Agenda of Waitākere Ranges Local Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

At its meeting on 28 November 2013, the Waitakere Ranges Local Board resolved (resolution number WTK/2010/5) to record any possible conflicts of interest in a register.

Board Member	Organisation / Position
Sandra Coney	· Waitemata District Health Board – Elected Member · Women’s Health Action Trust – Patron
Neil Henderson	· Portage Trust – Elected Member · West Auckland Trust Services (WATS) Board – Trustee/Director · Weedfree Trust – Employee
Greg Presland	· Portage Trust – Elected Member · Lopdell House Development Trust – Trustee · Titirangi Residents & Ratepayers Group – Committee Member
Steve Tollestrup	· Waitakere Licensing Trust – Elected Member · Community Waitakere – Trustee · West Auckland Trust Services (WATS) Board – Trustee/Director · Henderson Valley Residents Association – Committee Member
Saffron Toms	No current conflict of interest.
Denise Yates	· Ecomatters Environment Trust – Deputy Chair · Keep Waitakere Beautiful Trust – Board Member · Huia-Cornwallis Ratepayers & Residents Association – Co-chairperson · Charlotte Museum Trust – Trustee

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council.

Board Member	Organisation / Position
Sandra Coney	· Friends of Arataki Incorporated – Trustee
Neil Henderson	· Friends of Arataki Incorporated – Trustee · Living Cell Technologies Animal Ethics Committee – Member
Saffron Toms	· Ark in the Park – Governance Group Member

4 Confirmation of Minutes

That the Waitākere Ranges Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 12 June 2014 and the extraordinary minutes of its meeting, held on Tuesday, 17 June 2014, and extraordinary reconvened minutes held on Thursday, 19 June 2014 as a true and correct records.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Waitākere Ranges Local Board

26 June 2014

Auckland Transport Update Report – Waitakere Ranges Local Board

File No.: CP2014/10101

Purpose

1. The purpose of the report is to respond to Local Board requests on transport-related matters and to provide information to Elected Members about Auckland Transport’s activities in the Board area.

Recommendation

That the Waitākere Ranges Local Board:

a) Receives the Auckland Transport’s update report.

Comments

Monthly Overview and Implementation Issues Update

INFORMATION REPORTS

TIVERTON WOLVERTON UPGRADE PROJECT

2. The Tiverton/Wolverton Route upgrade project is now substantially complete. All pavement works, footpath renewal and commissioning of new signalised intersections are complete. Revisions to the alternative cycle route design on New Windsor Road south are being finalised

LAUNCH OF AUCKLAND’S HALF BILLION DOLLAR ELECTRIC TRAIN FLEET

3. An exciting new era in public transport has been ushered in with the launch of Auckland’s half billion dollar electric train fleet. The trains were launched at Britomart by Mayor Len Brown along with Transport Minister Gerry Brownlee and Auckland Transport Chairman Dr Lester Levy. Len Brown says the new trains are world class. “Now is the time for Aucklanders to get on board and I know they absolutely will”.

4. Recently Auckland hit the 11 million mark for annual trips, and given these trains and agreement on the City Rail Link, Auckland Transport’s aim of 20 million trips is now a very realistic target in the coming years. The new trains are setting up public transport in Auckland for the future. Combined with the City Rail Link, the new trains mean that in time Aucklanders will see trains operating every seven to ten minutes on all lines. The City Rail Link, with its three new stations, will see journey times reduced dramatically. The trip from New Lynn to Aotea will take just 23 minutes and from Panmure to Newton 27 minutes.

5. The new trains are a huge step up from what Aucklanders have been used to. They are environmentally friendly, energy efficient and produce no air pollution. The trains are modern, comfortable, safe and a pleasure to ride. The trains travel faster than the current fleet and will allow services to run more often and get passengers to their destination quicker. Each train has seating for 232 passengers and standing room for more. The trains have wider doors making it easier for passengers. The central carriage is at platform level for wheelchairs, prams or bikes and automatic ramps mean a seamless transition between the platform and the train. Open gangways between cars mean passengers can move from one end of the train to the other. Fifty-seven trains are being put into service across Auckland between now and the middle of next year. On Monday 28 April, the first paying services started with the electric trains running on the line between Britomart and Onehunga.

6. Some facts and figures:

· There are now 12 electric train units in Auckland. Seven have been commissioned - that is, they have their registration and warrants with five more about to be tested.

· The supplier, CAF has used equipment from Japan, Germany, Austria, Switzerland and Spain - taking the best from the world to create trains specifically for Auckland.

· It takes more than 15,000 hours to fabricate and assemble one electric train unit; there is 110km of wiring in each unit. Each train is tested for 1000 hours on the tracks.

· To create the weight of passengers while The trains were tested with 1800 20kgs sandbags were used on each train.

· To date 47 drivers, 86 train managers and 13 supervisors have been trained.

· 3008 hours have been spent on driver training and 1504 hours on theory. Drivers have spent 752 hours on the electric train simulator.

· To date 25,000kms have been driven with the electric trains during testing and commissioning.

RESPONSES AND PROGRESS REPORTS

GLENVIEW ROAD, GLEN EDEN CAR ADVERTISING

7. The local residents on Glenview Road are concerned about the number of cars being parked on Glenview Road over the weekend and being advertised for sale. They are also concerned that the same people appear to be conducting the sales. Auckland Transport was requested to look at parking restrictions or investigate other options that can be taken to reduce this concern.

Response

8. Auckland Transport has on a regular basis been montioniring this road and has issued tickets to vehicles. It has been noticed that there are less cars parking for long periods of time since enforcement occurred.

LANDING ROAD FOOTPATH REQUEST

9. A request was received from a resident in Landing Road for a footpath, as with the recent installation of the Grendon Road walkway, foot traffic has increased. There are now 46 properties on Landing Road and Auckland Transport was requested to prioritise this footpath.

Response

10. Auckland Transport was granted $7M by Auckland Council for the construction of new footpaths throughout the Auckland Region from 2012 – 2015. Nearly $3M was spent on new footpaths in 2012/13 and approximately 9km of new footpaths were constructed.

11. Requests for new footpaths are prioritised annually according to several criteria including proximity to schools, community facilities, public transport and employment. If selected, the proposed footpaths are investigated for construction.

12. As this year’s programme is fully committed the request for a footpath will be included for consideration in the 2014/15 programme.

13. If Auckland Transport is unable to include the request within the next years’ programme, it will be retained for reassessment and inclusion in subsequent programmes.

14. Alternatively, if the request cannot be included in the Auckland Transport programme, the Local Board may be able to assist through their discretionary funds for the delivery of local priority infrastructure.

POLES WITH PICTURES ON ATKINSON ROAD

15. A request for Auckland Transport to look at replacing the poles with pictures on Atkinson Road with either local artist’s impressions or school/roading related visual messages.

Update

16. Auckland Transport is investigating the request and will report back options to the Local Board for their input.

REQUEST FOR THE BOLLARD DIRECTLY OUTSIDE THE LOCAL BOARD OFFICE, GLEN MALL TO BE REMOVED

17. A request from the Glen Eden Business Assoication to Auckland Transport for the Bollard directly outside the Waitakere Ranges Local Board Office to be removed .

Update

18. Auckland Transport is investigating the request and will report back options to the Local Board for their input.

PROPOSED SAFETY IMPROVEMENT AT THE INTERSECTION OF WOODGLEN ROAD AND GLENGARRY ROAD

19. Auckland Transport is investigating options to improve the safety at the intersection of Woodglen Road and Glengarry Road. The investigations are as a consequence of the local community expressing concerns about boy racer behaviour in the area.

20. Auckland Transport is proposing some roading improvements for this location as shown on the attached drawing. The improvements include;

· Installing a traffic island with a refuge area for pedestrians on Woodglen Road

· Building out the kerb on the western corner of Woodglen Road at the intersection

· Installation of pram crossings to align with the refuge crossing

· Upgrading street lighting at the intersection

· Installation of No Stopping At All Times (NSAAT) parking restrictions adjacent to the intersection

· Relocation of the bus stop on Glengarry Road opposite Woodglen Road and road marking two bus stops on Glengarry Road.

21. The proposed NSAAT parking restrictions and bus stop relocation are to accommodate adequate manovering space for large vehicles turning in and out of Woodglen Road. The proposed improvements will enhance safety in the area by discouraging unfavourable driver behaviour and will improve safety for pedestrians who cross Woodglen Road at the intersection.

Response

22. The Local Board Transport Portfolio Lead is happy with what was being proposed.

ISSUES PENDING
Subject Name	Description	Date Requested	Request Due Date
Swanson Park And Ride	Auckland Transport will not be commencing construction until around August/September 2014, subject to weather permitting. The completion date for the car park is the end of 2014 with the main station enhancements to be completed in the 1st quarter of 2015.

ISSUES COMPLETED
Subject Name	Decision Description	Date Requested	Completion date
Woodlands Park Road - NSAAT Lines	The Local Board were happy with what was being proposed.	April 2014	May 2014
Minor Safety Improvement Works - Sealing Of Existing Metal Laybys Along Piha Road	The Local Board were happy with what was being proposed.	April 2014	May 2014
Minor Safety Improvement Works - Piha Road (Between Karekare Road To Te Ahuahu Road)	The Local Board were happy with what was being proposed	April 2014	May 2014
Huia Road – Pedestrian And Driver Safety	Existing signage and roadmarking has been reviewed and Auckland Transport can confirm that no additional changes to the signage and roadmarking are being proposed at this stage. However, it has been identified that some changes are required on the pavement. As part of this work a high skid resistance surfacing material will be used to provide skid resistance. The improvement of the road shape, coupled with the higher skid resistance surfacing, should be able to address the loss of control type crashes. The improvement work at this site is due for implementation before June 2014.	November 2013	June 2014
Huia Road – Reduce The Speed Limit	The speed limit on Huia Road was reviewed for a 50 km/h speed limit zone as per the request. Consequently the rule results in a speed limit of 70 km/h in the section which the customer is concerned with.	November 2013	April 2014
Matama Road, Nandana Drive And Tagor Street – Speed Concerns	Auckland Transport has been unable to identify any treatment that would help to discourage through traffic that would not compromise the integrity of the bus route. Given the good safety record and the lack of available options no changes can be made at this present time.	March 2014	May 2014

Attachments

No.	Title	Page
a View	Intersection of Woodglen Rd and Glengarry Rd	13

Signatories

Authors

Owena Schuster, Elected Member Relationship Manager (West), Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

26 June 2014

Auckland Transport Quarterly Update to Local Boards

File No.: CP2014/09783

Purpose

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport in the three months January - March 2014, and the planned activities anticipated to be undertaken in the three months April – June 2014.

2. Attachments include:

· A – Auckland Transport activities, broken down by Local Board

· B – Decisions of the Transport Co-ordinating Committee, by Board

· C – Report against local board advocacy issues

· D– Report on the status of the Board’s projects under the Local Board Transport Capital Fund

Recommendation

That the Waitākere Ranges Local Board:

a) Receives the Auckland Transport Quarterly Report.

Comments

Significant activities during the period under review

Key Agency Initiatives

SMART (South Western Multimodal Airport Rapid Transit) Project

Investigation into protecting a corridor to expand the rail network to the Airport

3. As part of planning for the future public transport network, Auckland Transport has been talking to Auckland Airport about making provision for a potential rapid transit corridor in their master plan. Rail has been identified as the best long term public transport option for improving transport in Auckland’s airport and south western area. The Auckland Airport has allowed for a rail corridor and station at the terminal as part of their latest master plan. There are no confirmed alignments for rapid transit links outside the airport property yet and further work is required to confirm this and the timing of any construction. The project is currently in the development phase and public consultation will be carried out when more certainty on feasible alignments and station locations are reached.

East West Link

4. The primary objective of the project is to provide an improved freight connection between SH20 SH1 and the Onehunga/Penrose industrial aria. Public Transport, Cycling and safety upgrades will also be considered.

5. The project team has started the process for procurement of professional services contract for the production of the Detailed Business Case in FY 2014/15, subject to approval of funding. The contract will be led by the Transport Agency, as principal, but the project will continue to be jointly led by AT and the Transport Agency. Indicatively, the construction is scheduled to start by 2016/2017 with forecast completion by 2019/2020.

AMETI Package 1 - Panmure Phase 2

6. This phase encompasses the replacement of existing Panmure roundabout with a signalised intersection. Construction of a two lane busway on the northern part of Lagoon Drive and a shared path for pedestrians and cyclists along the north side of Lagoon Drive from Queens Road / Jellicoe Road to the new Panmure Bridge, Re-allocation of road space within existing kerb lines to provide for bus priority, cycle lanes, improved footpaths and landscaping along Ellerslie-Panmure Highway from Forge Way to Mt Wellington Highway. Widening of existing footpaths to provide shared footpath/cycle paths at Mt Wellington Highway. This piece of work is part of the AMETI Programme.

7. The base design is complete. The design will be updated to align with the requirements of the proposed Auckland Unitary Plan and to ensure effects (e.g. on cultural heritage sites) are appropriately mitigated. Work has commenced on the consenting phase and a designer is being procured.

PT Development

Distributed Stabling - Detailed Design

8. The project entails the development of outstabling facilities which support Rail Services throughout the region. These facilities are located in Auckland South/CBD and West and comprise facilities for overnight stabling of trains, staff facilities for operational staff as well as lighting and security systems for the remote monitoring of the facilities.

Platform Extensions

9. Extending the platforms of 11 stations 5-15m each to bring them into line with other platforms on the network addressed by KiwiRails DART projects and to accommodate the stopping of 6 car EMU services (147m in length + stopping distances)

10. First three stations with platform extensions are now nearing completion. Good progress is being made on the next 4 stations. Project Manager has accelerated works to complete all extensions by June 2014.

City Rail Link

11. The City Rail Link (CRL) is a 3.5km double track underground electrified rail line running under Auckland City centre from Britomart Station to the Western Line near the existing Mt Eden Station. Britomart would become a through station and provide for 3 intermediate stations in the Aotea, Karangahape Road and Newton areas.

12. The Independent Commissioners’ recommendations, in relation to Auckland Transport’s Notice of Requirement for the designation to construct and operate the CRL, have been received and are under review. The Principal Technical Advisor has completed their Establishment Phase and has commenced the Design Definition Phase in preparation of the Reference Design. The project team continue preparations to be collated in an integrated project office by early April.

Upgrade Downtown Ferry Terminals

13. Scope of work is being worked through with Public Transport Operations. A new covered waiting area will be installed on Pier 2 by the end of April 2014

14. Upgrade Downtown Ferry Terminal Pier 3 & 4 - Scoping and initiation works under development is in coordination with the Harbour Edge Programme.

Harbour Bridge Pathway

15. Harbour Bridge Pathway The purpose of the project is to construct a cycle/foot-bridge below/alongside the Auckland Harbour Bridge.

Road Design and Development

Route optimisation CBD

16. Improving Auckland Transport's transport network by maximising use of existing infrastructure, considering all transport modes, improve consistency and customer experience, with a high focus in the City Centre on moving people.

Corridor Management Plans (CMPs)

17. Corridor Management Plans identify the long term (< 30 year) strategic vision for each corridor, based on projected growth and development. Potential network deficiencies, across all modes, are analysed and the CMPs set an integrated transport and land use approach to enable the anticipated growth. CMPs also inform Network Operating Plans, for the day-to-day management of the corridor and influence the planning for other AT projects and operations. A key focus for CMPs is to create robust implementation plans of prioritised projects to address future issues – creating a large portion of AT’s forward programme.

January- March 2014

Onewa Rd CMP starts

Mt Albert Rd-Carrington Rd CMP starts

Great South Rd Stage 3 starts

Greenlane East/West starts

Manukau Rd CMP starts

New North Rd CMP starts

Pakuranga Rd CMP underway

Great North Rd CMP underway

Brigham Creek Rd CMP finishes

Oteha Valley Rd CMP finishes

April-June 2014 (planned)

Mangere-Otahuhu-Sylvia Park CMP starts

Great North Rd CMP finishes

Onewa Rd CMP finishes

Mt Albert Rd-Carrington Rd CMP finishes

Great South Rd Stage 3 finishes

Greenlane East/West finishes

Manukau Rd CMP finishes

New North Rd CMP finishes

Pakuranga Rd CMP finishes

Great North Rd CMP finishes

Community Transport

School Transport Programme and Road Safety Education

18. The number of schools signed onto the TravelWise Programme has now reached 387.

19. Key activities that were undertaken with the schools included, safety at the school gate parking enforcement, speed enforcement campaigns undertaken with the NZ Police, cycle training, scooter training, school leadership programme for intermediate and high school students and school curriculum transport related activities targeted at road safety and school travel options.

20. Walking School Buses now number 362 in the region with a continued programme of recruitment and recognition for the volunteers who accompany the buses.

21. Demand for cycle training is still strong from schools and greater partnerships with the NZ Police, Sports Trusts and Bike NZ have been developed to deliver cycle training and cycle safety.

22. The following regional road safety education campaigns are being delivered over the for the coming six months:

a) Local speed campaign – focused at all road users

b) Pedestrian safety campaign – focused on youth and at risk sites

c) Cycle safety- winter campaign focused on be bright be seen

d) Back to school speed campaign - focused on targeting drivers speed around schools

Travel Planning and Cycle and Walking

23. Commute travel planning packages and personal journey plans being delivered across the region targeting business, communities, business associations and tertiary institutions.

24. The development of the Auckland Cycle network continues with priority being placed on working with the NZTA on Grafton Gully and Waterview, working with Local Board Greenway proposals, Beach Road, Great South Road, Puhinui Road and the New Zealand Cycle Trail network expansion programme of the Airport to City route.

Road Corridor Access

Corridor Access Request Applications (CAR)

25. There were 1,366 CAR applications approved in March with 80% processed within 5 working days and 94% processed within 15 working days of lodgement.

26. In the last 3 months to the end of March 2014 there have been 3,872 CAR applications approved to carry out work on the road network.

Ultra-Fast Broadband Rollout (UFB)

27. There continues to be a high volume of work underway on the network as Chorus looks to complete the Year 3 (2013/14) build before the deadline set by Crown Fibre Holdings of 31 May 2014. As at the end of March there have been 252 cabinet areas completed of which 133 of these have been signed off and commenced their warranty period.

28. To date 478 of the 522 Year 1 (2011/12) and Year 2 (2012/13) cabinet areas have had the outstanding remedial work completed and have either been moved into warranty or are awaiting final sign off. The completion of the remaining work remains a high priority for both VisionStream and Chorus and it is expected that the remedial work on the remaining cabinet areas will be fully completed by the end of May 2014.

29. The demand for customer connections is continuing to grow as the rollout of fibre continues and more retailers enter the market. Due to improved architecture, Year 3 connections are less disruptive however the connections relating to the Year 1 and Year 2 cabinet areas sometimes require additional deployment and excavation to be undertaken.

Watercare Hunua 4 Bulk Watermain

30. There are currently three crews working at Tidal Road in Mangere, Tutare Road in Papatoetoe and Mountain Road in Mangere Bridge.

31. The works on Tidal Road are currently taking place between Gee Place and Waokauri Place. The works are moving northwards and when they reach the industrial part of Tidal Road the work will be undertaken in shorter sections to minimise the impact for adjoining businesses as much as possible.

32. Discussions are underway with Watercare on future stages of this project between Onehunga and Campbell Crescent and then from Campbell Crescent through to the Khyber Pass reservoir. Despite best endeavours from Watercare they have not been able to obtain approval from the Cornwall Park Trust Board to install the pipeline through Cornwall Park and therefore they now intend to follow local roads around the perimeter of Cornwall Park. The proposed route follows Campbell Road, Wheturangi Road, Wapiti Avenue and Market Road. This outcome is disappointing as the construction of the pipeline will result in considerable disruption and inconvenience to residents and road users along the proposed route. Investigation is also underway to determine the preferred route and construction methodology between Campbell Crescent and the Khyber Pass reservoir. Watercare are investigating the use of tunnelling and other trenchless methods so as to reduce the traffic impacts.

Road Corridor Maintenance

North

33. Good progress has been made with the resurfacing programme with 16.2 km of asphaltic concrete (AC) resurfacing and 88.4 km of chipsealing completed to date.

34. There has been 19.3 km of pavement renewals completed to date with projects recently completed on Bentley Avenue and Whangaripo Valley Road.

Central

35. The chipsealing programme was completed by the end of March and comprised the resealing of 32.3 km of sealed roads in the central area

36. To date this year there has been 19.9 km of footpaths either resurfaced or replaced in the central area. The UFB rollout has adversely impacted on the delivery of the footpath renewal programme as it has it has affected the availability of suitable resources to carry out the concrete works and the need for coordination of works.

West

37. There has been 13.2 km of AC resurfacing and 33.5 km of chip sealing completed to end of March.

38. There has been 10.1 km of footpaths either resurfaced or replaced to date.

South

39. There has been 17.8 km of AC resurfacing and 140.4 km of chipsealing completed to date. The remainder of the chipsealing programme will be completed in April with the remaining AC resurfacing carried out during April and May.

40. There has been 13.2 km of pavement renewals completed to date with projects recently completed Great South Rd (Coles Crescent to Subway Road), Carruth Rd

Streetlights

41. To date there has been 2,903 luminaires renewed and 603 street light poles replaced this year.

Road Corridor Operations

A. Route Optimisation: Investigation and analysis.

42. Focus for this year is central Auckland.

43. The Central City has been divided into five key zones and each zone has an assigned technical lead.

44. Stage 1 Investigation and traffic signal optimisation has now been completed on the following routes:

Road/Street	From	To
Quay Street	Lower Hobson St	Solent St
Customs Street	Lower Hobson St	The Strand
Victoria Street	Hobson	Stanley St
Wellesley Street	Hobson	Grafton Rd
The Strand	Quay St	Alten Rd
Albert Street	Quay St	Wellesley
Queen Street	Quay St	Newton Rd
Mayoral Drive/Cook Street	Wellesley St W	Wellseley St E
Nelson Street	SH1	Fanshawe St
Hobson Street	Quay St	SH1
Karangahape Road	Ponsonby Road	Grafton Rd
Wellington Union	Franklin	Karangahape Road
Symonds Street	Mt Eden	Customs
Grafton Road	Khyber Pass	Symonds St

45. Route optimisation has also begun on:

- Highbrook Drive

- Jervois Road

- Ponsonby Road, and

- Rosebank Road.

B. Network Safety & Operations Improvement Programme

46. This programme is part of the region wide School Travel Planning process. 2013/14. Safety engineering programme developed for 25 Schools and advance designs for 20 Schools for 2014/15 implementation:

As at 31^st March 2014:

15 projects at design stage

13 projects under construction

30 projects have been completed

18 projects at procurement stage

Advance Design for 2014/15 schools programme developed for 20 schools:

As at 31^st March 2014:

11 projects under investigation

60 projects at scheme stage

67 projects at design stage

47. 40% of 2013/14 Minor Safety Improvement Programme delivered to date and 40% of 2013/14 Regional Safety Programme is under construction

C. Urban Kiwi RAP and Red Light Camera Programmes

Kiwi RAP

48. Version 1 of the Urban KiwiRAP risk mapping software has been developed and all Auckland routes, intersections, and vulnerable user groups are mapped and prioritised.

49. Urban KiwiRAP star-rating tender responses have been evaluated and the tender is expected to be awarded by the end of April.

Red Light Cameras

50. A meeting with NZ Police in February updated AT on the tender process and investigated the possibility of AT buying poles in advance of NZ Police procurement of cameras, expected to be in early 2015.

Parking and Enforcement

City Centre Parking Zone price review

51. The project entails adjustment of on-street tariff based on the demand as per the price adjustment policy that was approved by the AT Board in 2012. The policies both state that prices should be adjusted regularly to achieve gradual behaviour change and ensure parking is available for customers to use. The price changes will be first since the implementation of the City Centre Parking Zone in December 2012. The proposed on-street price changes will be communicated to LB and Heart of the City. These will also be made available on AT web site.

Newmarket parking review

52. The proposal is to remove time limits from paid parking areas in Newmarket and move towards a demand responsive pricing approach similar to the Central City Parking Zone.

Howick village parking study

53. "The purpose of this parking review is to provide guidance on parking management within the Howick town centre to support existing activities and future growth. The scope of the Howick Village parking review was to:

(i) Review the existing parking demand and determine the public parking supply in Howick Village.

(ii) Identify the location and nature of parking problems.

(iii) Identify and evaluate potential measures to address the problems and improve the overall parking management.

(iv) Recommend specific short -term actions for implementation and longer term options for future parking management.

54. The development of the Howick Village parking review involved:

(i) Parking utilisation and turnover survey

(ii) Local business perception survey

(iii) Consultation with internal and external stakeholders (the Howick Local Board and the Howick Village Business Association).

Privately owned and controlled parking provision was not included in this review.

Public Transport

Rail Electrification

55. The delivery of 9 from 57 new electric trains, of which seven have been commenced and two are currently being tested and commissioned.

56. KiwiRail is continuing the installation of the overhead system and the section from Wiri to Otahuhu was commissioned to allow night time testing of the trains. Some Sunday to Thursday evening services have been replaced by buses on the Western and Eastern lines to progress the installation of the overhead power supply.

57. Rail patronage for the twelve months to March 2014 exceeded 11 million, an increase of 11% on the same period the previous year and a new record for heavy rail in the Auckland region.

58. Rail service punctuality continues to improve and was 87.9% for the twelve months to March 2014, an improvement from 82.9% the previous year. In January 2014, service punctuality was 91.7% the first time on record that punctuality has exceeded 90%.

Bus - Improvements

59. The major marketing campaign that went live late 2013 is on-going for the “Central Corridors” (Mt Eden Road, Sandringham Road, Dominion Road, Great North Road and New North Road) and is focused on breaking down “myths” and encouraging non-users to change their perceptions of bus travel. The campaign will rolled out to the North Shore region in April 2014. Targeted local direct marketing campaigns providing an overview of local bus services and free tickets to generate trial by non-users that went live late 2013 is on-going with 7,400 households in Tamaki Drive and Albany Central targeted the first quarter of 2014. NZTA has tendered the Total Mobility (TM) Administration System and is expected to better manage the TM scheme leading to efficiencies and reduced risk of fraud. AT Public Transport staff have been involved in the specification development and the subsequent tender evaluation (which is currently on-going) is expected to reach is successful conclusion.

Bus - Integrated ticketing & fares

60. In March 2014, with the implementation of Auckland Integrated Fare System (AIFS) “HOP” on the remainder of the buses, HOP is now available across over 100% of the bus network marking a major milestone for PT. AT staff were on the road at key locations to support drivers and customers during the entire roll-out process that began in late 2013.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the third quarter (2013/14) ending 31 March 2014 and forward works programme for the fourth quarter (2013/14) ending 30 June 2014	23
b View	Traffic Control Committee Decisions	41
c View	Local Board Advocacy Report	43
d View	Local Board Transport Capital Fund Report	45

Signatories

Authors

Various Auckland Transport authors

Authorisers

Jonathan Anyon, elected Member Relationship Team Manager

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

26 June 2014

Waitakere Ranges Local Board Community Development, Arts and Culture Work Programme 2014 - 2015

File No.: CP2014/11257

Purpose

1. The purpose of this report is to present the Community Development, Arts and Culture (CDAC) 2014 - 15 Waitakere Ranges Local Board work programme for approval.

Executive summary

2. This report provides information to support local boards to make decisions required to approve the CDAC 2014 – 2015 work programme.

3. The draft CDAC work programme aims to provide a defined work programme of the 2014 – 2015 financial year. They cover the following areas:

· community development and safety

· arts and culture

· events

· community facilities

4. The CDAC work programme for the Waitakere Ranges Local Board has been aligned to the following 2011 – 2013 Waitakere Ranges Local Board Plan priorities:

· promoting sustainable living and working

· supporting our communities and the arts

· improving Glen Eden and our villages

5. Local Boards are now being requested to approve the CDAC work programme 2014 – 2015.

Recommendations

That the Waitākere Ranges Local Board:

a) Approves the Community Development, Arts and Culture work programme 2014 – 2015 (Attachment A)

b) Approves the 2014 - 2015 term grants for the Glen Eden Community House for $37,429, the Titirangi Community House for $37,429 and Hoani Waititi Marae for $64,183

c) Approves the community lease work plan for 2014 - 2015 (Attachment B)

d) Approves the recommended community and art facilities capital and renewals work programme 2014 - 2015 as listed in Attachment C and D:

(i) delegates responsibility to specified member/s to approve any moderate changes to the budget, in the event that there is a variation to identified costs for this capital and renewals work programme

(ii) asks that council staff report on any reduction in project costs to enable a review of budget options

e) Endorse the scoping to develop integrated artwork at Glen Eden Library

f) Approves the following community arts organisation funding agreements with uninflated opex budgets (subject to the funding agreement being approved by the local board chair if required):

· Waitakere Playhouse Theatre Trust, $16,888.00

· Going West Trust, $52,618.00

· Lopdell House Society Inc, $570,000.00

· McCahon House Trust, $16,206.00

· Titirangi Community Arts Council, $45,218.00

· West Coast Community Arts Trust, $10,991.00

Comments

6. This is the second year of development for the CDAC work programme for local boards. The work programmes for 2014 – 2015 have been developed using a co-ordinated departmental approach. Each CDAC unit has aligned their projects and initiatives to the Auckland Plan directives, the local board plan 2011 – 2013 and the local board draft annual plan priorities.

7. The CDAC work programmes align to the following 2011 – 2013 Local Board Plan priorities:

· promoting sustainable living and working

· supporting our communities and the arts

· improving Glen Eden and our villages

CDAC recognises that new local board plan outcomes and the Long Term Plan 2015 – 2025 are currently being developed and these outcomes and priorities will be incorporated into the 2015 – 2016 CDAC work programmes.

The CDAC work programme 2014 – 2015 for the Waitakere Ranges Local Board (see Attachment A: CDAC - work programme FY15 - Waitakere Ranges Local Board) includes the following areas of activity:

· Community Development and Safety: These projects and programmes aim to deliver a range of social outcomes including place-making, youth development, local food and gardening initiatives, community funding, community-led development, graffiti vandalism prevention and safety advice, inclusion and diversity and community economic development

· Arts and Culture: This includes the delivery of a range of programmes and centres including: community art programmes, public art installation and integration at the Glen Eden Library and funding agreements with arts facilities (see Attachment D: Waitakere Ranges Local Board proposed art facility renewals work programme)

· Events: This will deliver a range of community events including: Glen Eden Christmas Carnival, volunteer appreciation awards, local event funding, local civic functions, and citizenship ceremonies

· Community Facilities: This includes the provision of community facilities, the marketing and promotion of community facilities, community leasing, providing an integrated booking system, renewals and levels of service, strengthening community led centres, individual community centre programming, social housing and venue hire (see Attachment B and C).

8. The work programmes include scoped initiatives, the allocation of budgets and established timelines. Workshops have been conducted with local boards and CDAC staff on 24 April, to ensure alignment with the local board priorities and they meet the needs of the local community.

9. Local Boards are requested to approve the CDAC work programme for 2014 – 15. CDAC staff will continue to work with relevant portfolio holders and the local board to ensure the delivery of these projects and their evaluation. Portfolio holders and the local board will also be consulted on the prioritisation of the community facilities renewal projects and community leases.

Consideration

Local board views and implications

10. The draft 2014 – 2015 work programme was considered by the local board at a workshop on 24 April 2014. The views expressed by local board members are reflected in Attachment A.

Maori impact statement

11. Improving Maori outcomes is a priority for the region. One of the Auckland Plan targets is to increase targeted support to Maori community development projects. The CDAC work programme deliverables aim to improve well-being among Maori living in the local board area. The focus of this CDAC work programme is to support Maori targeted initiatives.

Implementation

12. CDAC staff will continue to meet with portfolio holders to provide updates on the work programme and ensure it is progressed in a timely way. The CDAC work programme will be implemented within the annual plan 2014 – 2015 budget.

Attachments

No.	Title	Page
a View	Attachment A Community Development Arts and Culture - 2014/2015 Work Programme	51
b View	Attachment B Waitakere Ranges Local Board Community Facilities Community Lease Workplan 2014/2015	55
c View	Attachment C Waitakere Ranges Local Board Proposed Renewals Programme	57
d View	Attachment D Waitakere Ranges Local Board Proposed Renewals Programme	59

Signatories

Authors

Louise Mason - Manager Community Development, Arts and Culture

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

26 June 2014

Attachment B

Waitakere Ranges Local Board Community Facilities Community Lease Workplan 2014 / 15

Group	Location	Building Ownership / Ground or Building Lease	Lease Expiry Date	Renewal? If so, details	Notes
Category One: New leases, renewals and projects that are currently underway and will be reported to Board in due course
Waiatarua Performing Arts Trust	Waiatarua Reserve	Lessee	31/03/2006
Waiatarua Ratepayers & Residents Association	Waiatarua Reserve	Council	31/05/2014
Piha Community Centre Society Incorporated	Les Waygood Reserve	Lessee	31/08/2014
Piha Community Centre Society Incorporated/Piha Community Preschool Trust	Les Waygood Reserve	Lessee	30/08/2014		Sublease
Paturoa Bay Ratepayers & Residents Association	Aydon Road, Titirangi	Lessee	01/09/2010	31/08/2015
The West Coast Community Arts Trust	Piha Domain	Council	01/02/2013	31/01/2018	Variation to the lease required
Muddy Creek Riders Incorporated	Owen’s Green	Council land	01/06/2017		Variation of lease area given in 2013 incorrect. Group in process of changing its incorporated society name. Auckland Council legal department looking at most efficient way to deal with this.
Glenora Eagles Softball Club	Harold Moody Reserve	Lessee			No formal lease in place. Working with group as not registered as an incorporated society.
Te Kawerau a Maki Tribal Iwi Authority	240A Bethells Road, Te Henga	Council land			Proposed ground lease for Marae and Papakainga
French Bay Yacht Club Incorporated	French Bay Esplanade	Lessee			Partial surrender of lease area to make way for new shared boat shed with Titirangi Volunteer Coastguard Incorporated
Titirangi Volunteer Coastguard Incorporated	French Bay Esplanade	Council land			Proposed ground lease for new shared boat shed with French Bay Yacht Club Incorporated
Glen Eden United Sports Club Incorporated	Singer Park	Lessee	31/08/2020		Proposed building extension – building of a pergola outside the current lease area which will require a deed of lease for additional land or licence to occupy

Category Two: Lease matters requiring additional work due to complex factors
Laingholm and District Citizens Association	Laingholm Hall Reserve	Council	26/06/2008		Repair of Laingholm Hall to occur
Waitakere Citizens Advice Bureaux Inc - Glen Eden	Glen Eden Library	Council	01/10/2009	01/10/2014	Collective lease being considered
Auckland Kindergarten Association - Waitakere	10-14 Township Road, Waitakere Township	Lessee	29/09/2013		Collective lease being considered
Titirangi Community House Incorporated	Titirangi War Memorial Park	Council	01/07/2011		Transferring onto a Licence to Occupy and Manage – Programmes & Partnerships Community Facilities to manage licence
Glen Eden Community House Incorporated	Prospect Park	Council	30/06/2006		Transferring onto a Licence to Occupy and Manage – Programmes & Partnerships Community Facilities to manage licence

Waitākere Ranges Local Board

26 June 2014

Approval of Renewal of Community Lease to The West Coast Community Arts Trust, 21 Seaview Road, Piha

File No.: CP2014/12627

Purpose

1. This report seeks Waitakere Ranges Local Board approval for the renewal of community lease to The West Coast Community Arts Trust, for part of Piha Domain, 21 Seaview Road, Piha.

Executive summary

2. At a local board meeting on 25 September 2013 the Community Lease Workplan for 2013/2014 was approved (Attachment A).

3. The workplan prioritises leases with a final expiry or renewal term expiry up to 30 June 2014 together with other lease projects. Prioritising the workplan allows visibility of the portfolio and gives staff clear direction on expectations and reporting.

4. The local board is requested to approve the renewal of community lease for The West Coast Community Arts Trust as per the schedule attached (Attachment B) with a variation to the lease to include clauses regarding possible flooding, the addition of the Auckland Council Smoke-Free Policy and variation to the lease area.

Recommendations

That the Waitākere Ranges Local Board:

a) Grants approval of the renewal of the lease specified in the Community Lease Renewals Schedule for The West Coast Community Arts Trust

b) Approves the variation to the renewal of lease to include the following clauses:

i) that The West Coast Community Arts Trust (the Trust) has been made aware that there is a risk of the building being flooded by rising stream levels from time to time during the term. The Trust accepts that it is taking on the renewed term of the lease on the basis that the building may well be damaged and become uninhabitable from time to time as a consequence of said flooding to the point where it may no longer be possible for occupation of the building by the Trust to continue, in which case council may terminate the lease immediately without payment of any financial compensation to the Trust for early termination the lease;

ii) that in the event of forced temporary or permanent vacation, as set out in ‘i’, the Local Board and/or Auckland Council shall be under no obligation to provide substitute premises to the Trust under a replacement lease;

iii) that the Trust indemnifies Auckland Council against any and all claims for damage or loss caused to the Trust’s fixtures, fittings, chattels and items held in its possession on trust (artworks owned by third parties on temporary loan or display);

iv) Auckland Council has adopted a Smoke-Free Policy to apply on Council land, which Policy the Lessee is obliged to abide by during the Term. The Lessee will use its best endeavours to ensure its members, employees, invitees, contractors and agents abide by the Policy;

c) Approves the variation to the renewal of lease to amend the lease and maintenance areas to The West Coast Community Arts Trust for the Old Piha Fire Station on part of Piha Domain, 21 Seaview Road, Piha, as shown outlined in yellow and blue on the site plan (Attachment C).

Comments

5. At a local board meeting on 25 September 2013 a Community Lease Workplan for 2013/2014 was approved.

6. The workplan prioritises leases with a final expiry or renewal term expiry up to 30 June 2014 together with other lease projects. The prioritising of the workplan allows visibility of the lease portfolio and gives staff clear direction on the local board’s expectations and reporting requirements.

7. As part of the workplan process, the local board is requested to consider and grant approval of the outstanding lease renewals detailed in the Community Lease Renewals schedule attached. Approval through this report process will allow the deeds of renewal to be prepared and executed. The renewal process includes confirmation of the Tenant’s performance during the course of the lease term that the Tenant is not in breach of any of their obligations under their lease, financial sustainability, legal status, compliance requirements, a review of the operation of the group and a site inspection to ensure the facility is being maintained to an appropriate standard.

8. It is recommended that the Waitakere Ranges Local Board grants approval of:

· Variation of the renewal of the lease specified in the Community Lease Renewals schedule

· The variation to the lease and maintenance area (Attachment C)

9. The West Coast Community Arts Trust (the Trust) leases the building known as Old Piha Fire Station and maintains the grass area surrounding the Old Piha Fire Station that is located on part of Piha Domain, 21 Seaview Road, Piha. The western portion of the building and adjoining trees and grassed area occupy legal road. On 1 May 2014 Auckland Transport gave approval for Auckland Council to grant a licence to The West Coast Community Arts Trust for the area within the legal road corridor adjoining 21 Seaview Road, Piha.

10. The eastern portion of the building is located on land held by Auckland Council in fee simple and classified as local purpose (community buildings) reserve, and is subject to the Reserves Act 1977. A variation to the leased area is required to remove the western portion that is located on legal road.

11. The Glen Esk Stream runs along the eastern boundary and a geotechnical engineer is currently investigating remediation works for some erosion issues. A variation to the lease has been agreed to between Auckland Council and the Trust for the following clauses to be included:

Consideration

Local board views and implications

12. The recommendations within this report fall within the local board’s allocated authority relating to local, recreation, sport and community facilities.

13. The workplan and prioritisation has been discussed with the local board portfolio holder.

14. The renewal of lease, flooding and erosion issues has been discussed with the local board.

Maori impact statement

15. Ensuring community facilities are well maintained and accessible for members of the community is of benefit to all, including Maori.

Implementation

16. There are no cost implications for Auckland Council.

17. The recommendations within this report do not trigger the Auckland Council Significance Policy.

18. Additional work will be required to implement all resolutions resulting from the community lease local board work plans, staff estimate this will result in a six month turnaround. Council staff will work with organisations and groups to manage expectations and will, where required, issue a letter to groups outlining the local board’s resolution to assist with funding requirements.

Attachments

No.	Title	Page
a View	Waitakere Ranges Local Board Community Lease Workplan 2013/2014	65
b View	Community Lease Renewals Schedule Waitakere Ranges Local Board	67
c View	Site Plan for The West Coast Community Arts Trust	69

Signatories

Authors

Donna Cooper - Community Lease Advisor

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

26 June 2014

Waitakere Ranges Local Board Community Lease Workplan 2013/2014

Group	Location	Building Ownership	Renewal Due	Lease Expired	Notes
Priority One: Renewals to be granted in this process
Te Akoranga Playcentre Association. - Glen Eden	Levy Reserve	Lessee	01/07/2012	30/06/2022
The Kaurilands Community Kindergarten Incorporated	Kaurilands Domain	Council	28/02/2013	28/02/2018
New Zealand Fire Service - Huia	Karamatura Reserve	Lessee	01/05/2013	30/04/2018
The Auckland Playcentres Association Incorporated – Titirangi Playcentre	Titirangi War Memorial Park	Council	01/12/2012	30/11/2017
Priority Two: Renewals, new leases and projects that are already underway
Waitakere Citizens Advice Bureaux Inc Glen Eden	Glen Eden Library	Council	01/10/2009	01/10/2014
Paturoa Bay Ratepayers & Residents Association	Aydon Road, Titirangi	Lessee	01/09/2010	31/08/2015

Glen Eden Community House Incorporated	Prospect Park	Council		30/06/2006
NZ Plunket Society Inc - Titirangi	Titirangi War Memorial Park	Council		30/09/2007
Titirangi Community House Incorporated	Titirangi War Memorial Park	Council		01/07/2011
Waiatarua Drama Club	Waiatarua Reserve	Lessee		31/03/2006
Hoani Waititi Marae Trust	451-467 West Coast Road, Glen Eden	Council land			Sublease to Waitemata District Health Board
Priority Three: Renewals and new leases that have expired, together with other projects, that will be the next focus area for action
N M Buchanan, L A Wolfgramme & Ors	Titirangi Road Plantation Reserve	Council land	01/04/2009	31/03/2014
Oratia United Assoc Football Club Inc	Parrs Park	Lessee	30/06/2010
Steve and Rachel Catlin	Grassmere Reserve	Council land		18/02/2011
Priority Four: Renewals and new leases that are due to expire, together with other projects, that will be the final focus area for action
Auckland Kindergarten Association. - Waitakere	10-14 Township Road, Waitakere	Lessee		29/09/2013
Waiatarua Ratepayers & Residents Association.	Waiatarua Reserve	Council		31/05/2014
Priority Five: Lease matters that are on hold due to complicating factors
Camp Fire Club Glen Eden Incorporated	Ceramco Park	Lessee	11/10/2002	11/10/2022	Land classification issues
The Auckland Playcentres Association Incorporated -Laingholm Playcentre	Laingholm Hall Reserve	Lessee		30/11/2011	Land classification issues
West Coast Community Arts Gallery Trust	Piha Domain	Lessee	01/02/2013		Lease to continue on a month by month basis until surety of site safety of the adjacent Glen Esk Stream is finalised
Laingholm and District Citizens Association	Laingholm Hall Reserve	Council		26/06/2008	Land classification issues
Titirangi Badminton Club Incorporated	Kowhai Reserve	Lessee		31/08/2013	Public notification and iwi consultation required
Glenora Eagles Softball Club	Harold Moody Reserve	Council land		no lease	Title and archive search required to see what conditions were attached to the gifting of the park to Council.

Waitākere Ranges Local Board

26 June 2014

Fees and charges for the hire of community venues, centres and arts facilities - Waitakere Ranges

File No.: CP2014/07697

Democracy Advisor Note: This report was deferred from 10 April meeting of the board.

Purpose

1. Local boards are required to set fees for the hire of local council-managed community venues, centres and arts facilities. The fee schedule will be presented as part of the 2014/2015 Local Board Agreement.

2. This report seeks to inform the Waitakere Ranges Local Board of administrative changes to the fees and charges framework.

3. It also seeks the Waitakere Ranges Local Board’s confirmation of its priority activity types which will be eligible for a maximum discount (i.e. lowest fees per hour).

4. At its meeting on 10 April 2014, the local board passed a resolution (resolution number WTK/2014/1) asking for more information on the range of different user groups of halls to inform the board’s decision on priority users. Council staff have been unable to provide this information. This is largely due to the limited information recorded in the current booking system.

5. The local board held a further workshop on 19 June 2014 to consider the issue.

Executive Summary

6. Local boards have the allocation of setting hire fees for your local facilities, to support delivery of services, projects, events and activities for the wider community’s benefit.

7. A project has been under way to develop a more consistent pricing structure for hire of council-managed community venues, centres and houses and arts facilities. Excluded from scope are facilities managed by committees or third parties, and bookable spaces in parks, sport and recreation facilities, or in libraries.

8. Local boards have been engaged in this project through a series of workshops, providing feedback to inform a new fee structure for the hire of local community facilities, with the following purpose:

“To ensure people can access safe and affordable spaces to pursue their interests.”

9. The project has resulted in three main changes:

a. administrative changes to standardise terminology and charge fees on an hourly basis

b. the Waitakere Ranges Local Board can now select activity types to receive discounts to reflect local board Plan priorities.

c. proposed adjustments to the hire fees, to improve consistency across the portfolio of facilities within each local board area, and in similar facilities in adjoining boards.

10. The fees and charges schedule will be presented for adoption as part of the 2014/2015 Waitakere Ranges Local Board Agreement.

Recommendations

That the Waitakere Local Board:

a) Confirms the activity types eligible for priority discounts for hire of local council-run facilities as per attachment A

b) Notes the administrative changes to facilitate implementation.

Discussion

Background

11. Local boards are allocated the setting of fees and discounts for hire of their local council-run community arts venues, halls, centres and houses. This supports delivery of services, projects, events and activities for the wider community’s benefit.

12. Historical variations in hire fees, terminology and procedures across the Auckland region led local boards in 2012 to request improvements to the customer experience for hirers of local community facilities, and to improve the transparency and quality of information and advice to guide local boards when you set and vary hire fees.

Local Board Engagement

13. At workshops during 2013 and 2014, local boards with facilities in scope had a number of opportunities to engage with the project team and to express your preferred approaches to the hire of local facilities. This report has been informed by the feedback received, and has led to a new hire fee framework and fee structure for the 2014-15 year.

14. Operational considerations have meant that not all views expressed can be incorporated during 2014-15. If you wish to consider more substantial changes to hire fees and charges in future years to ensure alignment across your portfolio, the Long Term Plan process offers an opportunity to consult local communities.

Changes to the Hire Fees and Charges Framework

15. The resulting new hire fee framework takes into account the size, condition and quality of each bookable space, levels of staffing, amenities available, and current patterns of utilisation of the spaces. Some adjustments have been proposed to fees for comparable facilities within each local board area or in adjoining boards.

16. The proposed fee schedule will be presented as part of the 2014/2015 Waitakere Ranges Local Board Agreement. While the proposed fee schedules are based on modelling within existing budget parameters, variances may arise due to changing demand and utilisation of facilities. The proposed changes are intended to be budget neutral for each local board, and in most instances, are considered minor in comparison with value for money.

Proposed Administrative Changes

17. In 2014 at a further series of workshops, local boards were informed of operational changes, including standardised fee-naming, and principles for applying discounts:

i) all bookings are treated on a first-come first-served basis

ii) discounts are given for regular bookings and for off-peak times

iii) all hire fees will be charged on a per hour basis, using six simple naming conventions, as in Table 1.

Table 1: Fee Naming Conventions

Naming Convention	Fee Comparisons
Standard	Full rate, no discounts
Standard Off Peak	Full rate, less a discount for time of day or week
Regular	Discount off standard rate for 10 or more bookings per year
Regular Off Peak	Discount off standard rate for 10 or more bookings per year, and a further discount for time of day / week
Local Board Priority Activities	Maximum discount off standard rate
Local Board Priority Off Peak	Maximum discount off standard rate, and a further discount for time of day / week

Consideration of Waitakere Ranges Local Board Priorities

18. In line with 2014/2015 Local Board Agreement priorities, the Waitakere Ranges Local Board is now asked to confirm Local Board Priority Activities, i.e. those activity types you wish to be eligible for a maximum discount.

Consideration

Local Board Views

19. This report reflects the engagement with the local boards

Maori Impact Statement

20. This will affect or benefit Māori communities in the same way it would any other community user in the local board area. No specific need for consultation with Māori was identified for the purposes of this report.

General

21. This report does not trigger the significance policy.

Implementation Issues

22. The new fee framework will be implemented from 1 July 2014. No particular implementation issues are anticipated. It is expected that the clarity and simplicity of the approach will enable more effective promotion of the facilities in the future.

Attachments

No.	Title	Page
a View	Appendix A: Principles for bookings, fees and discounts for Waitakere Local Board)	75

Signatories

Authors

Kat Tierney - Team Leader – Community Facilities, South

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

26 June 2014

Project Twin Streams CAPEX 2014/15 financial year - Waitakere Ranges

File No.: CP2014/13374

Purpose

1. To seek approval from the Waitakere Ranges Local Board for expenditure of the remaining Local Board legacy Infrastructure Auckland Grants Funding for Project Twin Streams’ CAPEX of $466,367.61 for the 2014/15 financial year.

2. This represents the Waitakere Ranges Local Board’s portion of total CAPEX funding of $1,145,072.78 for Project Twin Streams which is shared with the Henderson Massey Local Board.

Executive summary

3. Project Twin Streams (PTS) is a 10 year large-scale catchment based environmental restoration and stormwater management project funded by a legacy Infrastructure Auckland grant. This report seeks the board’s approval for expenditure of the budget for the final year of funding via this grant.

4. PTS is delivered across two local board areas, Henderson-Massey and Waitakere Ranges. Funding is split between the two local boards proportionate to the percentage of stream length within each local board area.

5. The project seeks to address the negative impacts associated with urban development to the Henderson Creek, Oratia, Opanuku, Swanson and Waikumete streams. It aims to improve stormwater quality, promote ecosystem rehabilitation and implement flood mitigation.

6. Implementation of Project Twin Streams activity is managed by two operational arms of council; Environmental Services (CAPEX) and Local & Sports Parks West (OPEX) in consultation with the local boards. This report seeks the board’s approval for the 2014/15 CAPEX expenditure of $466,367.61 as detailed in the comments section of this report.

7. A transitional plan for ongoing delivery of the PTS programme post 2014/15 is currently being developed in consultation with the Henderson-Massey and Waitakere Ranges local boards.

8. Approval of this expenditure will ensure that project work can continue on current project contracts which expire 30 June 2014.

Recommendation

That the Waitākere Ranges Local Board:

a) Approves the allocation of the Local Board Project Twin Streams CAPEX expenditure of $466,367.61 for the 2014/15 financial year as detailed in the comments section of this report.

Comments

9. Project Twin Steams is working to improve water quality in Waitakere streams by revegetating 56kms of stream banks with native trees and shrubs, and purchasing properties within the flood plain for removal.

10. PTS is delivered across two local boards, Henderson-Massey and Waitakere Ranges. Funding is split between the two local boards proportionate to the percentage of stream length within each local board area. Funding for the Waitakere Ranges local board area for 2014/15 is $467,787.38 of CAPEX. A contingency or underspend of $1,420 is forecast.

11. The project seeks to address the negative impacts associated with urban development to the Henderson Creek, Oratia, Opanuku, Swanson and Waikumete streams. It aims to improve water quality, promote ecosystem rehabilitation and implement flood mitigation.

12. Implementation of Project Twin Streams activity is managed by two operational arms of council; Environmental Services (CAPEX) and Local & Sports Parks West (OPEX). This report seeks the Board’s approval for the expenditure of the 2014/15 CAPEX budget of $466,367.61

13. The Waitakere Ranges budget figures outlined below reflect a continuation of previous PTS work programmes and methodologies relating to community engagement, education and plant establishment.

14. The breakdown below details and summarises the proposed activities and intended allocation of funds to cover the community engagement, education and plant establishment costs to fulfil the remaining requirements of the (IA) grants funding of Project Twin Streams 2014/15 budget:

FY 14/15 PTS Budget

Local Board Infrastructure Auckland Grants Funding

$231,215.00

Estimated Carry Forward from FY 13/14

$197,526.47

Further Development Carry Forward

$ 39,045.91

TOTAL ESU:

$467,787.38

FY 14/15 PTS Activity

ESU Waitakere Ranges

Physical works & Project Management

Service Provider

ORATIA STREAM

Community Physical Works

McLaren Park Henderson South Trust

$9,255.63

Project Management

McLaren Park Henderson South Trust

$16,894.66

OPANUKU STREAM

Community Physical works - R9A

Ngati Whatua

$908.60

Community Physical works

McLaren Park Henderson South Trust

$3,982.50

Project Management

McLaren Park Henderson South Trust

$5,605.00

WAIKUMETE STREAM

Community PW & PM

EcoMatters

$201,705.18

WIRIHANA WETLAND

Plant Supply Winter 2014

City Parks Services

$17,485.59

Wirihana Plant Establishment

Wildland Consultants

$10,262.21

Wirihana Wetland Stormwater Works

[Part Contribution]

$8,838.22

CREATIVE ENGAGEMENT

Arts

$10,000.00

PLANT SUPPLY

Plant Supply Winter 2014

City Parks Services

$30,998.75

Plant Supply Winter 2015

[Estimate]

$6,031.26

PROJECT COSTS

Riparian coordinator

Thomas Civil Engineering Consultants

$3,946.00

Communications support

Dialect Communications

$8,000.00

Transition Plan Development

[Estimate]

$5,900.00

Property - Various POs

[Estimate]

$5,000.00

Storage & water charges

[Estimate]

$1,110.00

Copy Centre

$444.00

Total Spend (ESU) :

$466,367.61

15. It is recommended that the Waitakere Ranges Local Board approve CAPEX budget for 2014/15 as detailed above. The currently proposed detailed breakdown for these budget line items has been discussed with the environmental portfolio holder.

16. Council staff will work closely with the local board over the next financial year to further implement this programme.

17. Please note that a separate report is being prepared to outline and obtain approval for proposed carry forward component of unspent 2013/14 PTS CAPEX budget.

Consideration

Local board views and implications

18. This report has been discussed at a workshop with the Local Board and has been prepared specifically to formalise the Board’s approval for expenditure of this local board budget line.

Maori impact statement

19. It is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

Implementation

20. Upon approval for this budget allocation the work will ensure the continuity of the Project Twin Streams work programme for the 2014/15 financial year, within the Waitakere Ranges Local Board area.

21. This is a transition period for the project. Council and community organisations will be working together to transition out of this current phase of mainly grant funded work and scope options for phase two of Project Twin Streams.

Attachments

There are no attachments for this report.

Signatories

Authors

Gill Thurlow - Catchment Manager Environmental Services

Authorisers

Mara Bebich - Stakeholder Liasion Manager

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

26 June 2014

Approval for carry forward: Project Twin Streams FY13/14 Waitakere Ranges further development activity

File No.: CP2014/13413

Purpose

1. This report seeks approval from the Waitakere Ranges Local Board to carry forward unspent Project Twin Streams CAPEX budget of $39,045.91 from the 2013/14 financial year.

Executive summary

2. In 2031/14 the Waitakere Ranges Local Board allocated $52,428.75 to Project Twin Streams for the restoration of the Wirihana Wetland, a significant urban wetland.

3. Funding was agreed to develop the Wirihana Wetland Management Plan, and subsequent ecological restoration work including planting.

4. The Wirihana Wetland management plan was developed over the first four months of the 2013/14 financial year at a cost of $13,382.84. The management plan was not completed in sufficient time to allow for the recommended eco-sourcing and planting to occur in the 2013 autumn planting season. To ensure maximum plant survival a decision was made to defer the planting until the 2014 autumn planting season, therefore necessitating this recommended carry forward.

5. It is recommended that the remaining 2013/14 budget of $39,045.91 (allocated to plant supply, contractor works and community engagement and planting events) is carried over to the 2014/15 financial year. A summary of the activities that are being funded by this budget is detailed in comments section of this report.

Recommendation/s

That the Waitākere Ranges Local Board:

a) Approves the carry forward of the Project Twin Streams 13/14 financial year allocated CAPEX budget of $39,045.91 to the 14/15 financial year.

Comments

6. In 2031/14 the Waitakere Ranges Local Board allocated $52,428.75 to Project Twin Streams for the restoration of the Wirihana Wetland, a significant urban wetland.

7. Funding was obtained to develop the Wirihana Wetland Management Plan and ecological restoration work including planting. .

8. The Wirihana Wetland management plan was developed over the first four months of the 2013/14 financial year at a cost of $13,382.84.

9. The management plan was not completed in sufficient time to allow for the recommended eco-sourcing and planting to occur in the 2013 autumn planting season. To ensure maximum plant survival a decision was made to defer the planting until the 2014 autumn planting season, therefore necessitating this recommended carry forward

10. It is recommended that the remaining 2013/14 budget of $39,045.91 (allocated to plant supply, contractor works and community engagement and planting events) is carried over to the 2014/15 financial year.

11. A breakdown of the actual and planned for expenditure, including proposed carry forwards, for this budget is detailed in Table One below:

Table One: PTS CAPEX 2013/14 $52,428.75

Activity Description	Cost	Status	Notes
Wirihana Wetland Management Plan – partial contribution	$13,382.84	Work Complete
Remaining funding	$39,045.91
Proposed Carry Forward Expenditure
Wirihana Wetland Winter 2014 Plant Supply	$18,661.25	Plants have been ordered and will be planted in October 2014	Planting to occur in line with Wirihana Management Plan recommendations
Wirihana Wetland Plant Establishment	$10,952.20	Work will be undertaken between 1 July 2014 and 30 June 2015	Contractor Works to enhance plant survival rates post October planting
Water Quality & Erosion Remediation Works	$9,432.46	Collaborative stormwater, community engagement and parks work to address water quality and erosion issues identified in the wetland management plan (construction works, planting days and community engagement).	Works to address issues of water quality, habitat an erosion as identified in the management plan e.g. fish passage
TOTAL:	$52,428.75

12. The Waitakere Ranges carry forward figure outlined above reflects a continuation of previous PTS work programmes and methodologies relating to community engagement, education and plant establishment.

13. Council staff will work closely with the local board over the next financial year to further implement this programme

Consideration

Local board views and implications

14. This report has been discussed at a workshop with the Local Board and has been prepared specifically to formalise the Board’s approval for expenditure and carry forward of this local board budget line.

Maori impact statement

15. It is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

Implementation

16. Upon approval for this carry forward the work will ensure the continuity of the Project Twin Streams work programme for the 2014/15 financial year, within the Waitakere Ranges Local Board area.

Attachments

There are no attachments for this report.

Signatories

Authors

Gill Thurlow - Catchment Manager Environmental Services

Mara Bebich - Stakeholder Liasion Manager

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

John Dragicevich - Manager Infrastructure and Environmental Services

Chairperson	Sandra Coney, QSO
Deputy Chairperson	Denise Yates, JP
Members	Neil Henderson
	Greg Presland
	Steve Tollestrup
	Saffron Toms