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Youth Advisory
Panel
09 June 2014
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The meeting was opened by a song and prayer by Mosa Mafile'o.
1 Apologies
2 Declaration of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
There were no
declarations of interest.
3 Confirmation of Minutes
4 Extraordinary Business
There was no
extraordinary business.
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4
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Fees Framework and Expenses Policy for Appointed Members
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Michelle Smith, Business Support
Manager, Democracy Services and Warwick McNaughton Principal Advisor,
Democracy Services, were in attendance and gave a presentation.
A copy of the presentation has been
placed on the file copy of the minutes and can be viewed on the Auckland
Council website.
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Resolution number YOU/2014/22
MOVED
by Member F Apulu, seconded by Member M Townley:
That the Youth
Advisory Panel:
a) receive
the Fees Framework and Expenses Policy for Appointed
Members and Code of Conduct for Members Appointed to Advisory Panels.
b) thank Democracy Services staff for their input into the Fees
Framework and Expense Policy for Appointed Members.
CARRIED
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MemberJ Mareroa moved an
amendment by way of addition, seconded by Member S Steele:
That the Youth Advisory Panel:
c)
request a review of the determination of the scoring
of Fees Framework criteria for Youth Advisory Panel.
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A division was called for,
voting on which was as follows:
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For
Member J Auva'a
Member S MacCormick
Member J Mareroa
Member S Steele
Member M Townley
Member G Vakaheketaha-Nelisi
Member A Wong
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Against
Member F Apulu
Member V James
Member M Mafile'o
Member T Matthews
Member N Montgomerie
Member M Roche
Member M Stininato
Member Vaili
Member S Yoon
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Abstained
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The division was declared lost by 7 votes to 9.
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Resolution number YOU/2014/23
MOVED
by Member F Apulu, seconded by Member M Mafile'o:
That the Youth Advisory
Panel:
c) investigate
the opportunity to develop a fund for youth-led activities, funded by the
Youth Advisory Panel’s remuneration or alternative sources.
CARRIED
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Attachments
a Fees Framework Expenses Policy
for Elected Members
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Secretarial Note: Joseph Bergin,
Devonport/Takapuna Local Board and previous Youth Advisory Panel member,
provided input to this item.
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5
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Draft Auckland Council Local Alcohol Policy for Feedback
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Belinda Hansen, Principal Policy
Analyst and Rebecca Eng, Principal Policy Analyst were in attendance and
gave a presentation.
A copy of the presentation has been
placed on the file copy of the minutes and can be viewed on the Auckland
Council website.
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Resolution number YOU/2014/24
MOVED
by Member F Apulu, seconded by Member T Matthews:
That the Youth
Advisory Panel:
a)
request that council staff will hold cluster workshops before
the next Youth Advisory Panel July meeting
b)
delegate the responsibility to provide feedback on the draft Local Alcohol Policy to the Health and Welfare
Sub-committees
c)
endorse feedback from the Health and Welfare subcommittees on
the draft Auckland Council Local Alcohol Policy at the 21 July 2014 Youth Advisory
Panel Meeting.
CARRIED
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Attachments
a Local Alcohol Policy
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6
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Long-term Plan Video Challenge
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Oliver Roberts and Jo Wilkins gave a
verbal presentation
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Vernon James retired from the meeting 8:46pm
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Resolution number YOU/2014/25
MOVED by Member J Mareroa, seconded by Member M Stininato:
That the Youth Advisory Panel:
a)
endorse this video challenge and assist
with promoting the challenge
b)
endorse the challenge question to be
asked
c)
agree to collaborate with the Wellington Youth Council on their video challenge and any social media opportunities to
promote the videos.
d)
assign Nortessa Montgomerie, Youth Advisory
Panel member to work with the project team on the delivery of the project.
CARRIED
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7
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Significance and Engagement Policy
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Sarah McCormack retired from the
meeting at 9pm
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Jo Wilkins was in attendance and gave
a presentation.
A copy of the
presentation has been placed on the file copy of the minutes and can be
viewed on the Auckland Council website.
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Resolution number YOU/2014/26
MOVED
by Member F Apulu, seconded by Member J Mareroa:
That the Youth
Advisory Panel:
a)
request council staff to hold cluster workshops with youth
councils to feedback to the Youth Advisory Panel July meeting
b)
request that this report is forwarded to the chairs of the
local board-based youth groups for their consideration.
CARRIED
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Attachments
a Significance and Engagement
Policy
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8
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Update from Executive Subcommittee
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Flora Apulu, Chairperson, Youth
Advisory Panel, tabled a letter from John Loof, Chief Executive, Cancer
society Auckland at the meeting.
A copy of the
letter has been placed on the file copy of the minutes and can be viewed on
the Auckland Council website.
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Resolution number YOU/2014/27
MOVED
by Member F Apulu, seconded by Member S Steele:
That the Youth Advisory Panel:
a)
note the updates from the
sub-committees.
b)
receive the letter from John Loof,
Chief Executive, Cancer Society Auckland and congratulate Agnes Wong for her
contribution to the council submission on the Smoke-free Environments
Amendment Bill.
c)
delegate Agnes Wong as spokesperson on
behalf of the Youth Advisory Policy on the Smokefree Auckland Council policy.
d) communicate
the updates to local youth boards and caucuses where appropriate.
CARRIED
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Attachments
a Letter from Chief Executive,
Cancer Society Auckland
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9
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Subcommittee update
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Verbal updates received from Mosa
Mafile’o, Agnes Wong, Savannah Steele, Marek Townley and Sarah Finlay regarding
council’s Cadetship Program.
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Marek Townley, Youth Advisory Panel,
tabled the report from the Communications Sub-committee at the meeting.
A copy of the
report has been placed on the file copy of the minutes and can be viewed on
the Auckland Council website.
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Resolution number YOU/2014/28
MOVED
by Member F Apulu, seconded by Member N Montgomerie:
That the Youth Advisory Panel:
a) thank the
subcommittee leads for their updates
b) forward the agenda updates for the attention of local youth boards
and caucuses.
CARRIED
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Attachments
a Communications Sub-Committee
report
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10
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Updates from Youth Advisory Panel Members
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Marek Townley, Youth Advisory Panel
member, Franklin, tabled an updated report at the meeting.
A copy of the
updated report has been placed on the file copy of the minutes and can be
viewed on the Auckland Council website.
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Resolution number YOU/2014/29
MOVED
by Member F Apulu, seconded by Member Vaili:
That the Youth Advisory Panel:
a) note the
updates from the panel members.
CARRIED
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Attachments
a Updated report from Marek
Townley, Franklin Youth Council member
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11 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
The meeting closed with a prayer by Mosa Mafile'o.
9.32 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Youth Advisory Panel HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
