Puketāpapa Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Puketāpapa Local Board held in the Lynfield Meeting Room, Fickling Convention Centre, 546 Mt Albert Road, Three Kings on Thursday, 31 July 2014 at 6.00pm.

 

present

 

Chairperson

Julie Fairey

 

 

 

Deputy Chairperson

Harry Doig

 

 

 

Members

David Holm

 

 

 

 

Ella Kumar

 

 

 

 

Nigel Turnbull

(until 8.52pm, Item 21)

 

Michael Wood

 

 

 

 

ALSO PRESENT

 

Councillor

Dr Cathy Casey

 

 

Councillor

Hon Christine Fletcher

 

 

 

 

 

 

 

 

 

 


Puketāpapa Local Board

31 July 2014

 

 

 

1          Welcome

 

Member E Kumar delivered the welcome message.

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number PKTPP/2014/128

MOVED by Chairperson JM Fairey, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 26 June 2014, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9.1

Campbell Greer, Local Resident.

 

Campbell Greer, local resident, rang to advise that he will talk about the flood issues at the September meeting.

 

 

9.2

Public Forum – Barry Coates, Green candidate for Mt Roskill

 

 

 

Barry Coates, Green candidate for Mt Roskill, was in attendance to talk about the political aspects of the draft Puketāpapa Local Board Plan in terms of support from central Government policies.

 

 

 

Resolution number PKTPP/2014/129

MOVED by Deputy Chairperson HAJ Doig, seconded by Member DA Holm:  

That the Puketāpapa Local Board:

a)         thank Barry Coates for his verbal presentation

 

CARRIED

 

 

9.3

Public Forum – Duncan Reynolds and Sydney Morrow, Owairaka Athletic Club

 

 

 

Duncan Reynolds, events facilitator, and Sydney Morrow, President, of the Owairaka Athletic Club were in attendance to present to the Board regarding the proposed Owai 5 mile and Puketāpapa Fun Run event and to discuss the effects on community participating in sport and recreation activities.

 

 

 

Resolution number PKTPP/2014/130

MOVED by Member E Kumar, seconded by Member NJ Turnbull:  

That the Puketāpapa Local Board:

b)        thank Duncan Reynolds and Sydney Morrow for their verbal presentation.

 

CARRIED

 

 

9.4

Public Forum – Anna Brooks, Pah Homestead

 

 

 

Anna Brooks, Marketing and Events Co-ordinator for Pah Homestead, was in attendance to speak about the Pah Homestead Community Day on 4 October 2014.

 

 

 

Resolution number PKTPP/2014/131

MOVED by Member E Kumar, seconded by Chairperson JM Fairey:  

That the Puketāpapa Local Board:

a)         thank Anna Brooks for her verbal presentation.

 

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Albert-Eden-Roskill Governing Body Members Update

 

Resolution number PKTPP/2014/132

MOVED by Member E Kumar, seconded by Member MP Wood:  

That the Puketapapa Local Board:

a)         thank Governing Body Members Cathy Casey and Christine Fletcher for their update.

 

CARRIED

 

 

13

Local Alcohol Policy Project - Draft Policy for Local Board Feedback

 

Belinda Hansen, Principal Policy Analyst, was in attendance to speak to this report.

 

Resolution number PKTPP/2014/133

MOVED by Member NJ Turnbull, seconded by Member DA Holm:  

That the Puketāpapa Local Board:

a)      thank Belinda Hansen for her attendance.

b)      provides the following feedback on the Draft Auckland Council Local Alcohol Policy:

i               Proposed broad areas

The board agrees with the approach of having two general broad areas within the proposed policy. However, the board suggests there be further consideration given to including areas on the fringe of Area A, such as Newmarket and Parnell, in Area A.

ii             Priority overlays

That the priority overlays are a sensible mechanism and need to be accompanied by clear review mechanisms and processes for removing or adding to these areas should any change be needed.

iii            Temporary freeze in the priority overlay areas

a.        That there be a temporary freeze on licence applications in the priority overlay areas to limit the further proliferation of licences and to minimise alcohol-related harm.

b.        That the freeze last as long as it takes to see a significant reduction in alcohol-related harm in the affected area and that before the freeze is lifted there should be a review that includes all available evidence, input from the local board and a specific decision by the governing body. 

         iv         Rebuttable presumption

That the “rebuttable presumption” approach is an excellent safeguard for neighbourhood centres which are prone to the proliferation of liquor outlets, often because of deteriorating economic conditions, and notes that there needs to be a high threshold for decisions to grant a licence where the rebuttable presumption applies.  We would like to see the rebuttable presumption expanded to cover local centres.

         v          Environmental and Cumulative Impact Assessments

a.         That it strongly supports the supports the introduction of Environmental and cumulative impact assessments, and in particular supports the sensitive site assessments.

b.         That the proposed list of sites to be considered sensitive is adequate.

c.         That the introduction of this tool needs to be supported with good advice on its use.  It is important that it does not deteriorate into a tool for drafting mitigating conditions and that it is used to actually support a yes/no decision on a licence application;

d.         We suggest that training be developed and put in place to ensure the proper use and understanding of this tool.

e.         There also needs to be a programme of review and a timetable for the assessment of this tool as it is the most experimental element of the proposed policy;

         vi         The Maximum hours of operation for off-licences

The local board supports the proposed opening hours with a commencement of no earlier than 9.00 a.m. and a closing time of 10.00 p.m.  This will help move people to making a considered decision to purchase alcohol.

         vii        On-licences, club and special licences

We are in agreement with the provisions for on-licences, and support shorter opening hours in Area B than in Area A.

         viii       Applications for extensions

a.         We support the provisions regarding applications for extended opening hours as long as there is a rigorous process to ensure that only good practice operators are granted extensions.

b.         We agree that best practice on-licence holders should be able to apply for trial extended hours to a maximum of two hours and ask that evidence of best practice could include the provision of affordable transport to a safe place for patrons who could be at risk or be a risk to the public, at times when public transport is no longer available.

         ix         Discretionary conditions

The local board supports the proposed discretionary conditions although we consider the proposed conditions about stopping serving particular types of drinks (e.g., clause 4.5.2) may be too complex for licensees to apply.

 

CARRIED

 

 

14

Keith Hay Park car park redevelopment budget requirements

 

Annette Campion, project co-ordinator, was in attendance to speak to this report.

 

Resolution number PKTPP/2014/134

MOVED by Member MP Wood, seconded by Member DA Holm:  

That the Puketāpapa Local Board:

a)      thank Annette Campion for her attendance.

b)      approve the reallocation of funds, up to the value of $100,000, as a contribution to the Keith Hay Park car park redevelopment project, from the capex budget for Molley Green Reserve.

c)      notes that in the event not all the $100,000 is required to complete the car park redevelopment that the balance of this funding will be returned to the respective budget.

 

CARRIED

 

 

 

Secretarial Note: Pursuant to Standing Order 3.15.5, Members E Kumar and NJ Turnbull requested that their dissenting votes be recorded against item b).

 

 

 

 

15

Auckland Transport Report, July 2014

 

Lorna Stewart, Elected Member Relationship Manager, was in attendance to speak to this report.

 

Resolution number PKTPP/2014/135

MOVED by Member DA Holm, seconded by Deputy Chairperson HAJ Doig:  

That the Puketāpapa Local Board:

a)      receive the report.

b)      confirm that there is broad community support for the proposal for Auckland Transport to facilitate a cycleway link from Wesley Community Centre connecting to the Cycle Bridge over State Highway 20 from Sandringham Road extension.

c)      thank Lorna Stewart for her attendance.

 

CARRIED

 

 

16

Draft Allocation of Decision Making Review

 

Documents were tabled in support of this item.

A copy of the tabled documents will be placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number PKTPP/2014/136

MOVED by Chairperson JM Fairey, seconded by Member E Kumar:  

That the Puketapapa Local Board gives the following feedback on decision-making allocation:

a)        support no change to the allocation in regard to asset renewal.

b)        strongly supports no change to the allocation in regard to local economic development, which should continue to sit at the local level and not transferred to a CCO.

c)        support changes in regards to Events that add the definition of events from the Events Policy, adds reference to “funding and grants” for both local boards and the governing body.  We seek no change in regard to land owner consents and permitting, in regard to Events.

d)        support streamlining the Built & Natural Environment section to give broad activity areas.

e)        support adding “all non-local parks” to the Regional Parks section, for clarity and to move away from the old ARC park definitions.

f)         support including reference to local board decision-making regarding holiday parks and camping grounds where they are situated in a local park.

g)        support no change to the decision-making allocation in regard to Reserve Act classifications as this is guided by legislation.

h)        support retaining the status quo in regard to Planning, Policy & Governance, as there is always a place-making and shaping role for the local residential community regardless of the size of the centre concerned.

i)          support listing regional community facilities and regional arts and culture facilities, on the same basis as listing all regional parks.

j)          request that Appendix B: Planning, Policy and Governance be reworded to express more clearly the need for the governing body’s decision-making role to leave space for local boards to make decisions that affect their area within the parameters set by the governing body.

k)             thank Beverly Fletcher for her assistance with preparing this feedback.

 

CARRIED

 

Attachments

a     Decision Making Allocation Review Feedback

 

 

17

Local board role in alcohol licence applications

 

Resolution number PKTPP/2014/137

MOVED by Member NJ Turnbull, seconded by Deputy Chairperson HAJ Doig:  

That the Puketāpapa Local Board:

a)      support local boards having continued input into the development of the Local Alcohol Policy.

b)      request that the chief executive be instructed to review the council’s processes to make it easier for the community to access information and receive advice and support on alcohol licence applications.

c)      support local board views on a particular licence application being attached to the inspector’s report to the District Licencing Committee.

d)      In recognition of specific community concern about alcohol-related harm, requests that the governing body delegates to the local board the power to make objections on alcohol licence applications under the Sale and Supply of Alcohol Act 2012.

e)      advocate for allocation in the Long Term Plan process.

 

CARRIED

 

 

18

Resolutions Pending Action Schedule, July 2014

 

Resolution number PKTPP/2014/138

MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig:  

That the Puketāpapa Local Board

a)            receive the Resolutions Pending Action Schedule for July 2014.

 

CARRIED

 

 

19

Record of Puketāpapa Local Board Workshop Proceedings

 

Resolution number PKTPP/2014/139

MOVED by Chairperson JM Fairey, seconded by Member DA Holm:  

That the Puketāpapa Local Board

a)            receives the Workshop Proceedings Report for June 2014.

 

CARRIED

 

 

20

Board Member Reports July 2014

 

 

 

 

 

20.1       Member DA Holm

 

 

 

 

 

Resolution number PKTPP/2014/140

MOVED by Member DA Holm, seconded by Chairperson JM Fairey:  

That the Puketapapa Local Board:

a)      receive the report from Member DA Holm for July 2014.

 

CARRIED

 

 

 

 

 

20.2       Member E Kumar

 

 

 

 

 

Documents were tabled in support of this item.

A copy of the tabled documents will be placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

 

 

 

 

MOVED by Member E Kumar, seconded by Member NJ Turnbull:  

a)         receive the report.

b)         Allocate the events fund from Slips for 2014 to the following events to commence the events planning and delivery so the event can be successful in an appropriate time as each event requires advertising, engagement from the community. The events meet the board priorities to bring people together, enjoying our parks, revitalising our town centres, building local prosperity, creating quality places for our people.  Through the events we will educate transport options, educate our community to help understand the diverse community through arts and culture and celebrate our diverse community.

                    Carols by Candlelight…………………………. $15,000.00

                    Puketāpapa Santa Parade 2014……………..   $15,000.00

                    Taste of Puketāpapa…………………………..  $10,000.00

                    Owai 5 KM Fun Run……………………………   $5,000.00

                    Pah Homestead Community Day…………….    $2,000.00

 

 

 

 

 

 

Resolution number PKTPP/2014/141

MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig:  

Chairperson JM Fairey moved an amendment to replace b) to the original recommendation as follows:

a)         confirm the allocation to Carols by Candlelight, as per the 2014/15 budget.

b)        agree to support the Puketapapa Santa Parade 2014, with an expected funding level of $15,000 inclusive GST, precise amount to be confirmed at the August meeting to be funded from the 2014/15 Events Budget.

c)         agree to support three events for the Heritage Festival; Pah Homestead Community Day, Hillsborough Cemetery Tour, State Housing Tour, with an expected funding level of $4,000 including GST in total, precise amount to be confirmed at the August business meeting to be funded from the 2014/15 Events Budget.

d)        support shifting Taste of Puketapapa to Autumn 2015, to allow for involvement from the Mt Roskill Business and Community Groups Association.

e)         suggest the Owairaka Athletic Club apply to the Community Grant Scheme for funding for the Owai 5 mile & Puketapapa Fun Run and acknowledge that the James Wallace Arts Trust has already applied to this fund for the Pah Homestead Community Day event.

The amendment was put and declared by Chairperson JM Fairey.

 

CARRIED

 

 

 

 

 

The Chairperson put the substantive motion clause by clause

 

 

 

 

 

Resolution number PKTPP/2014/142

MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig:  

That the Puketāpapa Local Board:

a)         receive the report.

b)        confirm the allocation to Carols by Candlelight, as per the 2014/15 budget.

 

CARRIED

 

 

 

 

 

Resolution number PKTPP/2014/143

MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig:  

That the Puketāpapa Local Board:

c)         agree to support the Puketapapa Santa Parade 2014, with an expected funding level of $15,000 inclusive GST, precise amount to be confirmed at the August meeting to be funded from the 2014/15 Events Budget.

CARRIED

 

 

 

 

 

Resolution number PKTPP/2014/144

MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig:  

That the Puketāpapa Local Board:

d)        agree to support three events for the Heritage Festival; Pah Homestead Community Day, Hillsborough Cemetery Tour, State Housing Tour, with an expected funding level of $4,000 including GST in total, precise amount to be confirmed at the August business meeting to be funded from the 2014/15 Events Budget.

 

CARRIED

 

 

 

 

 

Resolution number PKTPP/2014/145

MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig:  

That the Puketāpapa Local Board:

e)         support shifting Taste of Puketapapa to Autumn 2015, to allow for involvement from the Mt Roskill Business and Community Groups Association.

 

CARRIED

 

 

 

 

 

Resolution number PKTPP/2014/146

MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig:  

That the Puketāpapa Local Board:

f)          suggest the Owairaka Athletic Club apply to the Community Grant Scheme for funding for the Owai 5 mile & Puketapapa Fun Run and acknowledge that the James Wallace Arts Trust has already applied to this fund for the Pah Homestead Community Day event.

CARRIED

 

 

 

 

 

Secretarial Note:   Pursuant to Standing Orders 3.15.5, Member E Kumar requested that her dissenting votes be recorded against d) and e) and Member NJ Turnbull requested that his dissenting vote be recorded against d).

 

 

 

 

 

20.3       Member MP Wood

 

 

 

 

Documents were tabled in support of this item.

A copy of the tabled documents will be placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

 

 

 

 

Resolution number PKTPP/2014/147

MOVED by Member MP Wood, seconded by Chairperson JM Fairey:  

That the Puketāpapa Local Board:

a)         receive the report.

b)         allocate the “Molley Green Reserve connections” capex budget line as follows:

i)          $80,000 confirmed to advance a green connection to the reserve through McKinnon Street as a part of the ‘Mt Roskill Safer Routes’ project and as per project plans developed by Auckland Transport and tabled at this meeting.

 

CARRIED

 

 

 

 

 

Attachments

a     20.2 Events Calendar Schedule, August 2014

b     20.3 Mt Roskill Safe Routes McKinnon Street Landscape Plan

c    20.3 Cost options for McKinnon Street greening

 

 

 

21

Chairperson's Report July 2014

 

Resolution number PKTPP/2014/148

MOVED by Chairperson JM Fairey, seconded by Member NJ Turnbull:  

That the Puketāpapa Local Board:

a)      receive the Chair’s Report for July 2014.

 

CARRIED

  

 

22        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

23        Procedural motion to exclude the public

Resolution number PKTPP/2014/149

MOVED by Chairperson JM Fairey, seconded by Member NJ Turnbull:  

That the Puketāpapa Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C         Confidential - Special Housing Areas: Tranche 4

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(ii) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to damage the public interest.

In particular, the report contains information which, if released, would potentially prejudice or disadvantage commercial activities..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

 

CARRIED

 

8.45 pm           The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

9.23 pm           The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C

Confidential - Special Housing Areas: Tranche 4

 

There were no restatements of the confidential report on Special Housing Areas: Tranche 4.

  

 

 

9.24 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................