|
Hibiscus and
Bays Facilities and Reserves Committee
11 July 2014
|
|
The
chairperson opened the meeting and adjourned the meeting until completion of the
Facilities and Reserves workshop
The meeting reconvened at 1.17pm
1 Welcome
The Chairperson
welcomed those in attendance.
2 Apologies
3 Declaration of Interest
There were no
declarations of interest.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public Forum
There was no public forum.
10 Extraordinary Business
|
10.1
|
Weed Management of Parks
|
|
|
The Volunteer
and Biodiversity Co-ordinator requested that this item be considered as a
matter of urgency due to the June workshop and business meeting of the
Facilities and Reserves committee being cancelled. The officer has requested
approval to remove the invasive weeds in Bushglen and Bayside Reserves to
ensure that replanting can be carried out in the next planting season.
|
|
|
Resolution number HIB/2014/12
MOVED by Member JG Parfitt,
seconded by Chairperson J Fitzgerald:
That the Hibiscus and Bays Facilities and Reserves Committee:
a)
consider an extraordinary item
regarding weed management of parks, in Bushglen and Bayside Reserves at item
12 of this agenda. This matter was not on the published agenda as it has
just been raised with the committee and the work needs to be completed to
meet the planting timelines..
CARRIED
|
11 Notices of Motion
There were no
notices of motion.
12 Consideration
of Extraordinary Items
|
12.1
|
Weed Management of Parks
|
|
|
Resolution number HIB/2014/13
MOVED by Chairperson J Fitzgerald, seconded by Member JG Parfitt:
That the
Hibiscus and Bays Facilities and Reserves Committee:
a)
approve the removal of the weeds in
Bushglen and Bayside Reserves using a combination of mechanical and chemical
control methods.
b)
require that this work be undertaken by
specialised ecological restoration contractors only.
c)
require that consultation is to take
place with adjacent neighbours and the wider community.
CARRIED
|
|
13 Procedural
motion to exclude the public
|
|
Resolution
number HIB/2014/14
MOVED by Chairperson J Fitzgerald, seconded by Member
LM Whyte:
That the
Hibiscus and Bays Facilities and Reserves Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
b) agree
that Stanley Bolton, Parks and Recreation Advisor be permitted to remain for
Confidential Item C1, Proposed Acquisition of Land for Reserve Purposes,
Orewa, after the public has been excluded, because of their knowledge of the
item being discussed, which will help the Hibiscus and Bays Facilities and
Reserves Committee in its decision-making.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Proposed
Acquisition of Land for Reserve Purposes, Orewa
|
Reason for passing
this resolution in relation to each matter
|
Particular interest(s)
protected (where applicable)
|
Ground(s) under
section 48(1) for the passing of this resolution
|
|
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
|
s7(2)(i) - The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7..
|
s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
|
The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
|
1.17pm
The public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
1.50pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
|
C1
|
Proposed Acquisition of Land for Reserve Purposes, Orewa
|
|
|
That there be no restatement of the
confidential report, attachments or resolutions for the acquisition of the
property in Orewa Heights until settlement of the purchase and only then is
the resolution to be restated.
|
1.53 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Hibiscus and Bays Facilities and
Reserves Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
