment B Whau Local Board Community Lease Workplan 2014/2015	19
c View	Attachment C Whau Local Board proposed renewals programme	21
d View	Attachment D Whau Local Board proposed renewals programme	23

Signatories

Authors

Louise Mason - Manager Community Development, Arts and Culture

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

18 June 2014

Attachment B

Whau Local Board Community Lease Workplan 2014/2015

Group	Location	Building Ownership	Renewal Due	Lease Expired	Notes
Leases and lease projects
Vacant	50a Rosebank Road, Avondale	Council			On hold due to water egress problems
West Auckland Radio Control Car Club	Bancroft Park	Council land			Month by month lease. Club to obtain resource and building consent.
The Auckland Playcentres Association Incorporated	Avondale South Domain/Gittos Domain	Lessee		30/11/2014
Portage Ceramics Trust Incorporated	Ambrico Historical Reserve	Council	12/03/2015	11/03/2020
Avondale Community Pre-School Society Incorporated	99 Rosebank Road, Avondale	Council	01/06/2015	31/05/2020
Western Area Tennis Trust	Blockhouse Bay Recreation Reserve	Lessee		30/06/2015
Lease matters on hold – possible collective lease
NZ Plunket Society Incorporated – New Lynn	New Lynn Community Centre	Council		30/06/2011	Review of layout of New Lynn Community Centre being undertaken. Collective lease being considered
Citizens Advice Bureau – Avondale	99 Rosebank Road, Avondale	Council	01/07/2011		May need to relocate. Collective lease being considered.
Waitakere Citizens Advice Bureau – New Lynn	Memorial Square, 3 Memorial Drive, New Lynn		01/10/2010	30/09/2015	Collective lease being considered
Auckland Kindergarten Association – Green Bay	La Rosa Garden Reserve	Lessee	01/11/2012	31/10/2017	Collective lease being considered
Auckland Kindergarten Association Incorporated – Exminster Street	3-5 Exminster Street, Blockhouse Bay	Lessee		31/10/2013	Collective lease being considered




Lease matters that are on hold due to complicating factors
Ecomatters Environment Trust	Olympic Park	Lessee		30/11/2014	Land classified as recreation reserve, any lease granted will need to be pursuant to Section 73(3) of the Reserves Act 1977 which would require public notification.

Whau Local Board

18 June 2014

Auckland Transport Report Update

File No.: CP2014/12655

Executive summary

The purpose of the report is to respond to Local Board requests on transport related matters and to provide information to Elected Members about Auckland Transport’s activities in the Board area.

Recommendation/s

That the Whau Local Board:

a) Receives the Auckland Transport Report.

Comments

Discussion

INFORMATION REPORTS

PARKING STRATEGY CONSULTATION

1. Following on from cluster workshops which were attended by Local Board members in early-mid May, Auckland Transport has now distributed copies of the Parking Strategy discussion document to Elected Members and key stakeholder groups, including community organisations.

2. The discussion document is the first to comprehensively review issues associated with parking region-wide. Key elements of the discussion document include an analysis of issues associated with the city centre, the city fringe, metropolitan and town centres and residential streets across the region. There is a clear link to the region’s public transport strategy through consideration of the role of park-and-rides, and the needs of the forthcoming (bus) Frequent Transport Network, and the possibility that the AT HOP card may be able to be used for payment for parking, in some situations.

3. The discussion document will be made publicly available on-line on 31 May in anticipation of a month-long period of public consultation that will extend until 30 June. Submissions are expected to be considered during July and August, and then a report made to the September meeting of the Auckland Transport Board.

4. The review looks at the use of Park and Rides, residential parking zones, managing on and off street parking in the central city, clearway times on arterial roads and parking in town centres.

5. Auckland Transport is aiming to set a clear and consistent direction for Auckland’s parking in future, which will be good for all road users, adjacent businesses and residents and, Auckland Transport wants to make sure they are making the right decisions for Auckland’s future.

6. It is important to note that our city grows and develops rapidly, now is the time to take a look at how Auckland Transport most effectively manage the range of parking options for the city. Parking affects everyone in the region in one way or another. The submissions Auckland Transport receives, will inform the development of a Parking Strategy for Auckland.

7. Parking is not only vital to the safe and efficient operation of that network, but also supports economic development and has a major impact on place making, public transport, walking and cycling.

8. Auckland Transport is keen to get the public’s thoughts on a range of recommended approaches to improve Auckland’s parking, but specifically those relating to:

• The city centre, metropolitan and town centres

• Residential streets

• Off-street parking facilities (parking buildings)

• On-street parking restrictions

• Arterial roads (phasing out on-street parking)

• Parking permits

• Park and rides

RESPONSES AND PROGRESS REPORTS

REMOVAL OF GRASS VERGES BEATRIX ST AVONDALE

9. A request through the Local Board to consider the removal of the Grass verges on Beatrix Street, Avondale.

Response

10. Beatrix Street is a local road. It is about 7 metres wide and is thus not considered as narrow road. This width is sufficient for vehicles to get through if cars park on both sides of Beatrix Street, although in places it may be reduced to a single lane, in which case driver courtesy prevails.

11. Beatrix Street is about 250 metres long and is a cul-de-sac. Plane Street connects to Beatrix Street at a location closer to Beatrix Street’s western end. Beatrix Street connects to Great North Road at the eastern end. Some gaps between driveways are too short for vehicle parking, but overall there was found to be plenty of available car park spaces on Beatrix Street.

12. Visibility is not greatly obstructed, and the single lane effect of two vehicles parked immediately on the opposite side of the road as each other is considered to encourage slower vehicle speeds and greater care while driving. The ‘zig-zag’ effect that the constituent was suggesting to be created by removing or reducing berms on alternating sides of the road is already created here by parked vehicles.

13. Whilst it is feasible to replace some of the berm areas with parking spaces along this street, Auckland Transport does not consider this to be justifiable, and we therefore have no plans to alter the parking arrangement on Beatrix Street at this time.

ENCROACHMENTS ON LAND OWNED BY AT - THE WHAU BRIDGE ON GREAT NORTH ROAD.

14. A request for Auckland Transport to investigate the encroachments.

Response

15.Some Auckland Transport and Auckland Council land near the bridge is currently used by private businesses and property owners. Auckland Transport is unable to locate any records to see whether the private properties have got licenses to occupy Auckland Transport land near the bridge. However, AT will send a letter to the property owners requesting them not to use Auckland Transport land for parking. This letter will be sent by the 13th of June and follow up inspections will be conducted to ensure the area is cleared of encroachment. ‘

14. This further investigation does require more time, and as such you can expect an update regarding this matter by early September 2014.

REQUEST FOR A PEDESTRIAN CROSSING AT THE TOP OF HEAPHY STREET NEAR THE ROUNDABOUT

15. A request through the Local Board for a pedestrian crossing at the top of Heaphy Street near the roundabout.

Response

16. An Auckland Transport Engineer has visited the site and undertaken an initial review of the issues that have been raised. Further detailed investigation now needs to be undertaken to ensure a comprehensive review of this issue. This investigation has been prioritised and programmed for review, with an expected completion date of mid July 2014. Following this Auckland Transport will be able to provide an assessment and their recommendations.

OLYMPIC PARK - BUS ROTATION SAFETY

17. A request for Auckland Transport to re-look at the area of Olympic Park where buses are dropping off and picking up passengers because it has been noticed that this operation appears very unsafe for members of the public.

Response

18. Auckland Transport has investigated the concerns regarding the facilities for buses turning around at Olympic Park and also the lack of a bus stop outside the Maritime Museum, in Quay Street.

Safety of School Children

19. Auckland Transport considers that children’s safety is of paramount importance and the Community Transport Division works closely with communities to develop and deliver safety initiatives. The safe use of buses to transport school children to facilities such as the Olympic Park is viewed as a shared responsibility with schools and families. Ministry of Education regulations require schools to ensure that a set ratio of adults to children is provided on any school trip in order to ensure the safety of school children on such trips. Teachers and parent helpers ensure that children cross driveways, road crossings and intersections safely.

20. Auckland Transport ensures that bus stops are located to allow passengers to board and alight safely, conveniently and as close as possible to main shopping and business areas, transport interchanges and other main origins and destinations such as the Olympic Park and the Maritime Museum. AT also locate bus stops close to existing crossing facilities, including signals, so that pedestrians, adults and children alike, are able to cross safely.

Network Review

21. Your suggestions regarding an improved bus turnaround area at Olympic Park and the location of bus stops in relation to the Maritime Museum in Quay Street, have been passed on to our Network Review Team for their consideration. Auckland Transport is currently undertaking a comprehensive review of the Auckland bus network. This is a major project which includes consideration of bus stops, bus turn around areas, bus routes, and the connectivity of public transport modes and frequency of services.

22. Public consultation with communities on local routes and facilities will be carried out prior to network services and facilities changing. The Board will have the opportunity submit it’s views during the course of the public consultation.

23. The proposed timeframes for future consultation and implementation are as follows:

Area/s - Consultation - Implementation

· South Auckland - Closed 2 August - 2013 Early 2015

· Green Bay/Titirangi - Closed 22 November - 2013 August 2014

· West Auckland, Franklin, Hibiscus Coast - 2014 - 2015-2016

· North, Central, East - 2015 - 2016

24. Board members and members of the public can receive regular updates on the New Public Transport Network by signing up on our website here. https://at.govt.nz/ - Emails will then be sent to alert you to updates or consultation milestones.

REQUEST FOR SPEED CALMING MEASURES ON RIMU STREET

25. A request for Auckland Transport to look at installing speed calming on Rimu Street.

Update

26. Auckland Transport needs more time to complete its investigation as currently there are rehab works occuring on Rimu Street and this means thatit would be difficult to get accurate results on the tube count that is required. It is estimated that the rehab construction works should be completed by end of May 2014, after which time AT will be able to carry out the required tube counts. An update will be available by the end of June 2014.

ASH STREET CLEARWAY REQUEST

27. A request has been received for Auckland Transport to extend the Clearway on both sides of Ash Street from the Whau Bridge up to Rosebank Road.

Update

28. An Auckland Transport engineer has visited the site and undertaken an initial review of the issue raised. A further detailed investigation now needs to be undertaken to ensure a comprehensive review of this issue. This investigation has been prioritised and programmed, with an expected completion date of early August 2014, following this AT will be able to provide the Board with the outcome and, recommendations based on their assessment.

CANAL ROAD ANGLE PARKING

29. A request has been received from a resident in Canal Road for angle parking at the end of the cul-de-sac of Canal Road in Avondale.

30. As most vehicles were already parking in a 90 degree manner but some vehicles would sometimes park parallel. This would obviously reduce the numbers of cars that can fit there and also created safety issues with risks of collisions when manoeuvring when parked in different formats next to each other.

31. Auckland Transport considers this change as a positive outcome.

Response from the Local Board

34. The Transport Portfolio Leads support the proposal.

VICTOR STREET SPEED TABLE

35. Auckland Transport has received a request from the Avondale police to look at the Speed Table on Victor Street as it is causing major confusion to pedestrians and motorists alike, and as there has now been a traffic accident resulting from that confusion.

Update

36. Auckland Transport is undertaking pedestrian surveys to identify whether it meets a warrant to upgrade the facility to a zebra crossing. It will update the Board on the outcome of the survey. This will take approximately 2-3 weeks. Also, Auckland Transport is investigating the option of installing signs to inform pedestrians that they need to give way to traffic, as vehicles have right of way in the current arrangement.

ISSUES PENDING
Subject Name	Description	Date Requested	Due Date
Roading Corridor Weed Control In The Whau Ward	The Local Board has requested information on weed control in the road corridor. Auckland Transport will arrange a workshop with the Local Board to discuss weed control in the Whau Ward.	19 February 2014	July 2014
Antisocial use of Cars in Lansford Crescent	Auckland Transport has been requested to look at options to mitigate the antisocial use of cars in Lansford Crescent, Avondale.	25 November 2013	June 2014
Avondale Town Centre Parking Assessment	A request from the Local Board that they be part of the assessment process in regards to the Avondale Parking Plan.	4 February 2014	October 2014
Proposed Waterview To New Lynn Shared (Cycle And Pedestrian) Path	Supports in principle the Western Railway Cycleway link and requests that: Auckland Transport investigates a separable portion for the Board to consider from the Local Board’s transport fund.	April 2014	June 2014
Methuen Road – Driver / Pedestrian Safety Concerns	A request for Auckland Transport to investigate parking restrictions to be installed to stop trucks parking in residential streets.	March 2014	July 2014
Blockhouse Bay Town Centre Parking Management	Auckland Transport in conjunction with Auckland Council will be undertaking a workshop with the Local Board on this request in the near future. Auckland Council is reviewing town centres parking management currently.	March 2014	August 2014
Roading Network Totara Avenue Road Completion

ISSUES COMPLETED
Subject Name	Decision Description	Date Requested	Completion date
Auckland Transport Variable Message Signs (Vms) Proposal	The Local Board Transport Portfolio Lead was consulted on the proposal and was happy with what was being proposed.	April 2014	May 2014
Kelwyn Road – Proposed Safety Improvement	The Local Board Transport Portfolio Lead was consulted on the proposal and was happy with what was being proposed.	April 2014	May 2014
Proposed Bus Stop – 147 Astley Avenue, New Lynn And Proposed Bus Stop Upgrade – 168 Astley Avenue, New Lynn	The Local Board Transport Portfolio Lead was consulted on the proposal and was happy with what was being proposed.	April 2014	May 2014
Heaphy Street – Pedestrian Crossing Request	The investigation has concluded that a zebra crossing facility on Heaphy Street will result in significant pedestrian and vehicular safety benefits, providing easier and safer navigation of the roundabout for pedestrians, and encouraging care and awareness of pedestrians by drivers. A zebra crossing facility on Heaphy Street has been proposed and added to the ‘Minor Improvements Programme’ in the 2014-2015 financial year.	April 2014	May 2014
Request For Yellow Lines On The Corner Of Barron Drive, Green Bay	The road is 8m wide and there is already NSAAT on the inside of the bend. Parked vehicles on the outside of the bend still leave room for two-way traffic flow around the bend. Furthermore, the parking on the outside of the bend is subject to a P180 restriction, which restricts all day parking and therefore lowers the parking demand. On-street parking provides a valuable amenity to local residents and businesses - removing the parking in this location cannot be justified at this time	February 2014	April 2014
Clearway Request Outside The Avondale Police Station	Auckland Transport will install 'KEEP CLEAR' markings on Great North Road at the intersection with Walsall Street, to allow access for emergency vehicles.	March 2014	April 2014
Wingate Street Seal Sweeping Request/Vehicle Crossing Work	The sweep was done on 5 November 2013 as per the Auckland Transport (AT) programme for sweeping. Auckland Transport’s contractors will sweep the Avondale/Blockhouse Bay area again this month. With regard to the request for work on the vehicle crossing (driveways), this is the responsibility of the property owner. The vehicle crossing is the area of driveway between the council road and the private property boundary. AT will only repair the part of the crossing that crosses the footpath if it is deemed by Auckland Transport to be unsafe.	March 2014	May 2014
Blockhouse Bay Road – Pedestrian Access	Auckland Transport has undertaken a second investigation due to the depression and poor condition of the footpath. Auckland Transport is currently working with their Maintenance Team to improve the condition of the footpath and reduce the steepness of the depression to provide easier access to the pedestrian push button. Auckland Transport expects the construction work for improvements to be completed within the next six to eight weeks.	February 2014	May 2015

Signatories

Attachments

No.	Title	Page
a View	Canal Road, Avondale - Angle parking drawing	33

Signatories

Authors

Owena Schuster (Elected Member Relationship Manager - West, Auckland Transport)

Authorisers

Jonathan Anyon - Elected Member Relationship Team Manager, Auckland Transport

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

18 June 2014

Whau Local Board 2014/2015 Proposed Local Library Renewals

File No.: CP2014/10068

Purpose

1. This report seeks approval from the Whau Local Board for proposed 2014/15 property renewal capital works for Libraries.

Executive summary

2. The property renewals programme is an annual capital works programme. The programme ensures that each Council facility can operate to the current level of service articulated in the relevant asset management plan.

The Whau Local Board proposed property renewals programme for 2014/15 is detailed in this report as Attachment 1.

In the 2014/15 financial year, the Whau Local Board’s budget for the Libraries property renewal programme is $63,120.

A list of all Libraries proposed property renewal projects for all Auckland Council Local Boards for 2014/2015 is provided for your information as Attachment 2.

Recommendation/s

That the Whau Local Board:

a) Receive the Whau Local Board 2014/2015 Proposed Property Renewals report

b) Approves the property renewals programme 2014/2015 for Libraries as listed in Attachment 1

c) Delegates responsibility to the Manager Assets Planning and Business – Libraries to approve any moderate changes to the budget, in the event that there is a variation to identified costs for its property renewals programme

d) Allows for any project surplus to be held as contingency for other renewals projects included within this report for this board.

Comments

3. Investment in this property renewals programme will ensure that Council facilities remain valuable, well-maintained community assets that continue to meet user expectations. Not undertaking timely property renewals will have an undesirable impact on the customer experience and put asset performance at risk, and ultimately increase the cost to maintain the facility.

The property renewals programme is a planned and documented process comprising of seven project management framework phases. These phases are: data collection, feasibility, initiation, planning, execution & transition, closure, and benefits realisation. Local Board sign-off is within the third phase (initiation) of the Property Renewals Programme process.

The property renewals programme process ensures that the proposed work-lists (Attachment 1) have received extensive input and assessment from both property and activity officers.

Should a Local Board Member have any questions regarding any of the proposed renewals works, the Activity Representative is the person that should be contacted in the first instance. The Activity Representative will be happy to answer any questions you have or workshop the renewals list with you if you prefer.

Consideration

Local board views and implications

4. Council officers are seeking Local Board approval for the proposed Whau Local Board property renewals programme for 2014/15. Council officers will report quarterly to the Local Board, including any reduction in project costs, to enable a review of budget options.

Maori impact statement

5. The Whau Local Board 2014/2015 property renewals programme will ensure that all facilities continue to be well-maintained community assets benefiting the local community, including Māori.

Implementation

6. This work will be implemented as part of the Council Property Department’s usual business practice and delivered in partnership with Libraries.

Attachments

No.	Title	Page
a View	Proposed Renewals Programme- Whau	36
b View	Proposed Renewals Programme 14/15 Regional	36

Signatories

Authors

Kim Taunga - Manager – Local Libraries South

Authorisers

Allison Dobbie - Manager – Libraries and Information

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

18 June 2014

Smart Trail Project - Whau River Catchment Trust

File No.: CP2014/09065

Purpose

1. To seek landowner approval from the Whau Local Board for the proposed Smart Trail project for The Whau River Catchment Trust.

Executive summary

2. The purpose of this report is to seek approval for a Smart Trail to be installed at Kurt Brehmer Reserve walkway at Saunders Place, Avondale, by The Whau River Catchment Trust (TWRCT). The Smart trail being a series of posts that have Quick Response (QR) codes placed at the top of the posts to allow viewing of website information on the feature marked on the reserve track. There would be a larger interpretational sign at either end of the track.

Recommendation/s

That the Whau Local Board:

a) Provides landowner approval for the proposed Smart Trail Project proposal to be

installed at Kurt Brehmer Walkway.

Discussion

Background

3. The Whau River Catchment Trust (established 2012) in conjunction with Friends of the Whau Inc. (FoW), was established in 2000 by a group of local people who had a passion to maintain and protect the natural ecology of the Whau River catchment and to sensitively enhance it for the enjoyment of the community of the Whau River catchment and its visitors.

Project location: Kurt Brehmer Walkway, Avondale

The project has two stages both of which are to be externally funded:

Stage 1 - Web content

The design and educational content of the webpages is covered under this stage.

It is proposed to design and build the web page information for the smart trail (approximately 1,240 metres in length) along the Kurt Brehmer Walkway in Avondale using a smart trail format as an educational feature providing location based educational information accessed through mobile smart phones using the QR Code mobile phone application. The smart trail would also be supported with a numbering system enabling a hardcopy brochure to be used for those not having smart phone access.

This stage of the project involves:

 Walkway design involving where possible FOW members, community and schools.

 Design of signage, way-marker posts and QR Codes by WRCT in consultation with Auckland Council Parks West.

 WRCT research and gathering of educational information to inform visitors, with language and style targeted to both adults and children using QR Coded signage linked to the WRCT website.

 Building website based mobile QR Code application providing ‘Nature Bytes’ of information.

 Individual QR Code information way-markers to be developed by WRCT using a variety of techniques such as video clips, text, speech, visual graphics etc. design of nature themed art work and children’s features.

 The QR Code information teaches visitors about the Whau River area’s ecosystems, cultural and historical connections.

 Design of a hard copy brochure for Information Centres, Libraries, and local schools etc.

 Community access to downloadable PDF brochure through the WRCT website.

Stage 2 – Implementation

Brochures, sign writing, QR Codes, QR Code stations, construction and installation of signage along the walkway. Installation and construction of all facets of the project is to be supported by external funding. The signage branding will reflect Council requirements for look and feel, also on all communication material such as brochures, including the QR code destination web pages.

 Printing of a hard copy brochure to be distributed to Information Centres, Libraries, and local schools etc.

 All production and installation of signage by the WRCT.

 Launch event with the community and the Whau Local Board.

 On-going updating of website and QR Codes from time to time as approved by Council

Project Benefits

4. It is intended to involve the local community, schools, Iwi and nearby businesses in developing

the smart trail information. TWRCT have well established links with local schools and will also

consult others such as Council biodiversity experts and environmental groups such as Royal

Forest and Bird.

Participants will be involved in building an environmental asset and become more knowledgeable about the rich wildlife in the area. Visitors will be encouraged to appreciate the value of Kurt Brehmer Reserve and learn more about its biodiversity. The Smart trail will encourage visitors and their families to get out and about and learn about the natural world on a bush trail without travelling a long distance.

Local Board Views

5. There continues to be a demand from the community in many areas of Auckland for enhanced reserve educational opportunities. This is especially evident in the Waitakere Ranges regional parks areas. This project is an opportunity for the Whau local board to have an asset produced by the community that is at the cutting edge of the latest information technology. The Smart Trail will enhance the park visitor experience for the Whau area and could well become a trail blazing project for the rest of Auckland. This innovative project focuses on engagement of the local community in an improvement of local parks visitor experience and the showcasing of the natural environment at Kurt Brehmer Reserve.

Consultation

6. Consultation will be ongoing with the local community and will be continuously asked to comment on the smart trail website content as part of the operation and development of the project. Council will also scrutinise website content and signage to ensure it is in line with Council policy and acknowledges council’s support and that of the Whau Local Board

Decision Making

7. This report is to inform the Local Board, and to seek endorsement of the project as outlined.

Significance of Decision

8. This report does not trigger the Significance Policy.

Maori Impact Statement

9. Council’s Maori Strategy and Relations Officer will be contacted regarding this community initiative following the decision made by the Whau Local Board.

Legal and Legislative Implications

10. There are no legal implications relating to this report.

Implementation

11. The implementation of the Smart Trail project is to be undertaken by TWRCT. The project signage infrastructure is to be installed in accordance with the Council’s Code of Practice specifications by an AC approved contractor at WRCT’s cost.

12. At the completion of the Smart Trail project the asset information is passed onto Local & Sports Parks West to undertake ongoing maintenance of the signage in conjunction with TWRCT recommendations. Signage maintenance costs are thought to be low as this reserve area receives only minor instances of vandalism restricted to graffiti (which can be cleaned off the proposed signs which will be treated with “graffiti guard” coating). The likely cost of three visits to clean off any graffiti would be less than $120.00 in total. Replacement of QR code panels will be carried out by WRCT at their cost. Smart Trail brochures will be produced at Councils cost in accordance with Council Branding and Channel specifications.

Attachments

No.	Title	Page
a View	Smart Trail presentation - WRCT	36
b View	Smart Trail Proposal - WRCT	36

Signatories

Authors

Huw Hill-Male - Volunteer and Biodiversity Coordinator

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

18 June 2014

Request for additional funding allocation to complete construction of community building at 50a Rosebank Road, Avondale

File No.: CP2014/12595

Purpose

1. To seek additional funding from the Whau Local Board to complete construction of the community building at 50a Rosebank Road Avondale.

Executive summary

2. The Whau Local Board approved that the building at 50a Rosebank Road be refurbished and reconfigured as an open plan community leased space in December 2011.

3. The total current project budget is $160,000

4. The projected budget shortfall to complete the building is $60,000

Recommendation/s

That the Whau Local Board:

a) Allocates an additional $60,000 from its 2013/14 capital budget for completion of the community building at 50a Rosebank Road Avondale.

Comments

5. The building located at 50A Rosebank Road was officially opened in 1942 and consists of two separate but attached buildings being a public toilet block at the front, and a small office building at the rear.

6. The public toilet block was brick and tile with a concrete floor, and was in reasonable condition, but did not meet current standards for public toilets.

7. The rear office was used by Plunket between 1942 and 1981, and was used by a local community group for storage up until February 2011.

8. In February 2011 a fire at the rear of the building badly damaged the interior of the rear office building, however the structure of the building remained intact. The front of the building (toilet block) was not affected by the fire but prior to the fire there had been ongoing misuse of the toilet facilities and the costs of keeping the condition of the toilets to a reasonable standard were prohibitive. Auckland Council took the decision to close the building in March 2011 pending a review of the future use of the facilities.

9. The Whau Local Board approved that the building at 50a Rosebank Road be refurbished and reconfigured as an open plan community leased space in December 2011.

10. The initial budget allocated consisted of $50,000 insurance and $60,000 from the Whau Local Board budget.

11. An additional $50,000 was approved by the Whau Local Board in May 2013 as the allocated budget was lower than the lowest tendered price received.

12. Construction work commenced in June 2013, but has been suspended since October 2013, pending further investigation and design to address deficiencies.

13. During the construction process, a number of deficiencies were raised by the Council building inspector which required investigation and rectification. The major deficiencies identified were:

 lack of storm water drainage for the site

 under floor ventilation

 cracking in the concrete block wall

14. Rectification, including professional services for design work and time extensions for the contractor, has resulted in additional costs of $60,000.

Consideration

Local board views and implications

15. The Local Board has supported the development of this facility.

Maori impact statement

16. This report does not raise any specific issues related to Maori.

Implementation

17. Implementation issues are the shortfall in budget currently available to complete the refurbishment of the building.

Attachments

There are no attachments for this report.

Signatories

Authors

Tina Craig – Western Operations Manager, Property

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

John O’Brien - Manager Regional Operations

Whau Local Board

18 June 2014

Infrastructure and Environmental Services Update Report

File No.: CP2014/10315

Purpose

1. To inform the local board about the activities of the Infrastructure and Environmental Services (I&ES) department during the period from February 2014 to May 2014. This includes both local board based and regional activities undertaken by the three units of I&ES – Environmental Services, Solid Waste and Stormwater.

2. This report also tracks the delivery and expenditure of environmental budget lines from the 2013/2014 Local Board Agreement (LBA), as assigned to I&ES.

Executive summary

3. I&ES delivers on the Auckland Plan and local board plans through the provision of environment and sustainability programmes, regional waste and stormwater services, as well as the maintenance and enhancement of Auckland's natural environment.

4. This report has been written to inform the local board about the delivery of activities and work programmes by I&ES. A number of these regional activities have a distinct local involvement and impact and are detailed in the attachments to this report.

Recommendation

That the Whau Local Board:

a) Notes the information in the Infrastructure and Environmental Services update report.

Comments

5. Local board priorities: This report and attachments specifically detail the activities delivered by the three units of I&ES within the local board area which support and contribute to the following local board plan priorities and initiatives:

Priority:

Initiatives:

Local action for the environment

 Whau River community engagement stream programmes

 Sustainable Neighbourhood programmes

 Support the Manukau Harbour Forum

6. Local board projects: The local board is supporting the delivery of local environmental programmes through its three budgets as outlined below. Key project highlights and milestones are noted in the table below with additional detail provided in Attachment A.

*Budget Line*	*Projects*	*Highlights:*	*Budget*
Sustainable Neighbourhood Programmes (SNP)	Sustainable Neighbourhoods	 Whau River Catchment Trust are delivering the development and integration of the 5 new neighbourhoods in the Whau local Board area (targeting Blockhouse House Bay and Avondale).  Three new neighbourhoods have been confirmed and will transition to the Sustainable Neighbourhood Programmes over the next 6 months.	$30,000
Community environment programmes (Whau River)	Whau Environmental Action Report (WEAR)	 The Whau Environmental Action Report (WEAR) completed and presented to the Whau Local Board in April.  Engaged EcoMatters in conjunction with Community Development to supervise and implement a waste minimization plan for the New Lynn Night Markets for 6 months, ending December 2014.  Auckland Environmental Protection Assoc (AEPA) (known as Chinese Eco Elders) has built a garden at Totara Avenue, New Lynn, planted fruit trees, started construction of a pergola, hosted an open day for EcoWest, planning the official opening and planning for a new garden project at Tui Glen park in association with the Neurological Foundation.	$15,000
Community environmental services	Ecofest	 Reports will be received in May on the Ecofests held from mid-March to mid-April in 2014.	$257,724 (across the three western local boards)
Resource Recovery	Resource recovery facility	 Registration of Interest documentation developed and sent to community groups within the Whau and Henderson-Massey local board areas to participate in a resource recovery trial at the Waitakere Refuse and Recycling Station.  The Registration of Interest closed on 19 May 2014.  The next step is for officers to evaluate the Registration of Interests and identify a preferred community group/s.  It is envisaged the trial will commence in June 2014.	$10,000 ($7, 000 from the Whau)

7. Local and regional activities: Local environmental initiatives are also supported through regional funding. Highlights of our regional activities are noted in the table below with additional detail provided in Attachment B.

*Unit*	*Highlights:*
Environmental Services	 The Retrofit Your Home Programme has been selected as a finalist for the EECA Awards 2014. In 2012/2013 3,211 households took advantage of the Retrofit programme assistance. So far this year 2,751 households have joined with more applications expected as the colder months approach.
Solid Waste	 New Windsor School’s WasteWise School graduation, was held Friday 9 May 2014.  The Waste Minimisation and Innovation Fund, small grants (applications less than $5,000), opened for applications on 19 March 2014. The fund was advertised through over 300 emails, a mail out to 474 to stakeholders and in approximately 15 suburban newspapers. Officers received 44 applications and are now working through the eligibility screening. The applications will be assessed over the next few weeks, and the final decisions will be notified to applicants by late June.
Stormwater	 The stormwater unit has worked closely with the Housing Project Office (HPO) to identify Special Housing Areas (SHA) for the recently announced Tranche 3 areas including developing stormwater management solutions and management plans for existing SHAs.  Development and delivery of a stormwater NCEA level two and three resource for secondary schools. This resource will allow youth to delve into stormwater issues and work towards sustainability. The resource was developed by council in partnership with schools and the community and it allows students to gain several achievement standards. It is available electronically on council’s website (search ‘secondary schools stormwater ncea’) and contains four editable assessment tasks or activities, including one NZQA approved task, a junior programme, and fun resources to support learning.  Stormwater capital projects for 2013/14 are progressing as per the final attachment to this report, or as previously reported.

Consideration

Local Board Views

8. This is a report prepared specifically to inform the local board.

Maori Impact Statement

9. While this report is for information only and does not require any decision making, it is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

Implementation Issues

10. The activities detailed in this report are within budget. Any decisions arising from discussions and planned changes to work programmes will have financial and resourcing implications which will need to be managed.

Attachments

No.	Title	Page
a View	Local Infrastructure and Environmental Services Activity	36
b View	Regional Infrastructure and Environmental Services Activity	36
c View	Stormwater Capital Works	36

Signatories

Authors

Emma Cordery - Relationship Advisor

Mara Bebich - Stakeholder Liasion Manager

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

John Dragicevich - Manager Infrastructure and Environmental Services

Whau Local Board

18 June 2014

Adoption of Local Board Agreement 2014/2015

File No.: CP2014/12724

Purpose

1. This report seeks formal adoption of the Local Board Agreement 2014/2015 to form part of the Annual Plan 2014/2015.

Executive summary

2. For each financial year, the Auckland Council must have a local board agreement (as agreed between the Governing Body and the Local Board) for each local board area.

3. The local board agreement is largely based on year three of the Long-term Plan 2012-2022^{^[1]} (LTP) and reflects the priorities in the local board plan, shows intended provision of local activities, and the capital and operating expenditure required to fund these activities.

4. A draft local board agreement was agreed in December 2013 as part of the draft Annual Plan 2014/2015 and consulted on between late January to late February. The Local Board Agreement 2014/2015 has since been updated to reflect:

a) budget prioritisation decisions made during the local board meeting in April;

b) the impact, if any, of final decisions made by the Budget Committee on 8 May;

c) budget adjustments, if any, arising from new information;

d) the allocation of central costs (including depreciation, interest, corporate overheads and staff costs).

5. The governing body will meet to adopt Auckland Council’s Annual Plan 2014/2015, including 21 local board agreements, on 26 June 2014.

Recommendation/s

That the Whau Local Board:

a) Adopts its local content for the Annual Plan 2014/2015 which includes a:

i) Local Board Agreement 2014/2015 with advocacy; and

ii) message from the chair.

b) Notes that:

i) Local budgets have been updated to reflect local board prioritisation decisions, impacts (if any) of final budget decisions made by the Budget Committee on 8 May, budget adjustments (if any) arising from new information and the allocation of central costs;

ii) If there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement;

iii) That the resolutions of this meeting will be reported back to the governing body when it adopts the Annual Plan 2014/2015 on 26 June 2012;

iv) The local board agreement could be subject to minor changes following this meeting.

c) Delegates to the Chair the authority to make any final minor changes to the local board content for the Annual Plan 2014/2015 before publication.

Comments

6. For each financial year, the Auckland Council must have a local board agreement (as agreed between the governing body and the Local Board) for each local board area.

7. The local board agreement is largely based on year three of the Long-term Plan 2012-2022 (LTP) and reflects the priorities in the local board plan, shows intended provision of local activities, and the capital and operating expenditure required to fund these activities.

8. The governing body will meet to adopt the Annual Plan 2014/2015 on 26 June 2014, which must include the local board agreement for each local board.

9. The draft local board agreement was consulted on between late January and late February 2014. In finalising their local board agreement, local boards:

a) took into account the submissions received and hearings held as part of the special consultative procedure and any other new information now available;

b) held a prioritisation workshop to re-evaluate their 2014/2015 budgets;

c) made final budget prioritisation decisions at their meeting in April.

10. On 29 and 30 April, local boards met with the Budget Committee to discuss local priorities and key issues (if any), after which the Budget Committee formally met on 8 May to make final decisions on the Annual Plan 2014/2015.

11. Local board agreements and financial statements were then further updated to reflect any impacts of Budget Committee decisions, budget adjustments arising from new information and the allocation of central costs (including depreciation, interest, corporate overheads and staff costs).

12. This report seeks formal adoption of local content for the Annual Plan 2014/2015 (Attachment One), which includes a:

a) Local Board Agreement 2014/2015 with advocacy; and

b) message from the chair

13. The resolutions of this meeting will be reported to the governing body on 26 June 2014, when it meets to adopt the Annual Plan 2014/2015.

Consideration

Local Boards

14. This report seeks adoption from the Local Board on its content for the Annual Plan 2014/2015. Engagement with the community, including consultation, and a number of workshops and meetings have been held by the local board to finalise their local board agreement and introduction to the agreement.

Maori Impact Statement

15. Many local board decisions are of importance to Maori and there is a need to continue to build relationships between local boards and relevant Iwi. The local board agreement is based on the local board plan and the LTP which have both been developed through engagement with the community, including Maori.

Implementation

16. The resolutions of this meeting will be reported to the governing body on 26 June 2014, when it meets to adopt the Annual Plan 2014/2015.

17. The timeline to develop and produce the Annual Plan 2014/2015 document is tight. It is possible that minor changes may need to be made to the attachments before the annual plan is adopted, such as:

a) correction of any errors identified;

b) minor wording changes.

Officers therefore recommend that the local board delegates authority to the Local Board Chair to make final changes if necessary.

Attachments

No.	Title	Page
a View	Whau Local Board Agreement	36

Signatories

Authors

Kate Marsh - Financial Planning Manager - Local Boards

Authorisers

Matthew Walker, Manager Financial Planning, Policy and Budgeting

Karen Lyons, Manager Local Board Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

18 June 2014

Approval of the draft local board plan 2014

File No.: CP2014/10307

Purpose

1. To approve the Whau draft local board plan 2014, and the summary document, for public consultation.

Executive summary

2. Each local board is required to complete a local board plan for adoption by 31 October 2014. The draft plan is attached to this agenda, along with the summary document, for the local board to approve for community consultation. Consultation using the special consultative procedure (SCP) is taking place 7 July to 6 August 2014.

3. As part of the SCP the local board needs to schedule dates for hearings of verbal submissions. It is recommended that these hearings be held on Wednesday 3^rd September to start at 10.00 am and 10 September 2014 (reserve day if required). Once the submissions have been heard the local board will need to deliberate and resolve whether they wish to make any changes to the Henderson-Massey Local Board Plan prior to its adoption.

4. The final stage of the SCP procedure will be the adoption of the Henderson-Massey Local Board Plan. It is recommended that the local board adopt the plan within the timeframe at its ordinary business meeting scheduled for Wednesday, 15 October 2014.

Recommendation/s

That the Whau Local Board:

a) Approves the draft Whau Local Board Plan 2014 for public consultation using the special consultative procedure.

b) Approves the draft Whau Local Board Plan 2014 summary document.

c) Delegates to the Chair to make any minor wording changes that may be necessary for the draft local board plan or summary document.

d) Schedules a meeting for the hearing of Local Board Plan submissions on Wednesday, 3 September 2014 at 10.00am in the boardroom of the Whau Local Board Office, 31 Totara Avenue New Lynn.

e) Adopts the 2014-2017 Whau Local Board Plan at the ordinary Whau Local Board business meeting scheduled for Wednesday, 15 October 2014 at 6.30pm in the boardroom of the Whau Local Board Office, 31 Totara Avenue New Lynn.

Comments

5. The Local Government (Auckland Council) Act 2009 requires each local board to develop a local board plan every three years. The first local board plan was adopted in 2011. This second local board plan must be adopted by 31 October 2014.

6. Local board plans are strategic plans for the following three years and beyond. The plans reflect the priorities and preferences of the community. They guide how the local board:

· makes decisions on local activities and projects

· provides input into regional strategies and policies

· works with other agencies that play a key role in the area, including central government agencies and council-controlled organisations.

7. The plans inform the development of council’s 10-year Long-term Plan. The plans also form the basis for development of the annual local board agreement for the following three financial years.

8. The local board is required to use the SCP to consult on the draft local board plan. The period for the SCP is 7 July to 6 August 2014.

9. The SCP requirements include providing a summary of the information in the draft local board plan.

Consideration

10. The draft plan has been developed by considering a range of strategic issues, as well as the Auckland Plan and other regional strategies and policies. Community views and advice from subject matters experts has also been important in developing the draft plan.

11. The draft plan and the summary document are attached.

Summary of community views and strategic issues

12. The local board talked to the community during February and March 2014 in a series of town hall meetings and drop in sessions and received input through written and online questionnaires.

13. The key areas on concern reinforced much of what council has heard in the past. Avondale’s developments, redeveloping the Avondale community centre, pool access are still priority topics. The community also identified the need for more cycle and walk ways, more things for young people to do and more environmental activities. Notably this year there was also a stronger focus on improving the Whau River, removing high voltage power pylons, funding more arts activities and events, putting the Smoke free policy into place and doing more around school travel planning and safety improvements.

Local board views and implications

14. The local board’s views have driven the development of the draft plan attached to this report. Matters for the board to advocate on where it is not the decision-maker or funder included better on-road cycling paths, faster roll-out of wheelie bins for the whole area, development of a new Avondale bus terminal, creating safer rail crossings around Avondale, more footpath maintenance, and for improvement in the quality of Housing NZ properties. Access to aquatic and recreation facilities continue to be a significant issue for the local community. There was also a strong voice for more affordable and social housing, cheaper train fares, more bike lock ups and feeder/shuttle buses and more activities around water safety.

15. The key strategic issues that have influenced the development of the plan are lack of community access to community, aquatic and recreation facilities and the need for Avondale and New Lynn’s regeneration. The desire for major improvements in the Whau, its streams and the harbours and to be able to join up the local communities with walking and cycling paths have also been key issues the Board have looked to address.

Local board views and implications

16. The local board’s views have driven the development of the draft plan attached to this report.

Māori impact statement

17. The local board plan contributes to improving wellbeing in Māori communities, as well as the community in general.

18. Mana Whenua’s voices have been included in the development of this plan. They have expressed a desire to work closely with the council on community environmental activities, water, land and the ecology, cultural heritage and public art projects.

19. Māori have also been involved in the development of this plan.

Implementation

20. The next steps in the local board plan process are shown below.

Attachments

No.	Title	Page
a View	Draft Whau local board plan	36
b View	Whau local board plan Summary	36

Signatories

Authors

Riya Seth - Democracy Advisor

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Karen Lyons - Manager Local Board Services

[1] Financial statements are based on the Long-term Plan 2012-2022, reflecting reprioritisations made during the annual planning process for 2013/2014 and 2014/2015 and revised budgets endorsed by the Budget Committee on 8 May 2014 to achieve a 2.5% rates increase for 2014/2015. Budgets have also been updated to reflect the allocation of central costs (including depreciation, interest, corporate overheads and staff costs)

Chairperson	Catherine Farmer
Deputy Chairperson	Susan Zhu
Members	Derek Battersby, QSM, JP
	Ami Chand
	Duncan Macdonald, JP
	Ruby Manukia-Schaumkel
	Simon Matafai

	Item	Presenter
1.0	Draft LB Plan Engagement  Engagement Advisor Steve Wilcox ran through schedule of engagements with Board members.
2.0	Unitary Plan  The Board discussed the Unitary Plan and upcoming Housing matters being brought to board in coming weeks.
3.0	Portfolios & Work Programmes  The Board discussed the portfolios and noted that the Portfolio allocation will be reviewed mid-2014.
4.0	Workshop – action tracking  Board members were briefed on tracking systems.
5.0	Any other matters arising  The Successful applications for the Waste Minimisation & Innovation Fund were noted.  The Board discussed the third amendment to Loc Govt Act and implication of not having the options of billing a development contribution fund. Action The Whau LB will make a one page submission – Chair Catherine Farmer to write in letter format.

	Item	Presenter
1.0	Potential Special Housing Areas (SHAs) for tranche 3 The received a briefing on potential Special Housing Areas (SHAs) in the local board area. Notes: The Board received a briefing on early thinking on the development of proposals for Special Housing Areas in the Whau.	Glenn Boyd, David
2.0	Local Boards Funding Policy This item was not considered. *Local Board Plan* Notes: The board considered the overall Local Board Plan development process and the engagement so far.
3.0	Arts activity study  To report back on the Arts feasibility study and propose future focus of Board investment Notes: The Board were briefed on the findings of the research and the suggested approach of supporting arts activity brokerage. The Board noted that a request for funding support had been received from Titirangi Community Arts Council to continue operations. The Board would like to consider this at its next Board meeting as an extraordinary item. Action: Staff will provide a memo to Board Members to background this request.	Jan Brown, Rebecca Kunin and Tracey Williams
4.0	Omnibus report to Local Boards To present new format of reporting to Local Boards for discussion and review. Notes: David Rose provided a briefing on the report on activities of the last 6 months. Action: The Board will follow up any specific queries through portfolios and agreed with reallocation of unused Capex from Regional and Local Planning into Local Board Discretionary.	David Rose

	Item	Presenter
1.0	Fees and Charges for Bookable Facilities  To input into model development and to set fees and charges as part of the 2014/2015 budget workshops Notes: The Board received a briefing on the programme to bring the fees and charges for council operated halls, centres and houses into common framework. The Board noted the increased range of charges. The Board clarified bonds, cleaning and access to sound systems. Staff will produce a suggested list of activities that can be considered for receiving lower rates based on the Board’s priorities. This will be considered through the portfolio holders update in March. The Board noted the suggested difference between New Lynn and Avondale and suggested this be looked at further. Action: Book in Board Portfolio holders (Ruby, Susan, Simon and Ami) to meet with Val Proud and Susan Johns.	Val Proud Susan John
2.0	Great North Road CMP consultation with Local Boards  To present the Great North Road Corridor Management Plan (CMP) from Ash Street, New Lynn to Ponsonby Road and receive feedback from the Local Board. Notes: The Board were briefed on the Great North Road CMP and the New North Road CMP. The Board provided initial comments of areas to be taken into consideration. Action: Officers will provide latest vehicle movement estimates for Great North Road and New North Road.	Aaron Matich and Andrew Duncan
3.0	Local Board Plan  To discuss the Local Board Plan Notes: Board Members provided updates on recent local board engagements.	Mark Allen

Authors	Busola Martins - Local Board Democracy Advisor
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Authors	Mark Allen - Senior Local Board Advisor
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau