Whau Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 18 June 2014 at 6.30pm.

 

present

 

Chairperson

Catherine Farmer

 

 

 

Deputy Chairperson

Susan Zhu

 

 

 

Members

Derek Battersby, QSM, JP

 

 

 

 

Ami Chand

 

 

 

 

Duncan Macdonald, JP

 

 

 

 

Ruby Manukia-Schaumkel

 

 

 

 

Simon Matafai

 

 

 

 

 

ALSO PRESENT

 

 

Clr Ross Clow

 

 

 

 

 

 

 

 

 

 


Whau Local Board

18 June 2014

 

 

 

1          Welcome

 

            The chair opened the meeting and welcomed those present.

 

2          Apologies

 

There were no apologies.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number WH/2014/78

MOVED by Chairperson CM Farmer, seconded by Member A Chand:  

That the Whau Local Board:

a)         Confirms the ordinary minutes of its meeting, held on Wednesday, 21 May 2014, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

 

12

Chairperson's report

 

Resolution number WH/2014/79

MOVED by Member DQ Battersby, seconded by Member A Chand:  

That the Whau Local Board:

a)        Receives the Chairperson’s report.

b)        Notes with concern that the Central Facilities Partnership Committee meeting of 16 June 2014 included an item considering the Avondale Primary School pool community facility partnership grant and that the report included a recommendation based upon the project status to withdraw the remaining $853,854 legacy funding and reallocate it into the Central Facilities Partnership Fund for 2014/15 and that this occurred without any consultation with the Whau Local Board.

c)        Makes the following observations and recommendations on the Avondale Primary School pool facility partnership grant item referenced in b):

i)          Notes that this decision is a local decision in line with Auckland Local Government legislation and the withdrawal or continuation of local funding partnerships is within the Whau Local Board’s scope of governance.

ii)               Notes that the Whau Local Board resolved at its September 2013 meeting to grant Avondale Primary School a further one year extension, to 30 June 2014 and that this date has not yet been reached.

iii)           Notes and highlights the continuing and growing community demands across the Whau local board area, specifically in Avondale, for recreation and particularly pool facilities, and the current inequity of service provision for the residents of the Whau compared to the region.

iv)           Requests a report, updating the board on the Avondale Primary School pool project, and considering alternative delivery of the outcomes sought through a facility partnership on the grounds of schools within walking distance, including Avondale Intermediate School.

v)         Requests the governing body prioritise the development of an equitable Community Facility Partnerships funding policy for Auckland Council in time for the draft Long-term Plan consultation.

CARRIED

 

9          Public Forum

 

 

Update from Ward Councillor Ross Clow

·                     Noted the withdrawal of legacy funding for Avondale Primary School Pool and supported further investigation.

 

8          Deputations

 

8.1

Keep Waitakere Beautiful

 

Fiona McCallum from Keep Waitakere Beautiful made a presentation to the Whau Local Board updating the board on their activities in the board area. . A copy of the presentation has been placed on the file copy of minutes and can be viewed at the Auckland Council website.

 

Resolution number WH/2014/80

MOVED by Member SPT Matafai, seconded by Deputy Chairperson  Zhu:  

That the Whau Local Board:

a)      Receives the deputation from Fiona McCallum of Keep Waitakere Beautiful on the activities of the organisation in the Whau local board area and thank her for the presentation.

 

CARRIED

 

Attachments

a     Keep Waitakere Beautiful - Presentation

 

 

 

 

8.2

Presentation from Waitakere Festival

 

Emily Harris from Waitakere Festival made a presentation to the Whau Local Board on the activities of Waitakere Festival in 2013 and upcoming activities for 2014.  A copy of the presentation has been placed on the file copy of minutes and can be viewed at the Auckland Council website.

 

Resolution number WH/2014/81

MOVED by Member SPT Matafai, seconded by Deputy Chairperson  Zhu:  

That the Whau Local Board:

a)        Receives the deputation from Emily Harris from Waitakere Festival and thank her for the presentation.

CARRIED

 

Attachments

a     Waitakere Festival - Presentation

 

 

8.3

Chorus - UltraFast Broadband (UFB)

 

Gerard Linstrom from  Chorus made a presentation to the Whau Local Board on the scale and timing for the UltraFast broadband rollout with the local board area for the 2014/15 build year.  A copy of the presentation has been placed on the file copy of minutes and can be viewed at the Auckland Council website.

 

Resolution number WH/2014/82

MOVED by Member SPT Matafai, seconded by Deputy Chairperson  Zhu:  

That the Whau Local Board:

a)    Receives the deputation from Gerard Linstrom from Chorus on the UltraFast Broadband rollout within the Whau local board area for the 2014/2015 build year commencing on July 1st 2014 and thank him for the presentation.

CARRIED

 

Attachments

a     Chorus - UltraFast Broadband (UFB) - Presentation

 

 

9          Public Forum (Continued)

 

 

Maui Bradbury and Imi Tovia – Avondale Community Gardeners

·                 Requested for board’s support for the organisation and spoke in support of her application for funding from board’s contestable community grants.

Lubretta Svelle

·               Expressed concerns and requested board’s support for keeping the historic nature of New Lynn intact and for small niche business.

 

Resolution number WH/2014/83

MOVED by Member A Chand, seconded by Member R Manukia-Schaumkel:  

That the Whau Local Board:

a)         Receives the public forum submissions.

 

CARRIED

 


 

10        Extraordinary Business

 

10.1

Extraordinary Business - Whau Local Board Community Group Funding, Applications for Round Two, 2013/2014

 

The reason this item was not included on the agenda is that the matter was not available at the time the agenda went to print.  

The matter is required to be decided prior to the next Whau Local Board meeting, scheduled for 16 July 2014, as the Community  Grants need to be allocated in the current financial year in a timely manner to enable  community organisations to progress their projects.

 

 

Resolution number WH/2014/84

MOVED by Chairperson CM Farmer, seconded by Member SPT Matafai:  

That the Whau Local Board:

a)      Agrees that the matter of Whau Local Board Community Group Funding, Applications for Round Two, 2013/2014 be discussed under item 22.1.

 

CARRIED

 

 

10.2

Extraordinary Business - Local Board member attendance at the Economic Development Agencies of NZ annual international  forum - July 2014

 

The reason this item was not included on the agenda is that the matter was not known at the time the agenda went to print.  

The matter is required to be decided prior to the next Whau Local Board meeting, scheduled for 16 July 2014, as the Economic Development Agencies of NZ annual international  forum is scheduled for 6th to 9th July 2014 which is prior to the next board meeting date.

 

 

Resolution number WH/2014/85

MOVED by Chairperson CM Farmer, seconded by Member SPT Matafai:  

That the Whau Local Board:

a)      Agrees that the matter of Local Board member attendance at the Economic Development Agencies of NZ annual international  forum - July 2014 be discussed under item 22.2.

CARRIED

 

11        Notices of Motion

 

There were no notices of motion.

 

 


 

13

Whau Local Board Community Development, Arts and Culture Work Programme 2014 - 2015

 

Resolution number WH/2014/86

MOVED by Member R Manukia-Schaumkel, seconded by Member SPT Matafai:  

That the Whau Local Board:

a)            Approves the Community Development, Arts and Culture work programme 2014 – 2015 (Attachment A of the agenda report) subject to the “Support for the Waitakere Ethnic Board” being added to the Community Development, Arts and Culture  work programme for 2014/15.

b)           Approves the negotiation of a funding agreement with the Waitakere Ethnic Board in consultation with the Whau Local Board Chair and ethnic diversity portfolio holders.

c)            Approves the 2014 - 2015 term grants for Kelston Community Hub for $37,429, Blockhouse Bay Community House for $48,124 and Green Bay Community House for $37,429. 

d)           Approves the community lease work plan for 2014 - 2015 (Attachment B of the agenda report).

e)            Approves funding of $74,117.75 (uninflated opex budget) for Portage Ceramics Trust (subject to the funding being approved by the local board chair if required).

f)             Approves the recommended community and art facilities capital and renewals work programme 2014 - 2015 as listed in Attachment C and D of the agenda report:

  (i)    Delegates responsibility to the chair and relevant portfolio holder to approve any moderate changes to the budget, in the event that there is a variation to identified costs for this capital and renewals work programme.

  (ii)      Asks that council staff report on any reduction in project costs to enable a review of budget options.

 

CARRIED

 

 

14

Auckland Transport Report Update

 

Resolution number WH/2014/87

MOVED by Deputy Chairperson  Zhu, seconded by Member A Chand:  

That the Whau Local Board:

a)      Receives the Auckland Transport Report.

CARRIED

 


 

15

Whau Local Board 2014/2015 Proposed Local Library Renewals

 

Resolution number WH/2014/88

MOVED by Chairperson CM Farmer, seconded by Member R Manukia-Schaumkel:  

That the Whau Local Board:

a)      Approves the property renewals programme 2014/2015 for Libraries as listed in Attachment A of the agenda report.

c)      Delegates responsibility to the chair and the Manager Assets Planning and Business – Libraries to approve any moderate changes to the budget, in the event that there is a variation to identified costs for its property renewals programme.

d)      Allows for any project surplus to be held as contingency for other renewals projects included within this report for this board. 

CARRIED

 

 

16

Smart Trail Project - Whau River Catchment Trust

 

Resolution number WH/2014/89

MOVED by Chairperson CM Farmer, seconded by Member R Manukia-Schaumkel:  

That the Whau Local Board:

a)        Provides landowner approval for the proposed Smart Trail Project proposal to be installed at Kurt Brehmer Walkway.

b)        Acknowledges the report writer for his work on the project and the report.

 

CARRIED

 

 

17

Request for additional funding allocation to complete construction of community building at 50a Rosebank Road, Avondale

 

Resolution number WH/2014/90

MOVED by Member DQ Battersby, seconded by Member D Macdonald:  

That the Whau Local Board:

a)     Allocates an additional $60,000 from its 2013/14 capital budget for completion of the community building at 50a Rosebank Road Avondale.

 

CARRIED

 

 

18

 Infrastructure and Environmental Services Update Report

 

Resolution number WH/2014/91

MOVED by Chairperson CM Farmer, seconded by Member A Chand:  

That the Whau Local Board:

a)      Receives the Infrastructure and Environmental Services update report.

 

CARRIED

 


 

19

Adoption of Local Board Agreement 2014/2015

 

Resolution number WH/2014/92

MOVED by Member R Manukia-Schaumkel, seconded by Member A Chand:  

That the Whau Local Board:

a)      Adopts its local content for the Annual Plan 2014/2015 which includes a:

i)       Local Board Agreement 2014/2015 with advocacy; and

ii)      message from the chair.

b)      Notes that:

i)       local budgets have been updated to reflect local board prioritisation decisions, impacts (if any) of final budget decisions made by the Budget Committee on 8 May, budget adjustments (if any) arising from new information and the allocation of central costs;

ii)      if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement;

iii)     the resolutions of this meeting will be reported back to the governing body when it adopts the Annual Plan 2014/2015 on 26 June 2012;

iv)     the local board agreement could be subject to minor changes following this meeting.

c)      Delegates to the Chair the authority to make any final minor changes to the local board content for the Annual Plan 2014/2015 before publication.

 

CARRIED

 

 

20

Approval of the draft local board plan 2014

 

Resolution number WH/2014/93

MOVED by Chairperson CM Farmer, seconded by Member SPT Matafai:  

That the Whau Local Board:

a)      Approves the draft Whau Local Board Plan 2014 for public consultation using the special consultative procedure.

b)      Approves the draft Whau Local Board Plan 2014 summary document.

c)      Delegates to the Chair to make any minor wording changes that may be necessary for the draft local board plan or summary document.

d)      Schedules a meeting for the hearing of Local Board Plan submissions on Wednesday, 3 September 2014 at 10.00am in the boardroom of the Whau Local Board Office, 31 Totara Avenue New Lynn.

e)      Adopts the 2014-2017 Whau Local Board Plan at the ordinary Whau Local Board business meeting scheduled for Wednesday, 15 October 2014 at 6.30pm in the boardroom of the Whau Local Board Office, 31 Totara Avenue New Lynn.

 

CARRIED

 

 

 

 

 

21

Confirmation of Workshop Records: February 2014

 

Resolution number WH/2014/94

MOVED by Member A Chand, seconded by Member R Manukia-Schaumkel:  

That the Whau Local Board:

a)      Confirms that the records of the workshops in Attachments A - C held on the following dates are a true and correct record: 

5 February 2014

12 February 2014

19 February 2014 

 

CARRIED

  

22        Consideration of Extraordinary Items

 

22.1

Extraordinary Business - Whau Local Board Community Group Funding, Applications for Round Two, 2013/2014

 

Secretarial note:         A report “Whau Local Board Community Group Funding, Applications for Round Two, 2013/2014” was tabled at the meeting. A copy of the report has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.

 

Resolution number WH/2014/95

MOVED by Member R Manukia-Schaumkel, seconded by Member SPT Matafai:  

That the Whau local board:

a)         Allocates $ 14,275.40 as round two of its Community Funding programme to the following applicants as outlined in Table 1 below:

Table 1 – Whau Local Board Community Funding Applications and allocations

Organisation

Funding for

Amount Requested

Amount Allocated

Blockhouse Bay Auckland Chinese Association

Towards the venue hire costs of the Blockhouse Bay Community Centre.

 

$3,000.00

 $1,000.00

 

Encounter Hope Foundation

Towards the lease costs at Level 1/50 Rosebank Road, Avondale between 1 June 2014 to 31 December 2014.

 

$5,000.00

 $1,000.00

 

Communicare (CMA)

Towards the hall hire costs of the Avondale Baptist Church and Blockhouse Bay Baptist Church

 

$2,300.00

 $1,000.00

 

Project Litefoot

Towards the implementation of LiteClub at the West Auckland Football Club

 

$2,873.00

0

 

Green Bay Community House

 

Towards the delivery of the Green Bay Community House term brochure and the Community House newsletter.

 

$1,508.00

0  

 

The Parenting Place – Attitude youth division

Towards 35 presentations in Avondale College, Green Bay College and Kelston Girls and Boys College.

 

$3,451.00

 0  

 

Women's Centre Waitakere

Towards the facilitators fees, workbook and crèche for the Family Violence Education Programme for women.

 

$3,800.00

 $1,300.00

 

Living Wage Movement Aotearoa NZ

Towards venue hire, sound, St Johns and bouncy castle hire for the Living Wage event.

 

$3,956.00

 0  

 

The Parenting Place - Toolbox Division

Towards costs associated with running The Parenting Place - Toolbox in the Whau Local Board area.

 

$3,810.00

 

Sistaz Fitness

Towards venue hire, instructor training and In2it for the Get Fit Get Connected programme.

 

$5,000.00

 $1,000.00

 

Auckland Curling Club

Towards hireage of the Paradice Ice Skating Rink, Avondale.

 

$5000.00

 0  

 

Whau Ace Adult & Community Education Centre Inc.

Towards costs associated with running the Arts Dezire event.

 

$3,366.00

 0  

 

United Samoa Pentecostal Church, Avondale

Towards the costs of the Zumba classes and purchase of sports equipment.

 

$5,000.00

 $1,000.00

 

Sport Waitakere

Towards the venue hire and awards for the Avondale Youth Awards.

 

$6,000.00

 $1,000.00

 

Auckland Action Against Poverty

Towards the costs associated with setting up the beneficiaries services at the Kelston Community Hub.

 

$3,038.00

 $725.40

 

Action Education Incorporated

Towards the facilitators costs for the Spoken Word programme

 

$2,200.00

 0  

 

Church of the Saviour

Towards the purchase of art and crafts supplies and stationary for the July and October School Holiday programme 2014

 

$1,300.00

 $500.00

 

Getin2life Youth Development Trust

Towards the costs for 6 Underground Street Play events in the Whau Local Board area

 

$3,288.00

0  

 

Christian Assist Trust

Towards the rent for 57B Wolverton Street, Avondale from July 2014 - December 2014.

 

$5,000.00

 $750.00

 

The Gifted Education Centre

Towards 6 months of rental costs of Fruitvale School.

 

$3,000.00

 0  

 

Charlotte Museum Trust

Towards the purchase of new equipment and to undertake research for the Charlotte Museum Trust

 

$2,300.00

 0  

 

Auckland Challenge Incorporated

Towards the project management and volunteer monitoring for Auckland Challenge Incorporated.

 

$5,000.00

0

 

Storytime Foundation

Towards the purchase of new books for the Books for Babies in the Whau Local Board area

 

$2,877.00

 0  

 

Shine - Safer Homes in New Zealand Everyday

Toward the KIDShine visits for the Whau Local Board area

 

$4,830.00

 0  

 

Fair Food Trust

Towards the purchase and printing of new uniforms for Fair Food Trust

 

$2,240.00

 0  

 

Sisterhood New Zealand

Towards the costs associated with a establishing a youth space in Kelston

 

$20,000.00

 0  

 

Rainbow Youth Inc.

Towards the design and printing of pamphlets and posters for Rainbow Youth Inc.

 

$3,000.00

 0  

 

EcoMatters

Towards costs associated with running the Bring Back the Bees Conference.

 

$4,380.00

 0  

 

Sport Waitakere

Towards costs associated with the Run4Fun in the Whau Local Board area

 

$2,500.00

 0  

 

Whau the People

Towards project administrative costs, artist materials and marketing and promotional costs for Whau Fest

 

$2,702.00

 0  

 

The Village Community Services Trust

Towards the hire of Kelston Boys Gym for Youth Central

 

$5,000.00

 $1000.00

 

Avondale Community Gardeners

Towards the project planning consultancy for the Avondale Community Garden

 

$4,968.00

 $1,000.00

 

Auckland Regional Migrant Services Charitable Trust

Towards the transportation and rental costs for the Safari Playgroup in Lynnfield.

 

$5,940.00

 $500.00

 

Auckland Kids Achievement Trust - FYD Auckland 

Towards salaries for the Stars Coordinator and Kiwi Can Leader and rent for the Trusts Stadium

 

$5,000.00

 0  

 

Sukhmani Charitable Trust

Towards the venue hire and art materials for the Children’s Art Class at the New Lynn Community Centre.

 

$2,973.00

 $1,000.00

 

Blockhouse Bay Community Centre

Towards the entrance fees and tutor  fees for the July and October 2014 School Holiday Programmes

 

$3,800.00

 $750.00

Kofu Kofu Playgroup

Towards the rental costs of Avondale Community Centre and purchase of new equipment

$5,000.00

 $750.00

 

Total:

$154,400.00

$14,275.40

 

CARRIED

 

Attachments

a     Tabled report - Whau Local Board Community Group Funding, Applications for Round Two, 2013/2014

 

 

22.2

Extraordinary Business - Local Board member attendance at the Economic Development Agencies of NZ annual international  forum - July 2014

 

Secretarial note:         A report “Local Board member attendance at the Economic Development Agencies of NZ annual international  forum - July 2014” was tabled at the meeting. A copy of the report has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.

 

Resolution number WH/2014/96

MOVED by Chairperson CM Farmer, seconded by Member A Chand:  

That the Whau local board:

a)            Nominates local board member Derek Battersby to attend the Economic Development Agencies of NZ annual international forum - July 2014.

b)            Approves the payment of registration fees and accommodation expenses from it’s local board professional development allocation.

c)            Agrees that any additional expenses for attending the Economic Development Agencies of NZ annual international forum - July 2014 be provided for in line with Auckland Council's Elected Members' Expense Rules.

d)            Requests that following the forum local board member provide a written report on the forum and lead a workshop discussion with Whau local board members to share learnings and insights.

CARRIED

 

Attachments

a     Tabled report - Local Board member attendance at the Economic Development Agencies of NZ annual international  forum - July 2014

 

7.58 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

 

 

DATE:.........................................................................

 

 

CHAIRPERSON:........................................................