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Waitākere
Ranges Local Board
17 June 2014
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Secretarial
Note: In the absence of the Chairperson the Deputy Chair presided.
1 Welcome
The Deputy Chairperson opened
the meeting and welcomed those present.
2 Apologies
3 Declaration of Interest
Members
were reminded of the need to be vigilant to stand aside from decision making
when a conflict arises between their role as a member and any private or other
external interest they might have.
Specifically
members are asked to identify any new interests they have not previously
disclosed, an interest that might be considered as a conflict of interest with
a matter on the agenda.
At its meeting on 28 November 2013, the
Waitakere Ranges Local Board resolved (resolution number WTK/2010/5) to record
any possible conflicts of interest in a register.
Register
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Board Member
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Organisation / Position
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Sandra Coney
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·
Waitemata
District Health Board – Elected Member
· Women’s Health Action Trust – Patron
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Neil Henderson
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· Portage Trust – Elected Member
· West Auckland Trust Services (WATS)
Board – Trustee/Director
· Weedfree Trust – Employee
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Greg Presland
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· Portage Trust – Elected Member
· Lopdell House Development Trust – Trustee
· Titirangi Residents & Ratepayers
Group – Committee Member
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Steve Tollestrup
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·
Waitakere
Licensing Trust – Elected Member
· Community Waitakere – Trustee
· West Auckland Trust Services (WATS)
Board – Trustee/Director
· Henderson Valley Residents
Association – Committee Member
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Saffron Toms
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No current conflict of
interest.
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Denise Yates
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· Ecomatters Environment Trust – Deputy
Chair
· Keep Waitakere Beautiful Trust – Board Member
· Huia-Cornwallis Ratepayers &
Residents Association – Co-chairperson
· Charlotte Museum Trust – Trustee
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Member
appointments
Board members are
appointed to the following bodies. In these appointments the board members
represent Auckland Council.
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Board Member
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Organisation / Position
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Sandra Coney
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· Friends of Arataki Incorporated – Trustee
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Neil Henderson
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· Friends of Arataki Incorporated – Trustee
· Living Cell Technologies Animal
Ethics Committee – Member
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Saffron Toms
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· Ark in the Park – Governance
Group Member
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4 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
5 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when
it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be
delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item
is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general
business of the local authority; and
(ii) the presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be
discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of the
local authority for further discussion.”
6 Notices of Motion
There were no
notices of motion.
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Waitākere Ranges Local Board
RECONVENED MINUTES
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Minutes of an extraordinary reconvened meeting of the Waitākere
Ranges Local Board held in the Waitākere Ranges Local Board Office, 39
Glenmall Place, Glen Eden on Thursday, 19 June 2014 at 9.50
am.
present
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Deputy
Chairperson
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Denise Yates,
JP
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Members
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Saffron Toms
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Greg Presland
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Steve
Tollestrup
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APOLOGIES
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Chairperson
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Sandra Coney,
QSO
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Member
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Neil Henderson
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ALSO PRESENT
IN ATTENDANCE
9.50 am meeting reconvened
Secretarial Note: In the absence of the
Chairperson the Deputy Chair presided.
1 Welcome
The Deputy Chairperson opened
the meeting and welcomed those present.
2 Apologies
3 Declaration of Interest
Members were reminded of the
need to be vigilant to stand aside from decision making when a conflict arises
between their role as a member and any private or other external interest they
might have.
Specifically
members are asked to identify any new interests they have not previously
disclosed, an interest that might be considered as a conflict of interest with
a matter on the agenda.
At its meeting on 28 November 2013, the
Waitakere Ranges Local Board resolved (resolution number WTK/2010/5) to record
any possible conflicts of interest in a register.
Register
|
Board Member
|
Organisation / Position
|
|
Sandra Coney
|
·
Waitemata
District Health Board – Elected Member
· Women’s Health Action Trust – Patron
|
|
Neil Henderson
|
· Portage Trust – Elected Member
· West Auckland Trust Services (WATS)
Board – Trustee/Director
· Weedfree Trust – Employee
|
|
Greg Presland
|
· Portage Trust – Elected Member
· Lopdell House Development Trust – Trustee
· Titirangi Residents & Ratepayers
Group – Committee Member
|
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Steve Tollestrup
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·
Waitakere
Licensing Trust – Elected Member
· Community Waitakere – Trustee
· West Auckland Trust Services (WATS)
Board – Trustee/Director
· Henderson Valley Residents
Association – Committee Member
|
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Saffron Toms
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No current conflict of
interest.
|
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Denise Yates
|
· Ecomatters Environment Trust – Deputy
Chair
· Keep Waitakere Beautiful Trust – Board Member
· Huia-Cornwallis Ratepayers &
Residents Association – Co-chairperson
· Charlotte Museum Trust – Trustee
|
Member
appointments
Board members are
appointed to the following bodies. In these appointments the board members
represent Auckland Council.
|
Board Member
|
Organisation / Position
|
|
Sandra Coney
|
· Friends of Arataki Incorporated – Trustee
|
|
Neil Henderson
|
· Friends of Arataki Incorporated – Trustee
· Living Cell Technologies Animal
Ethics Committee – Member
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Saffron Toms
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· Ark in the Park – Governance
Group Member
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7
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Community halls assistance fund
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Resolution number WTK/2014/78
MOVED
by Member GB Presland, seconded by Member SR Tollestrup:
That the Waitākere Ranges
Local Board:
a)
Accepts the late submission from RHA
Community Centre Society Inc – Barnett Hall
b)
Approves the establishment of the 2013/2014 Community Halls Assistance
Fund from the available underspend in the budget, “West Facilitation Fund”.
CARRIED
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Resolution number WTK/2014/79
MOVED
by Member GB Presland, seconded by Member SR Tollestrup:
c) Approves
the criteria and guidelines in Attachment A, with the inclusion of the phrase
“facility insurance and utility costs” in the “what can you apply for
section”.
CARRIED
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Resolution number WTK/2014/80
MOVED
by Member GB Presland, seconded by Member SR Tollestrup:
d) Approves the following grant allocations from the Community Halls Assistance Fund as listed
in Table 1 below.
Table 1 – Community Halls Assistance
Fund
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Organisation
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Funding for
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Amount
Requested
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Amount
Allocated
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Laingholm Village Hall
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Electricity charges June 2013 – June 2014
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$694.77
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$694.77
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Oratia Ratepayers and Residents Association – Oratia
Settlers
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Operating costs
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$3,000
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$2,800
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Oratia Ratepayers and Residents Association – Small
Hall
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Operating costs
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$3,000
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$2,800
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Paturoa Bay Ratepayers and Residents Association
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Operating costs (power, insurance, cleaning and
administration costs)
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$2,000
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$2,000
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The Waitakere Residents and Ratepayers Association –
Waitakere Domain Application
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Operating costs
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$1,505.23
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The Waitakere Residents and Ratepayers Association –
Waitakere Township Hall Application
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Operating costs (exterior maintenance, rear wall,
windows and weather boards)
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$3,000
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$2,800
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The Waiatarua Ratepayers and Residents Association Inc.
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Operating costs
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$3,000
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$2,800
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RHA Community Centre Society Inc – Barnett Hall
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Piha Community news design work and hall insurance
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$3,000
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$2,800
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CARRIED
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Resolution number WTK/2014/81
MOVED by Member S Toms, seconded by Member SR Tollestrup:
e) Approves the following grant allocations from the
Community Hall Assistance Fund as listed below.
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Huia Cornwallis Ratepayers and Residents Association
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Operating costs (insurance cover for the year 2014-15)
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$3,000
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$2800
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CARRIED
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Secretarial Note: Member Yates declared an interest in the
application from Huia-Cornwallis Ratepayers and Residents Association Inc. and
withdrew as chair. She did not participate in the discussion or voting on
this application.
Member Presland presided as chair for the consideration of the
above application.
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8 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
10.20 am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Waitākere Ranges Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................