Whau Local Board
OPEN MINUTES
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Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 18 June 2014 at 6.30pm.
Chairperson |
Catherine Farmer |
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Deputy Chairperson |
Susan Zhu |
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Members |
Derek Battersby, QSM, JP |
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Ami Chand |
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Duncan Macdonald, JP |
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Ruby Manukia-Schaumkel |
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Simon Matafai |
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ALSO PRESENT
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Clr Ross Clow |
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Whau Local Board 18 June 2014 |
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1 Welcome
The chair opened the meeting and welcomed those present.
2 Apologies
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number WH/2014/78 MOVED by Chairperson CM Farmer, seconded by Member A Chand: That the Whau Local Board: a) Confirms the ordinary minutes of its meeting, held on Wednesday, 21 May 2014, as a true and correct record. |
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
12 |
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Resolution number WH/2014/79 MOVED by Member DQ Battersby, seconded by Member A Chand: That the Whau Local Board: a) Receives the Chairperson’s report. b) Notes with concern that the Central Facilities Partnership Committee meeting of 16 June 2014 included an item considering the Avondale Primary School pool community facility partnership grant and that the report included a recommendation based upon the project status to withdraw the remaining $853,854 legacy funding and reallocate it into the Central Facilities Partnership Fund for 2014/15 and that this occurred without any consultation with the Whau Local Board. c) Makes the following observations and recommendations on the Avondale Primary School pool facility partnership grant item referenced in b): i) Notes that this decision is a local decision in line with Auckland Local Government legislation and the withdrawal or continuation of local funding partnerships is within the Whau Local Board’s scope of governance. ii) Notes that the Whau Local Board resolved at its September 2013 meeting to grant Avondale Primary School a further one year extension, to 30 June 2014 and that this date has not yet been reached. iii) Notes and highlights the continuing and growing community demands across the Whau local board area, specifically in Avondale, for recreation and particularly pool facilities, and the current inequity of service provision for the residents of the Whau compared to the region. iv) Requests a report, updating the board on the Avondale Primary School pool project, and considering alternative delivery of the outcomes sought through a facility partnership on the grounds of schools within walking distance, including Avondale Intermediate School. v) Requests the governing body prioritise the development of an equitable Community Facility Partnerships funding policy for Auckland Council in time for the draft Long-term Plan consultation. |
9 Public Forum
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Update from Ward Councillor Ross Clow · Noted the withdrawal of legacy funding for Avondale Primary School Pool and supported further investigation. |
8 Deputations
8.1 |
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Fiona McCallum from Keep Waitakere Beautiful made a presentation to the Whau Local Board updating the board on their activities in the board area. . A copy of the presentation has been placed on the file copy of minutes and can be viewed at the Auckland Council website. |
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Resolution number WH/2014/80 MOVED by Member SPT Matafai, seconded by Deputy Chairperson Zhu: That the Whau Local Board: a) Receives the deputation from Fiona McCallum of Keep Waitakere Beautiful on the activities of the organisation in the Whau local board area and thank her for the presentation.
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a Keep Waitakere Beautiful - Presentation |
8.2 |
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Emily Harris from Waitakere Festival made a presentation to the Whau Local Board on the activities of Waitakere Festival in 2013 and upcoming activities for 2014. A copy of the presentation has been placed on the file copy of minutes and can be viewed at the Auckland Council website. |
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Resolution number WH/2014/81 MOVED by Member SPT Matafai, seconded by Deputy Chairperson Zhu: That the Whau Local Board: a) Receives the deputation from Emily Harris from Waitakere Festival and thank her for the presentation. |
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a Waitakere Festival - Presentation |
8.3 |
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Gerard Linstrom from Chorus made a presentation to the Whau Local Board on the scale and timing for the UltraFast broadband rollout with the local board area for the 2014/15 build year. A copy of the presentation has been placed on the file copy of minutes and can be viewed at the Auckland Council website. |
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Resolution number WH/2014/82 MOVED by Member SPT Matafai, seconded by Deputy Chairperson Zhu: That the Whau Local Board: a) Receives the deputation from Gerard Linstrom from Chorus on the UltraFast Broadband rollout within the Whau local board area for the 2014/2015 build year commencing on July 1st 2014 and thank him for the presentation. |
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a Chorus - UltraFast Broadband (UFB) - Presentation |
9 Public Forum (Continued)
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Maui Bradbury and Imi Tovia – Avondale Community Gardeners · Requested for board’s support for the organisation and spoke in support of her application for funding from board’s contestable community grants. Lubretta Svelle · Expressed concerns and requested board’s support for keeping the historic nature of New Lynn intact and for small niche business. |
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Resolution number WH/2014/83 MOVED by Member A Chand, seconded by Member R Manukia-Schaumkel: That the Whau Local Board: a) Receives the public forum submissions.
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10 Extraordinary Business
10.1 |
Extraordinary Business - Whau Local Board Community Group Funding, Applications for Round Two, 2013/2014 |
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The reason this item was not included on the agenda is that the matter was not available at the time the agenda went to print. The matter is required to be decided prior to the next Whau Local Board meeting, scheduled for 16 July 2014, as the Community Grants need to be allocated in the current financial year in a timely manner to enable community organisations to progress their projects.
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Resolution number WH/2014/84 MOVED by Chairperson CM Farmer, seconded by Member SPT Matafai: That the Whau Local Board: a) Agrees that the matter of Whau Local Board Community Group Funding, Applications for Round Two, 2013/2014 be discussed under item 22.1.
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10.2 |
Extraordinary Business - Local Board member attendance at the Economic Development Agencies of NZ annual international forum - July 2014 |
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The reason this item was not included on the agenda is that the matter was not known at the time the agenda went to print. The matter is required to be decided prior to the next Whau Local Board meeting, scheduled for 16 July 2014, as the Economic Development Agencies of NZ annual international forum is scheduled for 6th to 9th July 2014 which is prior to the next board meeting date.
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Resolution number WH/2014/85 MOVED by Chairperson CM Farmer, seconded by Member SPT Matafai: That the Whau Local Board: a) Agrees that the matter of Local Board member attendance at the Economic Development Agencies of NZ annual international forum - July 2014 be discussed under item 22.2. |
11 Notices of Motion
There were no notices of motion.
13 |
Whau Local Board Community Development, Arts and Culture Work Programme 2014 - 2015 |
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Resolution number WH/2014/86 MOVED by Member R Manukia-Schaumkel, seconded by Member SPT Matafai: That the Whau Local Board: a) Approves the Community Development, Arts and Culture work programme 2014 – 2015 (Attachment A of the agenda report) subject to the “Support for the Waitakere Ethnic Board” being added to the Community Development, Arts and Culture work programme for 2014/15. b) Approves the negotiation of a funding agreement with the Waitakere Ethnic Board in consultation with the Whau Local Board Chair and ethnic diversity portfolio holders. c) Approves the 2014 - 2015 term grants for Kelston Community Hub for $37,429, Blockhouse Bay Community House for $48,124 and Green Bay Community House for $37,429. d) Approves the community lease work plan for 2014 - 2015 (Attachment B of the agenda report). e) Approves funding of $74,117.75 (uninflated opex budget) for Portage Ceramics Trust (subject to the funding being approved by the local board chair if required). f) Approves the recommended community and art facilities capital and renewals work programme 2014 - 2015 as listed in Attachment C and D of the agenda report: (i) Delegates responsibility to the chair and relevant portfolio holder to approve any moderate changes to the budget, in the event that there is a variation to identified costs for this capital and renewals work programme. (ii) Asks that council staff report on any reduction in project costs to enable a review of budget options.
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14 |
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Resolution number WH/2014/87 MOVED by Deputy Chairperson Zhu, seconded by Member A Chand: That the Whau Local Board: a) Receives the Auckland Transport Report. |
15 |
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Resolution number WH/2014/88 MOVED by Chairperson CM Farmer, seconded by Member R Manukia-Schaumkel: That the Whau Local Board: a) Approves the property renewals programme 2014/2015 for Libraries as listed in Attachment A of the agenda report. c) Delegates responsibility to the chair and the Manager Assets Planning and Business – Libraries to approve any moderate changes to the budget, in the event that there is a variation to identified costs for its property renewals programme. d) Allows for any project surplus to be held as contingency for other renewals projects included within this report for this board. |
16 |
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Resolution number WH/2014/89 MOVED by Chairperson CM Farmer, seconded by Member R Manukia-Schaumkel: That the Whau Local Board: a) Provides landowner approval for the proposed Smart Trail Project proposal to be installed at Kurt Brehmer Walkway. b) Acknowledges the report writer for his work on the project and the report.
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17 |
Request for additional funding allocation to complete construction of community building at 50a Rosebank Road, Avondale |
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Resolution number WH/2014/90 MOVED by Member DQ Battersby, seconded by Member D Macdonald: That the Whau Local Board: a) Allocates an additional $60,000 from its 2013/14 capital budget for completion of the community building at 50a Rosebank Road Avondale.
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18 |
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Resolution number WH/2014/91 MOVED by Chairperson CM Farmer, seconded by Member A Chand: That the Whau Local Board: a) Receives the Infrastructure and Environmental Services update report.
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19 |
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Resolution number WH/2014/92 MOVED by Member R Manukia-Schaumkel, seconded by Member A Chand: That the Whau Local Board: a) Adopts its local content for the Annual Plan 2014/2015 which includes a: i) Local Board Agreement 2014/2015 with advocacy; and ii) message from the chair. b) Notes that: i) local budgets have been updated to reflect local board prioritisation decisions, impacts (if any) of final budget decisions made by the Budget Committee on 8 May, budget adjustments (if any) arising from new information and the allocation of central costs; ii) if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement; iii) the resolutions of this meeting will be reported back to the governing body when it adopts the Annual Plan 2014/2015 on 26 June 2012; iv) the local board agreement could be subject to minor changes following this meeting. c) Delegates to the Chair the authority to make any final minor changes to the local board content for the Annual Plan 2014/2015 before publication.
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Resolution number WH/2014/93 MOVED by Chairperson CM Farmer, seconded by Member SPT Matafai: That the Whau Local Board: a) Approves the draft Whau Local Board Plan 2014 for public consultation using the special consultative procedure. b) Approves the draft Whau Local Board Plan 2014 summary document. c) Delegates to the Chair to make any minor wording changes that may be necessary for the draft local board plan or summary document. d) Schedules a meeting for the hearing of Local Board Plan submissions on Wednesday, 3 September 2014 at 10.00am in the boardroom of the Whau Local Board Office, 31 Totara Avenue New Lynn. e) Adopts the 2014-2017 Whau Local Board Plan at the ordinary Whau Local Board business meeting scheduled for Wednesday, 15 October 2014 at 6.30pm in the boardroom of the Whau Local Board Office, 31 Totara Avenue New Lynn.
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Resolution number WH/2014/94 MOVED by Member A Chand, seconded by Member R Manukia-Schaumkel: That the Whau Local Board: a) Confirms that the records of the workshops in Attachments A - C held on the following dates are a true and correct record: o 5 February 2014 o 12 February 2014 o 19 February 2014
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22 Consideration of Extraordinary Items
22.1 |
Extraordinary Business - Whau Local Board Community Group Funding, Applications for Round Two, 2013/2014 |
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Secretarial note: A report “Whau Local Board Community Group Funding, Applications for Round Two, 2013/2014” was tabled at the meeting. A copy of the report has been placed on the file copy of the minutes and can be viewed at the Auckland Council website. |
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Resolution number WH/2014/95 MOVED by Member R Manukia-Schaumkel, seconded by Member SPT Matafai: That the Whau local board: a) Allocates $ 14,275.40 as round two of its Community Funding programme to the following applicants as outlined in Table 1 below: Table 1 – Whau Local Board Community Funding Applications and allocations
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a Tabled report - Whau Local Board Community Group Funding, Applications for Round Two, 2013/2014 |
22.2 |
Extraordinary Business - Local Board member attendance at the Economic Development Agencies of NZ annual international forum - July 2014 |
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Secretarial note: A report “Local Board member attendance at the Economic Development Agencies of NZ annual international forum - July 2014” was tabled at the meeting. A copy of the report has been placed on the file copy of the minutes and can be viewed at the Auckland Council website. |
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Resolution number WH/2014/96 MOVED by Chairperson CM Farmer, seconded by Member A Chand: That the Whau local board: a) Nominates local board member Derek Battersby to attend the Economic Development Agencies of NZ annual international forum - July 2014. b) Approves the payment of registration fees and accommodation expenses from it’s local board professional development allocation. c) Agrees that any additional expenses for attending the Economic Development Agencies of NZ annual international forum - July 2014 be provided for in line with Auckland Council's Elected Members' Expense Rules. d) Requests that following the forum local board member provide a written report on the forum and lead a workshop discussion with Whau local board members to share learnings and insights. |
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a Tabled report - Local Board member attendance at the Economic Development Agencies of NZ annual international forum - July 2014 |
7.58 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON
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CHAIRPERSON:........................................................