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Waitākere
Ranges Local Board
12 June 2014
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1 Welcome
The Chairperson
opened the meeting and welcomed those present.
2 Apologies
3 Declaration of Interest
Members
were reminded of the need to be vigilant to stand aside from decision making
when a conflict arises between their role as a member and any private or other
external interest they might have.
Specifically
members are asked to identify any new interests they have not previously
disclosed, an interest that might be considered as a conflict of interest with
a matter on the agenda.
At its meeting on 28 November 2013, the
Waitakere Ranges Local Board resolved (resolution number WTK/2010/5) to record
any possible conflicts of interest in a register.
Register
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Board Member
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Organisation / Position
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Sandra Coney
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·
Waitemata
District Health Board – Elected Member
· Women’s Health Action
Trust – Patron
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Neil Henderson
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· Portage Trust – Elected
Member
· West Auckland Trust
Services (WATS) Board – Trustee/Director
· Weedfree Trust – Employee
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Greg Presland
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· Portage Trust – Elected
Member
· Lopdell House Development
Trust – Trustee
· Titirangi Residents &
Ratepayers Group – Committee Member
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Steve Tollestrup
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·
Waitakere
Licensing Trust – Elected Member
· Community Waitakere – Trustee
· West Auckland Trust
Services (WATS) Board – Trustee/Director
· Henderson Valley
Residents Association – Committee Member
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Saffron Toms
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NIL
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Denise Yates
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· Ecomatters Environment
Trust – Deputy Chair
· Keep Waitakere Beautiful
Trust – Board Member
· Huia-Cornwallis
Ratepayers & Residents Association – Co-chairperson
· Charlotte Museum Trust – Trustee
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Member
appointments
Board
members are appointed to the following bodies. In these appointments the board
members represent Auckland Council.
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Board Member
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Organisation / Position
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Sandra Coney
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· Friends of Arataki Incorporated
– Trustee
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Neil Henderson
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· Friends of Arataki
Incorporated – Trustee
· Living Cell Technologies
Animal Ethics Committee – Member
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Saffron Toms
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· Ark in the Park – Governance
Group Member
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To provide greater clarification for the public, Item 3: Declaration
of Interest, has been updated so that it now identifies board member’s
appointments to bodies separately to those organisations where members are
involved in as of their own right. The register was also updated for member
Greg Presland as he no longer is the treasurer of Titirangi Residents
& Ratepayers group and is now a committee member.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Update from Ward
Councillors
Councillor Linda Cooper provided an update on items including Kauri
Dieback an upcoming governing body meeting at Lopdell House.
8 Deputations
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8.1
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Chorus – UltraFast Broadband (UFB)
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Gerard Linstrom, Industry & Communications Manager from Chorus
updated the Board on the scale and timings for the UltraFast Broadband
rollout in parts of the Waitakere Ranges Local Board area for the 2014/2015
build year commencing on 1st July 2014.
A copy of
presentation has been placed on the file copy of the minutes and can be
viewed at the Auckland Council Website.
Resolution
number WTK/2014/60
MOVED by Deputy Chairperson DA Yates, seconded by Member S Toms:
That the
Waitākere Ranges Local Board:
a) Receives deputation from Gerard Linstrom from Chorus and
thank him for the presentation.
CARRIED
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Attachments
a Chorus
Presentation
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8.2
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Cancer Society Auckland - Toni Dale
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Toni Date from Cancer Society
Auckland presented to the local board on the next steps for the Smoke-free
Policy and how this could be incorporated in to the local board’s three year
plan. A copy of presentation has been placed on the file
copy of the minutes and can be viewed at the Auckland Council Website.
Resolution number WTK/2014/61
MOVED
by Deputy Chairperson DA Yates, seconded by Member S Toms:
That the Waitākere
Ranges Local Board:
a) Receives the presentation from Toni Dale from Cancer
Society Auckland and thank her for the presentation.
CARRIED
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Attachments
a Cancer Society Auckland -
Presentation
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9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Waitakere Ranges Local Board Community Group Funding, Applications
for Round Two, 2013/2014
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Resolution number WTK/2014/62
MOVED
by Member SR Tollestrup, seconded by Chairperson S Coney:
That the Waitākere
Ranges Local Board:
a)
Allocates $9,449.49 as round two of its
Community Funding programme to the following applicants as outlined in Table
1 below.
Table
1 – Waitakere Ranges Local Board Community Funding Applications and
allocations
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Organisation
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Project
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Amount Requested
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Amount Allocated
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Waiatarua
Community Patrol
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Funding for
members of the Waiatarua Community Patrol members to attend a certified
first course
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$1,000
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$500
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Auckland Action
Against Poverty
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Funding for the
purchase of mobile plans, printer/scanner and ink, lockable filing cabinet,
stationary and volunteer expenses for the Beneficiaries Advocacy programme
at Kelston Community Hub
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$2,658
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$0
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Getin2life Youth
Development Trust
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Funding for
costs associated to running four-six events in the Waitakere Ranges Local
Board area.
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$3,288
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$3,288
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Huapai Pony Club
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Funding for the
purchase of competition ribbons, sashes and rosettes for closed/open ribbon
days, dressage days, one day events and show hunter events
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$1,933
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$0
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Alzheimer’s Auckland
Charitable Trust
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Funding for
staff salaries and transportation for the Alzheimer’s Walking Group in Tui
Glen
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$10,080
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$0
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Project Litefoot
Trust
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Funding for
posters, light switch stickers, light bulbs, water saving device, bins, bin
liners, website hosting and development and fixed costs associated with
implementing Lite Club in Glenora Rugby League Club
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$4,900
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$1,633.33
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Waiatarua
Ratepayers and Residents Association
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Funding for the
operational costs of the Waitaurua Community Hall
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$3,000
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$0
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Oratia Air Scout
Group
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Funding for the
purchase of 4 GPS units and software and an EPERB rescue beacon to use for
the Oratia Sea Scouts
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$3,595
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$1,500
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Rainbow Youth
Inc.
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Funding for the
design and printing of posters and pamphlets and then the printing and
postage to local West Auckland schools
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$3,000
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$0
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Sport Waitakere
Trust
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Funding for the
purchase of corflute, advertising, pedometers and trophies for the
Waitakere Ranges Fun Run
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$5,000
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$2,528.07
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Ranui Swanson
Waitakere Community Patrol
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Funding for the
purchase of a patrol car for the Ranui Swanson Waitakere Community Patrol
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$5,000
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$0
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Glen Eden
Community House
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Funding for
advertising in the Western Leader and in The Fringe
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$4,046
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$0
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Neighbourhood
Support Waitakere
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Funding for the
Big Day Out at Rainbows End and the purchase of equipment for the volunteer
resource kits for street based / local events
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$2,396
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$0
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The Foundation
for Peace Studies Aotearoa
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Funding for the
Foundation for Peace Studies Aotearoa to run the Peer Mediation course at
Waitakere College.
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$1,636
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$0
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b)
Notes that the board is establishing a
community halls operations grant program fund and has recently called for
grant applications from groups operating community halls. The board has
directed that Waiatarua Ratepayers and Residents Association application be
considered from this program fund.
CARRIED
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13
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Infrastructure and Environmental Services Update Report
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Resolution number WTK/2014/63
MOVED
by Member S Toms, seconded by Member GB Presland:
That the Waitākere
Ranges Local Board:
a) Notes
the information in the Infrastructure and Environmental Services update
report.
CARRIED
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Secretarial Note: Members Yates and Henderson identified
an interest in parts of the report related to KWB (Member Yates) and Eco
Matters (Member Henderson) and withdrew from any discussion on these
particular aspects.
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14
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New Community Lease to Waiatarua Performing Arts Trust, 911 West
Coast Road, Waiatarua
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Resolution number WTK/2014/64
MOVED
by Deputy Chairperson DA Yates, seconded by Member GB Presland:
That the Waitākere
Ranges Local Board:
a) Approves
the surrender of The Waiatarua Drama Club Inc. lease dated 20 August 1986
b) Approves
granting a new community lease to Waiatarua Performing Arts Trust for part of
Waiatarua Reserve, 911 West Coast Road, Waiatarua (Attachment A) subject to
the following terms and conditions:
i) Term – 10
years commencing 12 June 2014 with one 10-year right of renewal
ii) Rent -
$1.00 plus GST per annum if requested
iii) Waiatarua
Performing Arts Trust Community Outcomes Plan as approved be attached to the
lease document (Attachment B)
iv) Auckland
Council has adopted a Smoke-Free Policy to apply on council land, which
Policy Waiatarua Performing Arts Trust is obliged to abide by during the
term. Waiatarua Performing Arts Trust will use its best endeavours to ensure
its members, employees, invitees, contractors and agents abide by the policy
c) Approves
all other terms and conditions in accordance with the Auckland Council
Community Occupancy Guidelines July 2012
CARRIED
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New community lease to The Waiatarua Ratepayers & Residents
Association Incorporated, 911 West Coast Road, Waiatarua
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Resolution number WTK/2014/65
MOVED
by Deputy Chairperson DA Yates, seconded by Member NR Henderson:
That the Waitākere
Ranges Local Board:
a) Approves
granting a new community lease to The Waiatarua Ratepayers & Residents
Association Incorporated for Waiatarua Hall on Waiatarua Reserve, 911 West
Coast Road, Waiatarua being Lot 3 on Deposited Plan 51119 (Attachment A)
subject to the following terms and conditions:
i) Term – 5
years commencing 1 June 2014 with one 5-year right of renewal;
ii) Rent -
$1.00 plus GST per annum if requested;
iii) The
Waiatarua Ratepayers & Residents Association Incorporated Community Outcomes
Plan as approved be attached to the lease document (Attachment B);
iv) Auckland
Council has adopted a Smoke-Free Policy to apply on Council land, which
Policy the Lessee is obligated to abide by during the Term. The Lessee will
use its best endeavours to ensure its member, employees, invitees,
contractors and agents abide by the Policy.
b) Approves all other terms and conditions in accordance with the Auckland
Council Community Occupancy Guidelines July 2012.
CARRIED
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16
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Waitakere Ranges Local Board 2014/2015 Proposed Local Library
Renewals
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Resolution number WTK/2014/66
MOVED
by Deputy Chairperson DA Yates, seconded by Member GB Presland:
That the Waitākere
Ranges Local Board:
a) Receives the Waitakere
Ranges Local Board 2014/2015 Proposed Property Renewals report
b) Approves the property
renewal programme 2014/2015 for Libraries as listed in Attachment A
c) Delegates responsibility to
the Manager Assets, Planning and Business - Libraries, to approve any
moderate changes to the budget, in the event that there is a variation to
identified costs for its property renewals programme
d) Allows for any project
surplus to be held as contingency for other renewals projects included within
this report for this board.
CARRIED
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17
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Lopdell Precinct Update
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Resolution number WTK/2014/67
MOVED
by Deputy Chairperson DA Yates, seconded by Member NR Henderson:
That the Waitākere
Ranges Local Board:
a) Notes the
completion of Lopdell House and its handover to the council.
b) Approves
council executing a lease with Lopdell House Development Trust (LHDT) for the
community tenant areas of the Lopdell Precinct.
c) Approves the
payment of the rent on behalf of the community tenants directly to LHDT, from
the local board Lopdell Precinct-outsourced works and services budget line.
d) Delegate
to the Manager Arts and Culture authority to finalise the lease payment
arrangements.
e) Request
that the smoke free requirements be explicitly outlined within the charter
CARRIED
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Secretarial Note: Member Presland noted an interest and
did not take part in this item.
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18
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Adoption of Local Board Agreement 2014/2015
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Resolution
number WTK/2014/68
MOVED by Chairperson S Coney, seconded by Member
SR Tollestrup:
That the
Waitākere Ranges Local Board:
a) Adopts its local content for the Annual
Plan 2014/2015 which includes a:
i) Local Board Agreement 2014/2015 with
advocacy; and
ii) message from the chair.
b) Notes that:
i) Local budgets have been updated to
reflect local board prioritisation decisions, impacts (if any) of final
budget decisions made by the Budget Committee on 8 May, budget adjustments
(if any) arising from new information and the allocation of central costs;
ii) If there are outstanding (not yet
agreed) matters in the local board agreement, the local board should include
an explanation of these matters in the Chair’s message at the front of the
local board agreement;
iii) That the resolutions of this meeting
will be reported back to the governing body when it adopts the Annual Plan
2014/2015 on 26 June 2012;
iv) The local board agreement could be
subject to minor changes following this meeting.
c) Agrees that the Chair be delegated
the authority to make any final minor changes to the local board content for
the Annual Plan 2014/2015 before publication.
CARRIED
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19
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Approval of the draft local board plan 2014
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Resolution number WTK/2014/69
MOVED
by Chairperson S Coney, seconded by Member NR Henderson:
That the Waitākere
Ranges Local Board:
a) Approves
the draft Waitākere Ranges Local
Board Plan 2014 for public consultation using the special consultative
procedure
b) Approves
the draft Waitākere Ranges Local
Board Plan 2014 summary document
c) Delegates
to the Chair to make any minor wording changes that may be necessary for the
draft local board plan or summary document.
d) Schedules
a meeting for the hearing of Local Board Plan submissions on Tuesday, 26
August 2014 at 10.00am at the Waitākere Ranges Local Board office, 39 Glenmall Place, Glen Eden.
e) Adopts
the 2014-2017 Waitākere Ranges
Local Board Plan at the ordinary Waitākere Ranges Local Board business meeting scheduled for Thursday, 9 October
2014 at 6.30pm at the Waitākere Ranges Local Board office, 39 Glenmall Place, Glen Eden.
CARRIED
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20
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Local Event Support Fund for 2014/2015 - The Glen Eden Harriers
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Resolution number WTK/2014/70
MOVED
by Deputy Chairperson DA Yates, seconded by Member GB Presland:
That the Waitākere
Ranges Local Board:
a) Approves the allocation from the Local Event Support
Fund of $2,500 to the Glen Eden Harriers Club to assist with the delivery of
the 2014 Glen Eden 10 mile road race and that application received in the
SmartyGrants system be held over for decision making in the 2014/2015
financial year.
b) Approves the balance of funding in the Local Event
Support Fund of $1,550 and Local Event Fund (Discretionary) of $3,550 be used
to purchase local board branded tear drop flags and banner mesh signs to
assist in the promotion of the local boards’ investment in community events.
CARRIED
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21
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Waka Ama activities on the Manukau Harbour - feasibility study
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Resolution number WTK/2014/71
MOVED
by Member GB Presland, seconded by Member S Toms:
That the Waitākere
Ranges Local Board:
a) Considers approving a grant
of $5,125 to Titirangi Waka Ama Club to contribute toward the costs of a
feasibility study to investigate appropriate sites for Titirangi Waka Ama to
be located.
b) Delegates authority to the
Team Leader Sport and Recreation North-West to finalise the funding agreement
and conditions should the grant be approved, in consultation with the Local
Board Sport and Recreation Portfolio Holder.
CARRIED
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22
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Budget final FY13/14 reallocations
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Resolution number WTK/2014/72
MOVED
by Member GB Presland, seconded by Member S Toms:
That the Waitākere Ranges Local Board:
a) Allocates
any uncommitted balance of the Waitakere Ranges Local Board community
response fund FY13/14 as a forward grant to Community Waitakere for the
delivery of its 2014/15 partnering agreement.
CARRIED
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Secretarial Note: Member Tollestrup noted an interest and
did not take part in this item.
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23
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Confirmation of Workshop Records: 3, 10, 17, 24, 29 April and 1,
6, 8 May 2014
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Resolution number WTK/2014/73
MOVED by Member GB Presland,
seconded by Member NR Henderson:
That the Waitākere Ranges
Local Board:
a) Confirms
that the records of the workshops in Attachments A - H held on the following
dates are true and correct records:
i) 3 April 2014
ii) 10 April 2014
iii) 17 April 2014
iv) 24 April 2014
v) 29 April 2014
vi) 1 May 2014
vii) 6 May 2014
viii) 8 May 2014
CARRIED
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27 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
8.10 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Waitākere Ranges Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
