Western Joint Funding Committee

OPEN MINUTES

Minutes of a meeting of the Western Joint Funding Committee held in the Waitakere Ranges Local Board Office, 39 Glenmall Place, Glen Eden on Friday, 13 June 2014 at 9.59 am.

present

Chairperson	Vanessa Neeson, JP
Members	Sandra Coney, QSO
	Ruby Manukia-Schaumkel
	Denise Yates, JP	10.12 am, item 3

APOLOGIES

Catherine Farmer

Tracy Kirkley

Western Joint Funding Committee 13 June 2014

Secretarial Note:  Glenn Boyd, Relationship Manager, chaired the meeting for items 1, 2, 3, 4,5 6, 7, 8 and 9

1 Welcome

Relationship Manager opened the meeting.

2          Apologies

Apologies from Members Farmer and Kirkley for absences and Members Manukia-Schaumkel and Yates for lateness was noted.

3          Declaration of Interest

Member Coney noted her membership of the Piha Community Centre Society and Piha Surf Life Saving Club. 

            Member Yates noted that she is the Chair of the Huia-Cornwallis Ratepayers and Residents Association Inc.

4          Confirmation of Minutes

There were no minutes to confirm.

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Extraordinary Business

There was no extraordinary business.

8 Notices of Motion

There were no notices of motion.

9	Election of Chairperson
	The Relationship Manager advised the Committee that they must resolve which voting system they wished to apply for the election of the chairperson.
	Resolution number WJF/2014/1 MOVED by Member VS Neeson, seconded by Member S Coney: That the Western Joint Funding Committee: a) Elects a Chairperson for the Western Joint Funding Committee 2013-2016 political term utilising System B of Scheduled 7, Part 1, Clause 25 of the Local Government Act 2002. b)      Elects a Chairperson for the Western Joint Funding Committee 2013-2016 political term. CARRIED

The Relationship Manager called for nominations for the position of Chairperson.

Resolution number WJF/2014/2

MOVED by Member S Coney, seconded by Member R Manukia-Schaumkel:

That the Western Joint Funding Committee:

a) Member Neeson was declared elected as the Chairperson of the Western Joint Funding Committee.

CARRIED

10

Waitakere Heritage Fund Allocation 2013/14 Report

Resolution number WJF/2014/3 MOVED by Member VS Neeson, seconded by Member S Coney: That the Western Joint Funding Committee: a)    Receive the report. b)    Approves the following grant allocations from the Waitakere Heritage Fund: i)     Allocation of $809.69 to application WHF1314004 from Natalie Jessup as a contribution towards roofing repairs costs ii)    Allocation of $2,880 to application WHF1314005 from J Peter, Paul and Jessica Rishworth as contribution towards the painting work. iii)   Allocation of $4,542.50 to application WHF1314007 from Mark Whyte for excavation of existing concrete and house foundations, relay drainage and backfill and relay concrete. iv)   Allocation of $1,178 to application WHF1314008 from Craig Berntsen for arborist costs to prune heritage trees. v)    Allocation of $1,595.50 to application WHF1314009 from Paul Jenkin for restoration of Donner House and garden studio. vi)   Allocation of $7,191 to application WHF1314010 from Alan Hall for roof replacement and repainting of the upper and lower sections of the chimney. vii)  Allocation of $13,676 to application WHF1314011 from Aprilanne Bonar for repair and replace existing decks on upper level of property c)    Declines the following grant allocations from the Waitakere Heritage Fund: i)     Application WHF1314006 from Robert Green as work outlined in current project will repair internal fabric of property without addressing underlying issues. CARRIED

11

Accommodation Assistance Fund, Applications for Round One, 2013/2014

Resolution number WJF/2014/4

MOVED by Member S Coney, seconded by Member R Manukia-Schaumkel:

That the Western Joint Funding Committee:

a) Approves the following grant allocations from the Accommodation Assistance Fund as listed in Table 1 below.

Table 1 – Accommodation Assistance Fund Applications

Organisation	Funding for	Amount requested		Amount Allocated
Auckland Sun Club	Towards a rates refund for 2013	$2,265.08		$800.00
Waitakere WEA	Towards a rates refund for 2013	$1,608.00		$800.00
Encounter Hope Foundation	Towards a rates refund for 2013	$3,346.00		$4,000.00
Vision West Community Trust	Towards a rates refund for 2013	$28,014.00	$10,900.00
Glen Eden Baptist Church	Towards a rates refund for 2013	$5,934.68	$2,000.00
Antara Association Incorporated	Towards a rates refund for 2013	$1,654.96	$700.00
ECAPT Child Alert Trust	Towards a rates refund for 2013	$2,310.00	$1,500.00
Haven Foundation	Towards a rates refund for 2013	$9,019.00	$4,000.00
The Scout Association of New Zealand	Towards a rates refund for 2013	$12,064.00	$4,000.00
Whau Ace Adult and Community Education Centre Inc.	Towards a rates refund for 2013	$24,219.00	$2,500.00
Western Districts Hockey Club	Towards a rates refund for 2013	$11,324.00	0
Massey Anglican Church of the Good Shepherd	Towards a rates refund for 2013	$1,178.21	$1,000.00
West Lynn Garden Society Inc.	Towards a rates refund for 2013	$6,712.90	$4,000.00
Age Concern Auckland Inc.	Towards a rates refund for 2013	$11,264.27	$4,000.00
Green Bay Ratepayers and Residents Association	Towards a rates refund for 2013	$1,827.60	$1,400.00
Rape Prevention Education	Towards a rates refund for 2013	$7,055.87	0
Auckland Tuvalu Community Trust	Towards a rates refund for 2013	$12,540.00	0
Piha Community Centre Society	Towards a rates refund for 2013	$2,490.96	$2,000.00
Massey and Birdwood Settlers Association Inc.	Towards a rates refund for 2013	$2,470.00	$1,500.00
	Total:	$157,313.37	50,000.00

b) Approves the following grant allocations from the Accommodation Assistance Fund as listed below.

Huia-Cornwallis Ratepayers and Residents Association Inc.

Towards a rates refund for 2013

$1,338.50

900.00

c)      Delegates final decision making on allocation of the balance of $4,000.00 to the Chair subsequent to further information being provided by staff on the Lopdell house society incorporated application for a rates refund of $8,676.34.

CARRIED

Secretarial Note:  This item was put in parts and Member Yates declared an interest and did not participate in discussion and voting on part b

12

Youth Programme Fund, Applications for Round Two, 2013/2014

Resolution number WJF/2014/6

MOVED by Member S Coney, seconded by Member R Manukia-Schaumkel:

That the Western Joint Funding Committee:

a) Approves the following grant allocations from the Youth Programme Fund as listed in Table 1 below.

Table 1–Youth Programme Fund Applications.

Organisation		Amount requested	Amount allocated
Ethiopian Sports and Cultural Club Inc.	Towards hall hire, transport, programme management, holiday programme staff, volunteer expenses and the purchase of sports and art equipment for the Ethiopian Sports and Culture Club Youth Programme	$5,000.00	0.00
Green Bay Community House	Towards the purchase of unicycles, uniforms, helmets and hooks to store the Unicycles and volunteer expenses for the Green Bay Community House Unicycle Club	$3,727.00	$2,000.00
Waitakere Outrigger Canoe Club	Towards the purchase of a rowing machine and two cycling machines for the Waitakere Outrigger Canoe Club	$4,244.00	$1,500.00
Combined Youth Services Trust	Towards the costs associated with the Combined Youth Services Trust Camp.	$7,991.00	$1,000.00
Nga Kakano o te Kaihanga Trust	Towards venue hire, tutors, transport and administration and stationary costs as part of the Nga Kakano o te Kaihanga Trust	$5,000.00	0.00
Big Buddy Mentoring Trust	Towards the salary for the West Auckland Volunteer Coordinator for the Big Buddy Mentoring Trust	$5,000.00	$,1000.00
Tapula Trust	Towards costs associated with running the 'Your Health is Your Wealth' programme run by Tapula Trust	$5,000.00	0.00
EFKS Massey Trust (Ekalesia Fa’apotopofoga Kerisianoi Samoa (Massey) Trust Board)	Towards the purchase of a drum kit, electric guitar, guitar amp and a keyboard for EFKS Massey Trust Board Youth Programme	$5,000.00	$,1000.00
VisionWest Community Trust	Towards the camp fees for youth programme run by VisionWest Community Trust	$4,015.00	0.00
Piha Surf Lifesaving Club	Towards the purchase of two  soft top racing boards for the Junior Surf Programme run by Piha Surf Lifesaving Club	$5,060.00	$1,500.00
Massey High School	Towards the salary of Marchello Napoli for Terms 2/3, 2014 at Massey High School as part of the Itinerant Classical Music Class	$5,000.00	0.00
Women’s Centre Waitakere	Towards facilitator costs, venue and refreshments, resources/workbooks, administration staff costs and volunteer vouchers for the Women's Centre Waitakere	$5,000.00	Bring back more information
Massey Community House Incorporated	Towards the salary for the Youth Programme coordinator at Massey Community House	$5,000.00	$2,380.00
Auckland Curling Club	Towards the hireage of Paradise Ice Skating rink for the Auckland Secondary Schools Interschool  competition	$5,000.00	0.00
Christian Assist Trust	Towards costs associated with running a two day course for Youth Community Workers in West Auckland.	$5,000.00	0.00
Sport Waitakere	Towards venue hire, purchase of sports equipment and prizes/giveaways, koha for St John Ambulance and contract fees for the coach for the Ranui/Massey youth sports programme and tournament.	$2,620.00	$2,000.00
Kelston Boys High School	Towards the purchase of a wireless microphone receiver, wireless microphone and Blu Ray player	$3,573.00	0.00
The Village Community Services Trust	Towards the purchase of PS3 games, food, sports resources, t-shirts for volunteers and prizes for activities for the Youth Central programme run by the Village Community Services Trust	$3,000.00	$2,250.00
Oratia Air Scout Group	Towards the purchase of two GOS units, GPS software and Eperb rescue beacons for the Oratia Air Scout Group	$3,595.00	$1,250.00
Peer Health Development Trust	Towards the facilitators and mentors and speakers costs for the YZUP support programme run by Peer Health Development Trust	$8,900.00	$2,250.00
	Total:	$96,725.00	$20,000.00

CARRIED

13

Fee Waivers Fund Applications

Resolution number WJF/2014/7

MOVED by Member S Coney, seconded by Member R Manukia-Schaumkel:

That the Western Joint Funding Committee:

a)      Approves the following grant allocations from the Fee Waivers Fund as listed in Table 1 below..

Table 1 – Fee Waivers Fund Applications

Organisation	Funding for	Amount requested	Amount allocated
Waitakere Golf Club Incorporated	Towards a refund of consent fees paid to Auckland Council	$1,756.60	0.00
C.A.R.E Waitakere Trust	Towards a refund of consent fees paid to Auckland Council	$823.70	$823.70
Waitakere Regional Hockey Turf Trust	Towards a refund of consent fees paid to Auckland Council	$1,287.22	$2,287.22
Westgate Baptist Church	Towards a refund of consent fees paid to Auckland Council	$11,186.91	$467.75
Integrated Neurological Rehabilitation Foundation	Towards a refund of consent fees paid to Auckland Council	$446.00	$1,338.00
	Total:	$15,583.76	$5,000.00

CARRIED

Resolution number WJF/2014/8

MOVED by Member S Coney, seconded by Member R Manukia-Schaumkel:

b)      Approves the following grant allocation from the Fee Waivers Fund as listed below.

Huia-Cornwallis Ratepayers & Residents Association Inc.

Towards a refund of consent fees paid to Auckland Council

$83.33

$83.33

CARRIED

Secretarial Note:  This item was put in parts and Member Yates declared an interest and did not participate in discussion and voting on part b

14        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

10.48 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Western Joint Funding Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................