Waitematā Local Board
OPEN MINUTES
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Minutes of a meeting of the Waitematā Local Board held in the Grey Lynn Community Centre, 510 Richmond Road, Grey Lynn on Tuesday, 10 June 2014 at 6.05 pm.
Chairperson |
Shale Chambers |
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Deputy Chairperson |
Pippa Coom |
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Members |
Christopher Dempsey |
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Greg Moyle |
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Vernon Tava |
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Rob Thomas |
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Deborah Yates |
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ALSO PRESENT
Councillor Mike Lee |
(until 6.55 pm, Item 9.5) |
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Waitematā Local Board 10 June 2014 |
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1 Welcome
2 Apologies
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number WTM/2014/74 MOVED by Chairperson S Chambers, seconded by Member GJ Moyle: That the ordinary minutes of its meeting, held on Tuesday, 13 May 2014, be confirmed, as a true and correct record.
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5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
9.1 |
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Resolution number WTM/2014/75 MOVED by Deputy Chairperson PJ Coom, seconded by Member DA Yates: a) That Marianne Van der Hass, Louise Johnstone, Barbara Folkard and Winnie Lenihan from the Grey Lynn 2030 Waste Away, be thanked for their attendance and presentation to the Board. |
A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
Attachments
A Grey Lynn 2030 Waste Away
9.2 |
Public Forum - Auckland Inner City Suburb Parking Alliance, Auckland Transport’s Draft Parking Discussion Document |
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Resolution number WTM/2014/76 MOVED by Deputy Chairperson PJ Coom, seconded by Member RAH Thomas: a) That Luke Niue be thanked for his attendance and presentation to the Board.
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A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
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a Auckland Inner City Suburb Parking Alliance |
9.3 |
Public Forum - Freeman's Bay Residential Association Inc, Auckland Transport’s Draft Parking Discussion Document |
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Resolution number WTM/2014/77 MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom: a) That Grey Seagor, Lynne Butler and Frank Booth be thanked for their attendance and presentation to the Board. |
9.4 |
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Resolution number WTM/2014/78 MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom: a) That Grant Taylor be thanked for his attendance and presentation to the Board. |
6.55 pm Councillor Mike Lee left the meeting.
9.5 |
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Resolution number WTM/2014/79 MOVED by Member DA Yates, seconded by Deputy Chairperson PJ Coom: a) That Chris Bailey be thanked for his attendance and presentation to the Board.
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10 Extraordinary Business
10.1 |
Recommendations from the Waitemata Local Board Grants Committee - 22 May 2014 |
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Resolution number WTM/2014/80 MOVED by Member GJ Moyle, seconded by Member RAH Thomas: That the Waitemata Local Board consider the recommendations from the Waitemata Local Board Grants Committee – 22 May 2014, at Item 31: Consideration of Extraordinary Items, as the funds must be distributed immediately and as the delegated authority to release funds sits with the Board at their business meeting. |
11 Notices of Motion
There were no notices of motion.
12 |
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Secretarial Note: Councillor Lee gave his apologies for early departure.
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13 |
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MOVED by Deputy Chairperson PJ Coom, seconded by Member CP Dempsey: a) That the Auckland Transport Report – June 2014 be received. b) That the Waitemata Local Board: i) Approves the design for the Upper Queen Street Bridge connecting the Grafton Gully cycleway to the North Western cycleway subject to intersection light phasing that prioritises walking and cycling. ii) Approves funding a drinking fountain on the corner of Ian McKinnon Drive and Upper Queen Street as part of the Upper Queen Street Bridge cycleway design to the budget sum of $15,000 from the Waitemata Local Board Transport Capex Fund 12/13. iii) Requests that Auckland Transport installs route way-finding signage along the entire Grafton Gully cycle way route and connection to the North-Western cycleway in time for the opening of the Upper Queen Street Bridge in September. iv) Requests that Auckland Transport investigate options for quickly providing a cycleway connection from the Upper Queen Street Bridge to Karangahape Road.
c) That Priscilla Steel, Elected Members Liaison Manager and Matthew Ah Mu, Engineer - Investigation & Design be thanked for their attendance.
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Resolution number WTM/2014/81 MOVED by Member RAH Thomas, seconded by Chairperson S Chambers: Member RAH Thomas moved an amendment to the original recommendation as follows: a) That Council officers investigate the beautification of the bridge as a gateway feature into the city centre, to be included in the scope of the project and reported back to the Waitemata Local Board, as this endorses the City Centre Master Plan. CARRIED
The Chairperson put the substantive motion.
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Resolution number WTM/2014/82 MOVED by Deputy Chairperson PJ Coom, seconded by Member CP Dempsey: a) That the Auckland Transport Report – June 2014 be received. b) That the Waitemata Local Board: i) Approves the design for the Upper Queen Street Bridge connecting the Grafton Gully cycleway to the North Western cycleway subject to intersection light phasing that prioritises walking and cycling. ii) Approves funding a drinking fountain on the corner of Ian McKinnon Drive and Upper Queen Street as part of the Upper Queen Street Bridge cycleway design to the budget sum of $15,000 from the Waitemata Local Board Transport Capex Fund 12/13. iii) Requests that Auckland Transport installs route way-finding signage along the entire Grafton Gully cycle way route and connection to the North-Western cycleway in time for the opening of the Upper Queen Street Bridge in September 2014. iv) Requests that Auckland Transport investigate options for quickly providing a cycleway connection from the Upper Queen Street Bridge to Karangahape Road.
c) That officers investigate the beautification of the bridge as a gateway feature into the city centre, to be included in the scope of the project and reported back to the Waitemata Local Board, as this endorses the City Centre Master Plan. d) That Priscilla Steel, Elected Members Liaison Manager (Auckland Transport) and Matthew Ah Mu, Engineer - Investigation & Design (Auckland Transport) be thanked for their attendance.25/08 |
14 |
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Resolution number WTM/2014/83 MOVED by Deputy Chairperson PJ Coom, seconded by Chairperson S Chambers: a) That the Auckland Transport’s Draft Parking Discussion Document report be received. b) That the Waitematā Local Board: (i) Notes that a comprehensive parking strategy is an important tool to manage parking to achieve transport objectives (particularly travel demand management, transport mode choice, managing congestion and adverse impacts), desired land use and compact city as well as the broader outcomes of the Auckland Plan. ii) Supports the general approach to parking taken in the Discussion Document iii) Requests that Auckland Transport extend the time for public submissions to a 90 day period. vi) Delegates to the Transport portfolio, members Pippa Coom and Christopher Dempsey and Board chair, Shale Chambers to provide the Board’s submission to the Discussion Document.
c) That John Mauro, Principal Transport Planner, be thanked for his attendance.
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Secretarial Note: The Chairman with the consent of the meeting accorded precedence to Items 17, 18, 19, 20, 21, 22 and 23 at this time.
17 |
Ponsonby Road Plan - Endorsement of Final Plan for Public Release |
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Resolution number WTM/2014/84 MOVED by Deputy Chairperson PJ Coom, seconded by Chairperson S Chambers: a) That the Ponsonby Road Plan – Endorsement of Final Plan for Public Release report and Ponsonby Road Plan be received. b) That the Waitematā Local Board: i) Approves and endorses the Ponsonby Road Plan, for public release. ii) Delegates authority to the Board chair and Deputy chair to approve any minor changes to the final production of the document prior to public release.
c) That Rebecca Sanders, Planner and Joao Machado, Team Leader Planning - Central/Islands be thanked for their attendance. |
18 |
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Resolution number WTM/2014/85 MOVED by Member VI Tava, seconded by Member GJ Moyle: a) That the Proposed Development of 254 Ponsonby Road (community consultation) report be received. b) That the Waitematā Local Board: (i) Confirms that the public consultation period is to amended to run for a period of 8 weeks. (ii) Approves a programme of community consultation which includes online feedback and a public open day, to take place once the board has endorsed concepts for the development of 254 Ponsonby Road. (ii) Notes that design concepts to form the basis for consultation will be reported to the local board prior to engagement. c) That Shyrel Burt, Principal Policy Analyst, be thanked for her attendance. |
19 |
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Resolution number WTM/2014/86 MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom: a) That the Symonds Street Cemetery Concept Plan report and tabled Concept Plan be received. b) The Waitemata Local Board: (i) Notes that this is to be renamed ‘The Symonds Street Cemetery Pathways Implementation Plan.’ (ii) Approves the Symonds Street Cemetery Concept Plan. c) That Jane Aickin, Manager Local and Sports Parks Central and Stephen Quin, Senior Landscape Architect, be thanked for their attendance.
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20 |
Waitemata Local Board Community Development, Arts and Culture Work Programme 2014 – 2015 |
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Resolution number WTM/2014/87 MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom: a) That the Waitemata Local Board Community Development, Arts and Culture Work Programme 2014-2015 report and Work Programme 2014-15 be received.
b) That the Waitematā Local Board:
(i) Notes the Community Development, Arts and Culture work programme 2014-2015. (ii) Requests officers to align the Community Development, Arts and Culture work programme 2014-2015 to the Waitemata Local Board 2014-2015 budgets. (iii) Requests officers to format the work programme so that it clearly shows which projects are local versus regional projects. (iv) Requests officers to work respectively with the Arts, Culture and Events Portfolio holders (Shale Chambers and Greg Moyle), and the Community Portfolio holders (Pippa Coom and Deborah Yates) to finalise the work programme before reporting back to the Board with the updated Community Development, Arts and Culture work programme 2014-2015. (v) Requests that progress against the work programme be reported to the Board quarterly. (vi) Approves the 2014-2015 community centre term grants for: 1. Grey Lynn Community centre for $44,777 2. Parnell Community Trust for $53,471 3. Ponsonby Community Centre and Leys Institute for $46,104 (vii) Notes the community lease work plan for 2014-2015 (Attachment B), and delegates the Board chair, and respectively the Community Portfolio holders (Pippa Coom and Deborah Yates) and the Sport and Recreation Services Portfolio holders (Greg Moyle and Rob Thomas) to receive further information and work with officers in accordance with the Delegations Protocols prior to any final decisions with regard to the Community and Recreational lease renewals and/or new leases work list for 2014-2015. (viii) Approves the community and arts facility capital and renewals work programme 2014 - 2015 (Attachments C and D) and:
1. Delegates responsibility respectively to the Community Portfolio holders (Pippa Coom and Deborah Yates), and the Arts, Culture and Events Portfolio holders (Shale Chambers and Greg Moyle), to approve any minor changes to the budget, in the event that there is a variation to identified costs for this capital and renewals work programme 2. Requests that council staff report on any reduction in project costs to enable a review of budget options.
c) That Richard Butler, Community Development Manager, Renee Tanner, Arts & Culture Advisor (Central), and Kat Teirney, Manager Community Occupancy be thanked for their attendance. |
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A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
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a Waitemata Local Board Community Development, Arts and Culture Work Programme 2014-2015 |
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Waitemata Local Board 2014/2015 Proposed Local Library Renewals |
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Resolution number WTM/2014/88 MOVED by Deputy Chairperson PJ Coom, seconded by Member DA Yates: a) That the Waitemata Local Board 2014/2015 Proposed Local Library Renewals report be received. b) That the Waitematā Local Board: (i) Approves the property renewals programme 2014/2015 for Libraries (Attachment 1). (ii) Delegates the Board chair, and the Community Portfolio holders (Pippa Coom and Deborah Yates) the responsibility to approve any minor changes to the budget, in the event that there is a variation to identified costs for the property renewals programme. (iii) Allows for any project surplus to be held as contingency for other renewals projects included within this report for this Board. c) That Mirla Edmundson, Manager Customer. Experience - North & West Libraries, be thanked for her attendance.
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22 |
Waitematā Local and sports parks annual work programme 2014-2015 |
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Resolution number WTM/2014/89 MOVED by Member VI Tava, seconded by Member GJ Moyle: a) That the Waitemata Local and Sports Parks Annual Work Programme 2014-2015 report be received. b) That the Waitematā Local Board: (i) Approves the Local and Sports Parks annual work programme for 2014-2015 (Attachment A); (ii) Delegates the approval for any 2014-2015 renewal work programme within budgets to the parks advisor, Local and Sports Parks Central, subject to consultation with the Parks and Open Spaces Portfolio holders (Shale Chambers and Vernon Tava) of the Board. c) That Jane Aickin, Manager Local and Sports Parks Central, be thanked for her attendance.
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Resolution number WTM/2014/90 MOVED by Member DA Yates, seconded by Member RAH Thomas: a) That the Infrastructure and Environmental Services Update Report be received. b) That Varsha Belwalker, Relationship Advisor be thanked for her attendance. |
The order of business resumed at Item 15: Approval of the Draft Local Board Plan 2014.
15 |
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Resolution number WTM/2014/91 MOVED by Chairperson S Chambers, seconded by Member GJ Moyle: a) That the Approval of the Draft Local Board Plan 2014 report and Draft Local Board Plan 2014 be received. b) That the Waitematā Local Board: (i) Requests Council officers to amend the initiative “complete the Weona section of the coastal walkway” from funded to part funded and change the stated cost to $1.54 m. (ii) Approves the draft Waitemata Local Board Plan 2014 for public consultation using the special consultative procedure. (iii) Approves the draft Waitemata Local Board Plan 2014 summary document. (iv) Delegates to the Board Chair and Deputy Chair to make any minor wording changes that may be necessary for the draft local board plan or summary document. |
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Resolution number WTM/2014/92 MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom: a) That the Adoption of Local Board Agreement 2014/2015 report and Waitemata Local Board Agreement 2014/15 be received. b) That the Waitemata Local Board: (i) Notes the Advocacy List is amended to include the establishment of the multi board community recycling centre.
(ii) Adopts its local content for the Annual Plan 2014/2015 which includes:
1. Local Board Agreement 2014/2015 with advocacy; and 2. Message from the Chair, as tabled.
(iii) Notes that:
1. Local budgets have been updated to reflect local board prioritisation decisions, impacts (if any) of final budget decisions made by the Budget Committee on 8 May 2014, budget adjustments (if any) arising from new information and the allocation of central costs; 2. That the resolutions of this meeting will be reported back to the Governing Body when it adopts the Annual Plan 2014/2015 on 26 June 2014.
(iv) Delegates to the Board Chair and Deputy Chair the authority to make any final minor changes to the local board content for the Annual Plan 2014/2015 before publication. |
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A copy of the tabled document has been place on the file copy of the minutes and can be viewed on Auckland Council’s website.
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a Message from the Chair |
24 |
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Resolution number WTM/2014/93 MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom: a) That the Waitematā Local Board Plan 2014-2017 Hearing Dates report be received. b) That the Waitematā Local Board: (i) Approves the 2014-2017 Waitemata Local Board Plan hearings dates as follows: 1. Hearing: Tuesday, 2 September 2014, 9 am to 9 pm 2. Reserve day: Wednesday, 3 September 2014, 9 am to 9 pm 3. Deliberations: Tuesday, 9 September 2014, 9 am to 9 pm (ii) Approves the Waitematā Local Board Office meeting room, Level 2, 35 Graham Street, Auckland as the venue for the hearings. (iii) Notes the 2014-2017 Waitematā Local Board Plan is scheduled to be adopted at the ordinary Waitemata Local Board business meeting scheduled for Tuesday, 14 October 2014 at 6.00 pm in the Waitemata Local Board Office meeting room, Level 2, 35 Graham Street, Auckland. |
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Central Facilities Partnership Committee - Election of Alternate Member |
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Resolution number WTM/2014/94 MOVED by Chairperson S Chambers, seconded by Member RAH Thomas: a) That the Central Facilities Partnership Committee – Election of Alternate Member report be received.
b) That the Waitemata Local Board appoints Board Member Greg Moyle as the alternate to the Board Chair to membership of the Central Facilities Partnership Committee. |
26 |
Waitemata Local Board Input into the Council-Controlled Organisation Review |
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Resolution number WTM/2014/95 MOVED by Member CP Dempsey, seconded by Deputy Chairperson PJ Coom: That feedback/input on the Council-Controlled Organisation Review be received. |
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Resolution number WTM/2014/96 MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom: (a) That the Chairperson’s Report be received. (b) That the Waitematā Local Board: i) Notes unallocated operating expenditure as at 30th May 2014 from the following 2013/2014 budgets:
ii) Approves funding for delivery of the following projects, utilising unspent funds from 2013/2014 OPEX:
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28 |
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Resolution number WTM/2014/97 MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom: a) That the Board Members’ Pippa Coom, Christopher Dempsey, and Vernon Tava’s written reports be received. b) That the Board Members’ Greg Moyle, Rob Thomas and Deborah Yates’ verbal reports be received. |
29 |
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Resolution number WTM/2014/98 MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom: That the Waitemata Local Board workshop notes for the meetings held on 6, 15, 20 May 2014, be received. |
30 |
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Resolution number WTM/2014/99 MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom: That the Reports Requested/Pending report be received. |
31 Consideration of Extraordinary Items
31.1 Recommendations from the Waitemata Local Board Grants Committee – 22 May 2014
Secretarial Note: The Chairperson declared an interest in the funding application from the Friends of Symonds Street Cemetery Inc (FSSC) and took no part in the vote on the matter. Member Pippa Coom declared an interest on the funding application from Connected Media Charitable Trust.
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Resolution number WTM/2014/100 MOVED by Deputy Chairperson PJ Coom, seconded by Member RAH Thomas: a) That the recommendations of Waitemata Local Board Grants Committee of 22 May 2014 be received. b) That the following recommendations of the Waitemata Local Board’s Grants Committee be approved and made from the 2013/14 Community Grants Fund:
Applications declined:
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10.11 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................