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Orākei
Local Board
03 July 2014
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1 Welcome
2 Apologies
3 Declaration of Interest
There were no
declarations of interest.
4 Confirmation
of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public Forum
Items 9.2 and 9.3 were heard at this point.
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9.3
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Dianne Lasenby - Auckland Netball
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Resolution
number OR/2014/5
MOVED
by Chairperson DEC Simpson, seconded by Member CH Cooke:
That the Orākei
Local Board:
a) thanks Dianne
Lasenby, Chief Executive Officer, Auckland Netball and Eric
Hennephof, Board Member for AMI Auckland Netball for their presentation.
b) requests Council
officers to confirm where the lease boundary lies between the Oceania
Football Confederation development and AMI Auckland Netball.
c) requests Council
officers to report back on remedial action required to reinstate the
storm water run-off flow from the Auckland Netball site to the
storm water network.
CARRIED
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10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
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12
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Colin Maiden Park master plan process
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Resolution number OR/2014/6
MOVED
by Chairperson DEC Simpson, seconded by Member CH Cooke:
That the Orākei
Local Board:
a)
approves the preparation of a master plan for Colin Maiden
Park.
b) notes that all Board Members will collectively work with officers
to develop and approve the principles for the Colin Maiden Park
master plan.
c) notes
that the Colin Maiden Park master plan must have Board approval before going
to public consultation.
d) appoints Members Parkinson (convener), Davis and Churton to lead
work with officers on the development of the Colin Maiden Park
master plan.
e) notes
that the Board will have monthly progress updates included in the Board’s
workshop schedule on the Colin Maiden Park master plan process until at
least November 2014.
CARRIED
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13
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Orakei Local Board Community Development, Arts and Culture Work
Programme 2014 - 2015
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Monique Zwaan - Community
Development Programme Manager was in attendance to speak to the report.
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Resolution number OR/2014/7
MOVED
by Chairperson DEC Simpson, seconded by Member TG Churton:
That the Orākei
Local Board:
a) approves
the Community Development, Arts and Culture work programme 2014 – 2015
(Attachment A) including: the continuation of the 2014 - 2015 term
grants for Meadowbank Community Centre for $48,763; St Heliers Church and
Glendowie Community Centre for $64,979; and Community of St Lukes for
$21,388, noting the term grants will be reviewed for the 2015/2016 financial
year.
b) notes
that the St Heliers and Ellerslie neighbourhood placemaking proposed
projects, referred to in attachment A of the report, are two separate
projects.
c) approves the community lease work list for
2014/2015 (Attachment B), noting that monthly updates will be included in the
Chair’s Board report.
d) approves the Community Facilities capital
and renewals work programme 2014/2015 as listed in Attachment C and:
i) delegates responsibility
to the Chair, or deputy portfolio holder, Member Cooke, to approve any minor
changes to the budget, in the event that there is a variation to identified
costs for this capital and renewals work programme.
ii) requests council staff to
report on any reduction in project costs to enable a review of budget
options.
e) thanks Monique Zwaan -
Community Development Programme Manager for her attendance.
CARRIED
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14
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Business Association and Business Improvement District Memoranda
of Understanding
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Resolution number OR/2014/8
MOVED
by Chairperson DEC Simpson, seconded by Member TG Churton:
That the Orākei
Local Board:
a) notes the attached memoranda
of understanding between the Board and the Orākei business associations
and business improvement districts.
b) agrees to send the memoranda
of understanding to the relevant business associations and business
improvement districts for review and feedback.
CARRIED
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15
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Genoa Artwork by Peter Nicholls
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Annalily van den Broeke - Project
Manager Arts and Culture was in attendance to speak to the report.
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Resolution number OR/2014/9
MOVED
by Chairperson DEC Simpson, seconded by Member CRJ Davis:
That the Orākei
Local Board:
a) requests
officers to look at further options to keep the artwork at Stonefields to
meet donors request.
b) thanks Annalily van den Broeke -
Project Manager Arts and Culture for her attendance.
CARRIED
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16
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Orakei Basin Advisory Group update
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Pippa
Sommerville – Orakei Parks Advisor was in attendance to speak to the
report.
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Resolution number OR/2014/10
MOVED
by Chairperson DEC Simpson, seconded by Member CC Parkinson:
That the Orākei
Local Board:
a) allocates $240,000 from its
2013/2014 development of Orakei Basin open space budget towards the Orakei
Basin access road and car park project.
b) receives the agendas and
minutes from the Orakei Basin Advisory Group (OBAG) meetings of 4 December
2013 and 30 April 2014.
c) thanks Pippa Sommerville – Orakei Parks Advisor for her attendance.
CARRIED
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17
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Local Alcohol Policy Project - Draft Policy for Local Board
Feedback
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Belinda
Hansen - Principal Policy Analyst was in attendance to speak to the
report.
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Resolution number OR/2014/11
MOVED
by Chairperson DEC Simpson, seconded by Member CC Parkinson:
That the Orākei
Local Board:
a) receives the Local
Alcohol Policy Project - Draft Policy for Local Board Feedback report.
b) defers formal feedback on
the draft Auckland Council Local Alcohol Policy until the August 2014
business meeting, noting that the Board will workshop the item at a workshop
in July 2014.
c) thanks Belinda Hansen - Principal Policy Analyst for her attendance.
CARRIED
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Secretarial note: Member
Churton declared an interest with respect to his District Licencing
Committee role.
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18
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Smoke-free Policy Implementation
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Resolution number OR/2014/12
MOVED
by Chairperson DEC Simpson, seconded by Member CC Parkinson:
That the Orākei
Local Board:
a) notes that according
to the 2013 census, the Orakei Local Board area has a lower than average
smoking rate when compared to the overall smoking rate within the Auckland
region.
b) notes
that the following local parks have been identified for the printing
and installation of additional smoke-free signs:
i) Glover Park
ii) Crossfield Reserve
iii) Colin Maiden Park
iv) Ellerslie Domain
v) Liston Park
vi) Madill’s Farm Recreation
Reserve
vii) Martyn Wilson Sports Park
viii) Michaels Avenue Reserve
ix) Orakei Domain
x) Orakei Community Centre and
Kupe Reserve
xi) Roberta Reserve
xii) Selwyn Reserve
xiii) St Heliers Bay Beach Reserve
xiv) Thomas Bloodworth Park
c) notes that the Board
has a Parks Signage Capital Expenditure budget of $20,000 per annum which may
be used for new the smoke-free signs.
d) requests that, where possible, the printing and
installation of smoke-free signs be included as part of the Parks
Signage Renewal programme.
CARRIED
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Secretarial Note: Pursuant to
Standing Order 3.15.5, Member Davis requested that his
dissenting vote be recorded.
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19
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Allocation of Decision Making Review
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Resolution number OR/2014/13
MOVED
by Chairperson DEC Simpson, seconded by Member CH Cooke:
That the Orākei
Local Board:
a) delegates authority for its feedback on the allocation of decision making review issues
paper to the Chair and Member Davis, following a Board workshop in July 2014.
b) notes that, feedback on the allocation of decision making review issues
paper and any additional issues relevant to the scope of the review, is
due by 31 July 2014.
CARRIED
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20
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Auckland Transport Update - Orakei Local Board: June 2014
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Jonathan Anyon – Elected
Member Relationship Manager was in attendance to speak to the report.
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Resolution number OR/2014/14
MOVED
by Chairperson DEC Simpson, seconded by Member KH Baguley:
That the Orākei
Local Board:
a) receives
the June 2014 report from Auckland Transport.
b) requests
Auckland Transport to provide a Rough Order of Costs to install parking bays
within Stonefields.
c) allocates
$90,000 from the Transport Capital Fund to upgrade the entrance to the
Landing.
d) approves
a fixed cost estimate of $20,000 from the Transport Capital Fund to improve
the pedestrian crossings by applying texured paint at the intersections of
Victoria Avenue, Remuera Road and Clonbern Road.
e) accepts the invitation from Mike
Williams, Auckland Transport Director, to meet with the Board at an agreeable
time.
f) requests Auckland
Transport to provide a Rough Order of Costs to convert the ground floor of
the Remuera Railway station signal box to a secure bike parking facility.
g) thanks Jonathan Anyon –
Elected Member Relationship Manager for his attendance.
CARRIED
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21
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Chairperson's Report
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Resolution number OR/2014/15
MOVED by Chairperson DEC Simpson, seconded by Member CH Cooke:
That the Orākei
Local Board:
a) receives the
Chairperson’s July 2014 report.
b) notes with
concern that local business improvement district (BID) managers have observed
both a reduction in the quality of local and town centre maintenance standards
and the time taken to resolve logged maintenance issues, which needs urgent
improvement.
c)
requests that the appropriate Auckland Council and Auckland Transport
officers meet with BID town centre managers and associated local board
representatives to: confirm and clarify levels of service; identify any
maintenance concerns; and where there is a discrepancy between agreed
standards and actual service delivery and that a timeline be agreed to
resolve these issues.
d) supports in
principle the community desire to potentially establish a community market
for produce and cultural goods within the suburb of Orakei.
e) supports
the Remuera Railway Station upgrade including a conservation plan for
community use, space for community meetings and displays on local railways
and rail memorabilia and requests that this resolution be sent to the
Albert-Eden Local Board for their information and support.
CARRIED
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22
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Board Member Reports
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Resolution number OR/2014/16
MOVED by Chairperson DEC
Simpson, seconded by Member KH Baguley:
That the
Orakei Local Board:
a) receives
the Board Member reports.
b) notes that Members Cooke and Thomas are not mentioned as being in attendance at the Ngati Whatua Reserves Board meeting held on 19
May 2014.
c) notes
with concern the strong negative feedback from small businesses opposite West
Tamaki road who have had limited access to their business for an extended
period of time due to the ongoing Watercare water main infrastructure works
on St Heliers Bay Road.
d) notes
that the Ellerslie inner field sports field development discussions must
include Board Members Churton, Parkinson and Davis.
e) requests
that a copy of the List of Transport issues relating to Ellerslie be forwarded
to the Ellerslie Residents Association for their information.
CARRIED
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25 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
Item 27 was heard at this point.
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26 Procedural
motion to exclude the public
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Resolution
number OR/2014/20
MOVED by Chairperson DEC Simpson, seconded by Member
CRJ Davis:
That the
Orākei Local Board:
a) exclude the
public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Confidential
- Special Housing Areas: Tranche 4
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Reason for passing this resolution in
relation to each matter
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Particular interest(s) protected (where
applicable)
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Ground(s) under section 48(1) for the
passing of this resolution
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The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s7(2)(c)(ii) - The withholding of the
information is necessary to protect information which is subject to an
obligation of confidence or which any person has been or could be compelled
to provide under the authority of any enactment, where the making available
of the information would be likely to damage the public interest.
In particular, the report/presentation
contains information which, if released, would potentially prejudice or
disadvantage commercial activities..
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s48(1)(a)
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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The text of these resolutions
is made available to the public who are present at the meeting and form part
of the minutes of the meeting.
CARRIED
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27
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Development contributions charge for
Oceania Football Confederation Incorporated to develop sports fields at 62-80
College Road
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Andrew Duncan - Manager Financial Policy and Filepe Panteli -
Senior Advisor Financial Policy were in attendance to speak to the
report.
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Resolution number OR/2014/19
MOVED
by Chairperson DEC Simpson, seconded by Member CRJ Davis:
That the Orākei
Local Board:
a) receives the report.
b) will pursue a waiver or reduction of the development
contribution via further submission to the Performance and Finance Committee
on 24 July 2014.
c) thanks Andrew Duncan -
Manager Financial Policy and Filepe Panteli - Senior Advisor
Financial Policy for their attendance.
CARRIED
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5.41pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
5.52pm The
public was re-admitted.
5.53pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Orākei Local Board HELD
ON
DATE:.........................................................................
CHAIRPERSON:........................................................
