Agenda of Waitākere Ranges Local Board

I hereby give notice that an ordinary meeting of the Waitākere Ranges Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Thursday, 12 June 2014

6.30pm

Waitakere Ranges Local Board Office
39 Glenmall Place
Glen Eden

Waitākere Ranges Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Sandra Coney, QSO
Deputy Chairperson	Denise Yates, JP
Members	Neil Henderson
	Greg Presland
	Steve Tollestrup
	Saffron Toms

(Quorum 3 members)

Glenn Boyd

(Relationship Manager)

Local Board Services (West)

Tua Viliamu

Democracy Advisor

6 June 2014

Contact Telephone: (09) 440 7704

Email: tua.viliamu@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Waitākere Ranges Local Board

12 June 2014

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 6

5 Leave of Absence 6

6 Acknowledgements 6

7 Update from Ward Councillors 6

8 Deputations 6

8.1 Chorus - UltraFast Broadband (UFB) 6

8.2 Cancer Society Auckland - Toni Dale 6

9 Public Forum 7

10 Extraordinary Business 7

11 Notices of Motion 7

12 Waitakere Ranges Local Board Community Group Funding, Applications for Round Two, 2013/2014 9

13 Infrastructure and Environmental Services Update Report 13

14 New Community Lease to Waiatarua Performing Arts Trust, 911 West Coast Road, Waiatarua 25

15 New community lease to The Waiatarua Ratepayers & Residents Association Incorporated, 911 West Coast Road, Waiatarua 33

16 Waitakere Ranges Local Board 2014/2015 Proposed Local Library Renewals 41

17 Lopdell Precinct Update 47

18 Adoption of Local Board Agreement 2014/2015 63

19 Approval of the draft local board plan 2014 81

20 Local Event Support Fund for 2014/2015 - The Glen Eden Harriers 131

21 Waka Ama activiites on the Manukau Harbour - feasibility study 133

22 Budget final FY13/14 reallocations 143

23 Confirmation of Workshop Records: 3, 10, 17, 24, 29 April and 1, 6, 8 May 2014 145

24 Chairperson’s Report 167

25 Portfolio update: Member Steve Tollestrup 169

26 Portfolio update: Member Greg Presland 173

27 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

At its meeting on 28 November 2013, the Waitakere Ranges Local Board resolved (resolution number WTK/2010/5) to record any possible conflicts of interest in a register.

Board Member	Organisation / Position
Sandra Coney	· Waitemata District Health Board – Elected Member · Women’s Health Action Trust – Patron
Neil Henderson	· Portage Trust – Elected Member · West Auckland Trust Services (WATS) Board – Trustee/Director · Weedfree Trust – Employee
Greg Presland	· Portage Trust – Elected Member · Lopdell House Development Trust – Trustee · Titirangi Residents & Ratepayers Group – Committee Member
Steve Tollestrup	· Waitakere Licensing Trust – Elected Member · Community Waitakere – Trustee · West Auckland Trust Services (WATS) Board – Trustee/Director · Henderson Valley Residents Association – Committee Member
Saffron Toms	No current conflict of interest.
Denise Yates	· Ecomatters Environment Trust – Deputy Chair · Keep Waitakere Beautiful Trust – Board Member · Huia-Cornwallis Ratepayers & Residents Association – Co-chairperson · Charlotte Museum Trust – Trustee

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council.

Board Member	Organisation / Position
Sandra Coney	· Friends of Arataki Incorporated – Trustee
Neil Henderson	· Friends of Arataki Incorporated – Trustee · Living Cell Technologies Animal Ethics Committee – Member
Saffron Toms	· Ark in the Park – Governance Group Member

4 Confirmation of Minutes

That the Waitākere Ranges Local Board:

a) Confirms the ordinary minutes of its meeting, held on Thursday, 22 May 2014, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Update from Ward Councillors

An opportunity is provided for the Waitakere Ward Councillors to update the board on regional issues they have been involved with since the last meeting.

8 Deputations

8.1 Chorus - UltraFast Broadband (UFB)

Purpose

1. Representatives from Chorus will be in attendance to update the Board on the scale and timings for the UltraFast Broadband rollout within the Waitakere Ranges Local Board area for the 2014/2015 build year commencing on July 1^st2014.

Recommendation

That the Waitākere Ranges Local Board:

a) Receives the presentation from Chorus and thank the representatives for the presentation.

8.2 Cancer Society Auckland - Toni Dale

Purpose

1. Toni Dale from Cancer Society Auckland will be in attendance to present the local board on the next steps for the Smokefree Policy and how this could be incorporated in to the local board’s three year plan.

Recommendation

That the Waitākere Ranges Local Board:

a) Receives the presentation from Toni Dale of Cancer Society Auckland and thank her for the presentation.

Attachments

a Cancer Society Infographic ............................................................... 177

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Waitākere Ranges Local Board

12 June 2014

Waitakere Ranges Local Board Community Group Funding, Applications for Round Two, 2013/2014

File No.: CP2014/12357

Purpose

1. This report presents applications received under round two of the Waitakere Ranges Local Board 2013/2014 Community Funding programme. The Waitakere Ranges Local Board is required to fund, part-fund or decline these applications.

Democracy Advisor Note: This report was deferred from 22 May 2014 meeting of the Waitakere Ranges local board.

Executive summary

2. The Waitakere Ranges Local Board has a total Community Programme budget for 2013/2014 of $22,631. This is being distributed to community groups in two funding rounds. The first round closed on 5 July 2013 and the second on 28 February 2014.

3. Under round one, the board committed $13,181.60 from its Community Funding programme budget, which leaves a balance of $9,449.40 for round two.

4. The applications to be considered at this time are those received for round two, which is the second and final round in this financial year.

5. Fourteen applications have been received, requesting a total of $51,532.

6. The Waitakere Ranges Local Board considered these applications at a workshop on 17 April 2014.

Recommendation

That the Waitākere Ranges Local Board:

a) Considers the applications listed in Table One1 and agrees to fund, part-fund or decline each application in this round

Table 1 – Waitakere Ranges Local Board Community Funding Applications

Organisation	Project	Amount Requested
Waiatarua Community Patrol	Funding for members of the Waiatarua Community Patrol members to attend a certified first course	$ 1,000
Auckland Action Against Poverty	Funding for the purchase of mobile plans, printer/scanner and ink, lockable filing cabinet, stationary and volunteer expenses for the Beneficiaries Advocacy programme at Kelston Community Hub	$ 2,658
Getin2life Youth Development Trust	Funding for costs associated to running four-six events in the Waitakere Ranges Local Board area.	$ 3,288
Huapai Pony Club	Funding for the purchase of competition ribbons, sashes and rosettes for closed/open ribbon days, dressage days, one day events and show hunter events	$ 1,933
Alzheimer’s Auckland Charitable Trust	Funding for staff salaries and transportation for the Alzheimer’s Walking Group in Tui Glen	$ 10,080
Project Litefoot Trust	Funding for posters, light switch stickers, light bulbs, water saving device, bins, bin liners, website hosting and development and fixed costs associated with implementing Lite Club in Glenora Rugby League Club	$ 4,900
Waiatarua Ratepayers and Residents Association	Funding for the operational costs of the Waitaurua Community Hall	$ 3,000
Oratia Air Scout Group	Funding for the purchase of 4 GPS units and software and an EPERB rescue beacon to use for the Oratia Sea Scouts	$ 3,595
Rainbow Youth Inc.	Funding for the design and printing of posters and pamphlets and then the printing and postage to local West Auckland schools	$ 3,000
Sport Waitakere Trust	Funding for the purchase of corflute, advertising, pedometers and trophies for the Waitakere Ranges Fun Run	$ 5,000
Ranui Swanson Waitakere Community Patrol	Funding for the purchase of a patrol car for the Ranui Swanson Waitakere Community Patrol	$ 5,000
Glen Eden Community House	Funding for advertising in the Western Leader and in The Fringe	$ 4,046
Neighbourhood Support Waitakere	Funding for the Big Day Out at Rainbows End and the purchase of equipment for the volunteer resource kits for street based / local events	$ 2,396
The Foundation for Peace Studies Aotearoa	Funding for the Foundation for Peace Studies Aotearoa to run the Peer Mediation course at Waitakere College.	$ 1,636
	TOTAL:	$ 51,532

Comments

7. In March 2013 the Regional Operations and Development Committee agreed to the continuation of the interim community funding approach for the 2013/2014 financial year:

“That the Regional Development and Operations Committee endorse the continuation of the interim community funding programme for the 2013/2014 financial year, in accordance with current budgets and decisions-making delegations, due to the complexity of the range of funding models currently operating across the region, with the expectation that a new funding policy be in place for the 2014.2015 financial year, or before” (RDO/2013/32).

8. Fourteen applications were received for this round, requesting a combined total of $51,532.

9. The Waitakere Ranges Local Board held a workshop on 17 April 2014 to consider each application and how each project aligned with the Waitakere Ranges Local Board priorities and guidelines.

10. The Waitakere Ranges Local Board Community Funding Programme Budget for 2013/14 is $22,631 of which $13,181.60 has been paid in grants, leaving a balance of $9,449.40

Consideration

Local board views and implications

11. Feedback on these applications was sought at a workshop with the Waitakere Ranges Local Board held on 17 April 2014.

12. Board members received a summary of each application along with information relating to the current legacy community funding scheme priorities that apply.

Maori impact statement

13. Community funding is a general programme of interest and accessible to a wide range of groups, including Maori. Maori are therefore likely to benefit alongside other groups in the community. The provision of community funding to support community development initiatives provides opportunities for all Aucklanders to undertake projects, programmes and activities that benefit Maori.

Implementation

14. Staff will confirm in writing all grants made by the local board and will administer payment and receipt of accountability for all grants made. The team will also notify all unsuccessful applicants in writing.

Attachments

There are no attachments for this report.

Signatories

Author

Kim Hammond - Community Grants and Support Officer West

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

12 June 2014

Infrastructure and Environmental Services Update Report

File No.: CP2014/10345

Purpose

1. To inform the local board about the activities of the Infrastructure and Environmental Services (I&ES) department during the period from February 2014 to May 2014. This includes both local board based and regional activities undertaken by the three units of I&ES – Environmental Services, Solid Waste and Stormwater.

2. This report also tracks the delivery and expenditure of environmental budget lines from the 2013/2014 Local Board Agreement (LBA), as assigned to I&ES.

Executive summary

3. I&ES delivers on the Auckland Plan and local board plans through the provision of environment and sustainability programmes, regional waste and stormwater services, as well as the maintenance and enhancement of Auckland's natural environment.

4. This report has been written to inform the local board about the delivery of activities and work programmes by I&ES. A number of these regional activities have a distinct local involvement and impact and are detailed in the attachments to this report.

Recommendation

That the Waitākere Ranges Local Board:

a) Notes the information in the Infrastructure and Environmental Services update report.

Comments

5. Local board priorities: This report and attachments specifically detail the activities delivered by the three units of I&ES within the local board area which support and contribute to the following local board plan priorities and initiatives:

Priority:

Initiatives:

Stewardship of the Waitakere Ranges Heritage Area

· Weed and pest management in the Waitakere Ranges local board area

· Promote and increase knowledge about protected species (animal and plant)

· Protecting the natural and cultural heritage of the Waitakere Ranges Heritage Area, including raising awareness, supporting volunteer groups and working with mana whenua in relation to Maori heritage

· Providing further interpretation for natural and historic heritage buildings

· Providing funding for the community to develop heritage projects

Promoting Sustainable Living and Working

· Maintenance and development of existing Project Twin Streams networks

· Continue to partner with Ecomatters Trust, (including on projects such as Eco Day and the Sustainable Living Centre in New Lynn)

· Continue to partner with the Keep Waitakere Beautiful Trust (including on the Trees for Babies and Neat Streets programmes)

· Examine further opportunities to expand the Green Network – for example by encouraging the sustainable neighbourhoods programme to improve and replant streams, and patches of bush and forest

· Continue to work with the Weedfree Trust to foster awareness of the threats posed by invasive weeds to our native ecosystems and take action against them

· Investigate the feasibility and cost of providing community hubs in rural or coastal communities

· Highlight and promote eco-projects in the Waitakere Ranges local board area

· Work with local boards and others to engage local communities and develop a vision and strategy for improving water quality and the environs of the Manukau Harbour

6. Local board projects: The local board is supporting the delivery of local environmental programmes through its budget for community environmental services and project twin streams. Key project highlights and milestones are noted in the table below with additional detail provided in Attachment A.

*Budget Line*	*Projects*	*Highlights:*	*Budget*
Community environmental services	Ecofest	· EcoWest month-long sustainable living festival was delivered through partnership Ecomatters Trust.	$257,724 (across the three western local boards)
Project Twin Streams Capex		· In February, March and April 2014, a total of 2,285 volunteers spent 676 volunteer hours working on streams within the Project Twin Stream area.	Waitakere Ranges Local Board has $509,509.24 (37% of the total budget) for the 13/14 financial year. This amount includes carry overs.
Septic tank pump out scheme	Septic tank pump outs	· 437 scheduled plus 45 unscheduled pump outs were completed during the January-April period.	Budget 2013-14: $686,621.00 across all boards (excludes carryover budget of $259,846.72 for the separate data investigation project to start in March/April 2014)

7. Local environmental initiatives are also supported through regional funding. Highlights of our regional activities are noted in Table 3 below with additional detail provided in Attachment B.

*Unit*	*Highlights:*
Environmental Services	· The Retrofit Your Home Programme has been selected as a finalist for the EECA Awards 2014. In 2012/2013 3,211 households took advantage of the Retrofit programme assistance. So far this year 2,751 households have joined with more applications expected as the colder months approach.
Solid Waste	· The Waste Minimisation and Innovation Fund, small grants (applications less than $5,000), opened for applications on 19 March 2014. The fund was advertised through over 300 emails, a mail out to 474 to stakeholders and in approximately 15 suburban newspapers. Officers received 44 applications and are now working through the eligibility screening. The applications will be assessed over the next few weeks, and the final decisions will be notified to applicants by late June.
Stormwater	· The stormwater unit has worked closely with the Housing Project Office (HPO) to identify Special Housing Areas (SHA) for the recently announced Tranche 3 areas including developing stormwater management solutions and management plans for existing SHAs. · Development and delivery of a stormwater NCEA level two and three resource for secondary schools. This resource will allow youth to delve into stormwater issues and work towards sustainability. The resource was developed by council in partnership with schools and the community and it allows students to gain several achievement standards. It is available electronically on council’s website (search ‘secondary schools stormwater ncea’) and contains four editable assessment tasks or activities, including one NZQA approved task, a junior programme, and fun resources to support learning. · Stormwater capital projects for 2013/14 are progressing as per the final attachment to this report, or as previously reported.

Consideration

Local Board Views

8. This is a report prepared specifically to inform the local board.

Maori Impact Statement

9. While this report is for information only and does not require any decision making, it is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

Implementation Issues

10. The activities detailed in this report are within budget. Any decisions arising from discussions and planned changes to work programmes will have financial and resourcing implications which will need to be managed.

Attachments

No.	Title	Page
a View	Local Infrastructure and Environmental Services Activity	17
b View	Regional Infrastructure and Environmental Services Activity	21
c View	Stormwater Capital Works Programme	23

Signatories

Authors

Emma Cordery - Relationship Advisor

Mara Bebich - Stakeholder Liasion Manager

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

12 June 2014

New Community Lease to Waiatarua Performing Arts Trust, 911 West Coast Road, Waiatarua

File No.: CP2014/09341

Purpose

1. This report seeks Waitakere Ranges Local Board approval to grant a new community lease to Waiatarua Performing Arts Trust for part of Waiatarua Reserve, 911 West Coast Road, Waiatarua.

Executive Summary

2. Waiatarua Performing Arts Trust (the Trust) had a community lease with legacy Waitemata City Council in its former name of The Waiatarua Drama Club Inc. from 1 April 1986 for a term of 20 years expiring on 31 March 2006. Since that date the Trust’s community lease has been continuing on a month by month basis.

3. The Trust wishes to continue leasing part of Waiatarua Reserve, 911 West Coast Road, Waiatarua being Lot 3 on Deposited Plan 51119 and contained within NA15B/28. The Trust owns the building known as Badgers which is approximately 83m². The building is used as a workshop and storage area for theatre props.

4. Auckland Council legal advice recommends that the Trust surrender their lease which commenced on 1 April 1986 so that if a new lease is granted it will commence from 12 June 2014 rather than backdating it to 2006.

5. This report recommends the granting of a new lease to Waiatarua Performing Arts Trust for ten years commencing 12 June 2014 with one ten-year right of renewal. This is the recommended term in the Auckland Council Community Occupancy Guidelines July 2012.

Recommendations

That the Waitākere Ranges Local Board:

a) Approves the surrender of The Waiatarua Drama Club Inc. lease dated 20 August 1986

b) Approves granting a new community lease to Waiatarua Performing Arts Trust for part of Waiatarua Reserve, 911 West Coast Road, Waiatarua (Attachment A) subject to the following terms and conditions:

i) Term – 10 years commencing 12 June 2014 with one 10-year right of renewal

ii) Rent - $1.00 plus GST per annum if requested

iii) Waiatarua Performing Arts Trust Community Outcomes Plan as approved be attached to the lease document (Attachment B)

iv) Auckland Council has adopted a Smoke-Free Policy to apply on council land, which Policy Waiatarua Performing Arts Trust is obliged to abide by during the term. Waiatarua Performing Arts Trust will use its best endeavours to ensure its members, employees, invitees, contractors and agents abide by the policy

c) Approves all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012

Comments

6. Waiatarua Performing Arts Trust (the Trust) had a community lease with legacy Waitemata City Council in its former name of The Waiatarua Drama Club Inc. from 1 April 1986 for a term of 20 years expiring on 31 March 2006. Since that date the Trust’s community lease has been continuing on a month by month basis.

7. The Trust wishes to continue leasing part of Waiatarua Reserve, 911 West Coast Road, Waiatarua being part Lot 3 on Deposited Plan 51119 and contained within NA15B/28. The club owns the building known as Badgers which is approximately 83m². The building is used as a workshop and storage area for theatre props.

8. The Trust’s theatre performances are held in the Waiatarua Hall located on the same reserve.

9. The Trust was registered as a Charitable Trust on 11 December 2006. The Trust’s objectives are:

· To encourage, promote and produce theatrical events including the production of musical stage shows, dramas, children and young adults theatre and other performing arts within New Zealand for the benefit of its performers and the public

· To provide instruction and training and to promote and foster the study of theatre and of all related crafts

10. Membership is approximately 60 people ranging in ages from 5 to 50 years. The Trust is working on increasing both membership and attendees to theatre performances. The Trust has plans to hold other activities such as poetry and script reading evenings in the Waiatarua Hall.

11. Auckland Council legal advice recommends that the Trust surrender their lease which commenced on 1 April 1986 so that if a new lease is granted it will commence from 12 June 2014 rather than backdating it to 2006.

12. Council staff have sought input from relevant council departments.

13. The land is held in fee simple by Auckland Council and classified as a local purpose (community buildings) reserve and subject to the Reserves Act 1977.

Consideration

Local Board Views and Implications

14. Council staff have sought input from the local board portfolio holder on 18 December 2013.

15. The recommendations within this report fall within the local board’s allocated authority relating to local, recreation, sport and community facilities.

Maori Impact Statement

16. There is no significant change or impact for Maori associated with the recommendation in this report.

Implementation

17. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

18. There are no cost implications for Auckland Council.

Attachments

No.	Title	Page
a View	Site Plan for Waiatarua Performing Arts Trust	29
b View	Waiatarua Performing Arts Trust Community Outcomes Plan	31

Signatories

Author

Donna Cooper - Community Lease Advisor

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

12 June 2014

Name and Location of Land/Facility	Waiatarua Reserve, 911 West Coast Road, Waiatarua. Building known as Badgers.
Name of the Community it serves	Waitakere Community
Local Board Area	Waitakere Ranges Local Board
Name of Community Group	Waiatarua Performing Arts Trust
Postal Address	C/- 13 Bendalls Lane, Waiatarua
Contact person	Korstiaan Prins, email: production@wpat.org.nz
Name of Community Lease Advisor	Donna Cooper

Auckland Council and/or Local Board Priority

Performance Measure

Target

Achievements

LB Priority 1:

Stewardship of the Waitakere Ranges heritage area

Protecting and enhancing the Waitakere Ranges

AP – SD1 – Create a strong, inclusive and equitable society that ensures opportunity for all Aucklanders

Facility upkeep

Environmental care

Ensure repairs to the facility and any graffiti is removed in a timely manner – weekly inspection

Ensure that the leased area is clean and tidy and free of any litter or rubbish

(Annual Report)

LB Priority 2:

Improving Glen Eden and our villages

Thriving town centres and villages are the heart of the communities they serve

AP – SD6 – Develop an economy that delivers opportunity and prosperity for all Aucklanders and New Zealand

Support rural settlements, living and communities

Promote theatre performances and membership to Waiatarua Performing Arts Trust by facebook, website and advertising in the Waiatarua Resident & Ratepayers newsletter

Keep website and facebook pages updated

6 advertisements per annum

(Annual Report)

LB Priority 3: Supporting our communities and the arts

Provide a secure facility for the storage of theatre props and deliver theatre performances

AP – SD3 – Integrate arts and culture into our everyday lives

Facility to be keep secure and prop equipment to be stored to in a safe manner

Notice displayed on building with contact numbers of the key holder

Theatre performances

Annual report

Notice to be installed & a copy of notice sent to Council

2 per annum

(Annual Report)

LB Priority 4: Promoting sustainable living and working

Local community reducing their impact on the environment

AP – SD9 Keep rural Auckland productive, protected and environmentally sound

Promote the drop-off by the community of recyclable materials that will be of use in theatre productions

Generate 3 promotional initiatives per year

List the initiatives generated

Show how initiatives were implemented

(Annual Report)

Waitākere Ranges Local Board

12 June 2014

New community lease to The Waiatarua Ratepayers & Residents Association Incorporated, 911 West Coast Road, Waiatarua

File No.: CP2014/11430

Purpose

1. This report seeks Waitakere Ranges Local Board approval to grant a new community lease to The Waiatarua Ratepayers & Residents Association Incorporated for part of Waiatarua Reserve, 911 West Coast Road, Waiatarua.

Executive summary

2. The Waiatarua Ratepayers & Residents Association Incorporated (the Association) has been managing the building known as Waiatarua Hall located on part of Waiatarua Reserve, 911 West Coast Road, Waiatarua being Lot 3 on Deposited Plan 51119. The Association’s community lease with legacy Waitakere City Council was for a period of 5 years commencing 1 June 2004 including one 5-year right of renewal, with a final expiry on 31 May 2014.

3. Waiatarua Reserve is held in fee simple by Auckland Council and classified as a local purpose (community buildings) reserve and subject to the provisions of the Reserves Act 1977. The building belongs to Auckland Council.

4. This report recommends the granting of a new community lease to The Waiatarua Ratepayers & Residents Association Incorporated for five years commencing 1 June 2014 with one five-year right of renewal. This is the recommended term in the Auckland Council Community Occupancy Guidelines July 2012.

Recommendations

That the Waitākere Ranges Local Board:

a) Approves granting a new community lease to The Waiatarua Ratepayers & Residents Association Incorporated for Waiatarua Hall on Waiatarua Reserve, 911 West Coast Road, Waiatarua being Lot 3 on Deposited Plan 51119 (Attachment A) subject to the following terms and conditions:

i) Term – 5 years commencing 1 June 2014 with one 5-year right of renewal;

ii) Rent - $1.00 plus GST per annum if requested;

iii) The Waiatarua Ratepayers & Residents Association Incorporated Community Outcomes Plan as approved be attached to the lease document (Attachment B);

iv) Auckland Council has adopted a Smoke-Free Policy to apply on Council land, which Policy the Lessee is obligated to abide by during the Term. The Lessee will use its best endeavours to ensure its member, employees, invitees, contractors and agents abide by the Policy.

b) Approves all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

Comments

5. The Waiatarua Ratepayers & Residents Association Incorporated (the Association) has been managing Auckland Council owned building known as Waiatarua Hall located on part of Waiatarua Reserve, 911 West Coast Road, Waiatarua being Lot 3 on Deposited Plan 51119. The Association’s community lease with legacy Waitakere City Council was for a period of 5 years commencing 1 June 2004 including one 5-year right of renewal, with final expiry on 31 May 2014. The Association wishes to continue managing and leasing Waiatarua Hall.

6. The Association was registered as an Incorporated Society on 1 October 1964. The association’s objectives are:

· To pursue and undertake any activity with the object of establishing, improving or preserving social, cultural or sporting activities or amenities, and the unique natural environment of the area

· To encourage community participation in local and national democratic processes

· To present a community voice to local and national statutory bodies, and other organisations where maters arise of concern to the general community or an individual association member.

7. In addition to managing the hireage of the Waiatarua Hall the Association operates the Waiatarua Community Library from within the hall that is open to the public Thursday to Sunday for 5 hours.

8. The Association has a membership of over 110 households.

9. The hall is hired for meetings, corporate training sessions, parties, dances, theatre performances, table tennis, meditation and other community events.

10. Council staff have sought input from relevant council departments.

11. Waiatarua Reserve is held in fee simple by Auckland Council and classified as a local purpose (community buildings) reserve and subject to the provisions of the Reserves Act 1977.

Consideration

Local board views and implications

12. Council staff have sought input from the local board portfolio holder.

13. The recommendations within this report fall within the local board’s allocated authority relating to local, recreation, sport and community facilities.

Maori impact statement

14. Ensuring community facilities are well maintained and accessible for all members of the community, will be of benefit to all, including Maori.

Implementation

15. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

16. There are no cost implications for Auckland Council.

Attachments

No.	Title	Page
a View	Site Plan for The Waiatarua Ratepayers & Residents Association Incorporated	37
b View	The Waiatarua Ratepayers & Residents Association Incorporated Community Outcomes Plan	39

Signatories

Author

Donna Cooper - Community Lease Advisor

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

12 June 2014

Name and Location of Land/Facility	Waiatarua Hall on Waiatarua Reserve, 911 West Coast Road, Waiatarua
Name of the Community it serves	Waiatarua and surrounding areas
Local Board Area	Waitakere Ranges
Name of Community Group	The Waiatarua Ratepayers & Residents Association Incorporated
Postal Address	911 West Coast Road, Waiatarua, Auckland
Contact person	Peter Casey, Ph: 0274323249 or president@waiatarua.org.nz
Name of Community Lease Advisor	Donna Cooper

Auckland Council and/or Local Board Priority	Performance Measure	Target	Achievements
LB Priority 1: Stewardship of the Waitakere Ranges heritage area -Protecting and enhancing the Waitakere Ranges AP4.1 Protect and conserve Auckland’s historic heritage for the benefit and enjoyment of present and future -Understand, value and share our knowledge	Facility upkeep Environmental care	Ensure facility is keep clean and tidy and any graffiti is reported to Auckland Council in a timely manner – daily inspection Ensure that council recycling bins are available at all times Ensure that the leased area is clean and tidy and free of any litter or rubbish	(Annual report)
LB Priority 2: Improving Glen Eden and our villages -Thriving town centres and village are the heart of the communities they serve AP9.3 Keep rural Auckland productive, protected and environmentally sound -Support rural settlements, living and communities	Promote the availability of the Waiatarua Hall by increasing use of this venue	Generate 3 promotional initiatives per year List the initiatives generated Show how initiatives were implemented	(Annual report)
LB Priority 3: Supporting our communities and the arts -Good quality community facilities AP1.3 Create a strong, inclusive and equitable society that ensures opportunity for all Aucklanders -Strengthen Communities	Operating hours Bookings Community library	Make the facility available for a minimum of 60 hours per week 100 bookings per annum Provide a library service open to the community for a minimum of 5 hours per week	(Annual report)
LB Priority 4: Promoting sustainable living and working -Utilising the knowledge of people who know the area best AP9 Keep rural Auckland productive, protected and environmentally sound	Volunteers to manage the facility	Minimum of 10 committee members including a President, Vice-President, Secretary, Treasurer and Newsletter Editor	(Annual report)

Waitākere Ranges Local Board

12 June 2014

Waitakere Ranges Local Board 2014/2015 Proposed Local Library Renewals

File No.: CP2014/10147

Purpose

1. This report seeks approval from the Waitakere Ranges Local Board for proposed 2014/15 property renewal capital works for its local libraries.

Executive summary

2. The property renewals programme is an annual capital works programme. The programme ensures that each Auckland Council facility can operate to the current level of service articulated in the relevant asset management plan.

3. The Waitakere Ranges Local Board proposed property renewals programme for 2014/15 is detailed in this report as Attachment 1.

4. In the 2014/15 financial year, the Waitakere Ranges Local Board’s budget for the Libraries property renewal programme is $30,181.

5. A list of all Libraries proposed property renewal projects for all Auckland Council Local Boards for 2014/2015 is provided for your information as Attachment 2.

Recommendations

That the Waitākere Ranges Local Board:

a) Receives the Waitakere Ranges Local Board 2014/2015 Proposed Property Renewals report

b) Approves the property renewals programme 2014/2015 for Libraries as listed in Attachment 1

c) Delegates responsibility to the Manager Assets, Planning and Business - Libraries, to approve any moderate changes to the budget, in the event that there is a variation to identified costs for its property renewals programme

d) Allows for any project surplus to be held as contingency for other renewals projects included within this report for this board.

Comments

6. Investment in this property renewals programme will ensure that Council facilities remain valuable, well-maintained community assets that continue to meet user expectations. Not undertaking timely property renewals will have an undesirable impact on the customer experience and put asset performance at risk, and ultimately increase the cost to maintain the facility.

7. The property renewals programme is a planned and documented process comprising of seven project management framework phases. These phases are: data collection, feasibility, initiation, planning, execution & transition, closure, and benefits realisation. Local board sign-off is within the third phase (initiation) of the Property Renewals Programme process.

8. The property renewals programme process ensures that the proposed work-lists (Attachment 1) have received extensive input and assessment from both property and activity officers.

9. Should a Local board member have any questions regarding any of the proposed renewals works, the Activity Representative is the person that should be contacted in the first instance. The Activity Representative will be happy to answer any questions you have or workshop the renewals list with you if you prefer.

Consideration

Local board views and implications

10. Council officers are seeking Local Board approval for the proposed Waitakere Ranges Local Board property renewals programme for 2014/15. Council officers will report quarterly to the Local Board, including any reduction in project costs, to enable a review of budget options.

Maori impact statement

11. The Waitakere Ranges Local Board 2014/2015 property renewals programme will ensure that all facilities continue to be well-maintained community assets benefiting the local community, including Māori.

Implementation

12. This work will be implemented as part of the Council Property Department’s usual business practice and delivered in partnership with Libraries.

Attachments

No.	Title	Page
a View	Proposed Renewals Programme- Waitakere Ranges	43
b View	Proposed Renewals Programme 14/15 Regional	45

Signatories

Author

Kim Taunga - Manager – Local Libraries South

Authorisers

Allison Dobbie - Manager – Libraries and Information

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

12 June 2014

Lopdell Precinct Update

File No.: CP2014/11047

Purpose

1. To update the Waitakere Ranges local board on the Lopdell Precinct development.

Executive summary

2. The development programme at Lopdell Precinct is well underway. The car park and Lopdell Hall (the ‘Treasure House’) were completed in 2013. With the exception of the multi-purpose theatre, Lopdell House was completed in March 2014. The theatre is in the final stage of construction, and will be ready for operation from July 2014.

3. Construction of the new gallery is well advanced, with the building frame and enclosure due to be completed in June, with final completion of the building expected in late August, ready for fit-out by the Lopdell Society.

4. The Lopdell House Development Trust (LHDT) has completed fundraising of their targeted $6.1 million.

5. The Precinct Manager has been appointed and commenced work from the end of January 2014 and the first tenants have now moved into Lopdell House.

6. Work is proceeding on securing a commercial tenant for the ground floor of Lopdell House. Attached to this report are the requirements for restaurant operators, which has been developed following the local board feedback as part of the last update report. See Attachment B Requirements for restaurant operators

7. The Lopdell Charter between LHDT, council and the arts users at Lopdell has been agreed. See Attachment A Lopdell House Charter.

8. Community Development, Arts and Culture (CDAC) is finalising the ongoing relationship with LHDT for the operation of the precinct. LHDT has a 20 year licence to develop and operate the precinct. This agreement is currently under legal review.

9. Council will lease the community spaces within the buildings and directly manage the arts tenants. This provides a more transparent and straightforward approach.

10. From July 1st 2014, council will enter a direct relationship with LHDT, rather than dealing through the third party tenants. This will be cost effective for council, the tenants and LHDT. There are no budget implications, as it clarifies how money is paid to LHDT.

11. A branding strategy for the precinct is being finalised. The principle is to champion the Lopdell Precinct as an arts and cultural destination, whilst still allowing tenants to market independently under their own brands.

Recommendations

That the Waitākere Ranges Local Board:

a) Notes the completion of Lopdell House and its handover to the council

b) Approves council executing a lease with Lopdell House Development Trust (LHDT) for the community tenant areas of the Lopdell Precinct

c) Approves the payment of the rent on behalf of the community tenants directly to LHDT, from the local board Lopdell Precinct-outsourced works and services budget line

d) Delegates to the Manager Arts and Culture authority to finalise the lease payment arrangements.

Comments

Construction Activity

Car park and Treasure House

12. As previously reported, construction of the car park and Lopdell Hall (the ‘Treasure House’) was completed in late 2013.

Lopdell House

13. With the exception of the multi-purpose theatre, Lopdell House achieved practical completion in February 2014. Work is progressing on addressing the final “defects” list. These are the small issues that need to be addressed to fully complete the building.

14. As Lopdell House transitions from a construction project to an operational site, the fit out requirements for the tenanted and shared spaces are becoming more defined. A priority list is being developed of items either, not included in the original project, or items removed for budgetary reasons. Due diligence is being undertaken to address which items are essential for “fit for purpose” spaces at the time of tenanting, and which can be addressed at a later stage.

15. Community and commercial tenants are currently moving into their respective places. The arts tenancy spaces are fully committed. There is good tenant interest on the small commercial spaces. The ground floor restaurant is not yet tenanted however negotiations are underway with a prospective tenant.

New Gallery

16. Work on the new gallery is progressing well. The building is up to the roof structure with the framing currently being constructed. The building should be enclosed by June 2014. It is expected that this building will be complete and ready for fit-out in mid to late August, by the Lopdell Society. The construction project is behind the contract date but still expected to be completed within the original programme. It is expected that the major opening of the gallery and precinct will be in November. This will include a significant local board /LHDT /arts tenants function.

Lopdell Charter

17. The drafting of the Lopdell Charter is complete and council is working through the signing process with relevant tenants and LHDT. The charter is an important document which sets the culture and governance framework for the Lopdell precinct and it underpins the partnership between LHDT and council.

18. It is important to note that the form of the charter is substantially the same as previously reported to the local board, however it now explicitly states the functions and activities the different arts tenants can carry out within their leased area. See Attachment A Lopdell House Charter

Lopdell House ground floor restaurant

19. The basis for the restaurant operation within Lopdell House has been outlined to prospective tenants. It includes feedback from the last board update meeting. A copy of the requirements are attached. These will be included within the formal contract for the successful tenant.

20. Work to secure a tenant for the ground floor of Lopdell House is progressing. Negotiations with a café/ restaurant operator are expected to be concluded over the next month. There is a four to six month fit out period required for the restaurant.

LHDT Relationship

21. The partnership between council and LHDT has proved highly successful as a means of funding major community projects. Council has funded two thirds and LHDT one third of the Lopdell Precinct redevelopment, LHDT has successfully raised the final required funding to bring their contribution from third party funders to $6.1 million.

22. As operations at Lopdell Precinct resume, consideration is being given to the ongoing relationship between council and LHDT who have a 20 year licence for Lopdell precinct (18 years to run).

23. The original proposal was that council would make grants to arts tenants in Lopdell Precinct who used a specified part of the grant to pay rental to LHDT. The collective budget allocation equates to $130,000 per annum for rental costs at Lopdell. LHDT uses the rental income to fund the ongoing maintenance and other property costs associated with Lopdell Precinct.

24. Following careful consideration by staff in discussion with LHDT, it is recommended that a direct funding relationship be established between council and LHDT and, rather than council paying arts tenants who in turn pay LHDT, council would pay LHDT directly.

25. This has advantages for all parties. It reduces the complexity of multiple payments by the arts tenants. It also sets in place a simple direct relationship between council and LHDT. Outside of the lease arrangements, council will manage the relationship with the arts tenants to deliver community outcomes. It is preferable for council to be able to deal with the tenants on all issues including property matters.

26. The previous model had additional administrative costs as the arts tenants needed to manage rent transactions. In addition, when they are seeking sponsorship funding for different programmes, it implied a larger turnover within their operations. Staff are strongly of the view that a direct relationship with LHDT is mutually beneficial for all parties. There is no change in the budget or financial implications. It is simply a more streamlined transparent process.

Precinct Manager

27. The Lopdell Precinct Manager, has been appointed and took up the position at the end of January 2014. The Lopdell Precinct Manager is responsible for the day to day operations at the precinct including relationships with all tenants.

Branding

28. A branding strategy for the precinct is being finalised. The destination brand is intended to be used by all operators within the precinct as a sub brand to their own individual branding and marketing collateral. Where the entire precinct is being promoted, the Lopdell brand will be the lead on any collateral. The principle is to champion Lopdell as an arts and cultural destination offering a broad variety of programmes and visitor attractions. While each of the tenants will promote their own programmes and offerings, there will be a common theme which recognises and provides a complementary promotion for Lopdell Precinct.

29. Key to ensuring the precinct has a strong destination and place making presence a large plinth announcing arrival at the precinct is proposed to be constructed on the roadside corner of the site. The Waitakere Ranges Local Board and the Lopdell Trust will be acknowledged In addition to giving a sense of arrival, this development will also help to address what is currently an untidy site. Funding for this project is being pursued through the local board capital expenditure programme. Due to the overall cost of the signage and wayfinding exercise a staged approach has been used, with an emphasis on ensuring sufficient wayfinding is in place by the opening.

Financial Considerations

30. The Lopdell project is an $18.7 million project, of which Auckland Council’s contribution is $12.6 million (uninflated). Three of the four stages are now complete the fourth stage being the new gallery is the highest costed element.

31. The project remains on budget. However the budget is very tight. Certain elements related to furniture and fit out were removed from the original scope to make the project fit the budget. As we near the end of the project there is a careful review to ensure the building is functional while still meeting budget requirements. On completion there may be merit in reviewing some cost effective enhancements to improve the facilities at the precinct. Council and the LHDT are working through these issues collaboratively. This will be reported to the board nearer to the completion of the construction project and when final costings are known.

Consideration

Local board views and implications

32. The Lopdell Precinct development is in line with the Waitakere Local Board Plan and its aspirations.

Maori impact statement

33. The wider Lopdell Precinct will provide opportunities for all Aucklanders to engage with arts and culture including Maori communities and their stories.

Implementation

34. The project will continue in accordance with the project plan and council policies and procedures. Joint project management and governance will continue between Auckland Council and The Lopdell Development Trust.

Attachments

No.	Title	Page
a View	Lopdell Precinct Charter	51
b View	Requirements for Restaurant Operators	59

Signatories

Author

John Duthie – Arts and Culture Contractor

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

12 June 2014

Adoption of Local Board Agreement 2014/2015

File No.: CP2014/11243

Purpose

1. This report seeks formal adoption of the Local Board Agreement 2014/2015 to form part of the Annual Plan 2014/2015.

Executive summary

2. For each financial year, the Auckland Council must have a local board agreement (as agreed between the Governing Body and the Local Board) for each local board area.

3. The local board agreement is largely based on year three of the Long-term Plan 2012-2022^{^[1]} (LTP) and reflects the priorities in the local board plan, shows intended provision of local activities, and the capital and operating expenditure required to fund these activities.

4. A draft local board agreement was agreed in December 2013 as part of the draft Annual Plan 2014/2015 and consulted on between late January to late February. The Local Board Agreement 2014/2015 has since been updated to reflect:

a) budget prioritisation decisions made during the local board meeting in April;

b) the impact, if any, of final decisions made by the Budget Committee on 8 May;

c) budget adjustments, if any, arising from new information;

d) the allocation of central costs (including depreciation, interest, corporate overheads and staff costs).

5. The governing body will meet to adopt Auckland Council’s Annual Plan 2014/2015, including 21 local board agreements, on 26 June 2014.

Recommendations

That the Waitākere Ranges Local Board:

a) Adopts its local content for the Annual Plan 2014/2015 which includes a:

i) Local Board Agreement 2014/2015 with advocacy; and

ii) message from the chair.

b) Notes that:

i) Local budgets have been updated to reflect local board prioritisation decisions, impacts (if any) of final budget decisions made by the Budget Committee on 8 May, budget adjustments (if any) arising from new information and the allocation of central costs;

ii) If there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement;

iii) That the resolutions of this meeting will be reported back to the governing body when it adopts the Annual Plan 2014/2015 on 26 June 2012;

iv) The local board agreement could be subject to minor changes following this meeting.

c) Delegates the authority to the Chair to make any final minor changes to the local board content for the Annual Plan 2014/2015 before publication.

Comments

6. For each financial year, the Auckland Council must have a local board agreement (as agreed between the governing body and the Local Board) for each local board area.

7. The local board agreement is largely based on year three of the Long-term Plan 2012-2022 (LTP) and reflects the priorities in the local board plan, shows intended provision of local activities, and the capital and operating expenditure required to fund these activities.

8. The governing body will meet to adopt the Annual Plan 2014/2015 on 26 June 2014, which must include the local board agreement for each local board.

9. The draft local board agreement was consulted on between late January and late February 2014. In finalising their local board agreement, local boards:

a) took into account the submissions received and hearings held as part of the special consultative procedure and any other new information now available;

b) held a prioritisation workshop to re-evaluate their 2014/2015 budgets;

c) made final budget prioritisation decisions at their meeting in April.

10. On 29 and 30 April, local boards met with the Budget Committee to discuss local priorities and key issues (if any), after which the Budget Committee formally met on 8 May to make final decisions on the Annual Plan 2014/2015.

11. Local board agreements and financial statements were then further updated to reflect any impacts of Budget Committee decisions, budget adjustments arising from new information and the allocation of central costs (including depreciation, interest, corporate overheads and staff costs).

12. This report seeks formal adoption of local content for the Annual Plan 2014/2015 (Attachment One), which includes a:

a) Local Board Agreement 2014/2015 with advocacy; and

b) message from the chair

13. The resolutions of this meeting will be reported to the governing body on 26 June 2014, when it meets to adopt the Annual Plan 2014/2015.

Consideration

Local board views and implications

14. This report seeks adoption from the Local Board on its content for the Annual Plan 2014/2015. Engagement with the community, including consultation, and a number of workshops and meetings have been held by the local board to finalise their local board agreement and introduction to the agreement.

Maori impact statement

15. Many local board decisions are of importance to Maori and there is a need to continue to build relationships between local boards and relevant Iwi. The local board agreement is based on the local board plan and the LTP which have both been developed through engagement with the community, including Maori.

Implementation

16. The resolutions of this meeting will be reported to the governing body on 26 June 2014, when it meets to adopt the Annual Plan 2014/2015.

17. The timeline to develop and produce the Annual Plan 2014/2015 document is tight. It is possible that minor changes may need to be made to the attachments before the annual plan is adopted, such as:

a) correction of any errors identified;

b) minor wording changes.

18. Officers therefore recommend that the local board delegates authority to the Local Board Chair to make final changes if necessary.

Attachments

No.	Title	Page
a View	Waitakere Ranges Local Board Agreement 2014/2015	67

Signatories

Author

Kate Marsh - Financial Planning Manager - Local Boards

Authorisers

Matthew Walker, Manager Financial Planning, Policy and Budgeting

Karen Lyons - Manager Local Board Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

12 June 2014

Approval of the draft local board plan 2014

File No.: CP2014/10308

Purpose

1. To approve the Waitākere Ranges draft local board plan 2014, and the summary document, for public consultation.

Executive summary

2. Each local board is required to complete a local board plan for adoption by 31 October 2014. The draft plan is attached to this agenda, along with the summary document, for the local board to approve for community consultation. Consultation using the special consultative procedure (SCP) is taking place 7 July to 6 August 2014.

3. As part of the SCP the local board needs to schedule dates for hearings of verbal submissions. It is recommended that these hearings be held on Tuesday, 26 August 2014. Once the submissions have been heard the local board will need to deliberate and resolve whether they wish to make any changes to the Waitākere Ranges Local Board Plan prior to its adoption.

4. The final stage of the SCP procedure will be the adoption of the Waitākere Ranges Local Board Plan. It is recommended that the local board adopt the plan within the timeframe at its ordinary business meeting scheduled for Thursday, 9 October 2014.

Recommendations

That the Waitākere Ranges Local Board:

a) Approves the draft Waitākere Ranges Local Board Plan 2014 for public consultation using the special consultative procedure

b) Approves the draft Waitākere Ranges Local Board Plan 2014 summary document

c) Delegates to the Chair to make any minor wording changes that may be necessary for the draft local board plan or summary document.

d) Schedules a meeting for the hearing of Local Board Plan submissions on Tuesday, 26 August 2014 at 10.00am at the Waitākere Ranges Local Board office, 39 Glenmall Place, Glen Eden.

e) Adopts the 2014-2017 Waitākere Ranges Local Board Plan at the ordinary Waitākere Ranges Local Board business meeting scheduled for Thursday, 9 October 2014 at 6.30pm at the Waitākere Ranges Local Board office, 39 Glenmall Place, Glen Eden.

Comments

5. The Local Government (Auckland Council) Act 2009 requires each local board to develop a local board plan every three years. The first local board plan was adopted in 2011. This second local board plan must be adopted by 31 October 2014.

6. Local board plans are strategic plans for the following three years and beyond. The plans reflect the priorities and preferences of the community. They guide how the local board:

· makes decisions on local activities and projects

· provides input into regional strategies and policies

· works with other agencies that play a key role in the area, including central government agencies and council-controlled organisations.

7. The plans inform the development of council’s 10-year Long-term Plan. The plans also form the basis for development of the annual local board agreement for the following three financial years.

8. The local board is required to use the SCP to consult on the draft local board plan. The period for the SCP is 7 July to 6 August 2014.

9. The SCP requirements include providing a summary of the information in the draft local board plan.

Consideration

10. The draft plan has been developed by considering a range of strategic issues, as well as the Auckland Plan and other regional strategies and policies. Community views and advice from subject matters experts has also been important in developing the draft plan.

11. The draft plan and the summary document are attached.

Summary of community views and strategic issues

12. The local board engaged with its communities during February and March 2014, to get ideas and input for its draft plan. Some of the key themes that came out of the consultation were:

· The Waitakere Ranges are a treasure and must be protected.

· Local character is particularly important in the Waitakere Ranges, the area is very special and needs to be treated differently from how "typical" urban areas are treated

· Need to ensure that the plan is about people and communities

· Importance of working with partners and community groups, acknowledging their importance and creating networking opportunities – particularly in the environment, arts, economic and community development areas.

· Strong support for walkways, cycleways and reliable public transport, it will be particularly important to improve this infrastructure as Auckland intensifies.

13. The key strategic issues that have influenced the development of the draft plan are:

· Protecting the Waitākere Ranges Heritage Area from urban pressures and managing threats to our environment – including weeds and pests, kauri dieback and poor coastal water quality.

· Planning for the intensification of Glen Eden, including the electrification of the rail line and making it a more attractive town centre.

· Building on the investment at Lopdell Precinct to make Titirangi the arts hub for the west in a way that benefits creative communities across our area.

· Ensuring our villages and town centres are designed for people, not cars.

Local board views and implications

14. The local board’s views have driven the development of the draft plan attached to this report.

Māori impact statement

15. The local board plan contributes to improving wellbeing in Māori communities, as well as the community in general.

Implementation

16. The next steps in the local board plan process are shown below.

Attachments

No.	Title	Page
a View	Draft Waitakere Ranges Local Board Plan	85
b View	Waitakere Ranges Local Board Plan Summary	121

Signatories

Author	Rachel Wilson - Local Board Advisor
Authoriser	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

12 June 2014

Local Event Support Fund for 2014/2015 - The Glen Eden Harriers

File No.: CP2014/10787

Purpose

1. To consider event funding grant application from the Glen Eden Harriers towards the delivery of the 2014 Glen Eden 10 mile road race.

Recommendations

That the Waitākere Ranges Local Board:

a) Approves the allocation from the Local Event Support Fund of $2,500 to the Glen Eden Harriers Club to assist with the delivery of the 2014 Glen Eden 10 mile road race and that application received in the SmartyGrants system be held over for decision making in the 2014/2015 financial year.

b) Approves the balance of funding in the Local Event Support Fund of $1,550 and Local Event Fund (Discretionary) of $3,550 be used to purchase local board branded tear drop flags and banner mesh signs to assist in the promotion of the local boards’ investment in community events.

Comments

2. The Glen Eden Athletic and Harrier Club have applied to the local board annually for a small event funding grant to cover the costs of the traffic management plan they are required to implement to ensure that the event is safe for participants and spectators. In 2013/2014 the board allocated $2,500 to the event and they are seeking a similar amount for their 2014 run, scheduled for 12^th July.

3. Because of the timing of the event the Glen Eden Harriers will not be able to receive funding support through Round One allocations of the Local Event Support Fund for 2014/2015, as their application would be a retrospective application, which not allowed under the funding criteria and guidelines.

4. This leaves the Glen Eden Harrier Club facing a funding shortfall for their 2014 event. The Glen Eden Harrier Club have completed an online SmartyGrants application form and this application will be used to consider funding for their 2015 run.

5. The local board currently have $4,050 of unspent money in their Local Event Support Fund, and a further $3,550 in their Local Event Fund (discretionary). These surpluses resulted from a number of events who received funding in 2013/2014 returning their unspent funding to the board as part of their required accountability reporting. These funds are now available for redistribution.

6. If the board agree to an allocation of $2,500 to the Glen Eden Harrier Club a balance of $5,100 remains available to the board.

7. Staff are recommending that the board consider allocating the $5,100 to the purchase of tear drop flags and banner mesh signs branded with the local board logo, which can be loaned to community events to assist them in advertising the local boards’ support. There is currently a shortage of flags and in many instances the local boards’ support is not appropriately recognised and this investment will assist in addressing this problem.

Tear Drop Flags	6	2.1m	Solid Colour with Local Board logo in white	$165 each	$ 990
	3	3.1m	Solid Colour with Local Board logo in white	$202 each	$ 606
	9		Heavy Metal Base	$95.00 each	$ 891
			Artwork/Set Up Costs		$ 305
Banner Mesh	2	5m x 1.5m	Solid Colour with Local Board logo in white	$665 each	$1,330
			Artwork/Set Up Costs		$ 305
Freight Costs					$250

Consideration

Local board views and implications

8. Initial local board views have been obtained through a workshop.

Maori impact statement

9. Event funding is a general programme of interest and accessible to a wide range of groups, including Maori. Maori are therefore likely to benefit alongside other groups in the community.

Implementation

10. Staff will confirm in writing all grants made by the local board and will administer payment and receipt of accountability for all grants made. The team will also notify all unsuccessful applicants in writing.

Attachments

There are no attachments for this report.

Signatories

Author	Brett Lane - Local Board Advisor
Authoriser	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

12 June 2014

Waka Ama activiites on the Manukau Harbour - feasibility study

File No.: CP2014/12200

Purpose

1. To consider funding a feasibility study to investigate sites for establishing waka ama activities and a facility on the Manukau Harbour within the local board area.

Executive summary

2. The Waitakere Ranges Local Board Agreement 2013/2014 made $5,000 available for investigation of waka ama activities. The proposal for a waka ama facility on the Manukau Harbour was included in the Waitakere Ranges Local Board Plan 2011.

3. In March 2012, the local board received a deputation from the Titirangi Waka Ama Club. The group outlined its aspirations to establish a purpose built facility on Manukau Harbour within the Waitakere Ranges area. Currently club members travel to Orakei for their waka ama activities. Not having a suitable place to launch and store the waka is the greatest barrier.

4. Council officers have previously requested that before Titirangi Waka Ama receive funding that the club would need to become affiliated to the regional body, Auckland Regional Outrigger Canoe Association (AROCA), and develop a safety plan around waka ama on the Manukau Harbour. Titirangi Waka Ama is now affiliated to AROCA and have worked on their safety plan and conducted safety training through the regional body.

5. It is recommended that, should the grant be paid by Auckland Council to the club, it be subject to the satisfactory completion of all the following conditions for the feasibility study:

a) Proof of fund funding from the recipient to complete the feasibility is provided to the council

b) The recipient and council agreed to the feasibility study brief

c) That council be part of the assessment and selection process for a consultant

d) Council has approved the consultant

e) Evidence that a contract has been entered into with council approved consultant

6. It is recommended that the club be requested to report to council by providing

a) A draft feasibility study report by December 2014 which council will have the opportunity to comment on.

b) A final feasibility study report in both hard copy and electronic copy by June 2015.

Recommendations

That the Waitākere Ranges Local Board:

a) Considers approving a grant of $5,125 to Titirangi Waka Ama Club to contribute toward the costs of a feasibility study to investigate appropriate sites for Titirangi Waka Ama to be located.

b) Delegates authority to the Team Leader Sport and Recreation North-West to finalise the funding agreement and conditions should the grant be approved, in consultation with the Local Board Sport and Recreation Portfolio Holder.

Attachments

No.	Title	Page
a View	draft funding agreement	135

Signatories

Author	Brett Lane - Local Board Advisor
Authoriser	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

12 June 2014

Budget final FY13/14 reallocations

File No.: CP2014/12150

Purpose

1. This report provides the final opportunity for the Waitakere Ranges Local Board to give direction on the reallocation of operational budget under-spends from the 2013-2014 financial year.

Executive Summary

2. At its 10 April 2014 meeting the local board resolved a number of directions with regards to reallocating areas of budget under-spend.

3. Staff have since identified that a subsequent resolution is required to give direction to staff should more than the $60,000 under-spend allocation be identified, or under $60,000 value of work be able to be delivered, on weed control projects as per resolution WTK/2014/1(g)

Approves the allocation of the balance of the Waitakere Ranges Local Board community response fund to be used for weed control projects up to a total value of $60,000.

4. It is proposed that any additional funding beyond the level identified, or that is not able to be delivered, as per the earlier resolution, is allocated as a forward grant to Community Waitakere toward its 2014/15 partnering agreement with the Waitakere Ranges Local Board.

5. Auckland Council has a partnering relationship with Community Waitakere Trust built upon many years of shared community development outcomes and the expected outcomes from the FY14/15 partnering agreement are nearing finalisation.

6. It is noted that through the 2014/15 Local Board Agreement the board has endorsed a continuation of the same level of grant funding as 2013/14, and that a part forward payment would be very low risk to council and of benefit to Community Waitakere.

Recommendation

That the Waitākere Ranges Local Board:

a) Allocates any uncommitted balance of the Waitakere Ranges Local Board community response fund FY13/14 as a forward grant to Community Waitakere for the delivery of its 2014/15 partnering agreement.

Attachments

There are no attachments for this report.

Signatories

Author	Brett Lane - Local Board Advisor
Authoriser	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

12 June 2014

Confirmation of Workshop Records: 3, 10, 17, 24, 29 April and 1, 6, 8 May 2014

File No.: CP2014/09462

Purpose

1. This report presents records of workshops held by the Waitakere Ranges Local Board on:

o 3 April 2014

o 10 April 2014

o 17 April 2014

o 24 April 2014

o 29 April 2014

o 1 May 2014

o 6 May 2014

o 8 May 2014

Recommendation

That the Waitākere Ranges Local Board:

a) Confirms that the records of the workshops in Attachments A - H held on the following dates are true and correct records:

i) 3 April 2014

ii) 10 April 2014

iii) 17 April 2014

iv) 24 April 2014

v) 29 April 2014

vi) 1 May 2014

vii) 6 May 2014

viii) 8 May 2014

Attachments

No.	Title	Page
a View	Workshop Records, 3 April 2014	147
b View	Workshop Records,10 April 2014	151
c View	Workshop Records, 17 April 2014	153
d View	Workshop Records, 24 April 2014	155
e View	Workshop Records, 29 April 2014	157
f View	Workshop Records, 1 May 2014	161
g View	Workshop Records, 6 May 2014	163
h View	Workshop Records, 8 May 2014	165

Signatories

Author	Brett Lane - Local Board Advisor
Authoriser	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

12 June 2014

Record of Workshop –

Waitakere Ranges Local Board

Date: Thursday 3 April 2014

Time: 10am to 5.30pm

Venue: Waitakere Ranges Local Board Office

PRESENT:

Members Denise Yates, JP

Greg Presland

Neil Henderson

Steve Tollestrup

Saffron Toms

Apologies Sandra Coney, QSO (for lateness)

MATTERS DISCUSSED:

Item

Presenter

1.0

Administration & Portfolio updates

§ Members dealt with a number of administration items and reported on their portfolios

10am – 11am

Brett Lane

Sharon Davies

2.0

Project Twin Streams - Purpose of item

To discuss the future programme and future funding of Project Twin Streams

Key discussion points

§ PTS maintenance budget for the next 18 months

§ Funding for PTS going forward with an outline given of the difference between community organisations and contractors involvement

§ As at 1 July 2014 Parks West will take over maintenance delivery

§ Request for Service for next 3 years explained to members

Action points

§ Members were asked to feedback on the transition plan, going forward

§ Officers to bring back further information to members in due course

11am – 12pm

Kim Morresey Juliette Holdgate Grant Jennings

Mark Maxlow

Theresa Pearce

Gill Thurlow

3.0

Kauri Dieback - Purpose of item

Discuss the Kauri Dieback programme including, a communications plan, funding, research and the role of a Community Co-ordinator

Key discussion points

§ Role of Community Co-ordinator role description tabled and discussed

§ Support noted in principle for the Co-ordinators role

Action points

§ Glenn Boyd to find out about the budget for the Co-ordinators role

12pm - 1pm

Nick Waipara

4.0

WWI Centenary Programme - Purpose of item

To present local boards with an overview of the WWI Centenary Programme and provide them with an opportunity to input into the Programme

Key discussion points

§ National programme outlined and discussed with members

§ Noted that Chair Coney holds this portfolio and Chairs the WW1 Political Group

§ Noted all events should be co-ordinated from one central point to avoid duplication

Action points

§ WRLB to call a meeting with Heritage groups and RSAs to progress this

§ WRLB to be kept in the loop with regional and local events

1.30pm – 2.30pm

Noel Reardon

5.0

Funding Policy (WRHA programme and green assets) - Purpose of item

To further discuss the Funding Policy with Local Board members

Key discussion points

§ Update given to members including the 3 budget lines being reviewed

§ Noted the biggest issue facing this Board will be less money available but rates continue to increase

§ Noted environmental protection not seen as discretionary by Council

§ Appears the funding formula doesn’t fit with this Board

§ Political Working Party to go back to the Governing Body in May

Action points

§ Revised resolutions to be confirmed at the next LB meeting on 10 May

§ Extra workshop on this item scheduled for 8 April

2.30pm – 3.45pm

Andrew Duncan

6.0

Piha Art Gallery - Purpose of item

To discuss the stream erosion at the Piha Art Gallery

Key discussion points

§ History, update and recommendations outlined to members

§ Legal opinion on the lease of the Gallery tabled and outlined to members

§ Recommendation for Parks – West to carry out remedial work tabled and discussed, 5 options outlined

§ Option 1 preferred and agreed to in principle, which is to include gabions on one side of the stream and plantings on the other side

Action points

§ Draft design on the preferred option, once confirmed to be taken out to the community for comment

§ Noted Parks – West to come back to the Board on this item

3.45pm – 4.45pm

Sharleen Grounds

7.0

Signs By Law - Purpose of item

To discuss specific issues relating to a signs bylaw including Auckland-wide and local approaches to portable signs, e.g. cross-street banners, posters / poster sites and signs for temporary events

Key discussion points

§ Item for information only

4.45pm – 5.30pm

Greg Marr

Waitākere Ranges Local Board

12 June 2014

Record of Workshop –

Waitakere Ranges Local Board

Date: Thursday 10 April 2014

Time: 12 noon to 5pm

Venue: Waitakere Ranges Local Board Office

PRESENT:

Members Sandra Coney, QSO

Denise Yates, JP

Greg Presland

Neil Henderson

Steve Tollestrup

Saffron Toms

MATTERS DISCUSSED:

Item

Presenter

1.0

Administration & Portfolio updates

§ Members dealt with a number of administration items and reported on their portfolios

12pm - 1pm

Brett Lane

Sharon Davies

2.0

Annual Plan and Budget underspend – Purpose of item

General discussion about the Boards’ budget and underspend

Key discussion points

§ The budget underspends identified in the six month financial report were discussed, along with project proposals.

2pm - 3pm

Brett Lane

3.0

LB Funding Policy & CCO Feedback – Purpose of item

To prepare members feedback on the Local Board Funding Policy

Key discussion points

§ The local board developed its submissions on both the local board funding policy and CCO review. The final submissions were included on the local board meeting agenda of 22 May 2014.

3pm - 4.15pm

Glenn Boyd

4.0

Te Henga Marae – Purpose of item

To discuss the proposed Te Henga Marae.

Key discussion points

§ Update given to members outlining the background to the land purchase in Te Henga in 2010, noting the reserves status was publicly notified and that it went through a hearings process. It was noted that the status of the land cannot be changed without going through the Reserves Act, which would need regional and local input.

4.15pm - 5pm

Jenny MacDonald

Waitākere Ranges Local Board

12 June 2014

Record of Workshop –

Waitakere Ranges Local Board

Date: Thursday 17 April 2014

Time: 10 to 4pm

Venue: Waitakere Ranges Local Board Office

PRESENT:

Members Sandra Coney, QSO

Denise Yates, JP

Neil Henderson

Steve Tollestrup

Saffron Toms

Apologies Greg Presland

MATTERS DISCUSSED:

Item

Presenter

1.0

Administration & Portfolio updates

§ Members dealt with a number of administration items and reported on their portfolios and discussed the Annual Plan submission to the Governing Body on due on 30 April

10am - 11.30am

Brett Lane

Sharon Davies

3.0

Local Board Plan – Purpose of item

To discuss Glen Eden Town Centre priorities

Key discussion points

§ Glen Eden needs a centre – a meeting point, town square, place for people to eat lunch. It can be an exemplar for intensification – the town centre has ‘good bones’.

§ One option for the funding for next year is to improve the library frontage, with a contribution from the public art team - another option is creating a town square between the Local Board office and the Trusts outlet.

§ Auckland Transport capex fund – this funding could look at safety improvements for Captain Scott Road or improvements on Glendale Road

§ Could do further planting down Glen Eden’s ‘spine’ and in the laneways, investigate funding from Parks.

§ Advocate to the Governing Body for funding for the West Coast Road/Glenmall link - $2.5 million to purchase land and implement design

§ Officers to develop a pallet of materials for Glen Eden footpaths and infrastructure

11.30am - 1pm

Rachel Wilson

4.0

Resource Consent Notification Decisions – Purpose of item

To outline the Resource Consent Notification decision process, the distribution of the resource consent list and to provide an opportunity for members to view concerns regarding consents in their respective areas

2pm – 2.45pm

Brett Lane

5.0

Visitors Management Plan – Purpose of item

Further workshop on plan structure and examples of possible actions coming out of a Visitor Management Plan

Key discussion points

§ Update given to members on a local Events Policy currently being worked on and how this might fit in with the WRHA

§ Noted the Events Policy will be aligned to the Visitors Management Plan and worked on over the next few months

§ The members noted their desire to work with our communities on specific events rather than supporting commercial events

2.45pm – 3.45pm

Jenny MacDonald

Jan Crawford

6.0

Local Board Discretionary Community Grants – Purpose of item

To discuss the funding applications received under round two of the Waitakere Ranges Local Board 2013/2014 Community Funding Programme

Key discussion points

§ Funding applications tabled and discussed

§ In principle, members worked through applications to be supported

§ Slight relocation of some budget lines were noted

Action Points

§ Item to come to a formal meeting on 22 May 2014 for approval

3.45pm – 4.30pm

Kim Hammond

Waitākere Ranges Local Board

12 June 2014

Record of Workshop –

Waitakere Ranges Local Board

Date: Thursday 24 April 2014

Time: 10 to 4pm

Venue: Waitakere Ranges Local Board Office

PRESENT:

Members Sandra Coney, QSO

Denise Yates, JP

Greg Presland

Neil Henderson

Steve Tollestrup

Apologies Saffron Toms

MATTERS DISCUSSED:

Item

Presenter

1.0

Administration & Portfolio updates

§ Members dealt with a number of administration items and reported on their portfolios

10am - 11am

Sandra Coney

3.0

Local Board Plan – Purpose of item

To discuss vision revised outcomes and proposal for the Boards’ special consultative procedure

Key discussion points

§ The draft vision and outcomes were discussed and additional ideas and changes suggested.

§ Consultation on the draft plan to take place between 7 July – 6 August 2014, with topic and place based meetings.

11.30am – 12.30pm

Rachel Wilson

4.0

Community Development Arts & Culture 2014/15 work programme discussion – Purpose of item

To start planning the CDAC 2014/15 work programme.

Key discussion points

§ Further discussions needed with Hoani Waititi around the purpose of the grant for 14/15

§ Further workshop needed on the work programme for events for next year

§ Further information needed on the Shadbolt House purchase/encumbrance work

§ Need further information and advice around the size of the operating grant for Lopdell House.

§ Further workshop with the board needed on Community Waitakere work programme for 14/15

Community facilities renewals for 14/15 will be attached to the report on the work programme for Community Development, Arts and Culture

1.30pm – 3.30pm

Tony Rea

Rachel Wilson

5.0

Smoke-free policy implementation – Purpose of item

To consider and provide feedback on officer’s recommendations including priority areas (parks, libraries etc) for the Board to consider installation and funding of smoke-free signage

3.30pm – 4pm

Michael Sinclair

Waitākere Ranges Local Board

12 June 2014

Record of Workshop with Auckland Transport

Waitakere Ranges Local Board

Date: Tuesday 29 April 2014

Time: 1pm to 3.30pm

Venue: Waitakere Ranges Local Board Office

PRESENT:

Members Sandra Coney, QSO

Denise Yates, JP

Greg Presland

Neil Henderson

Steve Tollestrup

Apologies Saffron Toms

MATTERS DISCUSSED:

Item

Presenter

1.0

Proposed changes to Piha Rd – Purpose of item

To report back on the proposed speed changes to Piha Rd

Key discussion points

§ Auckland Transport confirmed it is unable to justify extending the proposed 50 km/h speed limit zone to Karekare Rd turnoff due to the low road side development and the surrounding road side environment

§ Auckland Transport, NZTA and NZ Police walked the length of Piha Rd from Karekare Rd to Te Ahuahu Road, and at this stage are only able to justify extending the 50 km/h speed limit zone up to approx 30 m east of No. 170 Piha Rd

§ An observation survey was carried out over the summer in relation to trampers safety

§ Auckland Transport has suggested a gravel path for pedestrians, on the south side of the road

§ Discussion followed as to which side of the road the path should be on

Action Points

§ Auckland Transport to look at options for what type of path to install

§ The Board asked Auckland Transport to work with Regional Parks

§ The Board called for a formal report on the speed issue

Proposed changes to Scenic Drive – Purpose of item

§ To report back on the proposed speed changes to Scenic Drive outside Arataki Visitors Centre

Key discussion points

§ Update given to members on various speed crashes in this area and the proposal to reduce the speed, noting positive feedback has been received highlighting the area near Arataki

Action Points

§ The Board asked Auckland Transport to work with Regional Parks

§ The Board asked Auckland Transport to look at options in dealing with children crossing the road outside Arataki

§ Noted a formal report is to come back to the Local Board

1pm – 2pm

Karen Hay

Owena Schuster

2.0

Atkinson Rd – Purpose of item

To present to the Local Board the conclusion report on traffic calming in Atkinson Rd and findings from the replacement of the speed table, which was recently removed

Key discussion points

§ Report tabled and findings from the report discussed with members

§ Noted that noise was an issue for some residents who live near the speed table, which has subsequently been removed

§ Noted that Auckland Transport is reluctant to do further traffic calming but will continue to monitor the speed cushions further up Atkinson Rd

§ The area is considered to be a medium risk by Auckland Transport

§ Suggestion to install a roundabout is not feasible; there is insufficient room, it is not cost effective and it would require a land purchase

Action Points

§ The Board asked Auckland Transport to look at making improvements near the garage at the top of Atkinson Rd to assist with traffic calming

§ The Board asked for a future report on the monitoring of this area

2pm - 2.30pm

Karen Hay

Owena Schuster

3.0

Western Cycleway Connector Project – Purpose of item

To present a plan of the Western Cycleway Connector Project and what may be of interest to the Waitakere Ranges Local Board.

Key discussion points

§ An outline of the proposed cycleway project given to members including a proposal to have a dedicated cycleway extended from New Lynn to Glen Eden and whether the Local Board would support this?

§ In principle, the Board gave support but questioned who would pay?

§ An outline of timelines and funding options were discussed noting that if the Board was to support this, a decision from the Transport capital fund needs to be made by August 2014

Action Points

§ The Board asked to be kept informed on this project

2.30pm - 2.45pm

Alan Howard-Smith

4.0

Auckland Transport Design Guidelines – Purpose of item

To present where Auckland Transport is up to with the consultation feedback with stakeholders.

Item deferred as the Guideline is still being worked on

2.45pm

5.0

Glen Eden Town Centre Review – Purpose of item

Auckland Transport to present the Draft Glen Eden Parking Town Centre Review that was presented to the previous LB and ask members for their comments / feedback.

Key discussion points

§ An update on the Draft Parking Review given to members

§ An outline explaining the desire to streamline the various parking restrictions including a copy of the letter going to local residents

§ Noted parking restrictions in Glenmall Pl was excluded from the review

§ Noted that members suggested that the parking restriction for West Coast Rd covers from Mon-Fri 8am to 6pm rather than Mon-Sun

Action Points

§ Auckland Transport to report back to the Board at the conclusion of the consultation period with local residents

2.45pm – 3.30pm

Waitākere Ranges Local Board

12 June 2014

Record of Workshop –

Waitakere Ranges Local Board

Date: Thursday 1 May 2014

Time: 10 to 5pm

Venue: Waitakere Ranges Local Board Office

PRESENT:

Members Sandra Coney, QSO

Denise Yates, JP

Neil Henderson

Steve Tollestrup

Saffron Toms

Apologies Greg Presland

MATTERS DISCUSSED:

Item

Presenter

1.0

Administration & Portfolio updates

Members dealt with a number of administration items and reported on their portfolios

10am - 11am

Brett Lane

Sharon Davies

3.0

Local Board Plan Waitakere Ranges Heritage Area - Purpose of item

To discuss the first draft of the section of the Local Board Plan on the Waitakere Ranges Heritage Area

Key discussion points

Board members discussed the draft text and made suggestions and changes.

11am – 12pm

Eyrn Shields

Julian Watts

Rachel Wilson

4.0

Local Board Plan – Heritage – Purpose of item

To discuss the heritage components of the Local Board Plan, including potential areas of focus and projects

Key discussion points

Board members discussed the draft text and made suggestions and changes

12pm – 1pm

Rachel Wilson

5.0

Local Board Plan – Urban Villages/Town Centres – Purpose of item

To discuss the first draft of the section of the Local Board Plan on the Waitakere Ranges Heritage Area

Key discussion points

Board members discussed the draft text and made suggestions and changes

1.30pm – 3pm

Eyrn Shields

Richard Mann

Rachel Wilson

6.0

Local Board Plan – Natural Environment – Purpose of item

To discuss the first draft of the section of the Local Board Plan on the Waitakere Ranges Heritage Area

Key discussion points

Board members discussed the draft text and made suggestions and changes.

3pm – 4.15pm

Karen Summerhays

Gill Thurlow

Emma Cordery

Rachel Wilson

7.0

Review of the Regional Pest Management Plan – Purpose of item

To seek the local board’s input and direction for the Regional Pest Management Plan (RPMP) review discussion document

Key discussion points

§ The local board received a presentation on the issues and options paper on the Regional Pest Management Plan review, with a view to developing specific feedback at a follow up workshop on 24 June 2014

4.15pm – 5pm

Dave Marshall

Brett Butland

Waitākere Ranges Local Board

12 June 2014

Record of Workshop –

Waitakere Ranges Local Board

Date: Tuesday 6 May 2014

Time: 12 noon – 4.30pm

Venue: Waitakere Ranges Local Board Office

PRESENT:

Members Sandra Coney, QSO

Denise Yates, JP

Steve Tollestrup

Saffron Toms

Apologies Greg Presland

Neil Henderson (for lateness)

MATTERS DISCUSSED:

Item

Presenter

1.0

Administration

Members dealt with some administration items

12noon - 12.15pm

Sharon Davies

2.0

Local Board Plan - Arts & Culture - Purpose of item

To discuss text for the Arts and Culture section of the draft Local Board Plan

Key discussion points

Board members discussed the draft text and made suggestions and changes

12.15pm - 1.30pm

Rachel Wilson

Rebecca Kunin

Barbara Cade

3.0

Local Board Plan – Economic Development – Purpose of item

To discuss draft text for the Economic Development section of the draft Local Board Plan

Key discussion points

Board members discussed the draft text and made suggestions and changes.

1.30pm - 2.45pm

Rachel Wilson

Jonathan Sudworth

Steve Branca

4.0

Local Board Plan – Natural Environment – Purpose of item

To discuss draft text for the 'natural environment' section of the draft Local Board Plan

Key discussion points

Board members discussed the draft text and made suggestions and changes

3.30pm - 4.30pm

Rachel Wilson

Waitākere Ranges Local Board

12 June 2014

Record of Workshop –

Waitakere Ranges Local Board

Date: Thursday 8 May 2014

Time: 12 noon – 4.30pm

Venue: Waitakere Ranges Local Board Office

PRESENT:

Members Sandra Coney, QSO

Denise Yates, JP

Neil Henderson

Steve Tollestrup

Saffron Toms

Apologies Greg Presland (for lateness

MATTERS DISCUSSED:

Item

Presenter

1.0

Administration

The members dealt with a number of administration items

12noon - 12.30pm

Sharon Davies

2.0

Portfolio updates

The members reported on their portfolios

1.30pm - 2pm

All members

3.0

Local Board Plan – Urban Villages – Purpose of item

To discuss draft text for the 'urban villages and town centres' section of the draft Local Board Plan

Key discussion points

Board members discussed the draft text and made suggestions and changes

2pm - 3pm

Rachel Wilson

Eryn Shields

Claire Liousse

4.0

Local Board Plan – Transport – Purpose of item

To discuss draft text for the 'transport' section of the draft Local Board Plan

Key discussion points

Board members discussed the draft text and made suggestions and changes

3.30pm - 4.30pm

Rachel Wilson

Waitākere Ranges Local Board

12 June 2014

Chairperson’s Report

File No.: CP2014/12026

1. In my last report I outlined the funding cuts the board faced with a new Local Board Funding Policy being developed by the Governing Body.

2. In late May I attended the Governing Body Budget Committee meeting where initial decisions were made and I am happy to report, things turned out much better than we could have hoped.

3. The Mayor rejected advice from the finance staff, that would have seen us face cuts in our Local Board Initiatives budget of between 20% and 40% according to the option chosen.

4. The Mayor proposed a formula for deciding the funding of local boards of 90% population, 5% deprivation and 5% land mass. That was not ideal as we have more trees than people, but it was the general consensus of the local boards.

5. On top of that the Mayor proposed that no board deemed to be “over-funded”, like us, would lose funding, but would basically “stand still” while other boards deemed to be “under-funded” received increase funding, staged over a number of years. This is in effect a “cut” for us, but it is much better than it could have been.

6. The Mayor also rejected outright the notion of a “Local Rate” that was being floated as a way of Local Boards raising funding. Fortunately, the Mayor’s proposal was accepted by the councillors at the meeting.

7. This funding proposal will soon go out for pubic consultation, though not with any public meetings, so we’d encourage our constituents to have their say.

8. One of the gains we made through this process was to get agreement from finance officers that money spent on such things as pest control, kauri dieback, restoration projects and similar environmental work was not “discretionary” but essential to maintaining and improving so-called “green assets”, such as parks, biodiversity and waterways, and that they should be treated the same as built assets such as facilities, art galleries, pipes and so on. We were also successful in moving funding for management of the Heritage Area out of the Local Board Initiatives budget into the “non-discretionary” budget.

9. This is consistent with the Directives in the Auckland Plan to take into account ecosystem services in Auckland Council decision-making.

10. While these decisions were a relief, so far the more important question of the “right” level of “non-discretionary funding” has not been tackled. This is the budget that pays for parks, running Council facilities such as Lopdell House and community centres, and now environmental projects. While the Local Board has shifted additional budget into the environment part of our activities, in my view we are just scraping the surface in the area of weed control and restoration in particular.

11. If you go to any residential area in the Heritage Area – rural villages, coastal villages, and urban centres such as Titirangi – you will see that much of the “green” is weeds. Thriving under kauri or podocarp canopy is a carpet of ginger and climbing asparagus, to name two of the worst. We are working to get a much more “joined up” approach across all the players in Council – seven at last count – and our community partners, so we get more results for our dollars, but this does not take away the questions: are the dollars enough? Personally, I don’t think so, but we have a way to go to get acceptance of that need.

12. The Mayor came to visit us in our Glen Eden office on 14 May and spent 3 hours at our office talking to Board members and walking around Glen Eden.

13. We were able to talk to him at that timely visit about our fears re the funding policy, but we also advocated to him for some of our key areas, including the need for Council support for surf club rebuilds, our opposition to the Te Henga quarry expansion proposal and the need for funds to implement the Oratia village centre master-plan. The Mayor had been out to visit the Oratia Residents and Ratepayers after hearing their presentation at our Board office during the Annual Plan process, so he was on tune about that.

14. Steve Tollestrup and Saffron Toms took Mr Brown on a Glen Eden walkabout where he met Ian Burkett, president of the Glen Eden Business Association and Jennifer Conlon who has taken over the job of Coordinator from Gayle Marshall. I’ll leave it to Steve to talk more about this in his next portfolio report.

15. On the subject of money, we were relieved to hear during the Government’s Budget Announcement that there would be $26.5 million over four years to fight kauri dieback. While the lion’s share of this will go to DOC for track improvements, board-walking and hygiene stations, there is funding to continue the Joint Agency which includes regional councils, iwi and Auckland Council, and $4.9 million over four years for research and management.

16. In 2013 I took a deputation from Auckland Council, including Denise Yates, then chair of this local board, to meet Nathan Guy, Minister of Primary Industries. We felt a bit discouraged after this visit, though we forcibly expressed to him the need to continue funding research into the disease. I hope our voices went some way towards the good outcome in the Budget.

17. Back at the Glen Eden office, we are about to welcome some new staff. This Local Board has had quite a small staff, and needs more to get all the work done, so next report I’ll welcome the new comers, some of whom are well known to us in other roles. The Board also joined in a morning tea to acknowledge 20 years service by Grant Jennings, Manager of Local and Sports Parks West. No one knows our local parks quite like Grant and we wish him well for many years to come.

Recommendation

That the Waitākere Ranges Local Board:

a) Receives the Chairperson’s report.

Attachments

There are no attachments for this report.

Signatories

Author

Sandra Coney – Chairperson, Waitākere Ranges Local Board

Waitākere Ranges Local Board

12 June 2014

Portfolio update: Member Steve Tollestrup

File No.: CP2014/12019

Purpose

1. This report provides and opportunity for Member Steve Tollestrup to give an update with regards to activity within his portfolio areas.

2. Portfolio holders are responsible for leading policy development in their portfolio area, proposing and developing project concepts, overseeing agreed projects within budgets, being active advocates, accessing and providing information and advice.

3. Member Tollestrup has lead for the portfolios of Community Development, Economic Development, Placemaking/Urban Renewal, Ethnic, Peace and Safety.

Executive Summary

Economic Development

4. As the economic development portfolio holder I was asked to speak at Council forum concerning the relationship between ATEED and Council Economic Development Unit engagement with local boards and opportunity for improved local economy. Following this session I also then attended the May meeting of the governing body Economic Development Committee.

5. As part of the local board presentation to the governing body on the Annual Plan I presented to the Governing Body on behalf of the Local Board design plans for Glen Eden town centre revitalisation which included a funding request to support the creation of a widened laneway from West Coast Rd to a planned village square within the Glenmall precinct.

6. The week following this presentation the board hosted the Mayor Len Brown. Colleague Saffron Toms, who also has urban design in her portfolio, and I escorted the Mayor on a town centre walk-about of Glen Eden to survey the business environment and opportunities for the centre, and to give context the proposed Glenmall design plan we had earlier presented. The Mayor had agreed to return mid-winter to address a Glen Eden business forum to discuss local economic development. At a recent “Auckland Conversations” event the Mayor used the Glen Eden business precinct as an example of council priority for development.

7. I attended the BID (Business Improvement District) May meeting as the local board representative and met later with the newly appointed town centre manager Jennifer Conlan to discuss how the Local Board can support a successful BID. I also had discussions with BID Chairperson and Town Centre Manager considering and reviewing the possibility of a Sunday morning market for Glen Eden.

8. Following deputations to a number of local board meetings I have met with the Bethell’s Community Broadband group who advocating for improved broadband services to the Te Henga valley and region. We discussed political and advocacy strategy to advance progress on this important issue with its important economic impact for local businesses and homes. This was followed by meetings with Cr Cooper, representatives from ATEED and the Council Economic Development Unit tasked with broadband which has led to further positive opportunities being identified that will be taken back to Bethell’s Community Broadband group for their thoughts.

9. I have established a regular meeting with ATEED West Auckland and and at our most recent meetings we discussed the initial business mentoring clinics being held monthly at our Board offices. Further discussions were also held on West Auckland Creative Sector cluster groups and their potential use of the ATEED voucher scheme. This pilot scheme links successful exporters within the creative sector to share their experience and expertise with those wishing to know better how to export their creative works and product.

Community Development

10. I am contributing to a political reference group who assisting with preparing an Auckland City ‘Place-making Toolkit’ with a Council Place-making team. The Toolkit will be made available through Auckland Boards to facilitate best practice community centred place-making.

11. In my portfolio role I have been supporting the Greater Glen Eden (GGE) as an advisor to the steering committee who reviewing GGE and considering future initiatives and plans. Locally I have also begun meetings with Faith-based (FBO) leaders in our board area to encourage ecumenical and inter-faith collaboration for FBO community development initiatives.

12. I attended a trees for babies at Owens Green in Laingholm. This was a wonderful event with well over a 100 families from the west planting a tree to mark the birth of their child. The Trees for Babies project uses fruit trees and it is hoped that one day the children as adults will enjoy eating fruit from them. This is a great community initiative that strengthens community engagement and ownership of our parks. Big thanks to Keep Waitakere Beautiful and Laingholm Community.

13. I have also undertaken a site visit of Lucinda Place Community Orchard and attended their Edible Forest workshop. This was a very well attended event designed to encourage and educate on the basics of neighbourhood gardens and local food production projects.

Community Safety

14. The local board is behind efforts to have community constable based in Glen Eden town centre, details are being finalised with a lease agreement for a shared office space hub that includes police, community patrol and the Glen Eden BID Manager. Refurbishment of the office is underway. This important step, along with the end of synthetic cannabis sales in the mall area will bring a welcomed sense of security and well-being to Glen Eden.

15. Last month I attended the launch of the Safer West Community Trust, West Auckland Safety Plan 2015/15. The safety plan addresses closer ties with Police and agencies in addressing and responding to domestic violence, Drowning prevention, falls prevention, safety in public places, road and cyclist safety, and achieving a local alcohol policy to ensure increased harm reduction.

16. I continue to participate in Psychoactive Regulation working group preparing local legislation on sales of these product. While these substances are presently banned work continues to write strict regulations particularly on retail zones should they be deemed legal again in the future.

Peace Portfolio

17. Working with board colleague Denise Yates, council events staff and the NZ Peace Foundation, Developing a Peace event to launch the Auckland Peace City Tool Kit in late September.

18. I attended the programme launch and screening of ‘Jane Speaks Up’ an anti-abuse and anti-bullying initiative produced by Violence Free Waitakere. The film and workbook will be available widely throughout west Auckland as part of our ongoing commitment to a violence free West Auckland community.

19. I also attended the candle-light vigil at the Ranui Community Centre for Farhat and Sidra Malik, the mother and daughter murdered in a domestic dispute. The event called for an increased commitment to end domestic violence in our region.

Resident and Community led Associations:

20. During the report period, I have attended the KareKare AGM, the Henderson Valley Residents Association May meeting and the AGM of the Waitakere Ranges Protection Society.

Recommendation

That the Waitākere Ranges Local Board:

a) Receives the portfolio update from Member Steve Tollestrup.

Attachments

There are no attachments for this report.

Signatories

Author

Steve Tollestrup – Member, Waitākere Ranges Local Board

Waitākere Ranges Local Board

12 June 2014

Portfolio update: Member Greg Presland

File No.: CP2014/12020

Purpose

1. This report provides and opportunity for Member Greg Presland to give an update with regards to activity within his portfolio areas.

3. Member Presland has lead for the portfolios of Transport and Regulatory/Planning.

Executive Summary

4. Since my last column there have been a number of developments.

5. Auckland Transport has published a draft parking strategy discussion document.

6. There is a lot of high level comment in the draft strategy but one reference which attracted my attention is the suggestion that a fee should be charged for park and ride parking spaces where there is a need to regulate demand. With the Glen Eden park and ride being planned for the near future there has to date been no discussion yet on whether there should be a parking charge and this is obviously an important issue.

7. The theory of a park and ride is that it will persuade local people to catch public transport rather than drive into town. With a rail system that still has some spare capacity it makes sense to get people to park and then catch a train. The further out from the centre of the city the more effective a park and ride is. Glen Eden is an ideal place for a park and ride. But charging will put people off from using public transport. I think that AT needs to consider this issue carefully.

8. The discussion document also suggests that for Auckland to match other cities it will have to increase the number of park and ride spaces by a factor of five. The proposed 86 parking spaces in Glen Eden may need to be increased.

9. A pleasing development is the introduction of free wireless at all railway stations. Consideration is being given to extending this so that wireless is available on trains.

10. The inner city link is again in the news. The Council is urging the Government to review the targets it has set for bringing the project forward. During peak times there are currently 18 train movements in and out of Britomart. The capacity is 21 train movements. Britomart is close to capacity. The situation has been described as like having three highways converge on a cul-de-sac.

11. The Government’s conditions for accelerating the link are that annual train trips are on track to meet a target of 20 million trips a year and for there to be a significant increase in inner city employment. The first condition is awkward because without the link it will be almost impossible to meet the target. The second condition is unusual. You would think that if usage is increasing then the link should be constructed. The fact that a future user may be a student rather than someone in employment does not change the beneficial effects the link will have on congestion.

12. Locally there has been further discussion amongst members of the Board as to how to connect the Ceramco Park walkway to Glen Eden township. The board did not like a suggestion that the walkway be completed by improvements made to Savoy Road and Captain Scott Road primarily for safety reasons and preferred instead that further work be done on trying to link the walkway through Harold Moody Park. Further work is being done on this proposal.

13. Finally there has been some discussion about the intersection of Captain Scott Road with West Coast Road. With construction of a new development now occurring on a corner property visibility for traffic turning onto West Coast Road is limited and presents a safety hazard. It is in my view an opportunity to consider closing this part of the road and convert it into a pedestrian space. This will not only have safety benefits but will also join the area of new development to the older part of Glen Eden. One criticism that I have of the area is that it resembles one large car park and by reclaiming back some road space and making it a pedestrian friendly area the whole commercial area will be improved.

14. A visiting expert said that we live in an urban age. We are in a time where people matter and commuting ease is only part of what is important. Creating Glen Eden into a place where people want to be will not only improve the business area but make the place a more pleasant area for all of us.

Recommendation

That the Waitākere Ranges Local Board:

a) Receives the portfolio update from Member Greg Presland.

Attachments

There are no attachments for this report.

Signatories

Author

Greg Presland – Member, Waitākere Ranges Local Board

[1] Financial statements are based on the Long-term Plan 2012-2022, reflecting reprioritisations made during the annual planning process for 2013/2014 and 2014/2015 and revised budgets endorsed by the Budget Committee on 8 May 2014 to achieve a 2.5% rates increase for 2014/2015. Budgets have also been updated to reflect the allocation of central costs (including depreciation, interest, corporate overheads and staff costs)