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Albert-Eden
Local Board Grants Committee
15 July 2014
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
9 Public Forum 5
10 Extraordinary Business 5
11 Notices of Motion 6
12 Albert-Eden Local Board Contestable Event Support Fund 7
13 Consideration of Extraordinary
Items
2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
4 Confirmation of Minutes
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That the Albert-Eden Local Board Grants Committee:
a)
confirms the minutes of its ordinary meeting,
held on Tuesday, 13 May 2014, as a true and correct
record.
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5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
At the close of
the agenda no requests for deputations had been received.
9 Public Forum
A period of time (approximately
30 minutes) is set aside for members of the public to address the meeting on
matters within its delegated authority. A maximum of 3 minutes per item is
allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time
when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be
delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item
is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general
business of the local authority; and
(ii) the presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be
discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of the
local authority for further discussion.”
11 Notices of Motion
At the close of
the agenda no requests for notices of motion had been received.
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Albert-Eden
Local Board Grants Committee
15 July 2014
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Albert-Eden
Local Board Contestable Event Support Fund
File No.: CP2014/14574
Purpose
1. To present a summary of applications
received in round one of the contestable local event support fund for 2014-2015
for the Albert-Eden Local Board. The Albert-Eden Local Board is requested to
either fund, partially fund or decline the applications.
Executive
summary
2. A contestable local events
support fund of $20,202 is available to the Albert-Eden Local Board for
distribution for community events in 2014-2015.
3. Seven applications totalling
$74,505 have been received for round one.
4. A workshop was held with the
Albert-Eden Local Board on 25 June 2014 to consider the applications for round
one. Indicative levels of funding were proposed, to be formally agreed.
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Recommendation/s
That the Albert-Eden Local
Board Grants Committee:
a) Agree to either fund, partially fund or decline the
applications for round one 2014-2015 Local Event Support Fund as follows:
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Applicant
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Event
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Amount requested
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Amount allocated
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2015
LYC Big Gay Out
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New
Zealand AIDS Foundation (NZAF)
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$25,000.00
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$5,000
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Auckland
Highland Games
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Auckland
Highland Games Association Incorporated
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$3,000.00
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$0
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Brazilian
Day
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Brasileirinho:
musicas e brincadeiras
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$8,500.00
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$3,500
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Elvis
in the Gardens
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NZ
Women Ltd
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$1,000.00
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$0
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Lynfield
Community Church Light Party 2014
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Lynfield
Community Church
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$3,000.00
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$0
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Refer to Puketapapa Local Board
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Santo
Nino - Sinulog NZ Annual Festival
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NZ-Filipino
Santo Nino Devotees Trust also known as SINULOG NZ
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$6,000.00
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$0
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The
Trusts New Zealand Open
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Auckland
Bowls Inc
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$5,000.00
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$0
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Triathlon
Pink and Fun Run Pt Chev
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Epic
Sports Ltd
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$5,000.00
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$0
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Triathlon
Pink and Fun Run Pt Chev
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Epic
Sports Ltd
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$5,000.00
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$0
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Waterview
Community Day & Fun Run/Walk
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Avondale-Waterview
Neighbourhood Safety Panel
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$1,505.00
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$1,505
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Weaving
Worlds
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Kiamanawanui
Promotions
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$3,500.00
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Defer to next funding round pending additional information
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World
COPD Awareness Day 2014
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The
Auckland Asthma Society Inc
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$5,000.00
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$0
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Refer to Sarah Zimmerman From Community Development regarding
applying for appropriate funds
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Show
Me Shorts
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Show Me Shorts Film
Festival
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$3,000
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$3,000
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TOTAL:
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$74,505
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$13,005
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REMAINING
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$7,197
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Comments
5. The local events support fund
has a balance of $20,202 to be distributed in two funding rounds, which close
at specified times during the 2014-2015 financial year, as follows:
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Round
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Applications
Close
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Assessment
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Decision
Making
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1
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31 May
2014
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June
2014
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July/August
2014
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2
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31
October 2014
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November
2014
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December
2014/February 2015
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6. Round
one of the 2014-2015 local event support fund received seven applications
totalling $74,505.
7. The
Albert-Eden Local Board has the opportunity to refer applications to an
alternative fund or to allocate funding from within its local event fund.
Consideration
Local
board views and implications
8. Local boards are responsible for
the decision-making and allocation of local board event funding including the
local event support fund. The Albert-Eden Local Board has identified key
priorities for the local area within its local board plan, some of which could
be achieved through events.
9. A local board workshop was held
on 25 June 2014 to consider the applications to the local event support fund
round one. This report reflects the views of local board members expressed at
the workshop.
Maori
impact statement
10. This
fund does not specifically target Maori groups, however Maori communities are
likely to benefit from the events supported by the local board, alongside other
groups in the community.
11. The
decisions sought within this report fall within the local board delegations.
12. The decisions sought do not
invoke the Auckland Council Significance Policy.
Implementation
13. Once the Albert-Eden Local Board
has resolved the funding applications, staff will contact all applicants to
notify them of the outcome, and commence contracting and payment.
Attachments
There are no attachments for
this report.
Signatories
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Author
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Carrie Doust - Team Leader Event Facilitation Central
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Authorisers
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Louise Mason - Manager Community Development, Arts and
Culture
Adam Milina - Relationship Manager - Albert-Eden &
Orakei Local Boards
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