Arts, Culture and Events Committee

OPEN MINUTES

Minutes of a meeting of the Arts, Culture and Events Committee held in the Auckland Town Hall, 301-305 Queen Street, Reception Lounge, Level 2, Auckland on Wednesday, 30 July 2014 at 9.30am.

present

Chairperson	Alf Filipaina
Deputy Chairperson	John Watson
Members	Cr Dr Cathy Casey
	Member Precious Clark
	Cr Ross Clow
	Cr Linda Cooper, JP
	Cr Hon Christine Fletcher, QSO	From 9.51am, Item 6.1
	Member Liane Ngamane
	Cr Wayne Walker	From 9.37am, Item 2
	Cr George Wood, CNZM	From 10am, Item 5.1

APOLOGIES

Cr Wayne Walker	lateness
Deputy Mayor Hulse	For absence

ALSO PRESENT

Lindsay Waugh	Kaipatiki Local Board
Dr Oliver Stead	The James Wallace Trust
Zoey Hoeberigs	The James Wallace Trust

Arts, Culture and Events Committee 30 July 2014

1          Apologies

Resolution number ART/2014/37

MOVED by Chairperson AM Filipaina, seconded by Cr CM Casey:

That the Arts, Culture and Events Committee:

a) accept the apology from Member WD Walker for lateness and Deputy Mayor Hulse for absence.

.CARRIED

2          Declaration of Interest

Member WD Walker entered the meeting at 9.37 am.

Member Precious Clark declared an interest on two applications from Ngati Whatua under item 11.

Chairperson Alf Filipaina declared an interest on an application from Ngapui under item 11.

3          Confirmation of Minutes

Resolution number ART/2014/38

MOVED by Member WD Walker, seconded by Cr LA Cooper:

That the Arts, Culture and Events Committee:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 18 June 2014, as a true and correct record.

CARRIED

4 Petitions

There were no petitions.

Secretarial note:          Item 6.1 – Kaipatiki Local Board Member Lindsay Waugh - Speaking Rights (S.O.3.9.14) request regarding item 10 - Update on the Arts and Culture Strategic Action Plan Public Consultation – was heard at this time with the agreement of the meeting.

6 Local Board Input

6.1	Kaipatiki Local Board Member Lindsay Waugh - Speaking Rights (S.O.3.9.14) request regarding item 10 - Update on the Arts and Culture Strategic Action Plan Public Consultation
	Cr CE Fletcher entered the meeting at 9.51 am.
	Resolution number ART/2014/39 MOVED by Deputy Chairperson J Watson, seconded by Member WD Walker: That the Arts, Culture and Events Committee: a) thank Kaipatiki Local Board Member Lindsay Waugh for speaking to the committee in regards to item 10 - Update on the Arts and Culture Strategic Action Plan Public Consultation. CARRIED

5 Public Input

5.1	Public Input - The James Wallace Arts Trust
	A presentation was given in support of the item. A copy of the presentation is attached to the original of these minutes and can be found at the Auckland Council website as a minutes attachment.
	Cr GS Wood entered the meeting at 10am.
	Secretarial note:          Changes to the original recommendation were incorporated as recommendations b) and c) with the agreement of the meeting.
	Resolution number ART/2014/40 MOVED by Cr CE Fletcher, seconded by Cr CM Casey: That the Arts, Culture and Events Committee: a)      receive the presentation from Dr Oliver Stead and Zoey Hoeberigs regarding the James Wallace Arts Trust and thank him for speaking to the meeting. b)      acknowledge the local, regional, national and international contribution of the James Wallace Arts Trust’s to the contemporary arts sector. c)      request staff report back to the Arts, Culture and Events Committee on opportunities for further development of the relationship between council and the James Wallace Arts Trust, including a sustainable funding model, and the contribution the Trust makes to Auckland. CARRIED
	Attachments a     Presentation James Wallace Trust

Secretarial note:          Item 6.1 – Kaipatiki Local Board Member Lindsay Waugh - Speaking Rights (S.O.3.9.14) request regarding item 10 - Update on the Arts and Culture Strategic Action Plan Public Consultation – was heard before item 5.1 - Public Input - The James Wallace Arts Trust – with the agreement of the meeting.

7 Extraordinary Business

There was no extraordinary business.

8 Notices of Motion

There were no notices of motion.

9	Feedback for Proposed Long-term Plan 2015-2025 Performance Measures for the Community Service and Regional Facility activities
	Secretarial note:          Changes to the original recommendation were incorporated as recommendation c) with the agreement of the meeting.
	Resolution number ART/2014/41 MOVED by Member  Ngamane, seconded by Cr CM Casey: That the Arts, Culture and Events Committee: a)      receive the draft level of service statements and performance measures for the Community Service and Regional Facility activities. b)      note that further feedback on the proposed statements and measures for the Community Service and Regional Facility activities can be provided by emailing longtermplan@aucklandcouncil.govt.nz. c)      request that the Long Term Plan levels of service statements and measures specific to Maori be developed for Regional Community Services, Local Community Services and Regional Facilities. CARRIED

10	Update on the Arts and Culture Strategic Action Plan Public Consultation
	A presentation was given in support of the item. A copy of the presentation is attached to the original of these minutes and can be found at the Auckland Council website as a minutes attachment.
	Secretarial note:          Changes to the original recommendation were incorporated as recommendation b) with the agreement of the meeting.
	Resolution number ART/2014/42 MOVED by Chairperson AM Filipaina, seconded by Deputy Chairperson J Watson: That the Arts, Culture and Events Committee: a)      receive the update. b)      request that further work regarding the Arts and Culture Strategic Action Plan be timed to support the development of the Long Term Plan. CARRIED
	Attachments a     Presentation - Arts and Culture Strategic Action Plan

11

Regional Event Fund Allocations 2014/2015

Secretarial Note:         Cr CE Fletcher declared an interest on the Partners Life/DUAL: Run/walk/bike on Motutapu Island event. Cr RI Clow and Cr LA Cooper declared an interest on The Trusts New Zealand Open (Bowls). Cr CM Casey declared an interest on The Auckland Highland Games and Gathering.

Cr RI Clow left the meeting at 12.17 pm.

MOVED by Cr GS Wood, seconded by Deputy Chairperson J Watson: 

That the Arts, Culture and Events Committee:

a)      distribute the full $400,000 budget for the 2014/2015 Regional Event Fund.

b)      approve the following funding allocations from the 2014/2015 Regional Event Fund:

Event	Funding Allocation
ASB Polyfest	50,000
The Trusts New Zealand Open (Bowls)	10,000
The Auckland Highland Games and Gathering	12,500
Mahurangi Regatta (connected to 175^th Auckland Anniversary  Weekend celebrations)	4,000
Auckland Festival of Photography 2015	50,000
Harbour Crossing 2014	4,000
King of the Bays 2015	4,000
Auckland Rhythmic Gymnastics Championships	2,000
Coca-Cola Christmas in the Park	35,000
Auckland International Buskers Festival (connected to 175^th Auckland Anniversary  Weekend celebrations)	20,000
Puhinui Three Day Horse Trial Event	10,000
Queen St Golden Mile	15,000
Handel's 'Israel in Egypt' performance	4,000
Ngapuhi Festival 2015	20,000
National Maori Rugby League Tournament	4,000
Elvis in the Gardens	10,000
Love Your Condom Big Gay Out 2015	10,000
Coastal Challenge National Series: North Shore and Tawharanui	5,000
Bike the Bridge	15,000
Waiheke Island International Jazz Festival	5,000
Atamira Maori in the City	50,000
Partners Life/DUAL: Run/walk/bike on Motutapu Island	20,000
Walk the Line 2015	4,000
Northern Mystics home games	10,000
New Zealand Rugby League Secondary Schools Tournament	10,000
Pacific Music Awards 2015	15,000
Tamariki Sports and Cultural Day / Tri-Maori	1,500
Total	$400,000

Cr LA Cooper moved an amendment by way of addition to the original recommendation, seconded by Member P Clark as follows:

That the Arts, Culture and Events Committee:

c)         agree that the Marae to Marae project be allocated $7500 from the regional event fund taken from the Golden Mile allocation which leaves $7500 for this project.

A division was called for, voting on which was as follows:

For Cr CM Casey Member  Clark Cr LA Cooper Member  Ngamane

Against Chairperson AM Filipaina Cr CE Fletcher Member WD Walker Deputy Chairperson J Watson Cr GS Wood

Abstained

The division was declared lost by 4 votes to 5.

MOVED by Cr CM Casey, seconded by Deputy Chairperson J Watson:

Cr CM Casey moved an amendment by way of addition to the original recommendation, seconded by Deputy Chairperson J Watson as follows:

That the Arts, Culture and Events Committee:

c)         request ATEED reinstate the $70,000 funding for the Coca-Cola Christmas in the Park event.

d)         agree that $35,000 of proposed allocation to Coca-Cola Christmas in the Park event be re-allocated to the Auckland Festival of Photography event, in the event that the ATEED funding of $70,000 is reinstated.

A division was called for, voting on which was as follows:

For Cr CM Casey Member  Clark Member  Ngamane Member WD Walker Deputy Chairperson J Watson

Against Cr LA Cooper Chairperson AM Filipaina Cr CE Fletcher Cr GS Wood

Abstained

The division was declared carried by 5 votes to 4.

The substantive motion was put.

Resolution number ART/2014/43

MOVED by Cr GS Wood, seconded by Deputy Chairperson J Watson:

That the Arts, Culture and Events Committee:

a)      distribute the full $400,000 budget for the 2014/2015 Regional Event Fund.

b)      approve the following funding allocations from the 2014/2015 Regional Event Fund:

Event	Funding Allocation
ASB Polyfest	50,000
The Trusts New Zealand Open (Bowls)	10,000
The Auckland Highland Games and Gathering	12,500
Mahurangi Regatta (connected to 175^th Auckland Anniversary  Weekend celebrations)	4,000
Auckland Festival of Photography 2015	50,000
Harbour Crossing 2014	4,000
King of the Bays 2015	4,000
Auckland Rhythmic Gymnastics Championships	2,000
Coca-Cola Christmas in the Park	35,000 – to be transferred to the Auckland Festival of Photography 2015 if ATEED agrees to reinstate $70,000 funding to this event
Auckland International Buskers Festival (connected to 175^th Auckland Anniversary  Weekend celebrations)	20,000
Puhinui Three Day Horse Trial Event	10,000
Queen St Golden Mile	15,000
Handel's 'Israel in Egypt' performance	4,000
Ngapuhi Festival 2015	20,000
National Maori Rugby League Tournament	4,000
Elvis in the Gardens	10,000
Love Your Condom Big Gay Out 2015	10,000
Coastal Challenge National Series: North Shore and Tawharanui	5,000
Bike the Bridge	15,000
Waiheke Island International Jazz Festival	5,000
Atamira Maori in the City	50,000
Partners Life/DUAL: Run/walk/bike on Motutapu Island	20,000
Walk the Line 2015	4,000
Northern Mystics home games	10,000
New Zealand Rugby League Secondary Schools Tournament	10,000
Pacific Music Awards 2015	15,000
Tamariki Sports and Cultural Day / Tri-Maori	1,500
Total	$400,000

c)         request ATEED reinstate the $70,000 funding for the Coca-Cola Christmas in the Park event.

d)         agree that $35,000 of proposed allocation to Coca-Cola Christmas in the Park event be re-allocated to the Auckland Festival of Photography event, in the event that the ATEED funding of $70,000 is reinstated.

CARRIED

11	Arts & Culture and Events Calendar - Aug-Oct 2014
	Resolution number ART/2014/44 MOVED by Cr LA Cooper, seconded by Chairperson AM Filipaina: That the Arts, Culture and Events Committee: a) received the report. CARRIED

12        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

12.45 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Arts, Culture and Events Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................