Finance and Performance Committee

OPEN MINUTES

Minutes of a meeting of the Finance and Performance Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 24 July 2014 at 9.37am.

present

Chairperson	Cr Ross Clow
Members	Cr Cameron Brewer	From 10.19am, item 12
	Cr Dr Cathy Casey
	Cr Bill Cashmore
	Cr Linda Cooper, JP	From 11.20am, part item 14
	Cr Chris Darby
	Cr Hon Christine Fletcher, QSO	From 9.48am, part item 9
	Cr Denise Krum
	Cr Mike Lee	From 10.00am, item 11
	Cr Calum Penrose
	Cr Dick Quax
	Cr Sharon Stewart, QSM	Until 10.30am part item 12
	Cr Sir John Walker, KNZM, CBE
	Cr Wayne Walker
	Cr John Watson
	Cr George Wood, CNZM

APOLOGIES

	Cr Anae Arthur Anae	For absence
	Mayor Len Brown, JP	For absence on council business
	Cr Alf Filipaina	For absence on council business
	Cr Penny Webster	For absence on council business
	Cr Cameron Brewer	For lateness
	Cr Linda Cooper, JP	For lateness
	Deputy Mayor Penny Hulse	For absence
Member David Taipari		For absence on council business

Finance and Performance Committee 24 July 2014

1          Apologies

Resolution number FIN/2014/31

MOVED by Cr WD Walker, seconded by Cr GS Wood:

That the Finance and Performance Committee:

a) accept the apologies from Councillors Filipaina and Webster and Mayor Brown and Member Taipari for absence on council business, Councillor Anae and Deputy Mayor Hulse for absence, and Councillors Cooper and Brewer for lateness and Councillor Stewart for early departure.

CARRIED

2          Declaration of Interest

There were no declarations of interest.

3          Confirmation of Minutes

Resolution number FIN/2014/32

MOVED by Cr CM Penrose, seconded by Cr GS Wood:

That the Finance and Performance Committee:

a) confirm the ordinary minutes of its meeting, held on Thursday, 19 June 2014, including the confidential section, as a true and correct record.

CARRIED

4 Petitions

There were no petitions.

5 Public Input

There was no public input.

6 Local Board Input

There was no local board input.

7 Extraordinary Business

There was no extraordinary business.

8 Notices of Motion

There were no notices of motion.

9

Development contributions charge for Oceania Football Confederation Incorporated to develop sports fields at 62-80 College Road

Cr Fletcher entered the meeting at 9.48am

Resolution number FIN/2014/33

MOVED by Cr GS Wood, seconded by Cr JG Walker:

That the Finance and Performance Committee:

a) note this report.

CARRIED

MOVED by Cr C Darby, seconded by Cr CM Casey:

Moved an amendment by way of addition to the original recommendation as follows:

That the Finance and Performance Committee:

b)         agree that the Orakei Local Board be invited to participate on this matter at the next opportunity, if that is available, to help inform the committee’s decision making.

A division was called for, voting on which was as follows:

For Cr CM Casey Cr C Darby Cr CE Fletcher Cr DA Krum Cr WD Walker Cr J Watson

Against Cr WB Cashmore Deputy Chairperson RI Clow Cr CM Penrose Cr D Quax Cr SL Stewart Cr JG Walker Cr GS Wood

Abstained

The division was declared lost by 6 votes to 7.

10	Release of legacy council reserves
	Resolution number FIN/2014/34 MOVED by Cr CE Fletcher, seconded by Cr C Darby: That the Finance and Performance Committee: a)      receive the report b)      approve clearing the Capital Development Fund to ratepayer equity. CARRIED

11

Funding Assistance Rates - report and resolutions from the Infrastructure Committee

Cr ME Lee entered the meeting at 10.00 am.

Resolution number FIN/2014/35

MOVED by Cr CM Penrose, seconded by Cr C Darby:

That the Finance and Performance Committee:

a)      receive the Funding Assistance Rates report, noting the initial decisions of the NZ Transport Agency regarding proposed Funding Assistance Rates

b)      incorporate changes to the Funding Assistance Rates in the funding components of the Long-term Plan 2015-2025.

CARRIED

12

Elected Members' Expenses Policy

Cr CE Brewer entered the meeting at 10.19 am.

MOVED by Deputy Chairperson RI Clow, seconded by Cr WB Cashmore:

That the Finance and Performance Committee:

a) replace the Auckland Council Elected Members’ Expenses Policy with the attached policy (attachment A of the agenda) and forward it to the Remuneration Authority for approval.

b)         request that the Manager Democracy Services and Deputy Chairperson RI Clow be delegated authority to make minor amendments

MOVED by Cr C Darby, seconded by Cr W Walker:

moved an amendment by way of addition to the original recommendation as follows:

b)      agree that a summary of expenses incurred by elected members be published on the Auckland Council website at six monthly intervals.

A division was called for, voting on which was as follows:

For Cr CE Brewer Cr CM Casey Cr C Darby Cr DA Krum Cr ME Lee Cr WD Walker Cr J Watson

Against Cr WB Cashmore Deputy Chairperson RI Clow Cr CE Fletcher Cr CM Penrose Cr D Quax Cr JG Walker Cr GS Wood

Abstained

The division was declared equal.

The chair exercised his casting vote against so the motion was Lost.

MOVED by Cr D Quax, seconded by Cr J Walker:

moved an amendment by way of addition to the original recommendation as follows:

c)      request the Manager Democracy Services to write to the Remuneration Authority to ask whether the provision of parking permits could be allowed for elected members to recognise the regional nature of their roles.

 A division was called for, voting on which was as follows:

For Cr D Quax Cr JG Walker Cr J Watson

Against Cr CE Brewer Cr CM Casey Cr WB Cashmore Deputy Chairperson RI Clow Cr C Darby Cr CE Fletcher Cr DA Krum Cr ME Lee Cr CM Penrose Cr WD Walker Cr GS Wood

Abstained

The division was declared lost by 3 votes to 11.

MOVED by Cr J Watson, seconded by Cr CM Casey:

moved an amendment by way of addition to the original recommendation as follows:

d)      agree to amend the policy to include business travel be used only in the event of health related concerns.

A division was called for, voting on which was as follows:

For Cr CE Brewer Cr CM Casey Cr C Darby Cr ME Lee Cr D Quax Cr WD Walker Cr J Watson

Against Cr WB Cashmore Deputy Chairperson RI Clow Cr CE Fletcher Cr DA Krum Cr CM Penrose Cr JG Walker Cr GS Wood

Abstained

The division was declared equal.

The chair exercised his casting vote against so the motion was Lost.

Resolution number FIN/2014/36

MOVED by Deputy Chairperson RI Clow, seconded by Cr WB Cashmore the substantive motion:

That the Finance and Performance Committee:

a) replace the Auckland Council Elected Members’ Expenses Policy with the attached policy (attachment A of the agenda) and forward it to the Remuneration Authority for approval.

b)      request that the Manager Democracy Services and Deputy Chairperson RI Clow be delegated authority to make minor amendments.

CARRIED

13

Monthly Budget Update

Resolution number FIN/2014/37 MOVED by Deputy Chairperson RI Clow, seconded by Cr GS Wood: That the Finance and Performance Committee: a)      agree that the following 2013/2014 underspends be spent in the 2014/2015 financial year: i)       $2,170,000 to progress work on Alternative Transport Funding ii)      $150,000 for priority Māori Outcomes iii)     $177,000 for the Hauraki Gulf Forum iv)     $91,000 for the Hauraki Gulf Marine Spatial Plan v)      $226,000 capital grant for the completion of the Great Barrier Broadband Development Project vi)     $1,900,000 for the completion of the Data Centre Consolidation project vii)    $548,000 for the completion of the Performance Monitoring and Progress Reporting Tool viii)   $50,000 capital grant to the Independent Maori Statutory Board to develop an educational tool ix)     $750,000 for the Hobsonville Pump Station x)      $105,000 capital grant for the Kaipatiki Education Centre xi)     $99,000 for the scoping of the Albany Community Hub b)      agree that $500,000 underspend from 2013/14 and $2,500,000 budget from 2014/2015 for the National Ocean Water Sports Centre to be re-phased in 2016/2017, and c)      agree that the council’s budgets be updated to reflect the financial implications of the above decisions. d)      agree that a report be tabled at the August meeting of this committee setting out the funds spent and the future proposed budget for the Alternative Transport Funding Project. CARRIED

14	Extending Auckland Council's Guarantee of Eden Park Trust's $40 million ASB bank facility
	Cr LA Cooper entered the meeting at 11.20 am.
	MOVED by Cr WB Cashmore, seconded by Deputy Chairperson RI Clow: That the Finance and Performance Committee: a)      approve delegation to the Chief Finance Officer to approve the terms to extend Auckland Council’s guarantee for Eden Park Trust’s $40 million ASB Extendible Term Committed Cash Advances Facility Agreement by two years to 1 December 2017. b)      approve delegation to the Chief Finance Officer to approve the terms of the Guarantee Side Deed to extend the principal repayment holiday of Auckland Council’s $6,544,550 loan to Eden Park Trust to 1 December 2017.
	Resolution number FIN/2014/38 MOVED by Cr D Quax, seconded by Cr L Cooper: That the Finance and Performance Committee: a) agree that, pursuant to Standing Order 3.13.1, the motion under debate now be put to a vote. CARRIED
	Resolution number FIN/2014/39 MOVED by Cr WB Cashmore, seconded by Deputy Chairperson RI Clow: That the Finance and Performance Committee: a)      approve delegation to the Chief Finance Officer to approve the terms to extend Auckland Council’s guarantee for Eden Park Trust’s $40 million ASB Extendible Term Committed Cash Advances Facility Agreement by two years to 1 December 2017. b)      approve delegation to the Chief Finance Officer to approve the terms of the Guarantee Side Deed to extend the principal repayment holiday of Auckland Council’s $6,544,550 loan to Eden Park Trust to 1 December 2017. CARRIED

15        Consideration of Extraordinary Items

There were no extraordinary items.

11.38 am                                            The Chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Finance and Performance Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................