2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration of Interest
Members
were reminded of the need to be vigilant to stand aside from decision making
when a conflict arises between their role as a member and any private or other
external interest they might have.
Specifically members are asked to identify any
new interests they have not previously disclosed, an interest that might be
considered as a conflict of interest with a matter on the agenda.
At its
meeting on 28 November 2013, the Waitakere Ranges Local Board resolved
(resolution number WTK/2010/5) to record any possible conflicts of interest in
a register.
Register
|
Board Member
|
Organisation / Position
|
|
Sandra Coney
|
·
Waitemata District Health Board – Elected Member
· Women’s
Health Action Trust – Patron
|
|
Neil Henderson
|
· Portage
Trust – Elected Member
·
West Auckland Trust Services (WATS) Board – Trustee/Director
· Weedfree
Trust – Employee
|
|
Greg Presland
|
· Portage
Trust – Elected Member
·
Lopdell House Development Trust –
Trustee
· Titirangi
Residents & Ratepayers Group – Committee Member
|
|
Steve Tollestrup
|
·
Waitakere Licensing Trust – Elected Member
·
Community Waitakere – Trustee
·
West Auckland Trust Services (WATS) Board – Trustee/Director
· Henderson
Valley Residents Association – Committee Member
|
|
Saffron Toms
|
No
current conflict of interest.
|
|
Denise Yates
|
· Ecomatters
Environment Trust – Deputy Chair
·
Keep Waitakere Beautiful Trust –
Board
Member
·
Huia-Cornwallis Ratepayers & Residents Association – Co-chairperson
· Charlotte
Museum Trust – Trustee
|
Member appointments
Board members are appointed to the following bodies. In these
appointments the board members represent Auckland Council.
|
Board Member
|
Organisation / Position
|
|
Sandra Coney
|
· Friends of
Arataki Incorporated – Trustee
|
|
Neil Henderson
|
· Friends of
Arataki Incorporated – Trustee
· Living Cell
Technologies Animal Ethics Committee – Member
|
|
Saffron Toms
|
· Ark in the
Park – Governance Group Member
|
4 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
5 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time
when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be
delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item
is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general
business of the local authority; and
(ii) the presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be
discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of the
local authority for further discussion.”
6 Notices of Motion
At the close of
the agenda no requests for notices of motion had been received.
|
Waitākere
Ranges Local Board
17 June 2014
|
|
Community halls
assistance fund
File No.: CP2014/11899
Purpose
1. To consider applications for
funding assistance from community halls in the Waitakere Ranges Local Board
that are owned or operated by community groups.
Executive
Summary
2. In January
2014, it was identified that an Auckland Council grant fund which community
hall providers in the local board area had previously been able to apply to,
was no longer available.
3. To address
this situation, it has been proposed that a Community Halls Assistance Fund be
established from an underspend in the West Facilitation Fund for the current
financial year, 2013/2014. The available funding is approximately $21,000 (the
total sum available will be confirmed at the meeting).
4. The 2013/2014
Community Halls Assistance fund is intended to support community operated, not
for profit community halls, which are available for public use. This fund is to
help community hall providers (both council and community owned) with the
maintenance and running costs of community halls (either council owned or
community owned).
5. Auckland Council’s Community Facilities team has
identified nine community halls, as defined by council, in the Waitakere Ranges
Local Board area that are either community owned and operated; or council owned
and community operated. These are:
i. Barnett
Hall (Piha)
ii. Huia
Hall
iii. Laingholm
Village Hall
iv. Oratia
Settlers Hall
v. Oratia
Small Hall
vi. Paturoa
Bay Hall
vii. Waiatarua
Hall
viii. Waitakere
Domain Hall
ix. Waitakere
Township Hall
6. Applications
to the fund have been invited and will be tabled at the meeting for
consideration.
7. Once a decision on applications has been by the local board, council
staff will confirm in writing to the applicants all grants approved, and will
administer payment and receipt of accountability for all grants made. The team
will also notify all unsuccessful applicants in writing.
|
Recommendations
That the Waitākere Ranges
Local Board:
a) Approves the establishment of
the 2013/2014 Community Halls Assistance Fund from the available underspend
in the budget, “West Facilitation Fund”.
b) Approves the criteria and
guidelines in Attachment A.
c) Considers the applications
received.
|
Attachments
|
No.
|
Title
|
Page
|
|
aView
|
Community Halls Assistance Fund (2013/2014) - criteria
and guidelines
|
9
|
Signatories
|
Authors
|
Brett Lane - Local Board Senior Advisor
|
|
Authorisers
|
Glenn Boyd - Relationship Manager Henderson-Massey,
Waitakere Ranges, Whau
|
|
Waitākere
Ranges Local Board
17 June 2014
|
|
Community Halls Assistance 2013/2014
Waitakere Ranges Local
Board
The 2013/2014 Community
Halls Assistance fund is to support community operated, not for profit
community halls, which are available for public use. This fund is to help
community hall providers (both council and community owned) with the
maintenance and running costs of community halls (either council owned or
community owned).
Small grants from $500 - $3000 are available to help hall management committees
to provide meeting spaces for local communities in ways that best meet the
needs of the community. Funds will be allocated on the basis of need and
priority, with a capping of $3,000 per hall.
Applicant criteria
There are nine
community halls as defined by council in the Waitakere Ranges Local Board area
that are community owned / operated or council owned / community operated.
These are:
1. Barnett Hall (Piha)
2. Huia Hall
3. Laingholm Village Hall
4. Oratia Settlers Hall
5. Oratia Small Hall
6. Paturoa Bay Hall
7. Waiatarua Hall
8. Waitakere Domain Hall
9. Waitakere Township Hall
To be eligible,
applicants must be a locally run and managed community hall provider, which is:
· run on a not for profit basis
· open to the general public to use and/or hire
operating within Waitakere Ranges Local Board area boundaries
· not managed by a single focussed group e.g.
scouts/sports clubs/interest groups
Limitation
Community facility
providers, such as school-based facilities, sports clubs, scouts, school halls,
church halls etc are not eligible to apply to this fund, given its size and the
availability of other funding sources for these physical buildings. These
facility providers may contact council for advice on the range of funding
sources available.
What can you apply
for?
You can apply for
funding for the following activities:
· Facility maintenance costs, such as plumbing,
electrical maintenance, painting, fittings and fixtures, roofing.
· Costs relating to health and safety, for
example, removing dangerous structures
· Improvements to the facility, for example,
carpet and lino replacement
· Hall equipment, such as chairs and tables, urns,
cups and saucers.
· Facility promotion, for example placing
advertisements, posters etc.
· General and volunteer costs, for example:
volunteer expenses, fees, training, administrative costs, social audits,
strategic planning, etc.
Limitations
· The fund is not intended to cover the costs of facility
activities.
· This fund does not cover major capital improvements (such
as new roof, extensions, etc.).
The following
factors are taken into account when assessing the eligible applications:
The following factors
will be taken into account for the 2013-2014 Community Halls Assistance Fund
(for council and community owned halls).
· The current condition of the facility and its
need of repair & renovation (quality of facility)
· Health and safety issues of the facility
· The groups financial situation (current and
projected)
· The amount the facility is being used
(activities, number of users, range of uses)
· Whether there other facilities in the area
(location in relation to other community halls)
· Whether the group has access to other funds (capacity for
income)
· Demonstrated
community support for the project and benefit of the programme.
Application opening and closing date
Open: Friday 6 June 2014
Close: Monday 16 June 2014, 12pm.
