Henderson-Massey Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Henderson-Massey Local Board held in the Council Chamber, Henderson Civic Centre, 6 Henderson Valley Road, Henderson on Thursday, 17 July 2014 at 3.35pm.

 

present

 

Chairperson

Vanessa Neeson, JP

 

 

 

Deputy Chairperson

Shane Henderson

 

 

 

Members

Brenda Brady, JP

 

 

 

 

Peter Chan, JP

 

 

 

 

Warren Flaunty, QSM

 

 

 

 

Tracy Kirkley

 

 

 

 

Luke Wilson

 

 

 

 

APOLOGIES

 

 

Will Flavell

For absence

 

 

Shane Henderson

For lateness

From 3.49 pm

 

Luke Wilson

For lateness

From 4.06 pm

 

ALSO PRESENT

 

 

Deputy Mayor Penny Hulse

From 4.29 pm

 

 


Henderson-Massey Local Board

17 July 2014

 

 

 

1          Welcome

 

The Chairperson welcomed those present to the meeting.

 

2          Apologies

 

Resolution number HM/2014/104

MOVED by Member BA Brady, seconded by Member TJ Kirkley:  

That the Henderson-Massey Local Board:

a)         Accepts the apology from member W Flavell for absence and members S Henderson and L Wilson for lateness.

CARRIED

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

The following are the declarations of interests as at 17 July 2014.

           

Members B Brady, W Flaunty and T Kirkley declared an interest in item 18

           

BOARD MEMBER

ORGANISATION

POSITION

Vanessa Neeson, JP (Chairman)

Ranui Sector Trial

Chair

Shane Henderson (Deputy Chairman)

Waitakere Community Law Service
Ranui Action Project

Employee
Co-Chairman

Brenda Brady, JP

Keep Waitakere Beautiful
Safer West Community Trust
Sunnyvale Residents & Ratepayers Society Inc.
West Auckland Historical Society
District Licensing Committee

Trustee
Trustee
Member
Member
Member

 Peter Chan, JP

Cantonese Opera Society of NZ
Asian Leaders Forum
NZ-Hong Kong Business Ass.
NZ-China Business Ass.
Auckland Chinese Environment Protection Association (ACEPA)

Member
Member
Member
Member
Advisor

Warren Flaunty, QSM

Westgate Pharmacy
West Auckland Hospice
NorSGA Properties
Westgate Pharmacy Ltd
The Trusts Community Foundation Ltd Rodney Local Board
Waitemata District Health Board
Waitakere Licensing Trust
Massey Matters Inc.
Massey Birdwood Settlers Ass.
Taupaki Residents & Ratepayers Ass.

Contractor
Trustee
Director
Director
Director
Elected Member
Elected Member
Elected Member
Member
Member
Member

Will Flavell

Rutherford College

Employee

Tracy Kirkley

District Licensing Committee

Heart of Te Atatu South         

Member

Member

Luke Wilson

NZ Police - Massey Community Constable
D.A.R.E. West

Employee
Member

 

4          Confirmation of Minutes

 

Resolution number HM/2014/105

MOVED by Member BA Brady, seconded by Member MFP Chan:  

That the Henderson-Massey Local Board:

a)         Confirms the ordinary minutes of its meeting, held on Thursday, 3 July 2014, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Item withdrawn

 

8          Item withdrawn

 

9          Item withdrawn

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Henderson-Massey Local Board Community Group Funding, Applications for Round Two, 2013/2014

 

Resolution number HM/2014/106

MOVED by Chairperson VS Neeson, seconded by Member BA Brady:  

That the Henderson-Massey Local Board:

a)    Defers this report to the August meeting so as to allow officers provide more information to the board on the subject matter.

CARRIED

 


 

13

Te Rangi Hiroa and Birdwood Winery Estate Recreation Facility

 

Resolution number HM/2014/107

MOVED by Chairperson VS Neeson, seconded by Member BA Brady:  

That the Henderson-Massey Local Board:

a)    Agrees the outdoor youth space is the preferred option.

b)    Agrees that council staff undertake a detailed cost estimate in order to proceed to concept design for the outdoor youth space at Birdwood Depot.

c)    Requests Auckland Council Properties Limited to manage the clearance of the depot site immediately.

CARRIED

 

Deputy Chairperson SP Henderson entered the meeting at 3.49 pm.

 

14

Westgate Multipurpose Facility - Library, Community Facilities and Town Square

 

Resolution number HM/2014/108

MOVED by Deputy Chairperson SP Henderson, seconded by Member BA Brady:  

That the Henderson-Massey Local Board:

a)    Adopts the updated plans for the Multipurpose Facility – integrated Library and Community Centre dated June 2014 (Attachment A).

b)    Approves the project to progress to tender and construction phase.

c)    Requests officers investigate the accommodation of the Massey Citizen Advice Bureau at the multipurpose facility and report their findings back to the board’s 18th September meeting.

CARRIED

Member LW Wilson entered the meeting at 4.06 pm.


 

15

New Community Lease to The Girl Guides Association New Zealand Incorporated, 14 Roby Street, Te Atatu Peninsula

 

Resolution number HM/2014/109

MOVED by Member WW Flaunty, seconded by Member BA Brady:  

That the Henderson-Massey Local Board:

a)      Approves the surrender of The Girl Guides Association New Zealand Incorporated lease agreement dated 25 June 2001.

b)      Approves the granting of a new community lease to The Girl Guides Association New Zealand Incorporated located on part of Durham Green, being part of Lot 26 on Deposited Plan 49653, 14 Roby Street, Te Atatu Peninsula (Attachment A), subject to the following terms and conditions:-

i)       Term – 10 years commencing 17 July 2014 with one 10 year right of renewal;

ii)      Rent - $1.00 plus GST per annum if requested;

iii)     The Girl Guides Association New Zealand Incorporated Community Outcomes Plan as approved and attached to the lease document (Attachment B).

c)      Approves all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012.

CARRIED

 

16

New Community Lease to The Girl Guides Association New Zealand Incorporated, 164 Te Atatu Road, Te Atatu South

 

Resolution number HM/2014/110

MOVED by Deputy Chairperson SP Henderson, seconded by Member BA Brady:  

That the Henderson-Massey Local Board:

a)      Approves the surrender of The Girl Guides Association New Zealand Incorporated lease agreement dated 22 June 2000.

b)      Approves the granting of a new community lease to The Girl Guides Association New Zealand Incorporated located on part of Neville Power Memorial Park, being part of Lot 44 on Deposited Plan 47129, 164 Te Atatu Road, Te Atatu South (Attachment A)  subject to the following terms and conditions:-

i)       Term – 10 years commencing 17 July 2014 with one 10 year right of renewal;

ii)      Rent - $1.00 plus GST per annum if requested;

iii)     The Girl Guides Association New Zealand Incorporated Community Outcomes Plan as approved and attached to the lease document (Attachment B).

c)      Approves all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012.

CARRIED

 


 

17

New Community Lease to The Girl Guides Association New Zealand Incorporated, 25B Fairdene Avenue, Henderson

 

Resolution number HM/2014/111

MOVED by Member BA Brady, seconded by Member MFP Chan:  

That the Henderson-Massey Local Board:

a)      Approves the surrender of The Girl Guides Association New Zealand Incorporated lease agreement dated 25th June 2001.

b)      Approves the granting of a new community lease to The Girl Guides Association New Zealand Incorporated located on part of Fairdene Reserve, being part of Section 1 SO 70217 and part of Lot 75 DP 45530, 25B Fairdene Avenue, Henderson (Attachment A) subject to the following terms and conditions:-

i)       Term – 10 years commencing 17 July 2014 with one 10 year right of renewal;

ii)      Rent - $1.00 plus GST per annum if requested;

iii)     The Girl Guides Association New Zealand Incorporated Community Outcomes Plan as approved and attached to the lease document (Attachment B).

c)      All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012.

CARRIED

 

Member LW Wilson left the meeting at 4.39 pm.

Member BA Brady left the meeting at 4.39 pm.

Member TJ Kirkley left the meeting at 4.39 pm.

 

 

Secretarial note:       Members B Brady, T Kirkley and L Wilson declared an interest in item 18 and left the room at 4.39 pm.

Member Flaunty and Vanesa Neeson also declared an interest in this item, were at the table to maintain quorum but did not participate in the discussion and voting.

The Chairperson vacated the chair for this item while Deputy Chairperson S Henderson chaired the meeting for this item.

 

18

Local Alcohol Policy Project - Draft Policy for Local Board Feedback

 

Resolution number HM/2014/112

MOVED by Deputy Chairperson SP Henderson, seconded by Member MFP Chan:  

That the Henderson-Massey Local Board provides the following feedback on the Draft Auckland Council Local Alcohol Policy:

a)    The Board supports the Draft Auckland Council Local Alcohol Policy in general.

b)    The Board endorses the inclusion of the priority overlay for Henderson as represented in the map on page 79.

c)    Requests clarification in the policy whether a sinking lid applies (or not) to the temporary freeze in new off-licences described in 5.1.

 

d)    Requests a Local Board Report on licence applications be included as a policy tool and a document that has to be taken into account by District Licencing Committees in reaching their licensing decision.

e)    Envisages Local Boards would only prepare Local Board reports on licence applications that are of particular concern to them.

f)     A Local Board Report would be consistent with the intention of the Alcohol Act to allow greater community input into licence decisions.

g)    As Local Board members are not allowed to be involved in licensing decisions in their own areas the Board is of the opinion that the Auckland Council regime is weaker on local input than smaller territorial authorities.  The Local Board Report would strengthen the local input component of the Auckland Council licencing regime.

h)    Requests staff investigate provisions for excluding persons from all licensed premises for 24 hours following when they have been removed from licensed premises.

CARRIED

 

 

 

Member BA Brady returned to the meeting at 4.53 pm.

Member TJ Kirkley returned to the meeting at 4.53 pm.

Member LW Wilson returned to the meeting at 4.54 pm.

 

The Chairperson resumed chair and chaired the rest of the meeting.

 

19

Allocation of Decision Making Review

 

Resolution number HM/2014/113

MOVED by Member BA Brady, seconded by Member TJ Kirkley:  

That the Henderson-Massey Local Board provides feedback on the Allocation of Decision Making Review as following:

a)    Decisions on local asset renewals and utilisation should be with local boards.

b)    Local economic development has many and varied components and is very under resourced. The board is concerned about ATEED’s extreme focus on the city centre.

c)    There needs to be a single customer facing contact for economic development.

d)    The co-governance model is still not perfect. Local Boards don’t always get visibility on decisions made by the Governing Body.

e)    There is not enough time and resources to adequately overview the agenda items coming from the Governing Body so that the local boards can provide quality feedback on community views to the decision making process.

f)     Community safety decision making should be allocated to local boards. Our experience in Henderson illustrates that the local board experiences all the political responsibility for local community safety without any resources to address those issues.

CARRIED

 

20

Chair's report

 

Resolution number HM/2014/114

MOVED by Chairperson VS Neeson, seconded by Member TJ Kirkley:  

That the Henderson-Massey Local Board:

a)         Receives the chair’s report.

b)        Appoints member Brady as one of the representatives of the Henderson-Massey local board on the Youth Connections project committee.

CARRIED

 

Precedence of Business

Resolution number HM/2014/115

MOVED by Chairperson VS Neeson, seconded by Member BA Brady:  

That the Henderson-Massey Local Board:

a)         Agrees that items 22, 23 and C1 be accorded precedence at this time.

CARRIED

 

22        Consideration of Extraordinary Items

There was no consideration of extraordinary items.  

 

23        Procedural motion to exclude the public

Resolution number HM/2014/116

MOVED by Chairperson VS Neeson, seconded by Member WW Flaunty:  

That the Henderson-Massey Local Board:

a)      Excludes the public from the following part(s) of the proceedings of this meeting.

b)      Agrees that Deputy Mayor Penny Hulse, Douglas Sadlier (Principal Planner, Planning NorthWest), Robert Bates (Principal Land Supply Specialist, Growth Infrastructure Strategy) and Stephanie Lam (Project Manager, Growth Infrastructure Strategy) be permitted to remain for Confidential Item CONFIDENTIAL ITEM NO.: Confidential - Special Housing Areas: Tranche 4 after the public has been excluded, because of their knowledge of the Special Housing Areas and the Henderson-Massey local board, which will help the board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

 

 

 

C1       Confidential - Special Housing Areas: Tranche 4

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(ii) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to damage the public interest.

In particular, the report contains information which, if released, would potentially prejudice or disadvantage commercial activities..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

 

CARRIED


 

21

Confirmation of Workshop Records

 

Resolution number HM/2014/117

MOVED by Chairperson VS Neeson, seconded by Deputy Chairperson SP Henderson:  

That the Henderson-Massey Local Board:

a)      Confirms that the records of the workshops held on the following dates are true and correct: 

-     3 June 2014

-     5 June 2014

-     10 June 2014

-     17 June 2014.

CARRIED

 

 

Secretarial note:         Tabled documents have been placed on file copy and can be viewed on the Auckland Council website.

 

Attachments

a     HM workshop Record- 3 June 2014

b     HM workshop Record-5 June 2014

c    HM workshop Record- 10 June 2014

d    HM workshop Record- 14 June 2014

 

5.10 pm           The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

5.56 pm           The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Confidential - Special Housing Areas: Tranche 4

 

That the Henderson-Massey local board

o)    Confirms that there be no restatement of the confidential report for the Special Housing Areas - Tranche 4, or the resolutions of the Henderson Massey Local Board until otherwise advised by officers and only then is the resolution to be restated.

    

5.56 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Henderson-Massey Local Board HELD ON

 

 

DATE:.........................................................................

 

 

CHAIRPERSON:........................................................