I hereby give notice that an ordinary meeting of the Kaipātiki Local Board Community
Forum will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Wednesday, 23
July 2014
6.00pm
Glenfield War
Memorial Hall
Hall Road,
Glenfield
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Kaipātiki Local Board Community
Forum
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Kay McIntyre, QSM
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Deputy Chairperson
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Ann Hartley, JP
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Members
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Dr Grant Gillon
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John Gillon
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Danielle Grant
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Richard Hills
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Lorene Pigg
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Lindsay Waugh
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(Quorum 4 members)
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Bianca Wildish
Democracy Advisor
16 July 2014
Contact Telephone: (09) 484 8856
Email: Bianca.Wildish@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Kaipātiki Local Board area
Kaipātiki Local Board
Members
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Kay McIntyre QSM
Chairperson
Ph
09 484 8383
DDI
09 484 8987
Mobile
021 287 8844
kay.mcintyre@aucklandcouncil.govt.nz
Portfolios:
· Finance – lead
· Planning, policy and governance – lead
· Built environment, streetscapes and urban
design – alternate
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Ann Hartley JP
Deputy Chairperson
Mob 027 490 6909
Office 09 484 8383
Home 09 483 7572
ann.hartley@aucklandcouncil.govt.nz
Portfolios:
· Community Development and Facilities –
lead
· Sport, recreation services and parks
(active) – lead
· Parks, reserves and playgrounds (passive)
– alternate
· Planning, policy and governance –
alternate
· Regulatory, bylaws and compliance –
alternate
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Danielle Grant
Local Board Member
Mob 021 835 724
Office 09 484 8383
Home 09 442 1271
danielle.grant@aucklandcouncil.govt.nz
Portfolios:
· Arts, culture and events services – lead
· Economic development – lead
· Natural environment – alternate
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Grant Gillon MPP, PhD
Local Board Member
Mob 027 476 4679
Office 09 484 8383
grant.gillon@aucklandcouncil.govt.nz
Portfolios:
· Natural environment – lead
· Regulatory, bylaws and compliance – lead
· Libraries – alternate
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John Gillon
Local Board Member
Mob 021 286 2288
Office 09 484 8383
Home 09 443 1683
john.gillon@aucklandcouncil.govt.nz
Portfolios:
· Libraries – lead
· Parks, reserves and playgrounds (passive)
– lead
· Civil defence and emergency management –
alternate
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Lindsay Waugh
Local Board Member
Mob 021 287 1155
Office 09 484 8383
Home 09 418 1620
lindsay.waugh@aucklandcouncil.govt.nz
Portfolios:
· Built environment, streetscapes and urban
design – lead
· Arts, culture and events services –
alternate
· Transport and infrastructure – alternate
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Lorene Pigg
Local Board Member
Mob 021 839 375
Office 09 484 8383
lorene.pigg@aucklandcouncil.govt.nz
Portfolios:
· Civil defence and emergency management –
lead
· Finance – alternate
· Sport, recreation services and parks
(active) – alternate
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Richard Hills
Local Board Member
Mob 021 286 4411
Office 09 484 8383
richard.hills@aucklandcouncil.govt.nz
Portfolios:
· Transport and infrastructure – lead
· Community Development and Facilities –
alternate
· Economic development – alternate
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Kaipātiki Local Board Community Forum
The Kaipātiki Local Board holds two
meetings a month – a business meeting for Council staff to present reports and
a Community Forum meeting to enable greater community input.
The Kaipātiki Local Board’s Community
Forum meetings are held on the fourth Wednesday of every month at 6:00 pm.
These meetings enable the community to engage with the board via deputations,
public forum, petitions, and reports from community and volunteer groups, with
speakers allowed more time than is possible at ordinary business meetings.
Community Forum will operate as a normal business meeting, with agendas and
minutes published and resolutions passed.
Different
ways to present to the Kaipātiki Local Board:
- A “Deputation”
is where members of the public give a presentation to the board which is
formally booked in advance, approved by the Chair, and the speakers and
topic are published on the agenda. People presenting under the deputation
section of the meeting have 10 minutes to present.
- “Public
forum” is where members of the public may arrive on the night and
speak to the board, and speakers under this section have 3 minutes
allotted to them.
- “Petitions” is an agenda item
where members of the public may present a petition. They have 5 minutes to
speak to their petition.
To present
at a Kaipātiki Local Board Community Forum meeting:
- Please email
the Local Board Services team at Auckland Council on kaipatikilocalboard@aucklandcouncil.govt.nz
if you would like make a deputation presentation or to present a petition
to the board.
- You will need
to let the team know at least 10 days in advance, and provide any
supporting documentation at least 7 days in advance.
- If you would
like to simply speak briefly to the board, you are welcome to come to the
Community Forum meeting and speak at public forum (item 9) – there
is no requirement to book in advance for this (though advance notification
is appreciated).
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Kaipātiki
Local Board Community Forum
23 July 2014
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 9
2 Apologies 9
3 Declaration of Interest 9
4 Confirmation of Minutes 9
5 Leave of Absence 9
6 Acknowledgements 9
7 Petitions 9
8 Deputations 9
8.1 Beach Haven Bowling Club Inc 9
8.2 De Paul House 10
9 Public Forum 10
10 Extraordinary Business 10
11 Notices of Motion 11
12 Open Unconfirmed Minutes of the Kaipātiki Local Board
Community Forum held on Wednesday, 25 June 2014 13
13 Kaipātiki Draft Local Board Plan - Presentation to the Community 23
14 Consideration of Extraordinary
Items
2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
4 Confirmation of Minutes
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That the Kaipātiki Local Board Community Forum:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 25 June 2014, as a true and
correct record.
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5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
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8.1 Beach Haven Bowling
Club Inc
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Purpose
1. The purpose of this deputation is to provide the Kaipātiki
Local Board with a general update on the activities of the Beach Haven Bowling Club Inc, and how they
participate in, and support, the community of Beach Haven.
Executive Summary
2. Mandy Little,
President and Joyce Stevenson, Funding Manager, will be in attendance to
address the Kaipātiki Local Board.
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Recommendation/s
That the Kaipātiki Local
Board Community Forum:
a) receive the deputation from Mandy Little and Joyce
Stevenson regarding the Beach
Haven Bowling Club Inc.
b) thank Mandy
Little and Joyce Stevenson for their attendance and presentation.
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8.2 De Paul House
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Purpose
1. The purpose of this deputation is to address the Kaipātiki
Local Board regarding De Paul House and the emergency
housing and social support provided as well as needed in the local community.
Executive Summary
2. Jan Rutledge,
Manager and Lesley Farmer, Housing Support Officer, will be in attendance to
address the Kaipātiki Local Board.
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Recommendation/s
That the Kaipātiki Local
Board Community Forum:
a) receive the deputation from Jan Rutledge and Lesley
Farmer regarding De Paul
House.
b) thank Jan
Rutledge and Lesley Farmer for their attendance and presentation.
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9 Public Forum
A period of time (approximately
30 minutes) is set aside for members of the public to address the meeting on
matters within its delegated authority. A maximum of 3 minutes per item is
allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time
when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be
delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item
is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general
business of the local authority; and
(ii) the presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be
discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of the
local authority for further discussion.”
11 Notices of Motion
At the close of
the agenda no requests for notices of motion had been received.
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Kaipātiki
Local Board Community Forum
23 July 2014
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Open
Unconfirmed Minutes of the Kaipātiki Local Board Community Forum held on
Wednesday, 25 June 2014
File No.:
CP2014/15624
Purpose
1. The open
unconfirmed minutes of the Kaipātiki Local Board Community Forum held on
Wednesday, 25 June 2014, are attached for the information of the Board only.
Executive
Summary
2. The open
unconfirmed minutes of the Kaipātiki Local Board Community Forum held on
Wednesday, 25 June 2014, are appended as Attachment A.
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Recommendation/s
That the Kaipātiki Local Board Community Forum:
a) note that the
open unconfirmed minutes of the Kaipātiki Local Board Community Forum
held on Wednesday, 25 June 2014, are attached as Item 12 of the agenda for
the information of the Board only.
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Attachments
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No.
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Title
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Page
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aView
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Kaipātiki Local Board Community
Forum 25 June 2014 Minutes
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15
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Signatories
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Authors
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Bianca Wildish - Democracy Advisor
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Authorisers
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Eric Perry - Relationship Manager
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Kaipātiki
Local Board Community Forum
23 July 2014
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Kaipātiki
Local Board Community Forum
23 July 2014
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Kaipātiki draft local board plan - presentation
to the community
File No.: CP2014/15855
Purpose
1. As previously agreed by the
local board, July’s community forum meeting will include a presentation from
the local board to the community on the draft local board plan for Kaipātiki,
with the aim of encouraging submissions from the community.
Executive
summary
2. The draft local board plan is
out for public consultation and submissions until 5pm on 6 August 2014. The
community forum meeting provides an opportunity for the board to present the
draft plan to the community.
3. The primary purpose of the
presentation is to encourage submissions from members of the public, as well as
responding to comments and questions.
4. The board are advised that they
may wish to take account of the issues raised at the community forum in their
deliberations on the draft plan, by receiving the notes of the meeting.
5. The community forum meeting has
been widely advertised via the North Shore Times, Facebook, the board’s
e-newsletter and posters in key community venues. Targeted invites have also
been sent to the board’s key stakeholders, including groups who have presented
to the community forum meeting since the start of the new term.
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Recommendation/s
That the Kaipātiki Local
Board Community Forum:
a) note the comments and questions
raised by attendees at the community forum meeting.
b) receive the notes of the
community forum meeting as part of their deliberations on the draft local
board plan following the statutory consultation period.
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Attachments
There are no attachments for
this report.
Signatories
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Authors
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Hannah Bailey - Local Board Engagement Advisor
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Authorisers
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Eric Perry - Relationship Manager
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