Council Controlled Organisations Governance and Monitoring Committee

OPEN MINUTES

Minutes of a meeting of the Council Controlled Organisations Governance and Monitoring Committee held in the Reception Lounge, Level 2, Auckland Town Hall, 301-305 Queen Street, Auckland on Wednesday, 2 July 2014 at 9.35am.

present

Chairperson	Penny Hulse
Deputy Chairperson	Calum Penrose
Members	Cr Ross Clow
	Cr Linda Cooper, JP
	Cr Denise Krum	From 10.26 am, Item C1
	Cr Dick Quax
	Cr Penny Webster	From 10.12 am, Item C1
	Member Glenn Wilcox
	Cr George Wood, CNZM

APOLOGIES

Cr Anae Arthur Anae	absence
Cr Cameron Brewer	absence
Cr Cathy Casey	absence
Cr Denise Krum	lateness
Cr Penny Webster	lateness

ALSO PRESENT

Cr Bill Cashmore
Cr John Watson	From 11.30am, Item C1

Council Controlled Organisations Governance and Monitoring Committee 02 July 2014

1          Apologies

Resolution number COU/2014/51

MOVED by Chairperson PA Hulse, seconded by Deputy Chairperson CM Penrose:

That the Council Controlled Organisations Governance and Monitoring Committee:

a) accept the apologies from Cr CM Casey, Cr CE Brewer and Cr AJ Anae for absence, and Cr MP Webster and Cr D Krum for lateness.

CARRIED

2          Declaration of Interest

There were no declarations of interest.

3          Confirmation of Minutes

Resolution number COU/2014/52

MOVED by Cr LA Cooper, seconded by Deputy Chairperson CM Penrose:

That the Council Controlled Organisations Governance and Monitoring Committee:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 3 June 2014, including the confidential section, as a true and correct record.

CARRIED

4 Petitions

There were no petitions.

5 Public Input

There was no public input.

6 Local Board Input

There was no local board input.

7 Extraordinary Business

There was no extraordinary business.

8 Notices of Motion

There were no notices of motion.

Precedence of Business

Resolution number COU/2014/53

MOVED by Chairperson PA Hulse, seconded by Cr RI Clow:

That the Council Controlled Organisations Governance and Monitoring Committee:

a) agree that Item No.11: Procedural motion to exclude the public be accorded precedence at this time.

CARRIED

11        Procedural motion to exclude the public

Resolution number COU/2014/54

MOVED by Chairperson PA Hulse, seconded by Cr RI Clow:

That the Council Controlled Organisations Governance and Monitoring Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

b)      agree that David Clarke, Watercare Services Limited, Simon Allen, Auckland Council Investments Limited, Sir Bob Harvey, Waterfront Auckland, and Dr Lester Levy, Auckland Transport be permitted to attend Confidential Item C1: Substantive Council Controlled Organisations Board Appointments after the public has been excluded, because of their knowledge, which will help the Council Controlled Organisations Governance and Monitoring Committee in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Substantive Council Controlled Organisations Board Appointments

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person. In particular, the report contains information about individual CCO directors which needs to be considered confidentially to protect the privacy of natural persons.	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

9.45am            The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

11.36am          The public was re-admitted.

9	Te Motu a Hiaroa (Puketutu Island) Governance Trust - Nomination of council trustees and exemption of the Trust from Council Controlled Organisation accountability requirements
	MOVED by Deputy Chairperson CM Penrose, seconded by Cr LA Cooper: Recommendations That the Council Controlled Organisations Governance and Monitoring Committee: a)         approve appointment of four trustees to the Te Motu a Hiaroa Governance Trust, being the: i)          Manager Parks, Recreation and Sport, Mr Ian Maxwell ii)         Manager Community Policy and Planning, Mr Anaru Vercoe iii)         Manager Regional and Specialist Parks, Mr Mace Ward iv)        Manager Environmental Services, Ms Gael Ogilvie b)         authorise the Chief Executive to execute these appointments by giving written notice to the Governance Trust as required under clause 7.6 of Te Motu a Hiaroa (Puketutu Island) Governance Trust Deed. c)         exempt (by and from the date of this resolution, for a period of three years) Te Motu a Hiaroa (Puketutu Island) Governance Trust from being a Council Controlled Organisation under section 7(3) of the Local Government Act 2002. d)         receive and acknowledge the letter from iwi entities (Attachment C of the report), outlining their views on the proposed exemption from Council Controlled Organisation status. e)         agree that at least every six months council staff report to the Parks, Recreation and Sport Committee on matters relating to the council-managed area of the island and planning for the establishment of Te Motu a Hiaroa Regional Park, having obtained the view of Mangere-Otahuhu local board on these matters.
	Member G Wilcox moved an amendment to the original recommendation, seconded by Cr MP Webster, as follows: f)          request the Tamaki Collective nominate one member as a trustee to the Te Motu a Hiaroa Governance Trust for approval by Auckland Council, to replace the council vote under a) ii) Manager Community Policy and Planning, Mr Anaru Vercoe. The amendment was lost on voices.
	The original motion was put.
	Resolution number COU/2014/56 MOVED by Deputy Chairperson CM Penrose, seconded by Cr LA Cooper: That the Council Controlled Organisations Governance and Monitoring Committee: a)         approve appointment of four trustees to the Te Motu a Hiaroa Governance Trust, being the: i)          Manager Parks, Recreation and Sport, Mr Ian Maxwell ii)         Manager Community Policy and Planning, Mr Anaru Vercoe iii)        Manager Regional and Specialist Parks, Mr Mace Ward iv)        Manager Environmental Services, Ms Gael Ogilvie b)         authorise the Chief Executive to execute these appointments by giving written notice to the Governance Trust as required under clause 7.6 of Te Motu a Hiaroa (Puketutu Island) Governance Trust Deed. c)         exempt (by and from the date of this resolution, for a period of three years) Te Motu a Hiaroa (Puketutu Island) Governance Trust from being a Council Controlled Organisation under section 7(3) of the Local Government Act 2002. d)         receive and acknowledge the letter from iwi entities (Attachment C of the report), outlining their views on the proposed exemption from Council Controlled Organisation status. e)         agree that at least every six months council staff report to the Parks, Recreation and Sport Committee on matters relating to the council-managed area of the island and planning for the establishment of Te Motu a Hiaroa Regional Park, having obtained the view of Mangere-Otahuhu local board on these matters. CARRIED

10        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

restatementS

It was resolved while the public was excluded:

C1	Substantive Council Controlled Organisations Board Appointments
	Resolution number COU/2014/55 MOVED by Cr MP Webster, seconded by Cr DA Krum: That the Council Controlled Organisations Governance and Monitoring Committee: e) agree that only decisions under b) be restated in the open section of the minutes, once the directors have been notified.

11.49 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council Controlled Organisations Governance and Monitoring Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................