Puketāpapa Local Board
OPEN MINUTES
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Minutes of a meeting of the Puketāpapa Local Board held in the Lynfield Meeting Room, Fickling Convention Centre, 546 Mt Albert Road, Three Kings on Thursday, 31 July 2014 at 6.00pm.
Chairperson |
Julie Fairey |
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Deputy Chairperson |
Harry Doig |
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Members |
David Holm |
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Ella Kumar |
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Nigel Turnbull |
(until 8.52pm, Item 21) |
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Michael Wood |
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ALSO PRESENT
Councillor |
Dr Cathy Casey |
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Councillor |
Hon Christine Fletcher |
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Puketāpapa Local Board 31 July 2014 |
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1 Welcome
Member E Kumar delivered the welcome message.
2 Apologies
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number PKTPP/2014/128 MOVED by Chairperson JM Fairey, seconded by Member E Kumar: That the Puketāpapa Local Board: a) confirm the ordinary minutes of its meeting, held on Thursday, 26 June 2014, as a true and correct record.
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5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
9.1 |
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Campbell Greer, local resident, rang to advise that he will talk about the flood issues at the September meeting. |
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9.2 |
Public Forum – Barry Coates, Green candidate for Mt Roskill |
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Barry Coates, Green candidate for Mt Roskill, was in attendance to talk about the political aspects of the draft Puketāpapa Local Board Plan in terms of support from central Government policies. |
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Resolution number PKTPP/2014/129 MOVED by Deputy Chairperson HAJ Doig, seconded by Member DA Holm: That the Puketāpapa Local Board: a) thank Barry Coates for his verbal presentation
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9.3 |
Public Forum – Duncan Reynolds and Sydney Morrow, Owairaka Athletic Club |
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Duncan Reynolds, events facilitator, and Sydney Morrow, President, of the Owairaka Athletic Club were in attendance to present to the Board regarding the proposed Owai 5 mile and Puketāpapa Fun Run event and to discuss the effects on community participating in sport and recreation activities. |
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Resolution number PKTPP/2014/130 MOVED by Member E Kumar, seconded by Member NJ Turnbull: That the Puketāpapa Local Board: b) thank Duncan Reynolds and Sydney Morrow for their verbal presentation.
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9.4 |
Public Forum – Anna Brooks, Pah Homestead |
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Anna Brooks, Marketing and Events Co-ordinator for Pah Homestead, was in attendance to speak about the Pah Homestead Community Day on 4 October 2014. |
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Resolution number PKTPP/2014/131 MOVED by Member E Kumar, seconded by Chairperson JM Fairey: That the Puketāpapa Local Board: a) thank Anna Brooks for her verbal presentation.
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10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
12 |
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Resolution number PKTPP/2014/132 MOVED by Member E Kumar, seconded by Member MP Wood: That the Puketapapa Local Board: a) thank Governing Body Members Cathy Casey and Christine Fletcher for their update.
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13 |
Local Alcohol Policy Project - Draft Policy for Local Board Feedback |
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Belinda Hansen, Principal Policy Analyst, was in attendance to speak to this report. |
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Resolution number PKTPP/2014/133 MOVED by Member NJ Turnbull, seconded by Member DA Holm: That the Puketāpapa Local Board: a) thank Belinda Hansen for her attendance. b) provides the following feedback on the Draft Auckland Council Local Alcohol Policy: i Proposed broad areas The board agrees with the approach of having two general broad areas within the proposed policy. However, the board suggests there be further consideration given to including areas on the fringe of Area A, such as Newmarket and Parnell, in Area A. ii Priority overlays That the priority overlays are a sensible mechanism and need to be accompanied by clear review mechanisms and processes for removing or adding to these areas should any change be needed. iii Temporary freeze in the priority overlay areas a. That there be a temporary freeze on licence applications in the priority overlay areas to limit the further proliferation of licences and to minimise alcohol-related harm. b. That the freeze last as long as it takes to see a significant reduction in alcohol-related harm in the affected area and that before the freeze is lifted there should be a review that includes all available evidence, input from the local board and a specific decision by the governing body. iv Rebuttable presumption That the “rebuttable presumption” approach is an excellent safeguard for neighbourhood centres which are prone to the proliferation of liquor outlets, often because of deteriorating economic conditions, and notes that there needs to be a high threshold for decisions to grant a licence where the rebuttable presumption applies. We would like to see the rebuttable presumption expanded to cover local centres. v Environmental and Cumulative Impact Assessments a. That it strongly supports the supports the introduction of Environmental and cumulative impact assessments, and in particular supports the sensitive site assessments. b. That the proposed list of sites to be considered sensitive is adequate. c. That the introduction of this tool needs to be supported with good advice on its use. It is important that it does not deteriorate into a tool for drafting mitigating conditions and that it is used to actually support a yes/no decision on a licence application; d. We suggest that training be developed and put in place to ensure the proper use and understanding of this tool. e. There also needs to be a programme of review and a timetable for the assessment of this tool as it is the most experimental element of the proposed policy; vi The Maximum hours of operation for off-licences The local board supports the proposed opening hours with a commencement of no earlier than 9.00 a.m. and a closing time of 10.00 p.m. This will help move people to making a considered decision to purchase alcohol. vii On-licences, club and special licences We are in agreement with the provisions for on-licences, and support shorter opening hours in Area B than in Area A. viii Applications for extensions a. We support the provisions regarding applications for extended opening hours as long as there is a rigorous process to ensure that only good practice operators are granted extensions. b. We agree that best practice on-licence holders should be able to apply for trial extended hours to a maximum of two hours and ask that evidence of best practice could include the provision of affordable transport to a safe place for patrons who could be at risk or be a risk to the public, at times when public transport is no longer available. ix Discretionary conditions The local board supports the proposed discretionary conditions although we consider the proposed conditions about stopping serving particular types of drinks (e.g., clause 4.5.2) may be too complex for licensees to apply.
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Annette Campion, project co-ordinator, was in attendance to speak to this report. |
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Resolution number PKTPP/2014/134 MOVED by Member MP Wood, seconded by Member DA Holm: That the Puketāpapa Local Board: a) thank Annette Campion for her attendance. b) approve the reallocation of funds, up to the value of $100,000, as a contribution to the Keith Hay Park car park redevelopment project, from the capex budget for Molley Green Reserve. c) notes that in the event not all the $100,000 is required to complete the car park redevelopment that the balance of this funding will be returned to the respective budget.
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Secretarial Note: Pursuant to Standing Order 3.15.5, Members E Kumar and NJ Turnbull requested that their dissenting votes be recorded against item b). |
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Lorna Stewart, Elected Member Relationship Manager, was in attendance to speak to this report. |
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Resolution number PKTPP/2014/135 MOVED by Member DA Holm, seconded by Deputy Chairperson HAJ Doig: That the Puketāpapa Local Board: a) receive the report. b) confirm that there is broad community support for the proposal for Auckland Transport to facilitate a cycleway link from Wesley Community Centre connecting to the Cycle Bridge over State Highway 20 from Sandringham Road extension. c) thank Lorna Stewart for her attendance.
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16 |
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Documents were tabled in support of this item. A copy of the tabled documents will be placed on the file copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number PKTPP/2014/136 MOVED by Chairperson JM Fairey, seconded by Member E Kumar: That the Puketapapa Local Board gives the following feedback on decision-making allocation: a) support no change to the allocation in regard to asset renewal. b) strongly supports no change to the allocation in regard to local economic development, which should continue to sit at the local level and not transferred to a CCO. c) support changes in regards to Events that add the definition of events from the Events Policy, adds reference to “funding and grants” for both local boards and the governing body. We seek no change in regard to land owner consents and permitting, in regard to Events. d) support streamlining the Built & Natural Environment section to give broad activity areas. e) support adding “all non-local parks” to the Regional Parks section, for clarity and to move away from the old ARC park definitions. f) support including reference to local board decision-making regarding holiday parks and camping grounds where they are situated in a local park. g) support no change to the decision-making allocation in regard to Reserve Act classifications as this is guided by legislation. h) support retaining the status quo in regard to Planning, Policy & Governance, as there is always a place-making and shaping role for the local residential community regardless of the size of the centre concerned. i) support listing regional community facilities and regional arts and culture facilities, on the same basis as listing all regional parks. j) request that Appendix B: Planning, Policy and Governance be reworded to express more clearly the need for the governing body’s decision-making role to leave space for local boards to make decisions that affect their area within the parameters set by the governing body. k) thank Beverly Fletcher for her assistance with preparing this feedback.
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a Decision Making Allocation Review Feedback |
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Resolution number PKTPP/2014/137 MOVED by Member NJ Turnbull, seconded by Deputy Chairperson HAJ Doig: That the Puketāpapa Local Board: a) support local boards having continued input into the development of the Local Alcohol Policy. b) request that the chief executive be instructed to review the council’s processes to make it easier for the community to access information and receive advice and support on alcohol licence applications. c) support local board views on a particular licence application being attached to the inspector’s report to the District Licencing Committee. d) In recognition of specific community concern about alcohol-related harm, requests that the governing body delegates to the local board the power to make objections on alcohol licence applications under the Sale and Supply of Alcohol Act 2012. e) advocate for allocation in the Long Term Plan process.
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Resolution number PKTPP/2014/138 MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig: That the Puketāpapa Local Board a) receive the Resolutions Pending Action Schedule for July 2014.
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Resolution number PKTPP/2014/139 MOVED by Chairperson JM Fairey, seconded by Member DA Holm: That the Puketāpapa Local Board a) receives the Workshop Proceedings Report for June 2014.
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20 |
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20.1 Member DA Holm |
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Resolution number PKTPP/2014/140 MOVED by Member DA Holm, seconded by Chairperson JM Fairey: That the Puketapapa Local Board: a) receive the report from Member DA Holm for July 2014.
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20.2 Member E Kumar |
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Documents were tabled in support of this item. A copy of the tabled documents will be placed on the file copy of the minutes and can be viewed on the Auckland Council website. |
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MOVED by Member E Kumar, seconded by Member NJ Turnbull: a) receive the report. b) Allocate the events fund from Slips for 2014 to the following events to commence the events planning and delivery so the event can be successful in an appropriate time as each event requires advertising, engagement from the community. The events meet the board priorities to bring people together, enjoying our parks, revitalising our town centres, building local prosperity, creating quality places for our people. Through the events we will educate transport options, educate our community to help understand the diverse community through arts and culture and celebrate our diverse community. Carols by Candlelight…………………………. $15,000.00 Puketāpapa Santa Parade 2014…………….. $15,000.00 Taste of Puketāpapa………………………….. $10,000.00 Owai 5 KM Fun Run…………………………… $5,000.00 Pah Homestead Community Day……………. $2,000.00
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Resolution number PKTPP/2014/141 MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig: Chairperson JM Fairey moved an amendment to replace b) to the original recommendation as follows: a) confirm the allocation to Carols by Candlelight, as per the 2014/15 budget. b) agree to support the Puketapapa Santa Parade 2014, with an expected funding level of $15,000 inclusive GST, precise amount to be confirmed at the August meeting to be funded from the 2014/15 Events Budget. c) agree to support three events for the Heritage Festival; Pah Homestead Community Day, Hillsborough Cemetery Tour, State Housing Tour, with an expected funding level of $4,000 including GST in total, precise amount to be confirmed at the August business meeting to be funded from the 2014/15 Events Budget. d) support shifting Taste of Puketapapa to Autumn 2015, to allow for involvement from the Mt Roskill Business and Community Groups Association. e) suggest the Owairaka Athletic Club apply to the Community Grant Scheme for funding for the Owai 5 mile & Puketapapa Fun Run and acknowledge that the James Wallace Arts Trust has already applied to this fund for the Pah Homestead Community Day event. The amendment was put and declared by Chairperson JM Fairey.
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The Chairperson put the substantive motion clause by clause |
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Resolution number PKTPP/2014/142 MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig: That the Puketāpapa Local Board: a) receive the report. b) confirm the allocation to Carols by Candlelight, as per the 2014/15 budget.
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Resolution number PKTPP/2014/143 MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig: That the Puketāpapa Local Board: c) agree to support the Puketapapa Santa Parade 2014, with an expected funding level of $15,000 inclusive GST, precise amount to be confirmed at the August meeting to be funded from the 2014/15 Events Budget. |
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Resolution number PKTPP/2014/144 MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig: That the Puketāpapa Local Board: d) agree to support three events for the Heritage Festival; Pah Homestead Community Day, Hillsborough Cemetery Tour, State Housing Tour, with an expected funding level of $4,000 including GST in total, precise amount to be confirmed at the August business meeting to be funded from the 2014/15 Events Budget.
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Resolution number PKTPP/2014/145 MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig: That the Puketāpapa Local Board: e) support shifting Taste of Puketapapa to Autumn 2015, to allow for involvement from the Mt Roskill Business and Community Groups Association.
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Resolution number PKTPP/2014/146 MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig: That the Puketāpapa Local Board: f) suggest the Owairaka Athletic Club apply to the Community Grant Scheme for funding for the Owai 5 mile & Puketapapa Fun Run and acknowledge that the James Wallace Arts Trust has already applied to this fund for the Pah Homestead Community Day event. |
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Secretarial Note: Pursuant to Standing Orders 3.15.5, Member E Kumar requested that her dissenting votes be recorded against d) and e) and Member NJ Turnbull requested that his dissenting vote be recorded against d). |
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20.3 Member MP Wood |
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Documents were tabled in support of this item. A copy of the tabled documents will be placed on the file copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number PKTPP/2014/147 MOVED by Member MP Wood, seconded by Chairperson JM Fairey: That the Puketāpapa Local Board: a) receive the report. b) allocate the “Molley Green Reserve connections” capex budget line as follows: i) $80,000 confirmed to advance a green connection to the reserve through McKinnon Street as a part of the ‘Mt Roskill Safer Routes’ project and as per project plans developed by Auckland Transport and tabled at this meeting.
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a 20.2 Events Calendar Schedule, August 2014 b 20.3 Mt Roskill Safe Routes McKinnon Street Landscape Plan c 20.3 Cost options for McKinnon Street greening |
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Resolution number PKTPP/2014/148 MOVED by Chairperson JM Fairey, seconded by Member NJ Turnbull: That the Puketāpapa Local Board: a) receive the Chair’s Report for July 2014.
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22 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
Resolution number PKTPP/2014/149 MOVED by Chairperson JM Fairey, seconded by Member NJ Turnbull: That the Puketāpapa Local Board: a) exclude the public from the following part(s) of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
C Confidential - Special Housing Areas: Tranche 4
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.
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8.45 pm The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
9.23 pm The public was re-admitted.
restatementS
It was resolved while the public was excluded:
C |
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There were no restatements of the confidential report on Special Housing Areas: Tranche 4. |
9.24 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................