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Rodney Local
Board
14 July 2014
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1 Welcome
The Chairperson
welcomed those in attendance and opened the meeting.
2 Apologies
3 Declaration of Interest
Member Flaunty
declared a conflict of interest with items 17 (Local Alcohol Policy Project –
Draft Policy for Local Board Feedback) and 18 (Local board role in alcohol
licence applications) as he is a trustee of the Waitakere Licencing Trust.
Member Flaunty did not participate in the discussion or voting for those items.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
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8.1
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Matakana Improvements
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David
O’Sullivan, Peter Freckleton, Richard Karam and Mike Petre in attendance for
this item. The representatives from Matakana gave a PowerPoint presentation
and tabled a written document, a copy of the PowerPoint and the written
information has been placed on the file copy of the minutes and can be viewed
on the Auckland Council website. The representatives from Matakana outlined a
proposal to improve the reserve, tennis courts and other facilities at
Matakana Diamond Jubilee Park and sought funding from the local board for the
project. Neville Johnson from the Matakana Community Group was also in
attendance to support the representatives.
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Resolution number RD/2014/146
MOVED
by Deputy Chairperson SR Garner, seconded by Member BP Houlbrooke:
That the Rodney
Local Board:
a) thank the residents from
Matakana on their presentation on a vision for development of the reserve,
tennis courts and other facilities at Matakana Diamond Jubilee Park.
CARRIED
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Attachments
a Matakana Diamond Jubilee Park
proposal
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8.2
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Mahurangi Technical Institute
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Representatives from Mahurangi
Technical Institute were unable to be in attendance.
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9 Public Forum
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9.1
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Puhoi Sports Club
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Sharon
Hallett from the Puhoi Sports Club in attendance for this item. Ms Hallett
tabled a written document, a copy has been placed on the file copy of the
minutes and can be viewed on the Auckland Council website. Ms Hallett sought
funding from the local board to complete work on the Puhoi Sports Club
courts.
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Resolution number RD/2014/147
MOVED by Member JG McLean, seconded by Member AG Sayers:
That the
Rodney Local Board:
a)
thank Sharon Hallett from the Puhoi
Sports Club for her presentation on further funding to seal the
hard courts at Puhoi Sports Club.
CARRIED
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Attachments
a Puhoi
Sports Club
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9.2
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Dysart Lane and Pomona Road, Kumeu
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Bruce Carter
and Pete Sinton in attendance for this item. Mr Carter sought support from
the local board for a change in zoning from mixed use zone to countryside
rural in the Proposed Auckland Unitary Plan. Mr Carter tabled a map of the
area, a copy has been placed on the file copy of the minutes and can be
viewed on the Auckland Council website.
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Resolution number RD/2014/148
MOVED by Member AG Sayers, seconded by Member WW Flaunty:
That the
Rodney Local Board:
a) thank Bruce Carter and Pete
Sinton for their presentation on a proposal to rezone land in the
Proposed Auckland Unitary Plan in the vicinity of Dysart Lane and
Pomona Road, Kumeu.
CARRIED
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Attachments
a Dysart
Lane and Pomona Road
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9.3
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Kumeu-Huapai Residents and Ratepayers Association
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Pete Sinton
and Dale Wallace in attendance for this item. Mr Sinton tabled written
information, a copy has been placed on the file copy of the minutes and can
be viewed on the Auckland Council website. Mr Sinton sought local board
support for a structure plan for the Kumeu-Huapai area.
Attached to
the back of the minutes is the verbal update on development contributions (provided
subsequent to the creation of the minutes attachment).
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Resolution number RD/2014/149
MOVED by Member PH Pirrie, seconded by Member JG McLean:
That the
Rodney Local Board:
a) thank Pete Sinton and Dale
Wallace from the Kumeu-Huapai Residents and Ratepayers Association
for their presentation for a structure plan for the Kumeu-Huapai
area.
CARRIED
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Attachments
a Kumeu
Huapai
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9.4
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Matakana Pony Club
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Lisa Mirfin
from Matakana Pony Club in attendance for this item. Ms Mirfin outlined the
process of attempting to obtain a formal lease over part of Matakana Diamond
Jubilee Park. Ms Mirfin tabled a written statement, a copy of which has been
placed on the file copy of the minutes and can be viewed on the Auckland
Council website.
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Resolution number RD/2014/150
MOVED by Member BP Houlbrooke, seconded by Member JG Colville:
That the
Rodney Local Board:
a)
thank Lisa Mirfin from the Matakana Pony
Club for her presentation on the club’s desire to obtain a formal lease over
part of the Matakana Diamond Jubilee Park.
CARRIED
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Attachments
a Matakana
Pony Club
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10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Ward Councillor Update
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Councillor Webster was unable to attend the meeting and sent her
apologies.
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13
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Parks Capital Works Programme 2014/2015
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Stuart
Cameron-Lee (Consultant) and Gerry Fitzgerald (Team Leader Parks Liaison and
Development) in attendance for this item.
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Resolution number RD/2014/151
MOVED
by Member PH Pirrie, seconded by Member AG Sayers:
That the Rodney
Local Board:
a) approve the Rodney Local
Board 2014/2015 Parks Capital Work Programme, as detailed in Attachment A and
dated 14 July 2014.
b) approve the reprioritisation
of existing asset renewals as informed by current condition assessments and
detailed in the 2014/2015 Parks Capital Work Programme dated 14 July 2014 for
the 2014/2015 financial year.
c) delegate to the Rodney Local
Board Parks Portfolio holders, Members Steele, Colville, Pirrie, Garner and
McLean, authority to approve the detailed volunteer planting programme on
local parks for the 2015 planting season.
d) delegate to the Rodney Local
Board Parks Portfolio holders, Members Steele, Colville, Pirrie, Garner and
McLean, authority to approve design drawings for new capital works projects
in 2014/2015 as detailed in the approved 2014/2015 Parks Capital Work
Programme dated 14 July 2014.
CARRIED
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Attachments
a Parks Capital Work Programme
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14
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Rodney Local Board Community Development, Arts and Culture Work
Programme 2014 - 2015
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Sue Dodds
(Senior Community Development Project Leader) in attendance for this item.
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Resolution number RD/2014/152
MOVED
by Member PH Pirrie, seconded by Member JG Colville:
That the Rodney
Local Board:
a) approve
the Community Development, Arts and Culture work programme 2014/2015 as
tabled at the meeting and dated as revised at 14 July 2014.
b) approve the community
lease work list for 2014/2015 (Attachment B dated 14 July 2014).
c) approve the Community
and Arts Facilities capital and renewals work programme 2014/2015 (as listed
in Attachment C and D dated 14 July 2014) and:
(i) delegate responsibility to
the Chairperson and corresponding Portfolio leads to approve any moderate
changes to the Community and Arts Facilities capital and renewals work
programme 2014/2015 budget dated 14 July 2014, in the event that there is a
variation to identified costs for this capital and renewals work programme.
(ii)
reqeust that council staff report on any reduction in project costs to enable
a review or re-allocation of the Community Development Arts and Culture work
programme budgets.
d) approve the preparation
of the following community arts organisation funding agreements to the local
board Chairperson, Member Steele, and the Portfolio lead, Member Sayers:
i) Helensville
Arts Centre, $20,000
ii) Kowhai
Art and Craft, $3,000
iii) Kumeu
Arts Centre, $20,000
CARRIED
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Attachments
a Community Development Arts and
Culture - 2014/2015 Work Programme
b Community Facilities Lease
Workplan 2014/2015
c Rodney Local Board proposed
renewals programme Attachment C
d Rodney Local Board proposed
renewals programme Attachment D
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15
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Auckland Transport Update to Rodney Local Board, July 2014
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Ellen Barrett
(Elected Member Relationship Manager, Auckland Transport) in attendance for
this item.
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Resolution number RD/2014/153
MOVED
by Deputy Chairperson SR Garner, seconded by Member JG Colville:
That the Rodney
Local Board:
a) receive the Auckland
Transport Update to the Rodney Local Board for July 2014.
b) confirm the allocation of
$2,000 from its Local Board Transport Capital Fund for the installation of a
seat on Alexander Road, Algies Bay, as discussed at the local board’s
Transport Portfolio meeting on 10 July 2014.
CARRIED
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16
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Draft Allocation of Decision Making Review
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Resolution number RD/2014/154
MOVED
by Member TP Grace, seconded by Member AG Sayers:
That the Rodney
Local Board:
a) delegate
the feedback on the allocation of decision making review issues paper to
the Chairperson, Member Steele, and Members Pirrie and Houlbrooke and
identify any additional issues relevant to the scope of the review.
CARRIED
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Precedence of Business
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Resolution number RD/2014/155
MOVED by Member TP Grace, seconded by Member PH Pirrie:
That the
Rodney Local Board:
a)
agree that Items 19 (Smoke-free policy
Implementation – Rodney Local Board), 20 (Funding Assistance Rates – report
from the Infrastructure Committee), 21 (Alteration to Local Board Plan
hearing dates), 22 (Deputation/Public Forum Update) and 23 (Rodney Local
Board Workshop Records) be accorded precedence at this time.
CARRIED
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19
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Smoke-free Policy Implementation- Rodney Local Board
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Jasmin Kaur
(Policy Analyst) in attendance for this item.
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Resolution number RD/2014/156
MOVED
by Deputy Chairperson SR Garner, seconded by Member JG McLean:
That the Rodney
Local Board:
a) approve
an approach which provides for smoke free stickers for the following
identified sites and all other sites as listed in the agenda report:
i) Bourne
Dean Recreation Reserve
ii) Helensville
Library, War Memorial Hall and Community Centre site
iii) Huapai
Recreation Reserve
iv) Puhoi
Pioneers Memorial Park Domain
v) Rautawhiri
Park
vi) Riverhead
War Memorial Park and Community Hall
vii) Shoesmith
Domain Recreation Reserve
viii) Playground
at Helensville Civic Centre site
ix) Kumeu
Library
x) Lucy Moore
Memorial Park
xi) Warkworth
Showgrounds
xii) Wellsford
Library
xiii) Algies Bay
Reserve
xiv) Goodall
Reserve
xv) Helensville
River Reserve
xvi) Matheson Bay
Reserve
xvii) Omaha Boat
launching and wharf area
xviii) Port Albert
Recreation Reserve
xix) Wellsford
War Memorial Park and Wellsford Centennial Park
b)
promote the smoke-free status of
smoke-free public places in Rodney as the local board deems appropriate.
c)
approve a higher priority approach
utilising the larger smoke free stickers on sites where it is appropriate,
with a budget of up to $200 from the local board discretionary initiatives
budget.
CARRIED
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20
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Funding Assistance Rates - report from the Infrastructure
Committee
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Resolution number RD/2014/157
MOVED
by Member AG Sayers, seconded by Member TP Grace:
That the Rodney
Local Board:
a) receive the Funding
Assistance Rates report, noting the initial decisions of the New Zealand
Transport Agency regarding proposed Funding Assistance Rates.
CARRIED
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Resolution number RD/2014/158
MOVED
by Deputy Chairperson SR Garner, seconded by Member JG Colville:
That the Rodney Local
Board:
b)
send a letter of thanks to Councillor Lee for circulating the
report and request that the Infrastructure Committee advise what steps are
being taken to ensure that infrastructure outside the Rural Urban
Boundary/Metropolitan Urban Limit is receiving the same priority as that
inside the Rural Urban Boundary/ Metropolitan Urban Limit.
CARRIED
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21
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Alteration to Local Board Plan hearing dates
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Resolution number RD/2014/159
MOVED
by Member BP Houlbrooke, seconded by Member PH Pirrie:
That the Rodney
Local Board:
a) schedule a meeting for the
hearing of the Local Board Plan submissions on Tuesday, 2 September 2014,
with a reserve day of Wednesday, 3 September 2014 (if required) at the
Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa.
b) note that the previously
agreed date of Monday 1, September 2014 (resolution RD/2014/143) is no longer
suitable as the Mayor is holding a meeting to brief local board members on
the Long-term Plan on that date.
CARRIED
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3.11pm – 3.30pm
Afternoon tea adjournment.
Secretarial
Note: Member Flaunty had earlier declared a conflict of interest in regard to
Items 17 and 18 and took no part in the discussion or voting.
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17
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Local Alcohol Policy Project - Draft Policy for Local Board
Feedback
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Rebecca
Turner (Policy Analyst) in attendance for this item.
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Resolution number RD/2014/162
MOVED
by Deputy Chairperson SR Garner, seconded by Member JG Colville:
That the Rodney
Local Board:
a)
provides the following formal feedback on the draft Auckland
Council Local Alcohol Policy, noting that the resolutions will be included in
the officers’ report to the Local Alcohol Policy Project Hearings Panel:
i)
the local board supports the proposed broad areas.
ii)
the local board supports the Priority Overlay in Wellsford.
iii)
the local board makes no comment on a Temporary Freeze in Broad
Area A.
iv)
the local board supports a Temporary Freeze in the Priority
Overlay but notes that the only priority overlay in the local board area is
in Wellsford and there may be opportunities for a supermarket in the future
in this area.
v)
the local board supports the presumption against new
off-licences in neighbourhood centres and in former freeze areas after two
years unless it can be proven that the off licences in neighbourhood centres
linked to freeze areas are not leading to alcohol abuse as reported by
communities and / or by police complaint.
vi)
the local board support the use of the Environmental and
Cumulative Impact Assessment (ECIA) tool based on location and risk of
premises.
vii)
the local board supports the matters to be covered within the
ECIA and considers that these are sufficient.
viii)
the local board makes no comment on the proposed maximum hours
for off-licences.
ix)
the local board supports the maximum hours proposed for club
licences.
x)
the local board supports the standard maximum hours for
on-licences.
xi)
the local board supports the trial extensions for best-practice
operators of on-licences.
xii)
the local board supports an assessment process for trial
extended hours.
xiii)
The local board supports proposed discretionary conditions for
on, off and club licences.
xiv)
the local board supports a proposal for special licence hours
to be determined on a case by case basis.
xv)
the local board supports the proposed discretionary conditions for
special licences.
b)
expresses its concern that the public
feedback is not available to assist the local board with its feedback and
request those submissions are made available to the local board prior to the
hearings.
CARRIED
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Secretarial Note: Pursuant to Standing Order 3.15.5 Member
Pirrie requested that his dissenting vote be recorded with regard to Item 17.
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18
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Local board role in alcohol licence applications
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Resolution number RD/2014/163
MOVED
by Member PH Pirrie, seconded by Member TP Grace:
That the Rodney
Local Board:
a) has
an interest in providing input into the alcohol (new and renewal) application
process and urge the Chief Executive to establish a process which will enable
local boards to have views made know to District Licensing Committees as an
automatic part of their request for and consideration of information.
b) in
recognition of community concern about minimising the impact of alcohol harm,
request that the option of local boards having the power to make objections
on alcohol licence applications be explored with the governing body in the
form of a delegation of allocation.
c) requests
that the Chief Executive ensures that all new and renewal applications for
the sale and supply of alcohol are made easily accessible for all members of
the public and local communities to view.
d) in the
spirit of the Sale and Supply of Alcohol Act 2012 in respect of enabling
communities to have a greater say in decision making and participation in the
process of reviewing applications, the Chief Executive is asked to explore options
and the council’s potential to support communities in achieving this aim.
CARRIED
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24 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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25 Procedural
motion to exclude the public
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Resolution
number RD/2014/164
MOVED by Deputy Chairperson SR Garner, seconded by
Member TP Grace:
That the
Rodney Local Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
b) agree
that Stanley Bolton (Parks and Open Space Specialist) be permitted to remain
for Confidential Item 1, Proposed Acquisition of Land for Reserve Purposes,
Huapai and Rob Bates (Principal Land Supply Specialist) be permitted to
remain for Confidential Item C2, Special Housing Areas: Tranche 4 after the
public has been excluded, because of their knowledge of the subject matters
which will help the Rodney Local Board in its decision-making.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Proposed
Acquisition of Land for Reserve Purposes, Huapai
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(i) - The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In particular, the
report contains valuation information that is commercially sensitive.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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C2 Special
Housing Areas: Tranche 4
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(c)(ii) - The
withholding of the information is necessary to protect information which is
subject to an obligation of confidence or which any person has been or
could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to damage the
public interest.
In particular, the
report contains information which, if released, would potentially prejudice
or disadvantage commercial activities.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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The text of these resolutions
is made available to the public who are present at the meeting and form part
of the minutes of the meeting.
CARRIED
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4.35pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
5.20pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Proposed Acquisition of Land for Reserve Purposes, Huapai
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That the Rodney
Local Board:
b) confirms that there be no
restatement of the confidential report, attachments or resolutions
for the acquisition of the property until settlement of the purchase and only
then is the resolution to be restated.
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C2
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Special Housing Areas: Tranche 4
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That the Rodney
Local Board:
d) confirms that there be no
restatement of the confidential report, attachments or resolutions
on Special Housing Areas: Tranche 4.
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5.20 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Rodney Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
Item 9.3
For each additional house site or housing unit that we create we
pay development
contributions to Auckland Council
The current charges for Huapai per lot at present are
Open space land acquisition public open space both local parks
and regional parks/reserves
$6858.00 Plus GST
Transport mainland- $2109.00 Plus GST
Transport AK wide- $1411.00 Plus GST
Public Transport- $1449.00 Plus GST
Community Facilities -West- $814.00 Plus GST
Community Service Facilities AK wide - $324.00 Plus GST
Local Recreational Facilities- $2786.00 Plus GST
Regional Recreation Facilities- $1319.00 Plus GST
Storm water- $4058.00 Plus GST
Total Council Contributions Auckland Council $21,128 .00 Plus
GST
In addition to the above the developer constructs at their cost
all new streets within their
subdivisions and upgrades their side of any existing road that
their subdivision fronts on to.
This usually involves widening the road and installing footpaths
curb and channel and piping
open stormwater drains.
In addition to the above there is also growth charges paid to
Auckland Councils entity
Watercare this is contributions per new site for Wasterwater and
for water supply network.
All Watercare pipes to the developers subdivision but must also
pay a contribution per site
to the network
The new cost for Water & Wastewater infrastructure Growth charge
from 1/7/14 is
$12,075.00 inclusive of GST
So,
say about 12000 new sections between Riverhead, Kumeu/Huapai
at
$21,000 per site this equals $252 million plus- (GST$37,soo,ooo.oo)
Open
space local parks and regional parks/reserves at $6,858.00 equals
$82,296,000
plus GST
Public
Transport $1,449.00 = $17,388,000.00 plus GST
Community
Facilities $814.00 = $9,768,000.00 plus GST
Local
Recreational Facilities $2,786.00 = $33,432,000.00 plus GST
Stormwater $4,058.00 = $48,696,000.00 plus
GST
