Minutes of Auckland City Centre Advisory Board

Auckland City Centre Advisory Board

23 July 2014

1 Apologies

Resolution number CEN/2014/46

MOVED by Chairperson Lucy Baragwanath , seconded by Member Nigel Murphy:

That the Auckland City Centre Advisory Board:

a) accept the apologies from Members Barbara Holloway, Earl Gray and John Coop for absence.

CARRIED

2 Declaration of Interest

There were no declarations of interest.

3 Confirmation of Minutes

Resolution number CEN/2014/47

MOVED by Chairperson Lucy Baragwanath , seconded by Member Tim Coffey:

That the Auckland City Centre Advisory Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 25 June 2014, including the confidential section, as a true and correct record.

CARRIED

4 Extraordinary Business

4.1

Extraordinary Items:

· Feedback to the Board

· Update on City Centre Targeted Rate

· Former Farmers Santa on Whitcoulls’ building

The chairperson introduced the above items for discussion for the reason that they cannot wait until the next scheduled meeting of the Auckland City Centre Advisory Board.

Resolution number CEN/2014/48

MOVED by Chairperson L Baragwanath , seconded by Member S Chambers:

That the Auckland City Centre Advisory Board:

a) agree that the Extraordinary Items be considered as item 10 of the meeting agenda.

CARRIED

Items 6 and 7 were taken at this point.

6	Draft Auckland Council Arts and Culture Strategic Action Plan (ACSAP)
	The Manager Principal Strategy Analyst and Manager Community & Cultural Strategy presented a power point presentation in support of the item. A copy of the presentation is attached to the official copy of these minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number CEN/2014/49 MOVED by Member Connal Townsend, seconded by Member Nigel Murphy: That the Auckland City Centre Advisory Board: a) endorse the 6 points in the draft Action Plan b) provide feedback to the Draft Arts and Culture Strategic Action Plan as required. CARRIED
	Attachments a Presentation

Projects Progress report for Auckland City Centre Advisory Board for period 1 June to 30 June 2014

Resolution number CEN/2014/50

MOVED by Member Kate Healy, seconded by Member Tim Coffey:

That the Auckland City Centre Advisory Board:

a) receive the projects progress report for the period of 1 June to 30 June 2014

b) request the traffic model for Freyberg Square be discussed with the Board.

CARRIED

5	Auckland Transport's Parking Discussion Document
	Auckland Transport staff presented a power point presentation in support of the item and answered questions from the members. A copy of the presentation is attached to the official copy of these minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number CEN/2014/51 MOVED by Member Connal Townsend, seconded by Member Tim Coffey: That the Auckland City Centre Advisory Board: a) receive the report, including Auckland Transport’s Draft Parking Discussion Document. CARRIED
	Attachments a Presentation

Update on the Implementation of the Myers Park Development Plan

The City Transformation Project Leader presented a power point presentation in support of the item.

A copy of the presentation is attached to the official copy of these minutes and is available on the Auckland Council website as a minutes attachment.

Resolution number CEN/2014/52

MOVED by Member Connal Townsend, seconded by Member Jillian de Beer:

That the Auckland City Centre Advisory Board:

a) note that there is currently $1.9m of City Centre Targeted Rate allocated to the implementation of the Myers Park Development Plan

b) endorse that the $615,000 of City Centre Targeted Rate currently allocated to the water feature and improvements to Mayoral Drive entrance is reallocated to fund the Queen Street entrance improvements, provision of interpretation features in the park and improvements to Poynton Terrace

c) support in principle the allocation of $3.3m of City Centre Targeted Rate funds to the next stages of the implementation of the Myers Park Development plan to be delivered by June 2016, focusing on the northern and southern entrances, including improvements to:

· Greys Ave and Mayoral Drive stairs

· Queen Street and Mayoral Drive entrance

· stormwater detention dam and bio filtration area adjacent the underpass

· Mayoral Drive underpass

· the pedestrian link from Pitt Street via Poynton Terrace to Myers Park.

d) endorse that council staff proceed with developing a concept design and detailed costs for the improvements to the northern entrances of Myers Park and Poynton Terrace to inform the allocation of City Centre Targeted Rate

e) endorse that council staff develop a strategy for the future use of Grey’s Avenue car park area as part of the Aotea Framework to inform the development of the concept design for the northern entrance, including the design of the Queen Street and Mayoral Drive entrance

f) endorse that council staff proceed with the development of a strategy to guide the future use of buildings within the park, to include the former changing sheds and water feature

g) request that council staff seek input from the Waitemata Local Board and the City Centre Advisory Board on the development of the concept design and costs for the northern entrances, Poynton Terrace and the strategy for the Grey Avenue car park and the strategy for the buildings in the park at workshops in September 2014.

h) request that council staff seek confirmation from the City Centre Advisory Board regarding allocation of City Centre Targeted Rate to the ongoing implementation of the Myers park Development Plan in October 2014.

CARRIED

9	City Centre Integration update
	The General Manager and Director, City Centre Integration tabled a copy of the Progress Report for 1 June to 30 June 2014 period. A copy of the presentation is attached to the official copy of these minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number CEN/2014/53 MOVED by Member Alex Swney, seconded by Member Tim Coffey: That the Auckland City Centre Advisory Board: a) receive the City Centre Integration progress update for the period of 1 June to 30 June 2014. CARRIED
	Attachments a Tabled CCI progress report

10 Consideration of Extraordinary Items

10.1	Feedback to the Auckland City Centre Board

	Auckland City Centre Advisory Board Members to provide feedback about activities they are engaging with.

10.2	Update on City Centre Targeted Rate post 2016

	The Chair advised that the members held a meeting with the Mayor regarding the CCTR post 2016.

10.3	Former Farmers Santa on Whitcoulls' Building
	The Board discussed the tabled request for funding from the Heart of the City to fund the installation of Santa in December 2014.
	Resolution number CEN/2014/54 MOVED by Member Connal Townsend, seconded by Member Tim Coffey: That the Auckland City Centre Advisory Board: a) note that this issue was considered by the CBD Board and agree that this issue not be considered and the Auckland City Centre Advisory Board withdraw from participating in it. CARRIED
	Pursuant to Standing Order 3.15.5 Member Alex Swney requested his vote against the resolution be recorded.
	Attachments a Tabled request

11 Procedural motion to exclude the public

Resolution number CEN/2014/55

MOVED by Chairperson Lucy Baragwanath , seconded by Member Connal Townsend:

That the Auckland City Centre Advisory Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

b) agree that Andrew Strainger and John Courtney of Heart of the City Board be permitted to remain for Confidential Item No. C1: Draft Hobson Ridge Street Design Framework after the public has been excluded as observers.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Draft Hobson Ridge Street Design Framework

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains commecial information..

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains commercial information..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions was made available to the public who were present at the meeting and form part of the minutes of the meeting.

CARRIED

4.50pm. The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

5.01pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

Draft Hobson Ridge Street Design Framework

Resolution number CEN/2014/56

That the Auckland City Centre Advisory Board:

b) agree that there be no restatement of the confidential report, attachments or resolutions of the report.

5.01 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Auckland City Centre Advisory Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Dr Lucy Baragwanath	University of Auckland
Members	Dick Ayres	CBD Residents Advisory Group
	Shale Chambers	Waitemata Local Board, Auckland Council
	Tim Coffey	CBD Residents Advisory Group
	Jillian de Beer	de Beer Marketing & Communications
	Kate Healy	Ngati Whatua o Orakei Corporate Limited
	Mike Lee	Auckland Councillor
	Nigel Murphy	University of Technology
	Alex Swney	Heart of the City
	Connal Townsend, JP	Property Council of NZ
	Rory Palmer on behalf of the Mayor	Mayoral Office

Members	John Coop	Warren and Mahoney, NZ Institute of Architects
	Barbara Holloway	Karangahape Road Business Association
	Earl Gray	Partner, Simpson Grierson, Committee for Auckland
	Mayor Len Brown, JP	Rory Palmer attending on behalf of the Mayor