Albert-Eden Local Board Grants Committee

OPEN MINUTES

Minutes of a meeting of the Albert-Eden Local Board Grants Committee  held in the Albert Eden Local Board Office, 135 Dominion Road, Mt Eden on Tuesday, 15 July 2014 at 2:12pm.

present

Deputy Chairperson	Lee Corrick
Members	Helga Arlington
	Graeme Easte
	Peter Haynes
	Rachel Langton
	Margi Watson

APOLOGIES

Chairperson	Glenda Fryer
Member	Tim Woolfield

Albert-Eden Local Board Grants Committee 15 July 2014

1 Welcome

2          Apologies

Resolution number AEG/2014/18

MOVED by Member H Arlington, seconded by Member RAJ Langton:

That the Albert-Eden Local Board Grants Committee:

a) accepts the apologies from Chairperson GJ Fryer and Members TH Woolfield for absence.

CARRIED

3          Declaration of Interest

3.1	Declaration of Interest by Member MJ Watson
	Member MJ Watson declared an interest regarding in the Avondale-Waterview Neighbourhood Safety Panel’s Waterview Community Day and Fun Run/Walk application and did not take part in the discussion or decision made around this application.

4          Confirmation of Minutes

Resolution number AEG/2014/19

MOVED by Member PD Haynes, seconded by Member MJ Watson:

That the Albert-Eden Local Board Grants Committee:

a) confirms the minutes of its ordinary meeting, held on Tuesday, 13 May 2014, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12

Albert-Eden Local Board Contestable Event Support Fund

Steve Hahm, Event Facilitator, was in attendance to speak to this report.

Resolution number AEG/2014/20

MOVED by Member PD Haynes, seconded by Member H Arlington:

That the Albert-Eden Local Board Grants Committee:

a)      receives the Albert-Eden Local Board Contestable Event Support Fund report.

b)      approves the following applications for funding from Round One of 2014/2015 Albert-Eden Local Board Contestable Event Support Fund:

Applicant	Event	Amount requested	Amount allocated	Comments
2015 LYC Big Gay Out	New Zealand AIDS Foundation (NZAF)	$25,000.00	$5,000	Approves $5000.00 toward the waste and traffic management plans for the event. Officers will work with the applicant around the feasibility of holding this event as a Zero Waste event.
Brazilian Day	Brasileirinho: musicas e brincadeiras	$8,500.00	$3,500	Approves $3500.00 toward waste minimisation,  public liability insurance, health and safety and other regulatory costs.
Waterview Community Day & Fun Run/Walk	Avondale-Waterview Neighbourhood Safety Panel	$1,505.00	$1,505	Approves $1,505.00 toward equipment hire, entertainment and marketing.
Show Me Shorts	Show Me Shorts Film Festival	$3,000	$3,000	Approves $3000.00 toward the marketing cost for the Auckland Show Me Shorts Festival.
TOTAL:		$74,505	$13,005
FUND BALANCE:			$7,197

c)      declines the following applications for funding from Round One of 2014/2015 Albert-Eden Local Board Contestable Event Support Fund:

Applicant	Event	Amount requested	Amount allocated	Comments
Auckland Highland Games	Auckland Highland Games Association Incorporated	$3,000.00	$0	Decline due to the event taking place outside the local board area. Suggests the applicant apply to the Community Group Assistance Fund or the Regional Events Fund.
Elvis in the Gardens	New Zealand Women Limited	$1,000.00	$0	Decline due to the event taking place outside the local board area.
Lynfield Community Church Light Party 2014	Lynfield Community Church	$3,000.00	$0	Decline due to the event taking place outside the local board area. Funding Officer to refer application to the Puketapapa Local Board.
Santo Nino - Sinulog NZ Annual Festival	NZ-Filipino Santo Nino Devotees Trust also known as SINULOG NZ	$6,000.00	$0	Decline due to the event taking place outside the local board area.
The Trusts New Zealand Open	Auckland Bowls Incorporated	$5,000.00	$0	Decline due to the event taking place outside the local board area.
Triathlon Pink and Fun Run Pt Chev - 22 November 2014	Epic Sports Limited	$5,000.00	$0	Decline due to application not meeting the funding criteria.
Triathlon Pink and Fun Run Pt Chev - 21 March 2014	Epic Sports Limited	$5,000.00	$0	Decline due to application not meeting the funding criteria.
Weaving Worlds	Kiamanawanui Promotions	$3,500.00		Decline due to application not meeting the funding criteria.
World COPD Awareness Day 2014	The Auckland Asthma Society Incorporated	$5,000.00	$0	Application to be referred to Sarah Zimmerman, Community Development, to advise applying to an appropriate fund.

CARRIED

13        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

2.37 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board Grants Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................