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Hibiscus and
Bays Local Board
16 July 2014
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1 Welcome
The chairperson
welcomed those in attendance.
2 Apologies
3 Declaration of Interest
There were no
declarations of interest.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Approval of Hibiscus Coast Community House Incorporated Community
Outcomes Plan
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Karen Walby, Community Lease Advisor was
in attendance.
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Resolution number HB/2014/120
MOVED
by Chairperson JG Parfitt, seconded by Member J Fitzgerald:
That the Hibiscus
and Bays Local Board:
a) approve
the Hibiscus Coast Community House Incorporated Community Outcomes Plan
(Attachment A) for the building located on Lot 2, DP 204342, on the corner of
Centreway Road and Hibiscus Coast Highway, Orewa.
CARRIED
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Member Lisa Whyte present at 4.35pm
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13
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New Community Lease to The North Shore Playcentre Association
Incorporated, 15 Wainui Road, Silverdale
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Donna Cooper, Community Lease Advisor was
in attendance to speak to the report.
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Resolution number HB/2014/121
MOVED
by Chairperson JG Parfitt, seconded by Member DR Cooper:
That the Hibiscus
and Bays Local Board:
a) approve
granting a new community lease to The North Shore Playcentre Association
Incorporated for part of Silverdale Reserve, 15 Wainui Road, Silverdale being
Allotment 556 Waiwera Parish (Attachment A) subject to the following terms
and conditions:
i) Term
– 13 years commencing 1 April 2011 with one 10-year right of renewal;
ii) Rent
- $1.00 plus GST per annum if requested;
iii) The
North Shore Playcentre Association Incorporated Community Outcomes Plan as
approved be attached to the lease document (Attachment B);
b) approve all other terms and conditions in accordance with the
Auckland Council Community Occupancy Guidelines July 2012.
CARRIED
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Member Greg Sayers present at 4.42pm
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16
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Parks Capital Works Programme 2014/2015
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Tony Strange, Parks Advisor and Evan
Hicks, Sports Turf Advisor were in attendance
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Resolution number HB/2014/122
MOVED
by Chairperson JG Parfitt, seconded by Member J Fitzgerald:
That the Hibiscus
and Bays Local Board:
a) approve
the Hibiscus and Bays Local Board 2014/2015 Parks Capital Work Programme, as
detailed in Attachment A, dated 30 June 2014, to this report.
b) delegate
authority to the Hibiscus and Bays Facilities and Reserves Committee to
reprioritise existing Parks asset renewals detailed in the approved work
programme as informed by current condition assessments for the 2014/2015
financial year.
c) delegate
authority to the Hibiscus and Bays Parks Facilities and Reserves Committee to
approve design drawings for new capital works projects from the approved work
programme in 2014/2015 financial year.
d) approve the works required on Murrays Bay Wharf, option
7 of the Beca Report September 2013 being a full demolition and replacement,
to take place in one stage over the financial years 2014/2015 and 2015/2016
due to the urgency of the works.
e) include the relocation of the
existing Western Reserve dump station to Hatfields Beach in the Parks Capital
Works Programme 2014/2015 and allocate $75,000 for the required works from
the local board’s small local improvement project fund.
CARRIED
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17
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Allocation of Decision Making Review
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Lesley Jenkins
reported on a meeting David Cooper and herself attended with representatives
from Rodney Local Board.
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Resolution number HB/2014/123
MOVED
by Chairperson JG Parfitt, seconded by Member DR Cooper:
That the Hibiscus
and Bays Local Board:
a) delegate authority to members Cooper and Parfitt approval of the
local board feedback on the allocation of decision making review issues
paper and to identify any additional issues relevant to the scope of the
review.
b) distribute a copy of the local board’s feedback to the
other local boards.
CARRIED
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18
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Auckland Transport Update to Hibiscus and Bays Local Board, July
2014
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Ellen Barrett,
Elected Member Relationship Manager was in attendance for this item.
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Resolution number HB/2014/124
MOVED
by Chairperson JG Parfitt, seconded by Member J Fitzgerald:
That the Hibiscus
and Bays Local Board:
a) receive
the Auckland Transport Update to the Hibiscus and Bays Local Board for July
2014.
b) thank and acknowledge
Auckland Transport for increasing ferry sailings from and to Gulf Harbour
which the local board have been advocating for for some time.
CARRIED
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19
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New Road Names - Park Lane, Ocean View Terrace, Plantation Terrace
and Rewa Rewa Lane
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Resolution number HB/2014/125
MOVED
by Chairperson JG Parfitt, seconded by Member GR Holmes:
That the Hibiscus
and Bays Local Board:
a) approve the new road names under section 319(j) of the Local
Government Act 1974 of Ocean View Terrace, Plantation Terrace, Rewa Rewa Lane
and Park Lane for the Kensington Park Holdings Limited subdivision off
Centreway Road, Orewa, council reference R61869.
CARRIED
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20
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New Road Names - Harvest Avenue, Ascension Crescent, Tawa Place,
Taraire Place
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Resolution number HB/2014/126
MOVED
by Member LM Whyte, seconded by Member J Fitzgerald:
That the Hibiscus
and Bays Local Board:
a) approve the new road names under section 319(j) of the Local
Government Act 1974 of Harvest Avenue, Ascension Crescent, Tawa Place and
Taraire Place for the Orewa Heights Cappella Limited subdivision at 26, 34
and 46 Maire Road, Orewa, Council reference SLC-60752.
b) request clarification as to when the
street naming policy is coming to the local boards for input given that this
is one of the local board’s delegations.
CARRIED
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25 Procedural
motion to exclude the public
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Resolution
number HB/2014/128
MOVED by Chairperson JG Parfitt, seconded by Member
GR Holmes:
That the
Hibiscus and Bays Local Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
b) agree
that Rob Bates, Principal Land Supply Specialist be permitted to remain for
Confidential Item C1: Special Housing Areas: Tranche 4 after the public has
been excluded, because of their knowledge of the matter being discussed,
which will help the Hibiscus and Bays Local Board in its decision-making.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Confidential
- Special Housing Areas: Tranche 4
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(c)(ii) - The
withholding of the information is necessary to protect information which is
subject to an obligation of confidence or which any person has been or
could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to damage the
public interest.
In particular, the
report contains information which, if released, would potentially prejudice
or disadvantage commercial activities..
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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5.50pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
6.22pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Confidential - Special Housing Areas: Tranche 4
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That the above
resolutions and the associated report remain confidential until the special
housing areas negotiations are completed and made public.
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Dinner adjournment 6.22pm – 6.40pm
8 Deputations
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8.1
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Friends of Okura Bush
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Lezette Reid, Geoffrey Reid, Stephen King
and Paul Duffy, Volunteer and Biodiversity Cop-ordinator were in attendance
to make a presentation on the work Friends of Okura Bush are undertaking in
the Okura Bush and surrounding area and also what they want to accomplish in
the area.
A powerpoint presentation was provided a
copy of which has been placed on file and will be available on the Auckland
Council website.
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Resolution number HB/2014/129
MOVED
by Chairperson JG Parfitt, seconded by Member LM Whyte:
That the Hibiscus and Bays Local Board:
a) thank Ms Reid for her attendance and presentation.
CARRIED
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Attachments
a Powerpoint Presentation on work
of Stephen King
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9 Public Forum
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14
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Local Alcohol Policy Project - Draft Policy for Local Board
Feedback
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Michael Sinclair. Team Leader Community
Policy and Planning was in attendance
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Resolution number HB/2014/131
MOVED
by Chairperson JG Parfitt, seconded by Member LM Whyte:
That the Hibiscus
and Bays Local Board:
a)
support in general the draft Local Alcohol Policy.
b) support
the broad area concept where a Broad Area A, Broad Area B and the priority
overlays are identified.
c) support
the use of Environmental and Cumulative Impact Assessments for all new and
renewal applications in Broad Area B.
d) raises
concerns about the potential costs associated with the Environmental and
Cumulative Impact Assessment process and whether these will be passed on to
the licensees and impact on the District Licencing Committee workload.
e) request that a process be developed to allow
communities and local boards to influence the hours for renewals and new
licences in their local area as local knowledge is extremely important in
granting licences.
f) acknowledge strict rules are required in
some areas of Auckland for maximum hours but do not want rules to be applied
to areas where they are not needed.
g) request that there is latitude for exemptions in the
proposed maximum hours for off-licenses and club licenses in the Hibiscus and
Bays Local Board area as they seem overly restrictive when there is currently
no identified problems in the area.
h) support the maximum
standard hours for on-licences, particularly the 1am closing time which is
appropriate for the Hibiscus and Bays Local Board area, subject to clause e).
i) support the proposed
discretionary conditions for on, off and club licences.
j) support
discretionary conditions being applied to all off-licences, in particular the
restrictions on single unit sales and the register of alcohol related
incidents.
CARRIED
Member
Holmes took no part in the discussion or voting on this matter
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15
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Local board role in alcohol licence applications
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Lesley Jenkins, Relationship Manager, spoke
to this item
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Resolution number HB/2014/132
MOVED
by Deputy Chairperson AG Sayers, seconded by Chairperson JG Parfitt:
That the Hibiscus
and Bays Local Board:
a) support a variance of
options 3 and 4 as detailed in the issues and options report of 3 June 2014.
b) has an interest in
providing input into the alcohol (new and renewal) application process in a
similar way and time frame as the Police and Medical Officer of Health
currently have and urge the Chief Executive to establish a process which will
enable local boards to have their views made known to District Licensing
Committees as an automatic part of their requests for and consideration of
information.
c) in
recognition of community concern about minimising the impact of alcohol harm,
request that the option of local boards having the powers to make objections
on alcohol licence applications be explored with the governing body in the
form of a delegation or allocation.
d) request that the Chief
Executive ensures that all new and renewal applications for the sale and
supply of alcohol are made easily accessible for all members of the public
and local communities to view.
CARRIED
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21
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Ward Councillors Update
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There were no councillors in attendance.
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24 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
8.00pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Hibiscus and Bays Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
