Ethnic Peoples Advisory Panel

OPEN MINUTES

Minutes of a meeting of the Ethnic Peoples Advisory Panel held in the Boardroom, Auckland Town Hall, Ground Floor, 301-305 Queen Street, Auckland on Wednesday, 23 July 2014 at 6:13pm.

present

Interim Chairperson	Feroz  Ali
Members	Asoka Basnayake
	Naoe Hashimoto	From 6.23pm, Item 6
	Anita Keestra	From 6.18pm, Item 5
	Yee Yang 'Square' Lee	From 6.21pm, Item 5
	Kafeba Mundele
	Dave Tomu
	Christian Dee Yao
Liaison Councillor	Denise Krum

APOLOGIES

Member Anita Keestra	For lateness
Member Carlos Abdelrahman	For absence
Member Angela Lim	For absence
Member Wong Liu Shueng	For absence
Yee Yang 'Square' Lee	For lateness

Ethnic Peoples Advisory Panel 23 July 2014

1          Apologies

Resolution number ETH/2014/8

MOVED by Member F Ali, seconded by Member A Basnayake:

That the Ethnic Peoples Advisory Panel:

a) accept the apologies from Member C Abdelrahman, Member A Lim, and Member W L Shueng for absence, and Member A Keestra, Member N Hashimoto and Member Y Lee for lateness.

CARRIED

2          Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

There were no declarations of interest.

3          Confirmation of Minutes

Resolution number ETH/2014/9

MOVED by Member F Ali, seconded by Member C Yao:

That the Ethnic Peoples Advisory Panel:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 18 June 2014, as a true and correct record.

CARRIED

4          Extraordinary Business

There was no extraordinary business.

Secretarial note:          The Chair requested that a document from member Wong Liu Shueng received by email with comments on different items under discussion at this meeting be tabled.
	Attachments a     Tabled document: Member Wong Liu Shueng comments

5	Information: Draft Local Board Plans Consultation
	Member A Keestra entered the meeting at 6.18 pm. Member Y Lee  entered the meeting at 6.21 pm.
	Resolution number ETH/2014/10 MOVED by Member D Tomu, seconded by Member C Yao: That the Ethnic Peoples Advisory Panel: a)      note the common themes arising from the draft local board plans and considers how this might relate to the panel’s work programme. b)      note that the draft 2014 local board plans are available for feedback and considers options for providing feedback. CARRIED

6	Information: Draft Arts and Culture Strategic Action Plan
	Member N Hashimoto entered the meeting at 6.23 pm.
	Resolution number ETH/2014/11 MOVED by Member Y Lee , seconded by Member K Mundele: That the Ethnic Peoples Advisory Panel: a)      receive the information memo on the Draft Arts and Culture Strategic Action Plan. b)      agree to receive an update from the Draft Arts and Culture Strategic Action Plan team at the September meeting. CARRIED

7	Draft Auckland Council Local Alcohol Policy
	A PowerPoint presentation was provided. A copy of the presentation is attached to the original of these minutes.
	Resolution number ETH/2014/12 MOVED by Member A Keestra, seconded by Member D Tomu: That the Ethnic Peoples Advisory Panel: a)      note the communication and consultation activities undertaken as part of the Local Alcohol Policy Project that have been targeted towards ethnic people, in particular: i)       the appointment of a member of the term 1 Ethnic Peoples Advisory Panel to the Local Alcohol Policy Political Working Party, which met consistently throughout 2013; ii)      advertisements in a variety of ethnic media (including press and radio); iii)     face-to-face engagement and information stalls at markets and facilities that are visited by various ethnic populations. b)      note that additional feedback can be provided to the Lead Officer Support on the draft Auckland Council Local Alcohol Policy who will subsequently provide staff with the panel’s views. CARRIED
	Attachments a     PowerPoint presentation: Draft Auckland Council Local Alcohol Policy

8	Engagement on the draft Community Grants Policy
	Resolution number ETH/2014/13 MOVED by Member Y Lee , seconded by Member K Mundele: That the Ethnic Peoples Advisory Panel: a) note that the draft Community Grants Policy has been endorsed by the Regional Strategy and Policy Committee for public consultation. b) provide advice on the planned approach to engaging Auckland’s diverse ethnic communities as follows: i) provide assistance on preparation of proposals and applications, e.g., through workshops on best practices; ii) consider additional communication channels that reach smaller ethnic communities; iii) prioritisation criteria might include evidence on how audiences will be encouraged to attend; iv) inter-agency cooperation and consultation? c) note that additional feedback can be provided to Lead Officer Support on the draft Community Grants Policy who will subsequently provide staff with the panel’s views. CARRIED
9	Significance and Engagement Policy
	A PowerPoint presentation was provided. A copy of the presentation is attached to the original of these minutes.
	Resolution number ETH/2014/14 MOVED by Member F Ali, seconded by Member Y Lee : That the Ethnic Peoples Advisory Panel: a)      provide feedback on the draft principles and approach to policy development; b)      advise on how the council could further enable and encourage people from different ethnic groups to engage with Auckland Council. CARRIED
	Attachments a     PowerPoint presentation: Significance and Engagement Policy

10	Panels Engagement with Auckland Council
	A PowerPoint presentation was provided. A copy of the presentation is attached to the original of these minutes.
	Resolution number ETH/2014/15 MOVED by Member F Ali, seconded by Member A Keestra: That the Ethnic Peoples Advisory Panel: a)      receive the presentation regarding panels’ engagement with Auckland Council. CARRIED
	Attachments a     PowerPoint presentation: Engaging with Auckland Council

11

Ethnic Peoples Advisory Panel - Draft Work Programme

Resolution number ETH/2014/16 MOVED by Member F Ali, seconded by Member A Keestra: That the Ethnic Peoples Advisory Panel: a)      discuss details of the panel’s work programme. b)      confirm its draft work programme for recommendation to the Regional Strategy and Policy Committee, including the following additions: i) additional column: which parts of council deliver (internal stakeholders). ii) community summit: plan details from September onwards. iii) topical issues for the ethnic communities: around the room each meeting (last item on the agenda). iv) economic development; e.g., how council is involved. c) agree that that the Lead Officer Support be authorised to make any minor edits or amendments to the draft work programme to reflect decisions made by the ethnic peoples advisory panel under resolution b). CARRIED

12       Consideration of Extraordinary Items

There was no consideration of extraordinary items.

8.10 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ethnic Peoples Advisory Panel HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................